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HomeMy WebLinkAboutMINUTES - 08062013 - C.03RECOMMENDATION(S): (1) APPROVE the specifications for the 2013 On-Call Paving Services Contract(s) for Airport Pavement Maintenance Work, Concord and Byron areas. Project No. 4841-6X5326 (2) DETERMINE that Alaniz Construction, Inc. ("Alaniz"), the lowest monetary bidder, has complied with the requirements of the County's Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Alaniz has submitted the lowest responsive and responsible bid for the project. (3) DETERMINE that DRT Grading & Paving, Inc. (“DRT”), the second lowest monetary bidder, has complied with the requirements of the County's Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that DRT has submitted the second lowest responsive and responsible bid for the project. (4) DETERMINE that Grade Tech, Inc. ("Grade Tech"), the third lowest monetary bidder, has complied with the requirements of the County's Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Grade Tech has submitted the third lowest responsive and responsible bid for the project. (5) AWARD on-call APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/06/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kevin Emigh, 925-313-2233 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 6, 2013 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 3 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:August 6, 2013 Contra Costa County Subject:Execution of three contracts for the 2013 On-Call Paving Services Contract(s) for Airport Pavement Maintenance Work, Concord and Byron areas. RECOMMENDATION(S): (CONT'D) contracts to the following three contractors in the following priority for Job Orders: (A) Alaniz in a not-to exceed amount ($500,000) and the unit prices submitted in the bid ($1,623.89 Total Unit Price) (B) DRT in a not-to-exceed amount ($500,000) and the unit prices submitted in the bid ($1,776.03 Total Unit Price) (C) Grade Tech in a not-to-exceed amount ($500,000) and the unit prices submitted in the bid ($1,782.00 Total Unit Price) (6) DIRECT that the Public Works Director, or designee, shall prepare the contracts. (7) ORDER that, after the contractors have signed the contracts and returned them, together with any required certificates of insurance or other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contracts for this Board. (8) ORDER that the Public Works Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitutions of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (10) DELEGATE, pursuant to Labor Code Section 6705, to the Public Works Director or to any registered civil or structural engineer employed by the County the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavation covered by that section. (11) DECLARE that, should the award of the contracts to Alaniz, DRT, or Grade Tech be invalidated for any reason, the Board would not in any event have awarded the contracts to any other bidders, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from re-awarding a contract to another bidder in cases where the successful bidder established a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: The contracts, for a maximum amount of $500,000 each, will be funded by 100% Airport Enterprise funds. BACKGROUND: The above project was previously approved by the Board of Supervisors, specifications were filed with and approved by the Board, and bids were invited by the Public Works Director. On July 9, 2013, the Public Works Department received bids from the following contractors: Alaniz Construction, Inc. (“Alaniz”): $1,623.89 Total Unit Price DRT Grading & Paving, Inc. (“DRT”): $1,776.03 Total Unit Price Grade Tech, Inc. (“Grade Tech”): $1,782.00 Total Unit Price Fonseca/McElroy Grinding Co., Inc.: $2,485.00 Total Unit Price MCK Services, Inc.: $7,190.00 Total Unit Price Alaniz submitted the lowest responsive and responsible bid, which is $152.14 less (Total Unit Price) than the next lowest bid. DRT submitted the second lowest responsive and responsible bid, which is $5.97 less (Total Unit Price) than the next lowest bid. Grade Tech submitted the third lowest responsive and responsible bid, which is $703.00 less (Total Unit Price) than the next lowest bid. The Public Works Director has reported that Alaniz, DRT, and Grade Tech documented an adequate good faith effort to comply with the requirements of the County’s Outreach Program, and the Public Works Director has recommended that the contracts be awarded to Alaniz, DRT, and Grade Tech. The Public Works Director recommends that the bids submitted by Alaniz, DRT, and Grade Tech are the lowest responsive and responsible bids, and this Board so concurs and finds. As provided in the project specifications, the three on-call contracts would be awarded in the following priority for Job Orders: (1) Alaniz, (2) DRT, and (3) Grade Tech. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board, with copies to be made available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: The Public Works Department may be unable to complete routine airport pavement repairs and replacement maintenance work in a timely manner. CHILDREN'S IMPACT STATEMENT: Not applicable.