HomeMy WebLinkAboutMINUTES - 06252013 - C.148RECOMMENDATION(S):
1. APPROVE the Third Amended 2012/2013 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan
(Exhibit A), which specifies intended activities and respective allocations of Mitigation Fee revenue from January 1,
2012 through June 30, 2013; and
2. APPROVE the 2013/2014 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan (Exhibit B),
which specifies intended activities and respective allocations of Mitigation Fee revenue from July 1, 2013 through
June 30, 2014, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure
Planning Committee.
FISCAL IMPACT:
The proposed action will not have an impact to the County’s General fund. North Richmond Waste and Recovery
Mitigation Fee Expenditure Plans include a Contingency fund to address budget shortfalls, and staff anticipates that
there will be sufficient funding in the Contingency fund for this purpose.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/25/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
Contact: Demian Hardman, (925)
674-7826
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 25, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc:
C.148
To:Board of Supervisors
From:Catherine Kutsuris, Conservation and Development Director
Date:June 25, 2013
Contra
Costa
County
Subject:North Richmond Waste & Recovery Mitigation Fee Expenditure Plans - 2012/2013 & 2013/2014
BACKGROUND:
Approval of an Expenditure Plan and/or modification to an existing Expenditure Plan is required by both the
County Board of Supervisors and City Council of Richmond in order to authorize the use of Waste & Recovery
Mitigation Fee funding. The purpose of the Waste & Recovery Mitigation Fee is to mitigate designated impacts
resulting from a land use permit approved for the expansion of the Bulk Material Processing Center (BPMC)
located in North Richmond.
Summary of Changes to the 2012/2013 NRMF Expenditure Plan
The existing North Richmond Mitigation Fee (NRMF) Expenditure Plan (Second Amended for 2012/2013) was
approved by both the County Board of Supervisors and Richmond City Council in September 2012.
A Third Amended 2012/2013 NRMF Expenditure Plan is needed to cover expenses incurred by the City of
Richmond, which unexpectedly exceeded the amount budgeted, solely for Disposal Vouchers (Strategy 1). The
amount currently budgeted is $500.00, however the total amount expended is $1,682.48.
This amendment to the Expenditure Plan is a minor modification to the previous 2012/2013 Expenditure Plan that
would reallocate less than 0.1% of budgeted funding, in the amount of $1,182.48, from the “Contingency” line
item to the “Disposal Vouchers (Strategy 1)”. The proposed change is shown in the Expenditure Plan Budget
Table (page 3) of the Third Amended 2012/2013 Expenditure Plan (Exhibit A).
The NRMF Committee will be advised of this minor budget modification at their next meeting.
Summary of Recommended 2013/2014 Expenditure Plan
At the NRMF Committee meeting on May 31, 2013, the Committee voted to recommend that the County Board
of Supervisors and Richmond City Council approve a 2013/2014 Expenditure Plan that allocates funding for the
period between July 1, 2013 through June 30, 2014.
The 2013/2014 Expenditure Plan allocates funding that is only 64% of the amount allocated in the prior budget
cycle. This is largely due to the Expenditure Plan budget cycle being reduced from an 18 month period to a one
(1) year cycle. Other factors that contributed to reduced levels of funding are reductions in actual revenue
received (approximately 3-4%), and projected revenue shortfalls (approximately 3-4%), which have occurred
over the last several years.
The recommended 2013/2014 Expenditure Plan is attached (Exhibit B), which allocates a total of $887,973.11 for
the 2013/2014 fiscal year.
Funding Allocation Changes Recommended by Committee
The following are allocated funding reductions pro-rated from the previous 18 month funding cycle to the new
annual (12 month) fiscal year Expenditure Plan cycle:
20% reduction to County (Strategy 5) and City (Strategy 6) Code Enforcement funding.
10% reduction to the Illegal Dumping Law Enforcement (Strategy 7) and Surveillance Cameras (Strategy 8)
categories.
Elimination of all funding ($13,333.33) within the District Attorney Strategy (Strategy now eliminated in
current proposed EP).
14.5% reduction to the Committee Administration/Staffing budget.
Eliminates all funding for disposal vouchers (Strategy 1), due to an agreement made between Supervisor
John Gioia’s Office (District I) and Republic Services, that Republic Services would cover up to $2,000 per
year in disposal voucher expenses to continue the program.
28% reduction to the Contingency Fund.
After funding reductions were made, $51,816.74 was available, and allocated to the Community Based Projects
Strategy (Strategy 11). Three (3) of the twelve (12) project proposals submitted by non-profit organizations in
2012 were recommended for equal levels of funding. The $17,272.24 allocated to each selected project, includes
$14,272.24 for the non-profit organization’s actual project costs and $3,000 to cover associated contracting
agency expenses.
The proposed 2013/2014 Expenditure Plan also includes $333,413.39 of carryover funding that is obligated
funding from the prior Expenditure Plan cycle. This includes $200,000 for a Parks Rehabilitation Initiative
(Strategy 9), and $133,413.39 for Community Based Projects awarded from prior Expenditure Plans. These
projects are ongoing and are expected to continue into the 2013/2014 fiscal year. (See Attachment 3 of Exhibit B
for details)
The next NRMF Committee meeting scheduled for February 21, 2014, is expected to discuss the projected
revenue and planned use of funds for the 2014/2015 fiscal year.
CONSEQUENCE OF NEGATIVE ACTION:
Each new or amended Expenditure Plan must receive final approval from the County Board of Supervisors and
Richmond City Council. Expenditure Plans and any associated amendments recommended by the NRMFC would
not take effect, even if/when approved by the Richmond City Council, unless and until also approved by the
Board of Supervisors. Therefore, if the 2013/2014 Expenditure Plan is not approved by the Board prior to July 1,
2013 a vast majority of the previously approved strategies (activities) could not continue to be funded and
implemented without interruption. Furthermore, if the Third Amended 2012/2013 Expenditure Plan is not
approved by the Board, the City could not receive reimbursement for the costs of Disposal Vouchers redeemed
through September 2012.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Exhibit A
Exhibit B
North Richmond Waste & Recovery Mitigation Fee
Third Amended 2012/2013 Expenditure Plan
The Waste & Recovery Mitigation Fee was established as a result of the Draft
Environmental Impact Report (EIR) dated November 2003 for the WCCSL Bulk
Materials Processing Center (BMPC) and Related Actions (Project). The Project
involved new and expanded processing and resource recovery operations on both the
incorporated and unincorporated area of the Project site, which the EIR concluded would
impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a
Mitigation Fee to benefit the host community, described as follows:
“Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to
be determined by the applicable permitting authority(ies) to defray annual costs
associated with collection and disposal of illegally dumped waste and
associated impacts in North Richmond and adjacent areas. The mitigation
fee should be subject to the joint-control of the City and County and should be
collected on all solid waste and processible materials received at the facility
consistent with the existing mitigation fee collected at the Central IRRF.”
In July 2004, the City of Richmond and Contra Costa County entered into a
Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee
monies collected from the BMPC for the benefit of the incorporated and unincorporated
North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint
Expenditure Planning Committee (Committee) was formed pursuant to the terms of the
MOU for the specific purpose of preparing a recommended Expenditure Plan. This
Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for
the benefit of the host community, as described in the EIR. The Expenditure Plan is
subject to final approval of the Richmond City Council and the Contra Costa County
Board of Supervisors.
By approving this Expenditure Plan, the City Council and Board of Supervisors authorize
the use of Mitigation Fee funding for only the purposes and in the amounts specified
herein. The City and County have each designated their respective staff persons
responsible for administering the development and implementation of the approved
Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure
Plan language. However, the City and County have not delegated to the Committee or
to staff the authority to expend funding for purposes not clearly identified in the
Expenditure Plan document officially approved by their respective decision-making
bodies.
Activities which can be funded in this Expenditure Plan period with the Mitigation Fee
amounts specified within this Expenditure Plan are described herein as “Strategies” or
“Staff Costs”. Strategies are categorized as either “Core Services” or “Supplemental
Enhancements”. Core Services includes the higher funding priority strategies that most
directly address the intended purpose of this City/County approved Mitigation Fee, “to
defray annual costs associated with collection and disposal of illegally dumped waste
and associated impacts in North Richmond”.
Expenditure Plan Period: January 1, 2012 - June 30, 2013
(unless otherwise specified herein)
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
Page 2 of 13
BUDGET
The funding allocation amounts included in this document apply to the Expenditure Plan
Period specified on the first page unless otherwise specified herein. The total amount of
funding allocated in the Expenditure Plan Budget is based on revenue projections
provided by the BMPC operator, Republic Service, which are dependant upon multiple
variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate
charged and amount of CPI-adjusted per ton Mitigation Fee). Actual Mitigation Fee
revenue may deviate from revenue projections provided by Republic and used to
prepare this Budget. A “Contingency” line item is included in the Budget to help
accommodate variations between projected and actual revenue. Excess funding
allocated to strategies and not expended by the end of each Expenditure Plan period is
treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period.
The Budget includes some line items that are based on fixed costs, however there are
other line items which are scalable and/or dependant on utilization thereby providing
flexibility to reallocate amounts if and when a significant need is identified. Allocated
funding may remain unspent due to under-utilization of a particular program. If the
amount allocated to a particular line item is determined to exceed needs based upon
usage, the remaining funding can only be reallocated by officially amending the
Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken
by both the City and County. Although there has been some interest in allowing
flexibility for staff to adjust funding allocations under specific circumstances, the authority
to approve or modify the Expenditure Plan rests solely with the City Council and Board
of Supervisors.
Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of
Mitigation Fee revenue projects, streamline financial reconciliation/budgeting process
and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure
Plans involve administrative burden and costs due to the joint approval needed from
both the Richmond City Council and County Board of Supervisors. In order to minimize
the amount of funding needed to cover staff costs incurred to amend the Expenditure
Plan, staff will only recommend changes to the Expenditure Plan when necessary to
address a significant and time-sensitive need.
NORTH RICHMOND MITIGATION FEE EXPENDITURE PLAN BUDGET
#Expenditure Plan (EP) Strategy
Approved
Funding
Allocations for
1/2012-6/2012
(Preliminary EP)
Approved
Funding
Allocations for
7/2012-9/2012
(Amended EP)
Remaining
Funding to be
Allocated
through 6/2013
(2nd Amended EP)
Recommended
Allocation for
Actual Costs
incurred through
9/2012 (3rd
Amended EP)3
Total Amount
Budgeted for
Jan 2012 - Jun
2013
% of Total
Budget
1 Bulky Item Pick-ups & Disposal Vouchers 2,500.00$ (125.00)$ (1,875.00)$ 1,182.48$ 1,682.48$ 0.1%
2 Neighborhood Clean-ups 2,500.00$ (1,000.00)$ -$ 1,500.00$ 0.1%
3 Prevention Services Coordinator 14,000.00$ 7,000.00$ 21,000.00$ -$ 42,000.00$ 3.0%
4 City/County Right-of-Way Pick-up &
Tagging Abatement 17,500.00$ 8,750.00$ 2,250.00$ -$ 28,500.00$ 2.0%
5 Code Enforcement - County 64,500.00$ 25,200.00$ 75,600.00$ -$ 165,300.00$ 11.9%
6 Code Enforcement - City 35,000.00$ 3,750.00$ 11,250.00$ -$ 50,000.00$ 3.6%
7 Illegal Dumping Law Enforcement 93,750.00$ 46,875.00$ 140,625.00$ -$ 281,250.00$ 20.2%
8 Surveillance Cameras 5,000.00$ (500.00)$ -$ -$ 4,500.00$ 0.3%
9 Illegal Dumping Prosecutor 15,000.00$ 5,000.00$ -$ -$ 20,000.00$ 1.4%
10 Parks Rehabilitation Initiative $ 200,000.00 -$ -$ -$ 200,000.00$ 14.4%
11 Community Services Coordinator 36,065.50$ 12,500.00$ 37,500.00$ -$ 86,065.50$ 6.2%
12 Community-Based Projects1 189,600.00$ (1,793.64)$ 65,304.25$ -$ 253,110.61$ 18.2%
13 North Richmond Green Community
Service Programs 42,700.00$ 2,500.00$ 13,500.00$ -$ 58,700.00$ 4.2%
14 North Richmond Green Campaign 15,000.00$ -$ -$ -$ 15,000.00$ 1.1%
15 Neighborhood Gardening Project 42,589.56$ -$ -$ -$ 42,589.56$ 3.1%
16 Removal & Disposal of Street Cans 2,000.00$ -$ -$ -$ 2,000.00$ 0.1%
X Committee Administration/Staffing 50,000.00$ 22,645.22$ 24,746.95$ -$ 97,392.17$ 7.0%
Contingency (7% of Projected Revenue for
6/2012 thru 6/2013)21,222.55$ 21,686.27$ (1,182.48)$ 41,726.34$ 3.0%
Total Second Amended Expenditure Plan Budget 2 825,205.06$ 155,524.13$ 410,587.46$ -$ 1,391,316.66$ 100.0%
Total Revenue (Carry-Over, Actual & Projected) 2 825,551.11$ 141,652.90$ 424,112.64$ 1,391,316.66$
SUBTOTALS BY STRATEGY CATEGORIES
TOTAL EP
BUDGET
AMOUNT
BUDGETED
BUDGET FOR
STRATEGIES
CORE SERVCES 43%594,732.48$ 47%
SUPPLEMENTAL ENHANCEMENTS 47%657,465.67$ 53%
TOTAL BUDGET FOR STRATEGIES 90%1,252,198.15$ 100%
TOTAL EXPENDITURE PLAN BUDGET (W/CONTINGENCY)100% 1,391,316.66$
3 Reallocation of funding from the Contingency line item being recommended by City/County staff to to authorize reimbursement of actual Disposal Voucher costs incurred for the period
through September 2012 due to the unintended shortfall resulting from recommended reduction in the Second Amended 2012/13 Expenditure Plan approved by the County Board of
Supervisors and City Council in September 2012. Reallocation of funding recommended by the Committee was intended to cover Disposal Voucher costs through September 2012,
unfortunately due to the timing the total actual costs through September were not yet known. As a result of recommending budgetary changes based on incomplete cost information,
the Committee recommended to decrease the Disposal Voucher funding allocation too much in their recommended Second Amended 2012/2013 EP budget. This adjustment will
authorize expenditure of funding to reimburse the total amount the City has already paid to Republic Services for Disposal Vouchers for the period through July 2012 which was not
covered in the prior allocation ($764.21) as well as the additional amount of $418.27 for vouchers redeemed in August-September 2012 which the City has been invoiced for but not yet
paid.
1 Funding is allocated among multiple Community-Based Projects, the amount recommended in the Preliminary Budget only covers previously approved 2010/2011 Projects transferred
into this Plan because they would not be completed until 2012. Active projects still being implemented in 2012 are shown in the attached 2010/2011 Community Based Projects Table.
The Amended 2012/2013 EP approved by the City & County in June 2012 reflects that a total of $1,793.64 allocated for previously selected Community Based Projects became
available and is being reallocated to other Strategies.
2 Total Anticipated Revenue shown above reflects the actual amount received for the period through August 2012, plus the amount projected to be received through June 30, 2013.
The Unspent 2010/11 Funding includes the amount of interest earned in 2010/11 ($7,930.48) plus the amount of unexpended funding received in the prior EP cycle which is treated as
"roll-over" ($542,994.15).Core Services47%Supplemental Enhancements53%G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Third Amended 2012-13\3rdAmendedEP-Budget_2012-2013.xls
Page 3 of 13
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING
Funding allocation amounts for each strategy are specified in the Budget table on page
3. The following Strategies describe the activities allowed to be funded with the amounts
allocated to each in the Budget (associated allowable agency staff costs are described
in the Staff Costs section). Strategies are grouped based on relative funding priority
levels and the “Core Services” category contains higher priority Strategies than the
“Supplemental Enhancements” category. Higher funding priority Strategies are those
which best address the Fee’s intended purpose, “to defray annual costs associated
with collection and disposal of illegally dumped waste and associated impacts in
North Richmond”) and “Supplemental Enhancements”.
Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES
1 - Bulky Item Pick-ups & Disposal Vouchers
2 - Neighborhood Clean-up Events
4 - City/County Right-of-Way Trash & Tagging Removal
5 - Code Enforcement - County
6 - Code Enforcement - City
7 - Illegal Dumping Law Enforcement
9 - Illegal Dumping Prosecutor
Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES
3 - Prevention Services Coordinator
8 - Surveillance Cameras
Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
10 - Parks Rehabilitation Initiative
11 - Community Services Coordinator
12 - Community Based Projects (SOME)
14 - North Richmond Green Campaign
15 - Neighborhood Gardening Project
16 - Removal & Disposal of Street Cans
Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
12 - Community Based Projects (SOME)
13 - North Richmond Green Community Service Programs
CORE SERVICES
1. Bulky Item Pick-ups & Disposal Vouchers
Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility
consistent with City/County procedures, with the option of choosing to:
o Request up to one on-call pick-up service per calendar year for bulky items
that are not accepted in the current on-call clean-ups through Richmond
Sanitary Service (RSS); must have an active account with RSS; or
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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o Request up to twelve $5 vouchers for disposal at Republic’s transfer station
on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation
Fees only pay for vouchers that are actually redeemed).
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity(ies):
Community Housing Development Corporation (processes requests and
issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Republic Services - Golden Bear Transfer Station & Richmond Sanitary
Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups
provided)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic
Services shall provide required data pertinent to Strategy 1 based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments.
2. Neighborhood Clean-ups
Provide at least one neighborhood and/or creek clean-up event in the Mitigation
Fee Funding Area; additional clean-up event may be scheduled as funding allows.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity(ies):
City Manager’s Office (coordinates scheduling of clean-up dates and
associated arrangements in conjunction with partner entities)
Republic Services - Richmond Sanitary Service (reimbursed for
providing/servicing clean-up boxes and disposing of debris placed in clean-up
boxes)
Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s
Office and Republic Services shall provide required data pertinent to Strategy 2
based upon the strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
3. Prevention Services Coordinator
Fund at least a portion of a Prevention Services Coordinator (PSC) position
(including salary/benefits/overhead and administering agency contracting charge1)
on a contract basis to assist the City and County in implementing Strategy 1 as the
1 Administering agency contracting charge is $3,000 per contract.
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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point of contact for community members interested in claiming Disposal Vouchers
or Bulky-Item Pick ups. Assist community members interested in reporting illegal
dumping and seeking referral/resources. Track and report data related to illegally
dumped waste collected by Republic Services Hot Spot Crew and handle
associated referrals to applicable public agencies, including right-of-way referrals
for Strategy 4.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC)
(reimbursed actual cost for part-time position and issues
Disposal Vouchers/arranges Bulky Item Pick-ups)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide
required data pertinent to Strategy 1 and Strategy 3 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
4. City/County Right-of-Way Pick-up & Tagging Abatement
Fund consolidated pick-up program (including personnel, mileage, equipment
rental and administrative costs) for removal of illegal dumping* and tagging
abatement in the public right-of-way located within the unincorporated &
incorporated Mitigation Fee Primary Funding Area. Removal of illegal dumping is
intended to occur based upon referrals from the PSC for items/debris not collected
by the designated Republic Services Hot Spot Route crew.
* Allocation of funding under this Strategy for the period of October 2012 through June
2013 is solely intended to cover the cost incurred for providing tagging abatement
throughout the Primary Funding Area. Republic Services will handle removal of illegal
dumping in the right-of-way during this period, which will not be NRMF-funded.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Division
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 4 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers).
5. Code Enforcement Staff - County
Fund at least a portion of County code enforcement position (including
salary/benefits and related vehicle and equipment costs), to assist with
vacant/abandoned lot abatements and fencing as well as other
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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health/building/zoning violations related to illegal dumping and blight throughout
the unincorporated Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Department of Conservation & Development’s
Building Inspection Division
Reporting/Payment Requirements: Effective July 1, 2012, the County Department
of Conservation & Development’s Building Inspection Division shall provide
required data pertinent to Strategy 5 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments (funding transfers).
6. Code Enforcement Staff - City
Fund at least a portion of a (non-benefited) code enforcement position, to assist
with foreclosed properties, vacant/abandoned lot abatements and fencing as well
as other health/building/zoning violations related to illegal dumping and blight
throughout the incorporated Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Team
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 6 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers).
7. Illegal Dumping Law Enforcement
Fund majority of a full-time Sheriff Deputy (between 90-100% of salary/benefits,
overtime, uniform and related cell phone, equipment, and vehicle costs) to assist
with law enforcement investigations and patrols to combat illegal dumping within
the Mitigation Fee Primary Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Sheriff’s Office
Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s
Office shall provide required data pertinent to Strategy 7 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments (funding transfers).
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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8. Surveillance Cameras
Fund the purchase of cameras, camera infrastructure, camera signage and costs
related to maintenance, warranty, repair & relocation of surveillance camera
system equipment within the Mitigation Fee Primary Funding Area to assist the
dedicated Illegal Dumping Law Enforcement officer in targeting specific locations
where illegal dumping occurs most regularly.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity(ies):
Richmond Police Department (operate, move and maintain eight Pan-Tilt-
Zoom wireless video surveillance cameras and associated camera system
infrastructure throughout NR -AND- install/clean/move FlashCam cameras
located within the incorporated NR area)
County Sheriff’s Department (coordinate monitoring of FlashCams located
throughout NR and identify/request relocation of surveillance cameras throughout
NR as needed)
County Public Works Department (install/clean/move FlashCam cameras
located within the unincorporated NR area upon request)
Reporting/Payment Requirements: Effective July 1, 2012, each Implementing
Entity shall provide required data pertinent to each entity’s applicable Strategy 8
responsibilities based upon the strategy-specific invoicing/reporting parameters
and schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers) now or in the future.
9. Illegal Dumping Prosecutor
Fund at least a portion of community prosecutor position in order to ensure some
time can be dedicated to prosecuting cases for violations that occur within the
Mitigation Fee Primary Funding Area with special emphasis on instances of
commercial dumping as well as other quality of life issues (e.g. abatement and
environmental crimes).
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County District Attorney’s Office
Reporting/Payment Requirements: Effective July 1, 2012, the County District
Attorney’s Office shall provide required data pertinent to Strategy 9 based upon
the strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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SUPPLEMENTAL ENHANCEMENTS
10. Parks Rehabilitation Initiative
Fund a portion of the Park Improvement Grant project at Shields-Reid, including
specifically the Children’s Play Area and Landscaping improvements.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Parks Department.
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Parks
Department shall provide required data pertinent to Strategy 10 based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
11. Community Services Coordinator
Fund at least a portion of a Community Services Coordinator (CSC) position to be
staffed on a contract basis (including salary/benefits/overhead and administering
agency contracting charge2). The CSC shall:
serve as a link between the community of North Richmond, the City of
Richmond, and Contra Costa County for issues related to beautification,
illegal dumping, and blight;
be responsible for coordination of activities related to illegal dumping and
beautification within the Primary Mitigation Funding area, as specified by
the City/County, including North Richmond Green community service
programs and outreach activities described under Strategies 13 & 14; and
be bilingual in order to assist with Spanish translation as needed.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 11, 13 & 14 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
12. Community Based Projects
Fund the development, implementation and oversight of a variety of community-
based projects with specific focuses on anti-littering, environmental stewardship,
blight reduction and/or beautification (including personnel/labor, administrative
2 Administering agency contracting charge is $3,000 per contract.
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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3 Administering agency contracting charge applies ($3,000 per contract)
oversight, materials, equipment and related maintenance costs plus administering
agency contracting charges3). Rather than funding stipend programs separately
(including stipends, administrative oversight and related materials/equipment), new
community-based projects/programs should include component for stipends,
where appropriate, to pay local youth and/or other community members for
assisting with illegal dumping prevention/abatement or beautification activities
within the Mitigation Fee Primary Funding Area.
Community Based Projects to be funded would be solicited through open Funding
Request Proposal & Application process. Examples of potential project types that
may be funded include but are not limited to:
o Neighborhood Landscaping Improvements
o Community Gardens
o Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle
Project)
o Stipend Beautification Programs
Details, including recommended allocation amounts, for each of the Community
Based Projects selected to date and being funded under this Expenditure Plan are
contained in the Community Based Projects Table included as Attachment 2.
Contracts issued or amended by the City/County in 2011 for the Community
Based Projects listed in the attached Table shall have five month contract terms
that extend into 2012 to the extent necessary based upon each contract’s effective
date.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agencies: Contra Costa County & City of Richmond
Implementing Entity: Various Non-Profit Organizations (see Community Based
Projects Table in Attachment 2)
Reporting/Payment Requirements: Any Community Based Project contracts issued
or amended by the City/County effective August 2011 or later shall incorporate
Reporting & Invoicing Requirements generally consistent with those shown in
Attachment 1.
13. North Richmond Green Community Services Programs
Fund the following North Richmond Green programs on a contract basis3 to the
extent the specific details submitted are determined to align with the purpose of
the Mitigation Fee and Expenditure Plan:
NR Little League Baseball Program - Includes cost of registration and
uniforms with customized North Richmond Green patches for up to 5-6
teams, season kick-off event/parade, equipment, stipends for game
monitoring and oversight, food and transportation.
NR Adult Softball program - Includes cost of registration, jerseys with North
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 11 of 13 -
Richmond Green patches and hats for the men’s and women’s team.
NR Youth Twilight Basketball Program - Includes cost of registration and
uniforms with North Richmond Green patches for up to 5-6 teams, equipment,
stipends for game monitoring and oversight, food and transportation.
NR Youth Eco Academy - Youth projects to include school gardens, recycling
efforts, habitat restoration, creek/bay/ocean water quality monitoring,
beach/creek/neighborhood clean-ups and ecological field trips. May fund the
cost of materials, transportation and fees associated with pre-approved
community beautification projects such landscaping and murals.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 11, 13 & 14 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
14. North Richmond Green Campaign
Fund the design, printing and/or distribution of education and outreach materials
on a contract basis3 which must align with the purpose of the Mitigation Fee and
Expenditure Plan and be pre-approved by Committee Staff. Outreach materials
must include “Jointly funded by City of Richmond & Contra Costa County” unless
otherwise specified herein. Outreach materials may be any of the types specified
below, however must clearly intend to directly:
Inform the community about Mitigation Fee funded programs/efforts,
Increase participation in Mitigation funded programs/efforts,
Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or
Promote beautification in the Mitigation Fee Funding Area.
The following type of outreach material expenditures may be funded if reviewed
and pre-approved by Committee Staff:
STIPENDS – Pay local community members (youth and adults) to distribute
printed outreach materials door-to-door to promote mitigation-funded
strategies (Jointly Funded text not applicable to stipend expenses, only materials)
HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents
intended to be handed out or mailed to local residents/organizations.
T-SHIRTS - Shirts shall include the NRGreen.org website to encourage
people to learn more about Mitigation funded programs/efforts (local phone
number should also be included when possible, however inclusion of Jointly Funded
text may not be required)
3 Administering agency contracting charge applies ($3,000 per contract).
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 12 of 13 -
NR GREEN FESTIVAL – Event held once per year and generally include
information booths to raise awareness about mitigation-funded efforts and
other local beautification efforts as well as fun activities for kids and food.
Materials promoting the event shall include the NRGreen.org website as well
as a local phone number.
SIGNAGE – Printed or manufactured signage, which includes promotional
banners for local events/parades, which should include the NRGreen.org
website for Community members to learn more about Mitigation funded
programs/efforts. Repair, replacement and removal of NRMF-funded Light
Pole Banners.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 11, 13 & 14 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
15. Neighborhood Gardening Project
(Strategy and remaining allocation carried over from the 2008/2009 & 2010/2011
Expenditure Plans)
Fund the Lots of Crops project involving the establishment of a new community
garden on a previously vacant lot that had been subject to dumping or blight. This
community garden project:
relies on partnerships with local residents, non-profit and community based
organizations, school groups and other community groups to start and
maintain projects
provides the community with educational/outreach opportunities, healthy
foods, and community building
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Communities United Resorting Mother Earth (CURME)
Reporting/Payment Requirements: This project was already completed and all
invoices had been paid as of July 1, 2012, therefore no applicable requirements
will be developed.
16. Removal & Disposal of Street Cans
Fund the cost of removing and disposing up to four (4) damaged Street Cans
located in the community. These Street Cans were purchased with Mitigation Fee
funding during the 2006-2007 EP cycle and have not been in service since 2009.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Third Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 13 of 13 -
Administering Agency: City of Richmond
Implementing Entity: Richmond Parks Department
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Parks
Department shall provide required data pertinent to Strategy 16 based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
STAFF COSTS
Committee Administration/Staffing Funding: The funding allocated for Committee
Administration/Staffing may not be adequate to cover the full cost of staff time
necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee
Joint Expenditure Planning Committee as well as developing, administering and
overseeing this Expenditure Plan for the specified period. Supplemental funding
allocation may be necessary upon determining actual costs exceed the amount
budgeted to cover the intended City/County costs for joint staffing.
Strategy-Specific Funding: The cost of City/County staff time spent providing direct
implementation assistance and/or coordination for specific Strategies may be covered
with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally,
a portion of the NRMF funding budgeted for Strategies will be used to pay fixed
administering agency contracting charge for each applicable contract ($3,000 per
contract).
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Third Amended 2012-13\NRMF 3rd
Amended 2012-13 Exp Plan_City-County Approval.doc
Community-Based Project Reporting and Invoicing Requirements
Language to be included in future City & County Agreements/Amendments
Contractor shall monitor, document, and report all project activities, including work performed by
staff and stipend participants and any other direct costs for which reimbursement will be
requested. Contractor shall submit completed Progress Reports, substantially equivalent to the
attached Progress Report template, in conjunction with each invoice. Invoices and Progress
Reports should cover the same time periods; the second and all subsequent Progress Reports
should list entire time frame since the period covered by the prior invoice/Progress Report
submitted. Upon completion of work, Contractor shall submit a Final Progress Report,
substantially equivalent to the attached Final Progress Report template, in conjunction with the
final invoice. Progress Reports shall be completed and submitted consistent with the Payment
Provisions in Section ___ (specify which Section of the Agreement or Service Plan – e.g.
Section 1.B of this Service Plan).
Contractor shall submit invoices and required supporting documentation to request
reimbursement for costs allowed in the Budget as specified in the “Eligible Costs” Section of this
Service Plan. Total invoices submitted by Contractor shall together not exceed the payment
limit of $________ (enter amount of the Agreement’s payment limit).
1.Invoices:Invoices shall contain the following information in sufficient detail and be
submitted in a form which adequately demonstrates consistency with this Service Plan.
Invoices shall be accompanied by the applicable Required Supporting Documentation
described in the following subsection.
a. Number of hours per staff member being billed for which stipends have been paid,
b. Number of hours Contractor staff performed work per Task described herein at the
rates allowed in the Eligible Costs Section, and
c. Separately identify number of hours spent attending North Richmond Green Meetings
(Attendance required at least Quarterly).
d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.)
incurred for which reimbursement is being requested within that invoice period.
2.Required Supporting Documentation: The following Required Supporting
Documentation must be submitted with invoices when applicable as described below.
a. Every invoice must be accompanied by a completed Progress Report addressing the
same time period. Final invoice must be accompanied by a completed Final Progress
Report addressing the entire contract period. Both types of Reports must contain all
of the information specified in the attached Report templates.
b. If stipends are included in an invoice, such invoice must be accompanied by copies of
workers daily logs or timesheets covering all stipend hours for which reimbursement is
being requested.
c. If staff time is included in an invoice, such invoice must be accompanied by copies of
timesheets, logs or other timekeeping documentation covering all staff hours for which
reimbursement is being requested.
d. If an invoice is requesting reimbursement of any other direct costs (any costs other
than staff time or stipends), such invoice must be accompanied by copies of actual
itemized invoices or receipts for all applicable direct costs (bus transportation or
curriculum materials). If an invoice is requesting reimbursement for copying or
Attachment 1
printing, at least one copy of the printed item should be attached to the Progress
Report accompanying that invoice.
City/County shall review submitted invoices and supporting documentation within a reasonable
period of time and remit payment to Contractor promptly upon determining the purpose and
amount of payment requested are authorized under this Agreement.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Budget and Attachments for Prelim 2012-13 EP\Invoicing-
Reporting Requirements_FINAL.doc
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Progress Report
Page 1 of 1
Organization:
Contact Person:
Progress Report Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization is providing with this North
Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the signed Agreement.
Tasks Accomplished to Date:
Describe the various tasks that your Organization has completed in whole or in part during the Progress Report
Period (can be bullet points). [Save for use/reference when preparing Final Progress Report.]
Materials Produced to Date:
Provide a listing of any materials/documents produced during this Progress Report period as a part of this
project (e.g. pictures, surveys, handouts, work products, etc.) and attach copies of each.
Number of Persons Served to Date:
Provide total number served from the NRMF Funding Area during this Progress Report period.
Provide total number served from outside the NR Funding Area during this period.
Provide total number of residents paid with NRMF funding during this period.
North Richmond Green Meeting Attendance to Date:
Specify which monthly North Richmond Green meetings (list meeting dates) your Community Based Project
representative(s) attended during this Progress Report period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes to Date:
Identify whether and how your project is addressing the intended problems associated with illegal dumping (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities to date.
Challenges to Date:
List any and all issues/problems (e.g. change in personnel, inadequate public awareness, applicability of
regulatory restrictions/requirements, etc.) identified during this period which may impact the project’s ability to
achieve the intended outcome(s) identified by your Organization. Include all challenges/obstacles/barriers that
may inhibit or compromise your ability to address the intended illegal dumping problem(s).
Lessons Learned to Date & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during this Progress Report period.
Provide any feedback about the NRMF-funded project/program received from participants and/or community
members (such as copies of quotes, emails/letters and completed surveys/evaluations).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Project Expenses to Date: Attach completed Progress Report to each Invoice being submitted for any
reimbursable costs incurred during this Progress Report Period.
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Final Progress Report
Page 1 of 2
Organization:
Contact Person:
Contract Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization provided with this North Richmond
Mitigation Fee (NRMF) funding. Funded activities must be consistent with the terms of your signed Agreement.
Tasks Accomplished:
Describe all project tasks/activities that your Organization completed during the entire contract period. Summarize
any work completed not previously reported and consolidate with updated information from prior Progress Reports.
Materials Produced:
Provide a listing of any materials/documents produced as a part of the program (e.g. pictures, surveys, handouts,
work products, etc.). Attach copies of anything not included with prior Progress Reports submitted.
Number of Persons Served:
Provide total number served from the NRMF Funding Area during the entire contract period.
Provide total number served from outside the NR Funding Area during the entire contract period.
Provide total number of residents paid with NRMF funding during the entire contract period.
North Richmond Green Meeting Attendance:
Specify which monthly North Richmond Green meetings (list all meeting dates) your Community Based Project
representative(s) attended during the contract period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes:
Identify extent to which your project addressed the intended problems associated with illegal dumping and how (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities.
Challenges:
Explain why your Organization was not able to achieve the intended project outcomes and/or address the illegal
dumping problems previously identified, if applicable. Include any challenges/obstacles/barriers (e.g. personnel
changes, lack of public awareness, previously unknown regulatory restrictions/requirements, etc.) that
compromised or inhibited your project’s success in addressing problems associated with illegal dumping.
Lessons Learned & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during the contract period.
Summarize all participant and/or community feedback received about this NRMF-funded project/program (attach
any findings/summary of final project evaluation and copies of related documents not previously submitted).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Final Project Expenses: Attach completed Final Progress Report to the Final Invoice being submitted for
any reimbursable costs not included on invoice(s) submitted with prior Progress Report(s).
Organization /
Fiscal Sponsor
(if applicable)
Project Title Requested
Amount
Non-Profit
Award for
Project
Agency
Contracting
Costs
Total for
Project Award
& Contract
Notes
Center for Human
Development
Neighborhood
Enhancement Team (NET) $ 246,519.75 $ 18,768.08 $ 3,000.00 $ 21,768.08
Men & Women of Valor /
Reach Fellowship
International
Reach for Jobs Block
Clean-up Crew $ 150,000.00 $ 18,768.08 $ 3,000.00 $ 21,768.08
Communities United Resorting
Mother Earth (CURME) /
Greater Richmond Interfaith
Program (GRIP)
Lots of Crops $ 242,681.80 $ 18,768.08 $ 3,000.00 $ 21,768.08
$ 639,201.55 $ 56,304.24 $ 9,000.00 $ 65,304.24
The following are the three selected Community Based Projects recommended to receive allocations from the limited amount of new funding available for
Community Based Projects in 2012/2013. The total amount shown below is a fraction of the total Strategy 12 allocation amount reflected in the Budget. The
remaining amount reflects the portion of allocated 2010/2011 Community Based Project funding that was carried over to allow completion of the projects
listed on page 2 in 2012.
New Community Based Projects Recommended for Funding in 2012/2013
- Page 1 of 2 -
Attachment 2 - Community Based Projects Table (Strategy 12)
Second Amended 2012/2013 Expenditure Plan Funding Allocations for Selected Projects through June 30, 2013
as recommended for City/County approval by the North Richmond Mitigation Fee Committee in July 2012
Total Funding Requested/Allocated
Selected organizations
to submit scaled-back
versions of their Scope
of Work describing what
element(s) of their
selected project they are
proposing to complete
with the amount
available.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Second Amended 2012-13\2ndAmendedEP_CommBasedProjects_2012-13.xls
New 2012 CBPs
Printed: 9/10/2012, 11:08 AM
Previously Approved Community Based Projects Transferred from 2010/2011*
Organization Project Title
Requested
Amount
Approved Project
Budget
Verde Partnership Garden Verde Elementary School Garden $ 14,000 $ 14,000.00
Center for Human Development Carbon Footprint Project – Expansion Phase $ 75,000 $ 35,000.00
Eco-Village Eco-Stewardship Ambassadors Project $ 83,860 $ 35,000.00
Golden Gate Audubon Society Eco-Richmond Program - Expansion/Continuation $ 23,644 $ 19,109.15
Healing Circles of Hope (dba MASK) Community Healing "Garden of Angels" Project $ 40,000 $ 29,985.00
Reach Fellowship International North Richmond Women’s Campus Day Center $ 70,400 $ 29,708.33
Social Progress Community Blight Reduction $ 58,800 $ 25,556.67
The Watershed Project Verde Elementary $ 10,029 $ 1,240.85
$ 375,733 $ 189,600.00
$ 187,806.36
- Page 2 of 2 -
Total Revised Allocation - Amended 2012/2013 EP
** Total of $1,793.64 in Community Based Project funding was reallocated in the Amended 2012/2013 Expenditure Plan because three associated projects were completed under-budget and one
project expired.
Not implemented (amount reallocated**)
Completed Under Budget (remaining $0.66
reallocated**)
Completed Under Budget (remaining $0.01
reallocated**)
Attachment 2 - Community Based Projects Table (Strategy 12)
Approved Funding Allocations Transferred from the Third Amended 2010/2011 Expenditure Plan to Allow
Implementation, Reimbursement and Project Completion in 2012
This Table only includes those previously approved Community Based Projects and associated funding amounts that have been carried over (transferred) from the 2010/11 Expenditure
Plan in order to accomodate expected completion of said projects in 2012. The remaining $315,400 allocated in 2010/2011 for Community-Based Projects was expended during the
2010/11 Expenditure Plan cycle to help cover costs of the selected projects completed in 2011.
* The $189,600 of CBP funding transferred from 2010/11 includes some funding awarded in both 2010 and 2011, all associated project contracts allow five month periods in which to complete project
activities. Total includes $14,600 allocated for Community Based Projects in 2010 ($14,000 for Verde Partnership Garden & $600 for Golden Gate Audubon Society) and $175,000 allocated in the last
half of 2011. The completion date for each of the transferred projects is dependent upon the effective date of the applicable contract/agreement.
Total Amount Requested/Originall Approved
Status / Notes
Completed
In progress
Contract not finalized
In progress
Completed Under Budget (remaining $552.12
reallocated**)
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Second Amended 2012-13\2ndAmendedEP_CommBasedProjects_2012-13.xls
9/6/2012, 9:09 PM
North Richmond Waste & Recovery Mitigation Fee
2013/14 Expenditure Plan
The Waste & Recovery Mitigation Fee was established as a result of the Draft Environmental
Impact Report (EIR) dated November 2003 for the WCCSL Bulk Materials Processing Center
(BMPC) and Related Actions (Project). The Project involved new and expanded processing and
resource recovery operations on both the incorporated and unincorporated area of the Project
site, which the EIR concluded would impact the host community. To mitigate this impact
Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as
follows:
“Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be
determined by the applicable permitting authority(ies) to defray annual costs
associated with collection and disposal of illegally dumped waste and associated
impacts in North Richmond and adjacent areas. The mitigation fee should be subject
to the joint-control of the City and County and should be collected on all solid waste and
processible materials received at the facility consistent with the existing mitigation fee
collected at the Central IRRF.”
In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of
Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the
BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North
Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee
(Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing
a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly
administer the Mitigation Fee funding for the benefit of the host community, as described in the
EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the
Contra Costa County Board of Supervisors.
By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the
use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The
City and County have each designated their respective staff persons responsible for
administering the development and implementation of the approved Expenditure Plan, which
includes responsibility for drafting and interpreting Expenditure Plan language. However, the
City and County have not delegated to the Committee or to staff the authority to expend funding
for purposes not clearly identified in the Expenditure Plan document officially approved by their
respective decision-making bodies.
Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts
specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”.
Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core
Services includes the higher funding priority strategies that most directly address the intended
purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with
collection and disposal of illegally dumped waste and associated impacts in North Richmond”.
Expenditure Plan Period: July 1, 2013 - June 30, 2014
(unless otherwise specified herein)
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
Page 2 of 12
BUDGET
The funding allocation amounts included in this document apply to the Expenditure Plan Period
specified on the first page unless otherwise specified herein. The total amount of funding
allocated in the Expenditure Plan Budget is based on revenue projections provided by the
BMPC operator, Republic Service, which are dependant upon multiple variables (e.g. number of
tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI-
adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue
projections provided by Republic and used to prepare this Budget. A “Contingency” line item is
included in the Budget to help accommodate variations between projected and actual revenue.
Excess funding allocated to strategies and not expended by the end of each Expenditure Plan
period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period.
The Budget includes some line items that are based on fixed costs, however there are other line
items which are scalable and/or dependant on utilization thereby providing flexibility to
reallocate amounts if and when a significant need is identified. Allocated funding may remain
unspent due to under-utilization of a particular program. If the amount allocated to a particular
line item is determined to exceed needs based upon usage, the remaining funding can only be
reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be
adjusted upon official action taken by both the City and County. Although there has been some
interest in allowing flexibility for staff to adjust funding allocations under specific circumstances,
the authority to approve or modify the Expenditure Plan rests solely with the City Council and
Board of Supervisors.
Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation
Fee revenue projects, streamline financial reconciliation/budgeting process and minimize need
to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative
burden and costs due to the joint approval needed from both the Richmond City Council and
County Board of Supervisors. In order to minimize the amount of funding needed to cover staff
costs incurred to amend the Expenditure Plan, staff will only recommend changes to the
Expenditure Plan when necessary to address a significant and time-sensitive need.
NORTH RICHMOND MITIGATION FEE EXPENDITURE PLAN BUDGET
#Expenditure Plan (EP) Strategy
(EP Cycle: July 1, 2013 thru June 30, 2014)
2013/14
Allocations
1 Bulky Item Pick-ups & Disposal Vouchers -$
2 Neighborhood Clean-ups 1,500.00$
3 Prevention Services Coordinator 28,000.00$
4 City/County Right-of-Way Pick-up & Tagging Abatement 5,000.00$
5 Code Enforcement - County 88,160.00$
6 Code Enforcement - City 26,666.67$
7 Illegal Dumping Law Enforcement 168,750.00$
8 Surveillance Cameras 2,700.00$
9 Parks Rehabilitation Initiative $ 200,000.00
10 Community Services Coordinator 57,377.00$
11 Community-Based Projects1 185,230.13$
12 North Richmond Green Community Service Programs 39,133.33$
13 North Richmond Green Campaign 10,000.00$
Contingency (7% of Projected Revenue)20,000.00$
Subtotal (without Committee Staffing)832,517.13$
X Committee Administration/Staffing 55,455.98$
Total Projected Revenue in 2013/142 554,559.72$
333,413.39$
Total 2013/14 Expenditure Plan Budget 887,973.11$ Core Services1 Funding allocation(s) among multiple Community-Based Projects is yet to be determined for the $51,816.74 being recommended
for new Community Based Projects. Commitee recommendations to the City and County for adoption is expected to be considered
and decided at the meeting scheduled for May 31, 2013. Selected projects will be incorporated into a 2013/14 Community Based
Projects Table (Attachment 2 ) and included as part of the 2013/2014 Expenditure Plan to be recommended to the Richmond City
Council and County Board of Supervisors. Funding allocations for the $133,413.39 already obligated to ongoing 2012/13 CBPs is
reflected in Attachment 3 .
2 Total Projected Revenue shown above reflects the amount projected to be received between July 1, 2013 and June 30, 2014. Supplemental Enhancements3 Funding obligated for previously approved Supplemental Enhancement activities within the Parks Rehabilitation Initiative and
Community Based Project Strategies which are recommended to be carried over into the 2013/14/ EP since activities are not
expected to be completed by June 30, 2013. See Attachment 3 regarding Community Based Projects (Strategy 11) that are
planned to Carry Over into the 2013/2014 Expenditure Plan.
Obligated funding from 2012/13 Expenditure Plan to carry over into the 2013/2014
Expenditure Plan3
Page 3 of 12
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 4 of 12 -
DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING
Funding allocation amounts for each strategy are specified in the Budget table on page
3. The following Strategies describe the activities allowed to be funded with the amounts
allocated to each in the Budget (associated allowable agency staff costs are described
in the Staff Costs section). Strategies are grouped based on relative funding priority
levels and the “Core Services” category contains higher priority Strategies than the
“Supplemental Enhancements” category. Higher funding priority Strategies are those
which best address the Fee’s intended purpose, “to defray annual costs associated
with collection and disposal of illegally dumped waste and associated impacts in
North Richmond”) and “Supplemental Enhancements”.
Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES
1 - Bulky Item Pick-ups & Disposal Vouchers
2 - Neighborhood Clean-up Events
4 - City/County Right-of-Way Trash & Tagging Removal
5 - Code Enforcement - County
6 - Code Enforcement - City
7 - Illegal Dumping Law Enforcement
Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES
3 - Prevention Services Coordinator
8 - Surveillance Cameras
Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
9 - Parks Rehabilitation Initiative
10 - Community Services Coordinator
11 - Community Based Projects (SOME)
13 - North Richmond Green Campaign
Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
11 - Community Based Projects (SOME)
12 - North Richmond Green Community Service Programs
CORE SERVICES
1. Bulky Item Pick-ups & Disposal Vouchers
Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility
consistent with City/County procedures, with the option of choosing to:
o Request up to one on-call pick-up service per calendar year for bulky items
that are not accepted in the current on-call clean-ups through Richmond
Sanitary Service (RSS); must have an active account with RSS; or
o Request up to twelve $5 vouchers for disposal at Republic’s transfer station
on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation
Fees only pay for vouchers that are actually redeemed).
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
* No funding allocated under this Strategy for this expenditure cycle. Republic Services has agreed to pay
up to $2,500 per year for redeemed North Richmond Disposal Vouchers for this Expenditure Plan funding
cycle.
Administering Agency: City of Richmond
Implementing Entity(ies):
Community Housing Development Corporation (processes requests and
issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Republic Services - Golden Bear Transfer Station & Richmond Sanitary
Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups
provided)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic
Services shall provide required data pertinent to Strategy 1 based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments.
2. Neighborhood Clean-ups
Provide at least one neighborhood and/or creek clean-up event in the Mitigation
Fee Funding Area; additional clean-up event may be scheduled as funding allows.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity(ies):
City Manager’s Office (coordinates scheduling of clean-up dates and
associated arrangements in conjunction with partner entities)
Republic Services - Richmond Sanitary Service (reimbursed for
providing/servicing clean-up boxes and disposing of debris placed in clean-up
boxes)
Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s
Office and Republic Services shall provide required data pertinent to Strategy 2
based upon the strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
* Allocation of funding under this Strategy for this Expenditure Plan cycle is intended to cover City staff and
equipment costs involved with offering the Community Clean -up event in the Primary Funding Area.
Republic Services has agreed to pay for up to 20 debris boxes (20 cubic yard capacity per debris box) per
year during this Expenditure Plan funding cycle for one Community Clean-up event.
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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1 Administering agency contracting charge applies ($3,000 per contract)
3. Prevention Services Coordinator
Fund at least a portion of a Prevention Services Coordinator (PSC) position
(including salary/benefits/overhead and administering agency contracting charge1)
on a contract basis to assist the City and County in implementing Strategy 1 as the
point of contact for community members interested in claiming Disposal Vouchers
or Bulky-Item Pick ups. Assist community members interested in reporting illegal
dumping and seeking referral/resources. Track and report data related to illegally
dumped waste collected by Republic Services Hot Spot Crew and handle
associated referrals to applicable public agencies, including right-of-way referrals
for Strategy 4.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC)
(reimbursed actual cost for part-time position and issues
Disposal Vouchers/arranges Bulky Item Pick-ups)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide
required data pertinent to Strategy 1 and Strategy 3 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
4. City/County Right-of-Way Pick-up & Tagging Abatement
Fund consolidated pick-up program (including personnel, mileage, equipment
rental and administrative costs) for removal of illegal dumping* and tagging
abatement in the public right-of-way located within the unincorporated &
incorporated Mitigation Fee Primary Funding Area. Removal of illegal dumping is
intended to occur based upon referrals from the PSC for items/debris not collected
by the designated Republic Services Hot Spot Route crew.
* Allocation of funding under this Strategy for this Expenditure Plan cycle is primarily intended to cover the
cost incurred for tagging abatement throughout the Primary Funding Area. Republic Services will handle
removal of non-hazardous illegal dumping in the right-of-way during this period, which will not be NRMF-
funded.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Division
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 4 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers).
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 7 of 12 -
5. Code Enforcement Staff - County
Fund at least a portion of County code enforcement position (including
salary/benefits and related vehicle and equipment costs), to assist with vacant/
abandoned lot abatements and fencing as well as other health/building/zoning
violations related to illegal dumping and blight throughout the unincorporated
Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Department of Conservation & Development’s
Building Inspection Division
Reporting/Payment Requirements: Effective July 1, 2012, the County Department
of Conservation & Development’s Building Inspection Division shall provide
required data pertinent to Strategy 5 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments (funding transfers).
6. Code Enforcement Staff - City
Fund at least a portion of a (non-benefited) code enforcement position, to assist
with foreclosed properties, vacant/abandoned lot abatements and fencing as well
as other health/building/zoning violations related to illegal dumping and blight
throughout the incorporated Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Team
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 6 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers).
7. Illegal Dumping Law Enforcement
Fund majority of a full-time Sheriff Deputy (between 90-100% of salary/benefits,
overtime, uniform and related cell phone, equipment, and vehicle costs) to assist
with law enforcement investigations and patrols to combat illegal dumping within
the Mitigation Fee Primary Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Sheriff’s Office
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Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s
Office shall provide required data pertinent to Strategy 7 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments (funding transfers).
8. Surveillance Cameras
Fund the purchase of cameras, camera infrastructure, camera signage and costs
related to maintenance, warranty, repair & relocation of surveillance camera
system equipment within the Mitigation Fee Primary Funding Area to assist the
dedicated Illegal Dumping Law Enforcement officer in targeting specific locations
where illegal dumping occurs most regularly.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity(ies):
Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom
wireless video surveillance cameras and associated camera system infrastructure
throughout NR -AND- install/clean/move FlashCam cameras located within the
incorporated NR area if funding is available)
County Sheriff’s Department (coordinate monitoring of FlashCams located throughout
NR and identify/request relocation of surveillance cameras throughout NR as needed)
County Public Works Department (install/clean/move FlashCam cameras located within
the unincorporated NR area upon request if funding is available)
Reporting/Payment Requirements: Effective July 1, 2012, each Implementing
Entity shall provide required data pertinent to each entity’s applicable Strategy 8
responsibilities based upon the strategy-specific invoicing/reporting parameters
and schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers) now or in the future.
SUPPLEMENTAL ENHANCEMENTS
9. Parks Rehabilitation Initiative
Fund a portion of the Park Improvement Grant project at Shields-Reid, including
specifically the Children’s Play Area and Landscaping improvements.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Parks Department.
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Parks
Department shall provide required data pertinent to Strategy 9 based upon the
strategy-specific invoicing/reporting parameters and schedule
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 9 of 12 -
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
10. Community Services Coordinator
Fund at least a portion of a Community Services Coordinator (CSC) position to be
staffed on a contract basis (including salary/benefits/overhead and administering
agency contracting charge2). The CSC shall:
serve as a link between the community of North Richmond, the City of
Richmond, and Contra Costa County for issues related to beautification,
illegal dumping, and blight;
be responsible for coordination of activities related to illegal dumping and
beautification within the Primary Mitigation Funding area, as specified by
the City/County, including North Richmond Green community service
programs and outreach activities described under Strategies 12 & 13; and
be bilingual in order to assist with Spanish translation as needed.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 10, 12 & 13 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
11. Community Based Projects
Fund the development, implementation and oversight of a variety of community-
based projects with specific focuses on anti-littering, environmental stewardship,
blight reduction and/or beautification (including personnel/labor, administrative
oversight, materials, equipment and related maintenance costs plus administering
agency contracting charges3). Rather than funding stipend programs separately
(including stipends, administrative oversight and related materials/equipment), new
community-based projects/programs should include component for stipends,
where appropriate, to pay local youth and/or other community members for
assisting with illegal dumping prevention/abatement or beautification activities
within the Mitigation Fee Primary Funding Area.
Community Based Projects to be funded would be solicited through open Funding
Request Proposal & Application process. Examples of potential project types that
may be funded include but are not limited to:
o Neighborhood Landscaping Improvements
o Community Gardens
o Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle
Project)
o Stipend Beautification Programs
2 Administering agency contracting charge is $3,000 per contract.
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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3 Administering agency contracting charge applies ($3,000 per contract)
Details, including recommended allocation amounts, for each of the Community
Based Projects selected to date and being funded under this Expenditure Plan are
contained in the Community Based Projects Tables included as Attachments 2 &
3. Contracts issued or amended by the City/County in 2011 for the Community
Based Projects listed in the attached Table shall have five month contract terms
that extend into 2012 to the extent necessary based upon each contract’s effective
date.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agencies: Contra Costa County & City of Richmond
Implementing Entity: Various Non-Profit Organizations (see Community Based
Projects Table in Attachment 2)
Reporting/Payment Requirements: Any Community Based Project contracts issued
or amended by the City/County effective August 2011 or later shall incorporate
Reporting & Invoicing Requirements generally consistent with those shown in
Attachment 1.
12. North Richmond Green Community Services Programs
Fund the following North Richmond Green programs on a contract basis3 to the
extent the specific details submitted are determined to align with the purpose of the
Mitigation Fee and Expenditure Plan:
NR Little League Baseball Program - Includes cost of registration and
uniforms with customized North Richmond Green patches for up to 5-6
teams, season kick-off event/parade, equipment, stipends for game
monitoring and oversight, food and transportation.
NR Adult Softball program - Includes cost of registration, jerseys with North
Richmond Green patches and hats for the men’s and women’s team.
NR Youth Twilight Basketball Program - Includes cost of registration and
uniforms with North Richmond Green patches for up to 5-6 teams, equipment,
stipends for game monitoring and oversight, food and transportation.
NR Youth Eco Academy - Youth projects to include school gardens, recycling
efforts, habitat restoration, creek/bay/ocean water quality monitoring,
beach/creek/neighborhood clean-ups and ecological field trips. May fund the
cost of materials, transportation and fees associated with pre-approved
community beautification projects such landscaping and murals.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 10, 12 & 13 based upon the strategy-specific
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 11 of 12 -
4 Administering agency contracting charge applies ($3,000 per contract)
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
13. North Richmond Green Campaign
Fund the design, printing and/or distribution of education and outreach materials
on a contract basis4 which must align with the purpose of the Mitigation Fee and
Expenditure Plan and be pre-approved by Committee Staff. Outreach materials
must include “Jointly funded by City of Richmond & Contra Costa County” unless
otherwise specified herein. Outreach materials may be any of the types specified
below, however must clearly intend to directly:
Inform the community about Mitigation Fee funded programs/efforts,
Increase participation in Mitigation funded programs/efforts,
Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or
Promote beautification in the Mitigation Fee Funding Area.
The following type of outreach material expenditures may be funded if reviewed
and pre-approved by Committee Staff:
STIPENDS – Pay local community members (youth and adults) to distribute
printed outreach materials door-to-door to promote mitigation-funded
strategies (Jointly Funded text not applicable to stipend expenses, only materials)
HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents
intended to be handed out or mailed to local residents/organizations.
T-SHIRTS - Shirts shall include the NRGreen.org website to encourage
people to learn more about Mitigation funded programs/efforts (local phone
number should also be included when possible, however inclusion of Jointly Funded
text may not be required)
NR GREEN FESTIVAL – Event held once per year and generally include
information booths to raise awareness about mitigation-funded efforts and
other local beautification efforts as well as fun activities for kids and food.
Materials promoting the event shall include the NRGreen.org website as well
as a local phone number.
SIGNAGE – Printed or manufactured signage, which includes promotional
banners for local events/parades, which should include the NRGreen.org
website for Community members to learn more about Mitigation funded
programs/efforts. Repair, replacement and removal of NRMF-funded Light
Pole Banners.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 10, 12 & 13 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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STAFF COSTS
Committee Administration/Staffing Funding: The funding allocated for Committee
Administration/Staffing may not be adequate to cover the full cost of staff time
necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee
Joint Expenditure Planning Committee as well as developing, administering and
overseeing this Expenditure Plan for the specified period. Supplemental funding
allocation may be necessary upon determining actual costs exceed the amount
budgeted to cover the intended City/County costs for joint staffing.
Strategy-Specific Funding: The cost of City/County staff time spent providing direct
implementation assistance and/or coordination for specific Strategies may be covered
with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally,
a portion of the NRMF funding budgeted for Strategies will be used to pay fixed
administering agency contracting charge for each applicable contract ($3,000 per
contract).
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County Approval.doc
Community-Based Project Reporting and Invoicing Requirements
Language to be included in future City & County Agreements/Amendments
Contractor shall monitor, document, and report all project activities, including work performed by
staff and stipend participants and any other direct costs for which reimbursement will be
requested. Contractor shall submit completed Progress Reports, substantially equivalent to the
attached Progress Report template, in conjunction with each invoice. Invoices and Progress
Reports should cover the same time periods; the second and all subsequent Progress Reports
should list entire time frame since the period covered by the prior invoice/Progress Report
submitted. Upon completion of work, Contractor shall submit a Final Progress Report,
substantially equivalent to the attached Final Progress Report template, in conjunction with the
final invoice. Progress Reports shall be completed and submitted consistent with the Payment
Provisions in Section ___ (specify which Section of the Agreement or Service Plan – e.g.
Section 1.B of this Service Plan).
Contractor shall submit invoices and required supporting documentation to request
reimbursement for costs allowed in the Budget as specified in the “Eligible Costs” Section of this
Service Plan. Total invoices submitted by Contractor shall together not exceed the payment
limit of $________ (enter amount of the Agreement’s payment limit).
1. Invoices: Invoices shall contain the following information in sufficient detail and be
submitted in a form which adequately demonstrates consistency with this Service Plan.
Invoices shall be accompanied by the applicable Required Supporting Documentation
described in the following subsection.
a. Number of hours per staff member being billed for which stipends have been paid,
b. Number of hours Contractor staff performed work per Task described herein at the
rates allowed in the Eligible Costs Section, and
c. Separately identify number of hours spent attending North Richmond Green Meetings
(Attendance required at least Quarterly).
d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.)
incurred for which reimbursement is being requested within that invoice period.
2. Required Supporting Documentation: The following Required Supporting
Documentation must be submitted with invoices when applicable as described below.
a. Every invoice must be accompanied by a completed Progress Report addressing the
same time period. Final invoice must be accompanied by a completed Final Progress
Report addressing the entire contract period. Both types of Reports must contain all
of the information specified in the attached Report templates.
b. If stipends are included in an invoice, such invoice must be accompanied by copies of
workers daily logs or timesheets covering all stipend hours for which reimbursement is
being requested.
c. If staff time is included in an invoice, such invoice must be accompanied by copies of
timesheets, logs or other timekeeping documentation covering all staff hours for which
reimbursement is being requested.
d. If an invoice is requesting reimbursement of any other direct costs (any costs other
than staff time or stipends), such invoice must be accompanied by copies of actual
itemized invoices or receipts for all applicable direct costs (bus transportation or
curriculum materials). If an invoice is requesting reimbursement for copying or
Attachment 1
NRMFC Agenda Packet Page # 17 of 32
printing, at least one copy of the printed item should be attached to the Progress
Report accompanying that invoice.
City/County shall review submitted invoices and supporting documentation within a reasonable
period of time and remit payment to Contractor promptly upon determining the purpose and
amount of payment requested are authorized under this Agreement.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Budget and Attachments for Prelim 2012-13 EP\Invoicing-
Reporting Requirements_FINAL.doc
NRMFC Agenda Packet Page # 18 of 32
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Progress Report
Page 1 of 1
Organization:
Contact Person:
Progress Report Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization is providing with this North
Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the signed Agreement.
Tasks Accomplished to Date:
Describe the various tasks that your Organization has completed in whole or in part during the Progress Report
Period (can be bullet points). [Save for use/reference when preparing Final Progress Report.]
Materials Produced to Date:
Provide a listing of any materials/documents produced during this Progress Report period as a part of this
project (e.g. pictures, surveys, handouts, work products, etc.) and attach copies of each.
Number of Persons Served to Date:
Provide total number served from the NRMF Funding Area during this Progress Report period.
Provide total number served from outside the NR Funding Area during this period.
Provide total number of residents paid with NRMF funding during this period.
North Richmond Green Meeting Attendance to Date:
Specify which monthly North Richmond Green meetings (list meeting dates) your Community Based Project
representative(s) attended during this Progress Report period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes to Date:
Identify whether and how your project is addressing the intended problems associated with illegal dumping (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities to date.
Challenges to Date:
List any and all issues/problems (e.g. change in personnel, inadequate public awareness, applicability of
regulatory restrictions/requirements, etc.) identified during this period which may impact the project’s ability to
achieve the intended outcome(s) identified by your Organization. Include all challenges/obstacles/barriers that
may inhibit or compromise your ability to address the intended illegal dumping problem(s).
Lessons Learned to Date & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during this Progress Report period.
Provide any feedback about the NRMF-funded project/program received from participants and/or community
members (such as copies of quotes, emails/letters and completed surveys/evaluations).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Project Expenses to Date: Attach completed Progress Report to each Invoice being submitted for any
reimbursable costs incurred during this Progress Report Period.
NRMFC Agenda Packet Page # 19 of 32
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Final Progress Report
Page 1 of 1
Organization:
Contact Person:
Contract Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization provided with this North Richmond
Mitigation Fee (NRMF) funding. Funded activities must be consistent with the terms of your signed Agreement.
Tasks Accomplished:
Describe all project tasks/activities that your Organization completed during the entire contract period. Summarize
any work completed not previously reported and consolidate with updated information from prior Progress Reports.
Materials Produced:
Provide a listing of any materials/documents produced as a part of the program (e.g. pictures, surveys, handouts,
work products, etc.). Attach copies of anything not included with prior Progress Reports submitted.
Number of Persons Served:
Provide total number served from the NRMF Funding Area during the entire contract period.
Provide total number served from outside the NR Funding Area during the entire contract period.
Provide total number of residents paid with NRMF funding during the entire contract period.
North Richmond Green Meeting Attendance:
Specify which monthly North Richmond Green meetings (list all meeting dates) your Community Based Project
representative(s) attended during the contract period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes:
Identify extent to which your project addressed the intended problems associated with illegal dumping and how (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities.
Challenges:
Explain why your Organization was not able to achieve the intended project outcomes and/or address the illegal
dumping problems previously identified, if applicable. Include any challenges/obstacles/barriers (e.g. personnel
changes, lack of public awareness, previously unknown regulatory restrictions/requirements, etc.) that
compromised or inhibited your project’s success in addressing problems associated with illegal dumping.
Lessons Learned & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during the contract period.
Summarize all participant and/or community feedback received about this NRMF-funded project/program (attach
any findings/summary of final project evaluation and copies of related documents not previously submitted).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Final Project Expenses: Attach completed Final Progress Report to the Final Invoice being submitted for
any reimbursable costs not included on invoice(s) submitted with prior Progress Report(s).
NRMFC Agenda Packet Page # 20 of 32
Organization / Fiscal Sponsor (if applicable)Project TitleRequested AmountNon-Profit Award for ProjectAgency Contracting CostsTotal for Project Award & ContractNotesCenter for Human DevelopmentNeighborhood Enhancement Team (NET) $ 246,519.75 $ 14,272.25 $ 3,000.00 $ 17,272.25 Athletes United for PeaceCommunity Media Outreach Project $ 150,000.00 $ 14,272.25 $ 3,000.00 $ 17,272.25 Communities United Resorting Mother Earth (CURME) / Greater Richmond Interfaith Program (GRIP)Lots of Crops $ 242,681.80 $ 14,272.25 $ 3,000.00 $ 17,272.25 $ 639,201.55 $ 42,816.74 $ 9,000.00 $ 51,816.74 Total Funding Requested/AllocatedAttachment 2 - Community Based Projects Table (Strategy 11)2013/2014 Expenditure Plan Funding Allocations for New Selected Projectsto be recommended for City/County approval by the North Richmond Mitigation Fee CommitteeAt their meeting held on May 31, 2013, the NRMF Committee voted to approve recommending the following allocations totalling $51,816.74 to fund 2013/14 Community Based Projects. The following projects were selected based on Proposals submitted by eligible non-profit organizations in 2012. New Community Based Projects Recommended for Funding in 2013/2014Selected organization(s) will be asked submit scaled-back versions of their Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2013-2014 Exp Plan\CommBasedProjects_w-2013-14 NEW.xlsNew 2013 CBPsPrinted: 6/6/2013, 4:40 PM
Organization / Fiscal Sponsor (if applicable)Project TitleRequested AmountNon-Profit Award for ProjectAgency Contracting CostsTotal for Project Award & ContractNotesCenter for Human DevelopmentNeighborhood Enhancement Team (NET) $ 246,519.75 $ 18,768.08 $ 3,000.00 $ 21,768.08 Men & Women of Valor / Reach Fellowship InternationalReach for Jobs Block Clean-up Crew $ 150,000.00 $ 18,768.08 $ 3,000.00 $ 21,768.08 Communities United Resorting Mother Earth (CURME) / Greater Richmond Interfaith Program (GRIP)Lots of Crops $ 242,681.80 $ 18,768.08 $ 3,000.00 $ 21,768.08 Verde Partnership GardenVerde Elementary School Garden $ 14,000 $ 14,000.00 $ - $ 14,000.00 Eco-VillageEco-Stewardship Ambassadors Project $ 83,860 $ 35,000.00 $ - $ 35,000.00 $ 737,061.55 $ 105,304.24 $ 9,000.00 $ 114,304.24 Attachment 3 - Community Based Projects Table (Strategy 11)Obligated funding allocated for Community Based Projects in the 2012/13 Expenditure Plan recommended to be included in the 2013/2014 Expenditure Plan to allow completion of work beyond June 30, 2013. Total Funding Requested/AllocatedCommunity Based Projects Carried Over from 2012/2013 Expenditure Plan Selected organizations submitted scaled-back versions of their Scope of Work describing what element(s) of their selected project they proposed to complete with the amount available. These projects were approved in the 2012/2013 Expenditure Plan and have not yet been fully completed. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2013-2014 Exp Plan\CommBasedProjects_w-2013-14 NEW.xlsCarryover 2012 CBPsPrinted: 6/6/2013, 4:25 PM