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Home My WebLink AboutMINUTES - 06042013 - SD.10RECOMMENDATION(S): ACKNOWLEDGE that on April 23, 2013, the Board of Supervisors directed the County Administrator to prepare for consideration a position modification resolution necessary to carryout Board action on the Recommended Budget; 1. ACKNOWLEDGE that on May 14, 2013, the Board of Supervisors, acting in its capacity as the Governing Board of the County of Contra Costa and all districts of which it is the ex-officio governing Board approved the FY 2013-14 Recommended Budget requiring the modification, addition and elimination of certain positions in certain County Departments and the Contra Costa Fire Protection District; 2. ACKNOWLEDGE increased allocation of Measure H funding to the Contra Costa County Fire Protection District in the amount of $477,550 over and above the 2013/14 Recommended Budget estimate due to the change in funding allocation methodology approved by the Board of Supervisors on May 14, 2013; 3. ACKNOWLEDGE that the Contra Costa Fire Protection District inadvertently received $1,266,279 in Pittsburg Redevelopment Pass-through funds, the repayment terms of which are currently being negotiated; 4. ACKNOWLEDGE that, due to increases in pension costs, employee costs will be significantly higher in FY 2014-15 than in FY 2013-14; 5. 6. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/04/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 4, 2013 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Daryl Louder, Chief/CCC Fire Protection District, Ted Cwiek, Human Resources Director SD. 10 To:Contra Costa County Fire Protection District Board of Directors From:David Twa, County Administrator Date:June 4, 2013 Contra Costa County Subject:ABOLISHING POSITIONS IN THE CONTRA COSTA FIRE DISTRICT RECOMMENDATION(S): (CONT'D) ACKNOWLEDGE that the Contra Costa Fire Protection District regularly loses employees through attrition, that a Firefighter has left during the last week, and that it is highly likely that through attrition no lay-offs will be required if filled position eliminations are postponed until January 2014; ACKNOWLEDGE that, due to low staffing and high over-time use, the cost of postponing lay-offs is under $150,000; ACKNOWLEDGE Resolution No. 2008/299 adopted May 6, 2008, authorizing the Human Resources Department to implement the Tactical Employment Team Program (TETP), whose objective is to mitigate the negative impact that layoffs have on County and District employees; and ADOPT Resolution No. 2013/244, authorizing the deletion of certain positions in the Contra Costa Fire Protection district. FISCAL IMPACT: The fiscal impact of this action is described in the Fiscal Year 2013-14 Recommended Budget beginning on page B-321, which is available on-line at http://ca-contracostacounty.civicplus.com/index.aspx?NID=770. Detailed impact is included in the Background section of this report. BACKGROUND: On April 24, 2012, the Board held Budget Hearings required prior to adopting the FY 2012-13 Recommended Budget. At the conclusion of the hearings, the Board directed the County Administrator to return with a Resolution ordering the adjustment, addition and deletion of positions necessary to balance the FY 2012-13 budget and the deletion of positions that are vacant and unfunded. The adopted 2013-14 Recommended Budget, for the Contra Costa Fire Protection District includes the closure of two fire stations, resulting in a projected savings of $3.05 million and a reduction of 18 full-time equivalent (FTE) positions. Additional positions will continue to be held vacant in order to achieve prescribed cost savings through normal and managed attrition to the greatest extent possible. Under the recommendation, one station would be closed effective July 1, 2013 (this date has been adjusted to July 5, 2013) and a second station would be closed effective January 1, 2014. This 22 station model is estimated to result in the District ending fiscal year 2013-14 with a positive fund balance in both the Operating Fund and the POB Stabilization Fund in the amounts of $2.5 million and 3.9 million, respectively. On May 14, 2013, the Contra Costa Fire Board of Directors considered a position adjustment resolution that incorporated those changes originally directed by the Board as part of the FY 2013-14 Recommended Budget for the Contra Costa Fire Protection District. If adopted, the impact of the resolution would have been the demotion of five employees (one Fire Captain and four Fire Engineers). Prior to taking action on the item, the Board heard public testimony including a petition from labor to delay the position reduction action due to significant attrition expected within the next six months. Additionally, the Board was given a report on Measure H Emergency Medical Services (EMS) funding immediately prior to the the position adjustment report. The Board of Supervisors approved a revision to the funding formula for Measure H Emergency Medical Services funding at their May 14th meeting. The new formula allocates funding on the basis of population rather than per-engine to local fire protection districts. As a result, the Contra Costa County Fire Protection District (CCCFPD) will receive an allocation of $1,487,550 for fiscal year 2013/14. Since the revised formula was presented to and approved by the Board of Supervisors after the 2013/14 budget development process, the increased funding amount is not included in the CCCFPD Recommended Budget. The net increase from the estimated revenue amount included in the Recommended Budget for Measure H is $477,550, representing an increase from $1,010,000 to $1,487,550. The District will continue to provide sufficient paramedic, EMS communication and medical services at the service levels identified in the Recommended Budget to receive Measure H funding. The Board asked staff to consider labor's request in the context of these new revenues and the relatively small additional savings that would be generated by the recommended demotions. Staff met again with Fire District management and labor to discuss the impact of the station closure on employees and agreed to recommend that elimination of filled positions be delayed until January 2014. Due to the high number of over-time hours currently used, the total savings from the Station Closure on July 4 (originally $2,033,845) will be reduced by approximately $150,000. The attached Position Adjustment Resolution (No. 2013/244) incorporates those changes directed by the Board as part of the FY 2013-14 Recommended Budget for the Contra Costa Fire Protection District, modified for anticipated attrition. The impact of this action is that no demotions or lay-offs will be required for the first station closure. It should be noted that in June 2012, the Contra Costa County Fire Protection District received a pass-through payment in the amount of $1,266,279 from the County Auditor-Controller on behalf of the Successor Agency to the Redevelopment Agency of the City of Pittsburg. Earlier this year, the Successor Agency deemed that this distribution violated covenants within bond documents held by the former Pittsburg Redevelopment Agency and requested a refund of the June 2012 pass-through payment made to all affected taxing entities in receipt of the payment. This request was made to several agencies for which the Board of Supervisors serves as the ex-officio governing board, including Contra Costa County, the Contra Costa County Water Agency and the Contra Costa County Fire Protection District. The District is working with the Successor Agency to facilitate repayment of the June 2012 pass-through payment. Additionally, this solution does not resolve the structural imbalance entering fiscal year 2014-15 and additional reductions will be necessary to balance the District’s budget in that fiscal year, absent new revenue. Although the District has made progress in managing the structural deficit, future expenditure increases continue to outpace future revenue increases through fiscal year 2016-17. The County Administrator will continue to work with the District to monitor finances and operations throughout the year and report to the Board should the Recommended Budget need to be amended. Tactical Employment Team Program (TETP) - Attached for reference is a copy of Resolution No. 2008/299, adopted May 6, 2008, which authorized implementation of the Tactical Employment Team Program. The Tactical Employment Team Program (TETP) was reimplemented in 2008 and is still in operation. The objective of this program is to mitigate the negative impact that anticipated layoffs will have on the County and District’s workforce. The team is up and running and will continue to work toward finding employment for as many laid-off individuals as possible. CONSEQUENCE OF NEGATIVE ACTION: Potential delay in elimination of targeted positions, which are not included in the FY 2013/14 Budget. CHILDREN'S IMPACT STATEMENT: None. CLERK'S ADDENDUM Speakers: Dan Colbati, resident of Pleasant Hill; Ben Smith, resident of Clayton; Dennis J. LeGear, resident of Pleasant Hill; Geoff LeGear, resident of Martinez. ADOPTED the Recommendations and Resolution No. 2013/244; and DIRECTED the County Administrator to initiate dialogue between staff, the firefighters union representatives and the Supervisors to examine ideas put forth to mitigate safety impacts to the public and firefighters. ATTACHMENTS Resolution No. 2013/244 Attachment Resolution No. 2008/299 Attachment DISTRICT: Contra Costa County Fire Protection District EFFECTIVE: Close of Business on June 30, 2013 Position #Class Class Code Org # From FT/PT To FT/PT Vacant/ Filled The following Unfunded Vacant Positions: 5323 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5332 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5333 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5334 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5339 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5340 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5343 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5348 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5354 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5360 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5365 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5369 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5377 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5379 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5386 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5389 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5709 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5712 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 5713 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant 13768 Fire Captain 56 Hr RPTA 7300 56/56 0 Vacant56/56 5415 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5426 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5434 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5437 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5448 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5454 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5461 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5465 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5467 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5476 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5480 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5481 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5483 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5484 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5485 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant 5490 Fire Engineer 56 Hr RPVC 7300 56/56 0 Vacant CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT POSITIONS TO BE ABOLISHED Page 1 of 4 Attachment DISTRICT: Contra Costa County Fire Protection District CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT POSITIONS TO BE ABOLISHED Position #Class Class Code Org # From FT/PT To FT/PT Vacant/ Filled 5507 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5513 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5514 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5523 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5524 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5533 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5538 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5556 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5557 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5570 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5578 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5579 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5581 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5585 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5587 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5590 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5593 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5594 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5595 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5596 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5599 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5600 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5601 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5602 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5603 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5604 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5605 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5606 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5607 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5608 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5610 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5611 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5612 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5613 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5614 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5506 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5515 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5516 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5521 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5525 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5530 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5537 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant Page 2 of 4 Attachment DISTRICT: Contra Costa County Fire Protection District CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT POSITIONS TO BE ABOLISHED Position #Class Class Code Org # From FT/PT To FT/PT Vacant/ Filled 5542 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5543 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5544 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5545 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5550 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5552 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5558 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5571 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5577 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5592 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5598 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5609 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5619 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5620 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5621 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5622 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5623 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5624 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5625 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5626 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5627 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5630 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5632 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5634 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5636 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5637 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5639 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5640 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5641 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5643 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5645 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5646 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5647 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5648 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant 5650 Firefighter-Paramedic 56 Hr RPWB 7300 56/56 0 Vacant Page 3 of 4 Attachment DISTRICT: Contra Costa County Fire Protection District CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT POSITIONS TO BE ABOLISHED EFFECTIVE: Close of Business on January 2, 2013 Position #Class Class Code Org # From FT/PT To FT/PT Vacant/ Filled 5372 Fire Captain 56 Hr RPTA 7300 56/56 0 Filled 5433 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5410 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5456 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5427 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5324 Fire Captain 56 Hr RPTA 7300 56/56 0 Filled 5402 Fire Captain 56 Hr RPTA 7300 56/56 0 Filled 5349 Fire Captain 56 Hr RPTA 7300 56/56 0 Filled 5462 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5450 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5440 Fire Engineer 56 Hr RPVC 7300 56/56 0 Filled 5618 Firefighter 56 Hr RPWA 7300 56/56 0 Filled And the following Vacant Positions: 5500 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5504 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant 5505 Firefighter 56 Hr RPWA 7300 56/56 0 Vacant Page 4 of 4