HomeMy WebLinkAboutMINUTES - 06042013 - C.93RECOMMENDATION(S):
Approve and authorize the Purchasing Agent, on behalf of the Health Services Director, to execute a Purchase Order
with NTT Data, Inc., in an amount not to exceed $265,375 for the renewal of software maintenance for the Patient
Accounting, Medical Records and Finance units of the Health Services Department, for the period from July 1, 2013
through March 31, 2014.
FISCAL IMPACT:
100% Enterprise Fund I.
BACKGROUND:
NTT Data, Inc. (formerly Keane) is an integrated mission critical financial and patient information system that is
primarily used by staff from the Contra Costa Regional Medical Center and Health Centers, Patient Accounting, and
Finance Departments at Contra Costa Health Services (CCHS). The System was originally installed over twenty
years ago, and has been routinely upgraded to meet the changing needs of Health Services. ccLink (Epic) replaced
Keane as the business system on July 1, 2012. However, patient accounts in Keane still need to be worked for
accounts receivable billing, payment receipts, adjustments/write-offs, bad debts and collections. Medical Records
uses Keane to research duplicate patients that are in ccLink. Keane data for multiple fiscal years is needed for future
financial reporting and data audits. Keane will be turned off on March 31, 2014.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/04/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Patrick Godley,
957-5410
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 4, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: T Benedict, T Scott, D Gary
C. 93
To:Board of Supervisors
From:William Walker, M.D.
Date:June 4, 2013
Contra
Costa
County
Subject:Purchase Order with NTT Data, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
If this Purchase Order is not approved, necessary functions such as billing and payment posting may be delayed, and
data integrity issues, including the possible loss of critical achieved data, could occur, thereby resulting in a potential
loss of revenue due to the inability to generate billings or respond to audit requests.
CHILDREN'S IMPACT STATEMENT:
Not applicable.