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Home My WebLink AboutMINUTES - 06042013 - C.101RECOMMENDATION(S): (1) APPROVE design, plans, and specifications for the above project. (2) DETERMINE that the bid submitted by Seven Island Painting, Inc. (“Seven Island Painting”) is non-responsive for failure to comply with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and REJECT Seven Island Painting’s bid on that basis. (3) DETERMINE that the bid submitted by G & G Painting, Inc. (“G & G Painting”) is non-responsive for failure to comply with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and REJECT G & G Painting’s bid on that basis. (4) DETERMINE that the bid submitted by EVRA Construction, Inc. ("EVRA") complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and WAIVE any irregularities in such compliance and FURTHER DETERMINE that EVRA submitted the lowest responsive and responsible bid for this project. (5) AWARD the construction contract for the above project to EVRA in the amount of $165,000 (Base Bid and Additive Alternates APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/04/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rob Lim (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 4, 2013 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C.101 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:June 4, 2013 Contra Costa County Subject:AWARD Construction Contract for the Painting Hangar Rows Project at the Buchanan Field Airport, 550 Sally Ride Drive, Concord RECOMMENDATION(S): (CONT'D) #1 - #4) and DIRECT that the Public Works Director, or designee, shall prepare the contract. (6) DIRECT that EVRA shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $165,000 each. (7) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. (8) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (9) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (10) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (11) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (12) DECLARE that, should the award of the contract to EVRA be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: The project is funded by Airport Enterprise funds. BACKGROUND: The base scope of the project involves painting the exterior of certain existing structures at the Buchanan Field Airport in Concord which have deteriorating paint, including Hangar Row F (a 11,670 square feet metal building housing multiple aircraft hangars), the Owner’s Maintenance Hangar, and the Generator Shed. Painting of additional hangar rows is included in the Additive Alternates. Painting involves removal and abatement of existing flaking/peeling lead-containing paint. Plans and specifications for the project were prepared for the Public Works Department by Interactive Resources, Inc. and filed with the Clerk of the Board by the Public Works Director. Bids were received and opened by the Public Works Department on April 25, 2013, and the bid results are shown on Attachment 1. A description of the bid alternates is summarized on Attachment 2. All alternates (#1 - #4) are recommended for award. Nine bids were below the Architect's Estimate of $140,000 (Base Bid). In evaluating the apparent low bid submitted by Seven Island Painting and the bid submitted by G & G Painting, it was determined that their bids were non-responsive for failure to comply with the requirements of the County’s Outreach Program, as provided in the project specifications. On May 7, 2013, a letter was sent to Seven Island Painting and G & G Painting notifying both of the deficiencies and staff’s determination of non-responsiveness (see attached copies). The Public Works Director recommends that the Board determine Seven Island Painting’s bid and G & G Painting’s bid to be non-responsive, reject both bids on that basis, and exonerate their bid bonds. Staff has evaluated the low bid submitted by EVRA and their good faith effort documentation. Staff has determined that EVRA's bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends that the Board award the construction contract for this project to EVRA, the lowest responsible and responsive bidder, in the amount of $165,000, which is $168,686 less than the Architect’s Estimate of $333,686. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: If the construction contract is not awarded, this would result in further deterioration of the exterior of the hangar rows. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Attachment 1 Attachment 2 G & G Painting Letter Seven Island Painting Letter ATTACHMENT 1 NAME OF PLAN HOLDER BASE BID ADD. ALT. 1 ADD. ALT. 2 ADD. ALT. 3 ADD. ALT. 4 TOTAL Seven Island Painting, Inc. 6548 Mission Street Daly City, CA 94104 $59,900 $18,440 $18,440 $18,440 $15,500 $130,720 G & G Painting 684 Continental Drive San Jose, CA 95111 $63,423 $26,215 $23,382 $20,698 $18,282 $152,000 EVRA Construction 100 N. Hill Drive #45 Brisbane, CA 94005 $61,000 $34,000 $32,000 $28,000 $10,000 $165,000 Affordable Painting 8215 Obsidian Bay Court Sacramento, CA 95829 $67,000 $42,000 $39,000 $36,000 $32,000 $216,000 J3C Construction 1325 66th Street Berkeley, CA 94702 $114,000 $29,900 $29,900 $29,900 $29,900 $233,600 Anemos Enterprises, Inc. P.O. Box 722349 San Diego, CA 92172 $130,000 $36,900 $36,900 $36,900 $36,900 $277,600 Horizon Brothers Painting 5915 26th Street Rio Linda, CA 95673 $93,250 $51,400 $51,400 $51,400 $51,400 $298,850 OnPoint Construction 8 Seville Court Millbrae, CA 94030 $136,600 $74,000 $71,700 $65,250 $65,250 $412,800 Fix Painting Company 23003 Ventura Blvd. Woodland Hills, CA 91367 $109,985 $83,000 $78,000 $76,000 $73,000 $419,985 Vila Construction 590 South 33rd Street Richmond, CA 94804 $165,574 $108,994 $106,762 $104,530 $102,300 $588,160 Color New Company 22938 Mariano Street Woodland Hills, CA 91367 $188,000 $118,000 $117,000 $114,000 $108,000 $645,000 ATTACHMENT 2 Bid Alternates Summary Description Additive Alternate No. 1 Exterior painting of Hangar Row E Additive Alternate No. 2 Exterior painting of Hangar Row D Additive Alternate No. 3 Exterior painting of Hangar Row C Additive Alternate No. 4 Exterior painting of Hangar Row A