HomeMy WebLinkAboutMINUTES - 06042013 - C.63RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with AtPac,
Inc., to increase the payment limit by $511,067 to a new payment limit of $1,655,209 and extend the termination date
from June 30, 2013 to June 30, 2015, to provide software systems for core recording functions, including the imaging
and indexing of records.
FISCAL IMPACT:
There is no fiscal impact on the County General Fund for this contract extension. The original contract and this
extension are funded by dedicated Modernization Trust Fund monies (Org. 2451). The original contract contained
provisions for two 2-year extensions. We would like to execute the second extension at this time. The cost for this
contract extension will increase the contract payment limit by $511,066.36, from $1,144,142.02 to $1,655,208.36.
BACKGROUND:
AtPac's custom software systems are the basis of the day-to-day operations of the Clerk-Recorder division. These
automated systems allow us to provide the division's core functions of recording documents, providing certified
copies of our records, issuing marriage licenses, imaging and indexing records for permanent preservation/archive,
maintaining multiple database systems for redundancy and backup, and several other vital processes the division
provides to the public.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to extend our contract with AtPac would leave the division without the software and technology systems to
perform our primary functions to the public and our service agencies.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/04/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: (925) 335-7928
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 4, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: Debi Cooper
C. 63
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:June 4, 2013
Contra
Costa
County
Subject:AtPac contract Extension/Amendment
CHILDREN'S IMPACT STATEMENT:
Not applicable.