HomeMy WebLinkAboutMINUTES - 06042013 - C.03RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Contract Change Order No. 1 to the
Contract with Contract Sweeping Services, Inc., to change the payment limit by $225,000 to a new payment limit of
$450,000 for On-Call Sweeping Services for Various Road and Flood Control Maintenance Work, for the period of
June 7, 2011 through June 7, 2014 Countywide. (100% Local Road and Flood Control Funds)
FISCAL IMPACT:
This work is funded by 100% Local Road and Flood Control funds.
BACKGROUND:
On June 7, 2011 the County awarded two (2) contracts for On-Call Sweeping Service(s) for Various Road
Maintenance Work. For a total allotted amount of $450,000 in the following priority order:
Contract Sweeping Services in a not-to-exceed amount ($225,000) and the unit prices submitted in the bid ($315.00
Total Unit Price);
Universal Building Services and Supply Company in a not-to-exceed amount ($225,000) and the unit prices
submitted
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/04/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Allison Knapp, (925)
313-7008
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 4, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 3
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:June 4, 2013
Contra
Costa
County
Subject:APPROVE & AUTHORIZE the Execution of CCO #1 for the On-Call Sweeping Services Contract(s) for Various
Road Maintenance Work, Countywide
BACKGROUND: (CONT'D)
in the bid ($336.00 Total Unit Price);
The on-call contracts became effective on June 7, 2011 and expired after June 7, 2014.
Universal Building Services and Supply Company is unable to fulfill their contract due to financial issues.
Consequently, all sweeping service needs will be performed by Contract Sweeping Services.
To accommodate all of the necessary sweeping services, it is necessary to increase the not-to-exceed amount of
Contract Sweeping Services from $225,000 (as awarded) to $450,000. CCO #1 has been prepared to cover the
proposed increase and to authorize payment for sweeping services to be performed.
To enable timely payment to Contract Sweeping Services, the Public Works Director recommends that the Board
approve CCO #1 and authorize the Public Works Director, or designee, to sign it for the County. The increased
contract amount for Contract Sweeping Services does not exceed the total allotted amount for sweeping of
$450,000.
CONSEQUENCE OF NEGATIVE ACTION:
The lack of approval would prevent the Public Works Department from completing routine road maintenance
work in a timely manner and preclude payment to Contract Sweeping Services for compensation due to them for
completing required sweeping services.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Contract Change Order