HomeMy WebLinkAboutMINUTES - 05212013 - C.54RECOMMENDATION(S):
ADOPT Resolution No. 2013/208 accepting as complete the design-build contract work performed by Vila
Construction Company for the Remodeling of 30 Muir Road, Martinez project, for the Department of Conservation
and Development, including the exterior and a limited amount of interior remodeling work performed at 40 Muir
Road, Martinez, as recommended by the Public Works Director.
DIRECT the Clerk of the Board to file with the County Recorder a certified copy of Resolution No. 2013/208 and the
attached Notice of Completion no later than fifteen (15) days after adoption.
FISCAL IMPACT:
There is no direct fiscal impact resulting from the adoption of the Resolution of Acceptance and Notice of
Completion, but the adoption and recording will limit the period for filing stop payment notices and bond claims on
this contract.
BACKGROUND:
The Department of Conservation
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/21/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim, (925) 313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: May 21, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County
Administrator's Office, County Administrator's Office
C. 54
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:May 21, 2013
Contra
Costa
County
Subject:Adopt Resolution of Acceptance and Notice of Completion for the Remodeling of 30 and 40 Muir Road, Martinez,
for Department of Conservation and Develo
BACKGROUND: (CONT'D)
and Development relocated to 30 Muir Road from approximately 42,000 square feet of office space that it
occupied in four locations in Martinez: the County Administration Building, the North Wing, 600 Main Street, and
2530 Arnold Drive.
The 30 Muir Road project involved a major remodeling of the building at that address. It included the following
key elements:
" Updated and improved the overall appearance and functionality of the existing interior, exterior, and site to like
new condition
" Improved the work environment for staff and clients
" Upgraded the existing electrical system to provide adequate power for current and future needs
" Upgraded the existing telecom/data and other low-voltage systems to meet current standards
" Upgraded the existing HVAC systems to meet the increased demands posed by computers and other electronic
equipment
" Achieved a LEED Gold rating from the U.S. Green Building Council
" A one-floor, one-stop Application and Permit Center and a new Hearing Room
On January 18, 2011, the County entered into a design-build contract with Vila Construction Company, for the
Remodeling of 30 Muir Road project. The contract also included exterior remodeling work at the adjacent
building at 40 Muir Road. During construction, a contract change order was issued to add a limited amount of
interior remodeling work in 40 Muir Road. The above contract, including the change order work, has been
completed in accordance with the approved plans and specifications and the facility is occupied and fully
operational. It is recommended that the work covered by the contract be accepted by adopting a Resolution of
Acceptance and Notice of Completion (Resolution No. 2013/208). The project acceptance includes withholding of
contract retention to ensure completion of minor project closeout items.
CONSEQUENCE OF NEGATIVE ACTION:
Accepting a contract as complete is standard procedure and allows for proper closeout of the contract. If the above
contract is not accepted as complete, the period for filing stop payment notices and bond claims may be extended.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Resolution No. 2013/208
Notice of Completion
Resolution 2013/208
Withhold Summary
WITHHOLD SUMMARY Date: April 25, 2013
REMODELING 30 MUIR ROAD, MARTINEZ File: 250-0727/C.1.1
FOR DCD (WH300C)
Description Withhold Amount
1. Complete LEED process as required for the 40 Muir work that was $20,000.00
done under Change Order No. 12 to attain a LEED Gold rating.
2. Provide close-out items for the 40 Muir work that was done under *
Change Order No. 12, including record “as-built” documents and
O&M manuals.
3. Submit Verification of Performance forms (Division E, Section 1, *
Paragraph I, pages E-10 and E-19) for entire project.
4. Submit Guarantee forms (Division F, Section 28C and page F-23) for *
each listed subcontractor for the 40 Muir work that was done under
Change Order No. 12.
5. Submit Statement to Accompany Final Payment (Division F, Section *
27 and page F-24) for entire project.
TOTAL WITHHOLD AMOUNT $20,000.00
* County will not authorize release of retention until these items are completed.