HomeMy WebLinkAboutMINUTES - 07162013 - C.47RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the Public Works Director, to execute
an amendment to a purchase order with ADI Company to increase the amount payable by $300,000, to a new total of
$900,000, and extend the term from September 1, 2010 through August 31, 2014, for electronic system parts and
equipment. (100% General Fund).
FISCAL IMPACT:
This cost is funded through Facilities' Fiscal Year 2013/14 maintenance budget. (100% General Fund)
BACKGROUND:
In July 2010, the General Services Department conducted a BidSync bid soliciting a vendor for low-voltage building
parts and systems. These parts are typically used in burglar and fire alarms, video surveillance, and access control
items. Posted as BidSync bid # 1007-005, ADI was awarded a purchase order to supply Facilities Maintenance with
these items. The original request was for two (2) years with three (3) possible one-year extensions. This request
represents the second of these extensions. Because of the importance of improving these systems, several departments
and outside agencies such as East Bay Regional Park District are upgrading and installing systems faster than
anticipated, causing a need for this change order. The original request to exceed $100,000 was contained in agenda
item C.118 on the March 15, 2011 agenda.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/16/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Stan Burton
925-313-7077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: July 16, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: GSD Fiscal Officer, GSD Accounting , CAO, GSD Purchasing, GSD Purchasing, Auditor Controller, GSD Materials Management
C. 47
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:July 16, 2013
Contra
Costa
County
Subject:Approve a purchase order amendment with ADI Company
CONSEQUENCE OF NEGATIVE ACTION:
If this agreement is not approved, then purchasing low-voltage electrical parts from ADI will discontinue.
CHILDREN'S IMPACT STATEMENT:
Not applicable.