HomeMy WebLinkAboutMINUTES - 07122022 - Housing Final Min Pkt
CALENDAR FOR THE BOARD OF COMMISSIONERS
BOARD CHAMBERS, COUNTY ADMINISTRATION BUILDING
1025 ESCOBAR STREET
MARTINEZ, CALIFORNIA 94553-1229
KAREN MITCHOFF, CHAIR
FEDERAL D. GLOVER, VICE CHAIR
JOHN GIOIA
CANDACE ANDERSEN
DIANE BURGIS
CYNTHIA JORDAN
JOANN SEGURA
JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
As permitted by Government Code section 54953 (e), and in accordance with the County
Public Health Officer’s recommendations for virtual meetings and social distancing, Board
members may participate in the meeting remotely. The Board meeting will be accessible
in-person, via television, and via live-streaming to all members of the public. Board
meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE
Channel 32, and can be seen live online at www.contracosta.ca.gov.
Persons who wish to address the board during public comment or with respect to an item on the
agenda may comment in person or may call in during the meeting by dialing 888-278-0254
followed by the access code 843298#. A caller should indicate they wish to speak on an agenda
item, by pushing "#2" on their phone. Access via Zoom is also available using the following link:
https://cccounty-us.zoom.us/j/87344719204. Those participating via Zoom should indicate they
wish to speak on an agenda item by using the “raise your hand” feature in the Zoom app. To
provide contact information, please contact Clerk of the Board at
clerkoftheboard@cob.cccounty.us or call 925-655-2000.
Meetings of the Board are closed-captioned in real time. Public comment generally will be limited
to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist
Spanish-speaking commenters.
A lunch break or closed session may be called at the discretion of the Board Chair.
Staff reports related to open session items on the agenda are also accessible online at
www.contracosta.ca.gov.
ANNOTATED AGENDA & MINUTES
July 12, 2022
1:00 P.M. Convene and call to order.
Called to order at 3:31 p.m.
CONSIDER CONSENT ITEMS (Items listed as C.1 through C.3 on the following agenda)
– Items are subject to removal from Consent Calendar by request of any Commissioner or on
request for discussion by a member of the public. Items removed from the Consent
Calendar will be considered with the Discussion Items.
DISCUSSION ITEMS
D.1 CONSIDER accepting report on the Housing Authority of the County of Contra
Costa as a High Performer under the Section 8 Management Assessment Program
for the period April 1, 2021 through March 31, 2022.
Speakers: No name given.
D.2 CONSIDER approving award of 24 project-based vouchers (PBV) to Resources
for Community Development (RCD) for its new construction project, 699 YVR
Housing, located at 699 Ygnacio Valley Road in Walnut Creek, conditional upon
this project meeting all HUD requirements and receiving all other required
financing.
Speakers: No name given; Caller 6770.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura AYE
D. 3 CONSIDER Consent Items previously removed.
There were no consent items removed for discussion.
D. 4 PUBLIC COMMENT (2 Minutes/Speaker)
No name given, expressed her views as a person of Taiwanese heritage
living in America.
ADJOURN
Adjourned today's meeting at 3:45.
CONSENT ITEMS:
C.1 DENY claim filed by Subro Claims Inc. obo Geico Insurance a/s/o Ebelia Becerra.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura AYE
C.2 ACCEPT the Fiscal Year End 2021-2022 Unaudited Budget Report for the period
ending 3/31/2022.
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura AYE
C.3 APPROVE project and AWARD construction contract in the amount of $731,935
to Garland/DBS, Inc., the lowest responsible bidder under a Master
Intergovernmental Cooperative Purchasing Agreement, for the Roof Replacement
Project at forty-four public housing units, Bayo Vista, Rodeo area, and
AUTHORIZE the Executive Director, or designee, to approve construction
change orders, as needed, up to a maximum total of 10% ($73,193) in addition to
the contract award amount. (100% U.S. Department of Housing and Urban
Development)
Commissioner John Gioia AYE
Commissioner Candace Andersen AYE
Commissioner Diane Burgis AYE
Commissioner Karen Mitchoff AYE
Commissioner Federal D. Glover AYE
Commissioner Cynthia Jordan AYE
Commissioner Joanne Segura AYE
GENERAL INFORMATION
Persons who wish to address the Board of Commissioners should complete the form provided for
that purpose and furnish a copy of any written statement to the Clerk.
All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be
routine and will be enacted by one motion. There will be no separate discussion of these items
unless requested by a member of the Board or a member of the public prior to the time the
Commission votes on the motion to adopt.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair
calls for comments from those persons who are in support thereof or in opposition thereto. After
persons have spoken, the hearing is closed and the matter is subject to discussion and action by the
Board.
Comments on matters listed on the agenda or otherwise within the purview of the Board of
Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of
Commissioners, 1025 Escobar Street, Martinez, CA 94553; by fax: 925-655-2006; or via email to
clerkoftheboard@cob.cccounty.us.
The County will provide reasonable accommodations for persons with disabilities planning to
attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at
(925) 655-2000. An assistive listening device is available from the Clerk. Copies of taped
recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board.
Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary
arrangements.
Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling
the Office of the Clerk of the Board, (925) 655-2000. The monthly agenda may also be viewed on
the County’s internet Web Page: www.co.contra-costa.ca.us
The Closed session agenda is available each month upon request from the Office of the Clerk of the
Board, 1025 Escobar Street, Martinez, California, and may also be viewed on the County’s Web
Page.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.
RECOMMENDATIONS
ACCEPT report on the Housing Authority of the County of Contra Costa (HACCC) as a High Performer under the Section 8 Management
Assessment Program (SEMAP) for the period of April 1, 2021 through March 31, 2022.
BACKGROUND
HUD utilizes SEMAP to evaluate a public housing authority’s (PHA) management of the HCV program. SEMAP scores are based on a
combination of electronic data reported to HUD at regular intervals by PHAs and self-reported scores based on internal audits conducted by
PHA staff. PHAs use HUD’s SEMAP Certification form to submit their scores. Due to COVID, HUD has suspended some of the elements tied
to SEMAP that cannot be conducted remotely such as Quality Control Inspections. As a result, while HUD still monitors SEMAP elements such
as Selection from the Waiting List and Lease-Up/Utilization Rate, HUD has decided to carry over pre-COVID scores for most PHAs. As a
result, HACCC retains its High Performer status last achieved for FYE 3/31/19.
HUD’s measures the following elements via SEMAP:
Selection From the Waiting List
Determination of Rent Reasonableness
Determination of Adjusted Income
Maintaining Current Utility Allowance Schedules
Conducting Quality Control Inspections
Expanding Housing Opportunities
Maintaining Current Payment Standards
Conducting Annual Income Reexaminations
Correctly Calculating Tenant Rent
Conducting Pre-Contract Housing Quality Standards (HQS) Inspections
Annual HQS Inspections
Lease-Up/Utilization Rate
Housing Quality Standards Enforcement
Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
Joseph Villarreal, Executive Director
By: , Deputy
cc:
D.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:July 12, 2022
Contra
Costa
County
Subject:CONTINUED HIGH PERFORMER STATUS UNDER THE U. S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT’s SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM FOR FISCAL Y
BACKGROUND (CONT'D)
Because HACCC has graduated far more FSS participants than required by HUD, the Agency is no longer rated in the following Indicator:
Family Self Sufficiency (FSS)
FISCAL IMPACT
HUD provides over $180 million annually to serve low-income families in Contra Costa County via the Housing Choice Voucher (HCV) rental
assistance program. Maintaining at least a Standard performer status under SEMAP is one of HUD’s conditions to ensure that continued
funding is not jeopardized.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
Speakers: No name given.
RECOMMENDATIONS
APPROVE award of 24 project-based vouchers (PBV) to Resources for Community Development (RCD) for its new construction project, 699
YVR Housing, located at 699 Ygnacio Valley Road in Walnut Creek, CA, conditional upon this project meeting all HUD requirements and
receiving all other required financing.
BACKGROUND
A housing authority can utilize up to 20% of its Housing Choice Voucher (HCV) funding to “attach” rent subsidies to specific housing units.
The attached subsidy is known as a project-based voucher (PBV). PBVs are a component of the HCV program and share most of the same rules
and regulations. PBVs are attached to units via a contract with the owner that requires the units be rented to families eligible for the HCV
program. While tenants living in a PBV unit may move with regular voucher assistance, the PBV remains attached to the unit and the owner
must select another HCV-eligible tenant for that unit. The advantage of PBVs for owners is that the PBV commitment from a housing authority
can be used to leverage financing for the construction, rehabilitation, or preservation of housing for low-income families by providing a greater
cash-flow than the property would otherwise generate. This is because most funding available to owners of affordable projects restricts the rent
that can be collected from tenants to an affordable amount that is usually far less than a comparable unit would merit on the open market.
However, because the HCV program pays market rate rents by subsidizing the difference between an affordable rent for the tenant and the
market rate rent for a particular unit, and the PBV program uses this same basic formula, the amount of rent that an owner can collect from a
PBV unit is usually significantly higher than otherwise available to the project. This allows the owner to leverage far more financing than if
PBVs were not available and thus can be crucial to the success of a given project. The primary advantage of PBVs to a housing authority is that
they help increase or preserve the supply of permanent, affordable housing available to both the community and to HCV recipients.
HUD requires housing authorities to utilize a competitive process to select developments that will receive PBV or RAD PBV assistance. A
housing authority can utilize its own competition or may choose projects that were competitively awarded affordable housing funds under a
federal, state, or local government program (e.g., CDBG, HOME, competitively awarded Low-Income Housing Tax Credits). If the competitive
process of another governmental entity is used, the award of those funds cannot have occurred more than three years from the PBV selection
date, and the earlier selection proposal must not have involved any consideration that the project would receive PBV assistance.
Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Cynthia Jordan, Commissioner
Joanne Segura, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:July 12, 2022
Contra
Costa
County
Subject:THE AWARD OF 24 PROJECT-BASED VOUCHERS TO RESOURCES FOR COMMUNITY DEVELOPMENT FOR 699
YVR HOUSING IN WALNUT CREEK, CA
BACKGROUND (CONT'D)
There are two methods by which developers can secure PBV assistance. One method is through a competitive solicitation. In September of
2015, HACCC posted a competitive solicitation that advertised the availability of up to 500 units for PBV assistance, conditioned on the
acceptance of responders of RAD PBV assistance as part of the award. Twelve developers submitted applications in response to the request
for proposals (RFP) and were conditionally approved for 189 RAD PBV and 121 traditional PBV units of assistance. A new competitive
solicitation is currently out to the general public that makes 250 units of project-based assistance available and is has a deadline of June
30th for submission of applications by interested developers. The second method by which PBV assistance can be awarded is through a
non-competitive process. As provided for in HACCC’s Section 8 Administrative Plan approved by the Board of Commissioners, HACCC
can accept proposals for PBV assistance from owners that were selected in another governmental entity’s affordable housing competition.
HACCC targets projects awarded funding by the Contra Costa County Department of Conservation and Development in one or more of its
competitions for HOME, CDBG, HOPWA or other affordable housing programs. HACCC has taken this approach to maximize the success
rate of projects funded by both the County and HACCC.
699 YVR Housing successfully competed for Federal HOME funding without the need for PBVs earlier in 2022 through a competitive
Notice of Funding Availability, for HOME funds, issued by the County of Contra Costa. As a result of successfully competing for other
Federal, State or Local funding without the use of PBV funds, RCD is eligible to seek PBVs through the non-competitive award process.
699 YVR Housing meets the criteria for submitting a non-competitive request for PBV assistance and HACCC has the ability to award the
PBVs at this time.
This Board Order seeks to approve the award of 24 PBVs for 699 YVR Housing. If approved by the Board, HACCC will eventually enter
into a housing assistance payment contract (HAP) with the owner of the development for an initial term of 20 years and an extension of the
initial term of 20 years. Federal statute permits the initial term to be anywhere from one to twenty years. HACCC utilizes a twenty-year term
to accommodate the tax credit compliance term and to provide projects with the maximum financing available. In addition, the Federal
statute also permits housing authorities to grant an extension of up to twenty years to the PBV contract at signing. HACCC utilizes the
twenty-year extension to further increase the financing available to the project and to ensure long-term affordability of the units. Any
contract extensions are subject to the availability of federal funding for the HCV program.
All tenants of PBV units must be screened for eligibility for the HCV program by HACCC and must come from HACCC’s PBV site-based
wait list for the property. The PBV site-based wait list is open to all families on HACCC’s HCV wait list. The property owner will then
select tenants for occupancy of a particular unit after conducting additional suitability screening consistent with their tenant screening and
eligibility policies for that property. Tenants in PBV units will sign an initial lease with a one-year term. After one year, a PBV tenant can
move from the PBV unit by using regular tenant-based HCV assistance subject to availability. If a PBV property does not continuously
lease up all its PBV units, or if the property fails to meet HUD’s Housing Quality Standards for health and safety, then the PBV units
awarded to that property can be rescinded.
To date, HACCC has awarded 1,789 PBVs in previous funding competitions. Staff recommends that HACCC award 24 PBV units to RCD
for 699 YVR Housing in Walnut Creek.
FISCAL IMPACT
The 699 YVR Apartments project is expected to receive approximately $36.6 million in rent and subsidies if the proposed contract and terms
are approved. Funding for project-based vouchers is provided by utilizing a portion of the Housing Authority of the County of Contra
Costa’s (HACCC) tenant-based voucher funding.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board not approve the award of 24 PBV units to Resources for Community Development on behalf of 699 YVR Housing, the
project will likely not be able to proceed as the rental assistance for these units is critical to its financial viability.
CLERK'S ADDENDUM
Speakers: No name given; Caller 6770.
ATTACHMENTS
1. Artist Rendering
2. Artist Plans
RECOMMENDATIONS
DENY claim filed by Subro Claims Inc. obo Geico Insurance a/s/o Ebelia Becerra.
BACKGROUND
Subro Claims Inc. obo Geico Insurance, a subrogee of Ebelia Becerra: Property claim for damage to vehicle in the amount of $2,174.99.
FISCAL IMPACT
No fiscal impact.
Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Cynthia Jordan, Commissioner
Joanne Segura, Commissioner
Contact: Risk Management
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.1
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:July 12, 2022
Contra
Costa
County
Subject:claim
ATTACHMENTS
Claim Becerra
RECOMMENDATIONS
ACCEPT the Fiscal Year End 2021-2022 Unaudited Budget Report for the period ending 3/31/2022.
BACKGROUND
This report is intended to provide the Board of Commissioners with an overview of the financial operating position of the Housing Authority of
the County of Contra Costa (HACCC) for the Fiscal Year Ending 3/31/2022. The report begins with a summary of HACCC’s overall fiscal
standing at the end of the fiscal year. The overall numbers are then broken down by individual funds. Each fund overview includes a brief
program summary and an explanation of the variance between budgeted and actual performance.
AGENCY OVERVIEW: Budget Report
HACCC's overall budget position for the fiscal year end 3/31/2022 is shown in the chart below. Activity in the Housing Choice Vouchers
Program had the most significant impact on HACCC's budget.
The variance in revenue and expenditures at the Agency Level is a summary of all variances reported at the program levels. The program
revenue and expenditure variance summary is as follows:
Housing Choice Vouchers favorable variance $ 5,229,453
Public Housing favorable variance 1,304,332
State and Local favorable variance 1,269,939
Housing Certificate favorable variance 331,699
Agency Favorable Variance $ 8,135,423
Revenue Variance Summary
Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Cynthia Jordan, Commissioner
Joanne Segura, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:July 12, 2022
Contra
Costa
County
Subject:FYE 2021-2022 Budget Report
BACKGROUND (CONT'D)
Housing Choice Vouchers unfavorable variance $ 5,765,640
State and Local unfavorable variance 1,101,650
Housing Certificate unfavorable variance 207,453
Public Housing favorable variance ($ 275,857)
Agency Unfavorable Variance $ 6,798,886
Expenditure Variance Summary
HACC Agency Summary Annual Budget Annual Total Variance
Revenue $ 209,095,880 $ 217,231,303 $ 8,135,423
Expenditures $ 209,110,005 $ 215,908,891 $ 6,798,886
$ -14,125 $ 1,322,412
The net change to overall reserves was an increase of $1,322,412. The summary of Agency Reserves by Program and type is as follows:
Analysis of Agency
Reserves
Beginning
Balance 4/1/21
(Audited)
Actual for FY
3/31/2022
(Unaudited)
Reserve
Balance FY period
ending 3/31/2022
(Unaudited)
Total Reserves $ 23,663,335 $ 1,322,412 $ 24,985,747
Net Invested in Capital Assets
Housing Choice Vouchers $ 1,469,492 $ -35,495 $ 1,433,997
Public Housing & Cap. Funds $ 7,546,665 $ 419,281 $ 7,965,946
State & Local Programs $ 13,276,021 $ -1,009,975 $ 12,266,046
Housing Certificates Programs $ -0-$ -0- $ -0-
Total Capital Assets $ 22,292,178 $ -626,189 $ 21,665,989
Restricted Reserves
Housing Choice Vouchers $ 1,748,306 $ -96,402 $ 1,651,904
Public Housing & Cap. Funds $ -0-$ -0-$ -0-
State & Local Programs $ 2,519,325 $ 49,496 $ 2,568,821
Housing Certificates Programs $ -0-$ -0-$ -0-
Total Restricted Reserves $ 4,267,631 $ -46,906 $ 4,220,725
Unrestricted Reserves
Housing Choice Vouchers $ 2,830,208 $ 293,615 $ 3,123,823
Public Housing & Cap. Funds $ -1,881,162 $ 1,616,450 $ -264,712
State & Local Programs $ -3,845,520 $ 85,442 $ -3,760,078
Housing Certificates Programs $ -0- $ -0- .$ -0-
Total Unrestricted Reserves $ -2,896,474 $ 1,995,507 $ -900,967
As a reminder, almost all reserves are restricted for use within each program. The designation of restricted or unrestricted reserves merely
indicates that the funds are obligated for special use within the program (restricted) or that they can be used for any purpose tied to the program
(unrestricted). The only reserves that can be used freely are unrestricted reserves within the State and Local Programs that are not tied to the tax
credit properties. These reserves can be used to support any of HACCC’s programs.
FUNDS OVERVIEW:
FUNDS OVERVIEW:
Housing Choice Vouchers
Program Summary - The HCV program provides assistance to families in the private rental market. HACCC qualifies families for the
program based on income. These families find a home in the private rental market and HACCC provides them with a subsidy via a HAP contract
with the property owner. HAP is paid by HACCC directly to the owner. Through its HCV program, HACCC has then normal Housing Voucher
Program (9,368), the Main Stream Voucher Program (172), the Emergency Housing Voucher Program (201), and the Family Self-Sufficiency
Voucher Program. The total authorized affordable housing assistance is 9,741.
Summary of Difference Between Budgeted and Annual Estimate :
Revenue – The primary revenue differences was a result of increased funding for HAP payments in the amount of $5,057,127 and $172,326
increase in administrative fees.
Expenditures- The primary expenditure differences was a result of increased HAP payments in the amount of $5,765,640.
Housing Choice
Vouchers Annual Budget Annual Total Variance
Revenue $ 181,696,744 $ 186,926,197 $ 5,229,453
Expenditures $ 180,998,839 $ 186,764,479 $ 5,765,640
$ 697,905 $ 161,718
Analysis of Program Reserves:
Public Housing Operating and Capital Funds
Program Summary - HACCC owns and manages 983 public housing units at 13 different sites throughout the County. The Agency disposed
of roughly 196 units on 3 sites in the N. Richmond area. The Operating funds for all properties come from tenant rents as well as an operating
subsidy received from HUD that is designed to cover the gap between rents collected from the low-income tenants and annual operating
expenses. HUD allocates the Capital Fund annually via formula to approximately 3,200 housing authorities. Capital Fund grants may be used
for development, financing, modernization, and management improvements within public housing.
Summary of Difference Between Budgeted and Annual Estimate :
Revenue – The increased revenue is a result of normal operating subsidy in the amount of $632,275 and $672,057 operating short fall funds.
Expenditures - The $275,857 expenditure difference is a result of reduced operating expenditures.
Public Housing
Operating and
Capital Fund
Annual Budget Annual Total Variance
Revenue $ 13,924,080 $ 15,228,412 $ 1,304,332
Expenditures $ 13,468,538 $ 13,192,681 $ 275,857
$ 455,542 $ 2,035,731
Analysis of Program Reserves:
Housing Choice Vouchers
Beginning
Balance 4/1/2021
(Unaudited)
Actual for FY
3/31/2022
(Unaudited)
Reserve Balance
period ending
3/31/2022
(Unaudited)
Net Invested in Capital Assets $ 1,469,492 $ -35,495 $ 1,433,997
Restricted Reserves $ 1,748,306 $ -96,402 $ 1,651,904
Unrestricted Reserves $ 2,830,208 $ 293,615 $ 3,123,823
Total Reserves $ 6,048,006 $ 161,718 $ 6,209,724
Analysis of Program Reserves:
Public Housing & Capital
Fund
Beginning
Balance 4/1/2022
(Unaudited)
Actual for FY
3/31/2022
(Unaudited)
Reserve Balance
period ending
3/31/22
(Unaudited)
Net Invested in Capital Assets $ 7,546,665 $ 419,281 $ 7,965,946
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -1,881,162 $ 1,616,450 $ -264,712
Total Reserves $ 5,665,503 $ 2,035,731 $ 7,701,234
State and Local Programs
Program Summary - HACCC administers a variety of programs and activities that are either not funded by HUD or that involve
non-restricted HUD funds. Currently, HACCC is the managing general partner for two tax credit projects (DeAnza Gardens & Casa Del Rio).
HACCC receives management fees for administering the Public Housing and HCV programs under HUD’s asset-management model. In
addition, the State and Local Program manages the employee pension and OPEB benefit program.
Summary of Difference between Budgeted and Annual Year-End Estimate:
Revenue –The $1,269,939 increase revenue is a result of $816,009 of non-restricted HUD funds and $453,930 from tax credit properties.
Expenditures - The $1,101,650 expenditure increase were a result of Capitalized items related to the tax credit properties.
State & Local
Programs Annual Budget Annual Total Variance
Revenue $ 7,018,676 $ 8,288,615 $ 1,269,939
Expenditures $ 8,062,002 $ 9,163,652 $ 1,101,650
$ -1,043,326 $ -875,037
Analysis of Reserves:
State & Local Programs
Beginning
Balance 4/1/2021
Unaudited
Actual for FY
3/31/2022
(Unaudited)
Reserve Balance
period ending
3/31/22
(Unaudited)
Net Invested in Capital Assets $ 13,276,021 $ -1,009,975 $ 12,266,046
Restricted Reserves $ 2,519,325 $ 49,496 $ 2,568,821
Unrestricted Reserves $ -3,845,520 $ 85,442 $ -3,760,078
Total Reserves $ 11,949,826 $ - 875,037 $ 11,074,789
Housing Certificate Programs
Program Summary - HACCC administers a Housing Certificate Program tied to the Continuum of Care Program (formerly known as
Shelter Plus Care). The Continuum of Care Program provides rental assistance for hard-to-serve homeless persons with disabilities in
connection with supportive services funded from sources outside the program. HACCC assists approximately 300 clients under this program.
Summary of Difference Between Budgeted and Annual Year-End Estimate:
Revenue- The $331,699 revenue difference is an increase HAP funding of $110,356 and an increase of $221,343 in administrative funding.
Expenditures- The -$207,455 expenditure difference is a result of $110,356 increase in HAP items and an increase of $97,099 in tenant and
social service costs..
Housing
Certificate
Programs
Annual Budget Annual Total Variance
Revenue $ 6,456,380 $ 6,788,079 $ 331,699
Expenditures $ 6,580,624 $ 6,788,079 $ 207,455
$ (124,244)$ -0-
Analysis of Reserves:
Housing Certificate Programs
Beginning
Balance 4/1/2021
Audited
Actual for FY
3/31/2022
(Unaudited)
Reserve Balance
period ending
6/30/2021
(Unaudited)
Restricted Reserves $ -0-$ -0-$ -0-
Unrestricted Reserves $ -0-$ -0-$ -0-
Total Reserves $ -0-$ -0-$ -0-
FISCAL IMPACT
None. Information item only.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to accept the report it would result in an audit finding of non-compliance and could ultimately
affect future funding from the U.S. Department of Housing and Urban Development (HUD).
RECOMMENDATIONS
(1) APPROVE the project design and specifications for the Roof Replacement Project at forty-four public housing units, Bayo Vista, Rodeo
(Contract No. 25-CA-220652)
(2) AWARD the construction contract for the above project to Garland/DBS, Inc. (“Garland”), the lowest responsible bidder under the
piggy-backed master contract described below, in the amount listed in Garland's proposal ($731,935 total), and DIRECT that Garland shall
present two good and sufficient surety bonds (performance and payment) in the amount of $731,935 each and that the Executive Director, or
designee, shall prepare the contract.
(3) AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed, up to a maximum total of 10%
($73,193), which is in addition to the contract award amount.
(4) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted above, certificates of insurance,
and any other required documents, and the Executive Director has reviewed and found them to be sufficient, the Executive Director, or designee,
is authorized to sign the contract for this Board.
(5) ORDER that the Executive Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct
payment of retentions into escrow or the substitution of securities for moneys withheld by HACCC to ensure performance under the contract,
pursuant to Public Contract Code Section 22300.
(6) DELEGATE, pursuant to Public Contract Code Section 4114, to the Executive Director, or designee, the Board’s functions under Public
Contract Code Sections 4107 and 4110.
(7) DELEGATE, pursuant to Labor Code Section 6705, to the Executive Director, or to any registered civil or structural engineer employed
by HACCC, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker
protection during trench excavation covered by that section.
Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Diane Burgis, Commissioner
Karen Mitchoff, Commissioner
Federal D. Glover, Commissioner
Cynthia Jordan, Commissioner
Joanne Segura, Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: July 12, 2022
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:July 12, 2022
Contra
Costa
County
Subject:AWARD OF CONSTRUCTION CONTRACT FOR ROOF REPLACEMENT PROJECT, BAYO VISTA PUBLIC HOUSING
DEVELOPMENT, RODEO CONTRACT No. 25-CA-220652
RECOMMENDATIONS (CONT'D)
BACKGROUND
Over the past winter, forty-four public housing units, located in the Bayo Vista development in Rodeo, have been experiencing roof leaks. The
roof leaks, which have been increasing in frequency and severity, have been temporarily addressed with patching and other repairs. However, the
roofing in these buildings are at the end of their useful lives and require permanent replacement. In addition, there is likely dry rot damage
underneath the roofing that is in need of prompt repair.
HACCC solicited a quote for the roof replacement work from Garland, piggy-backing off of an existing Master Intergovernmental Cooperative
Purchasing Agreement between Garland and Racine County, WI and U.S. Communities (MICPA #PW1925). On June 30, 2022, Garland
submitted a proposal and project design specifications to perform the roof replacement project for $731,935. Staff has reviewed the proposal,
which is comparable to our own Independent Cost Estimate, and is satisfied it is a reasonable price for the work involved and matches the
low-bid pricing under the above piggy-backed master contract.
To enable the roof replacement project to be completed this construction season, the Executive Director recommends that the Board take the
following actions:
(1) Approve the project design and specifications, which approval will provide design immunity to the Housing Authority under Government
Code Section 830.6.
(2) Award the construction contract for the above project to Garland, the lowest responsible bidder under the above piggy-backed master
contract, for $731,935, direct the Executive Director, or designee, to prepare the contract, and authorize the Executive Director, or designee, to
sign the contract following review and approval of the signed contract, bonds, and insurance from Garland.
(3) Take the additional related actions listed in the Recommended Actions above.
FISCAL IMPACT
The construction contract will be funded 100% by HUD.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board not award the construction contract, as recommended, the roofing at these forty-four public housing units will remain in
substandard condition, with the potential for additional leakage and damage during the next rainy season.