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Home My WebLink AboutMINUTES - 07122022 - FPD Completed Min PktCALENDAR FOR THE BOARD OF DIRECTORS CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR FEDERAL D. GLOVER, VICE CHAIR JOHN GIOIA CANDACE ANDERSEN DIANE BURGIS MONICA NINO, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075 LEWIS BROSCHARD, FIRE CHIEF As permitted by Government Code section 54953 (e), and in accordance with the County Public Health Officer’s recommendations for virtual meetings and social distancing, Board members may participate in the meeting remotely. The Board meeting will be accessible in-person, via television, and via live-streaming to all members of the public. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. Persons who wish to address the board during public comment or with respect to an item on the agenda may comment in person or may call in during the meeting by dialing 888-278-0254 followed by the access code 843298#. A caller should indicate they wish to speak on an agenda item, by pushing "#2" on their phone. Access via Zoom is also available using the following link: https://cccounty-us.zoom.us/j/87344719204. Those participating via Zoom should indicate they wish to speak on an agenda item by using the “raise your hand” feature in the Zoom app. To provide contact information, please contact Clerk of the Board at clerkoftheboard@cob.cccounty.us or call 925-655-2000. Meetings of the Board are closed-captioned in real time. Public comment generally will be limited to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist Spanish-speaking commenters. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible online at www.contracosta.ca.gov. ANNOTATED AGENDA & MINUTES July 12, 2022 Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Karen Mitchoff; Director Federal D. Glover Staff Present:Monica Nino, County Administrator Lewis Broschard, Fire Chief 1:00 P.M. Convene and call to order. Called the meeting to order at 3:50 p.m. Adjourned the meeting at 5:10 p.m. CONSIDER CONSENT ITEMS (Items listed as C.1 through C.3 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items. DISCUSSION ITEMS D.1 CONSIDER accepting report from the Contra Costa County Fire Protection District and the Sheriff’s Office of Emergency Services on preparations for wildfire season. (Lewis Broschard, Fire Chief) AYE: Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover Other: Director John Gioia (ABSENT) D.2 CONSIDER accepting a report from the Deputy Fire Chief providing a status summary for Contra Costa County Fire Protection District fire station construction projects. (Aaron J. McAlister, Deputy Fire Chief) AYE: Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover Other: Director John Gioia (ABSENT) D.3 CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Lewis Broschard, Fire Chief) Speakers: No Name Given; Caller 6770. AYE: Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover Other: Director John Gioia (ABSENT) D. 4 CONSIDER Consent Items previously removed. There were no items removed from consent for discussion. D. 5 PUBLIC COMMENT (2 Minutes/Speaker) No Name Given, congratulated the Fire District on its consolidation and thanked the Supervisors for their hard work. She questioned whether Pinole was a part of Contra Costa County, and expressed her concern that her taxpayer dollars are going to another county. She further wondered if a peat fire could possibly be the result of arson; Caller 6770 noted that PTSD amongst first responders is a serious issue, and observed that at the opposite end of the scale, the responders to the Uvalde school shooting failed to take action. CONSENT ITEMS C.1 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a license agreement with the American National Red Cross for its use of a portion of the District training grounds, located at 2945 Treat Boulevard in Concord, to store vehicles and associated disaster response equipment, through May 31, 2023. (No fiscal impact) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.2 ADOPT Resolution No. 2022/9 to delegate powers to the Advisory Fire Commission and to update the Commission Bylaws reflecting changes to the Commission seat designations and delegated powers, as recommended by the Internal Operations Committee. (No fiscal impact) Adopted as amended to reflect in the bylaws that while not voting, alternates may fully participate in meetings. Revised version attached. AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.3 APPROVE the donation of surplus equipment to Task Force Joint Guardian. (No fiscal impact.) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1. Agency Negotiators: Monica Nino. Employee Organizations: United Prof. Firefighters I.A.F.F., Local 1230; and United Chief Officers Assn.. 2. Agency Negotiators: Monica Nino. Unrepresented Employees: All unrepresented employees. There were no reports from Closed Session. GENERAL INFORMATION GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 1025 Escobar Street first floor, Martinez, CA 94553; by fax: 925-655-2006 or to clerkoftheboard@cob.cccounty.us. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the Clerk, First Floor. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 655-2000. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 1025 Escobar Street,First floor, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on Monday, August 8, 2022, at 7:00 p.m. at their Administrative Office, 4005 Port Chicago Highway, Suite 250, Concord, CA 94520. ALL meetings are currently virtual-only meetings. Zoom information to join the meetings is available on our website at www.cccfpd.org . AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CCE Community Choice Energy CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PACE Property Assessed Clean Energy PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs . versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): RECEIVE presentation from the Contra Costa County Fire Protection District and the Sheriff’s Office of Emergency Services on preparations for wildfire season. FISCAL IMPACT: No fiscal impact. BACKGROUND: Contra Costa County Fire Protection District, the Sheriff's Office of Emergency Services, and fire agencies throughout the County are making preparations for fire season. Today's agenda item is informational only and includes presentations from the following: * Contra Costa County Fire Protection District - Aaron McAlister, Deputy Fire Chief * Sheriff's Office of Emergency Services - Lt. Ryan Borkert, Emergency Services Manager The staff report for this agenda item is a verbal report supplemented by the attached PowerPoint presentations from Contra Costa County Fire Protection District and the Sheriff's Office. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director ABSENT:John Gioia, Director Contact: Deputy Chief Aaron McAlister, (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.1 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:July 12, 2022 Contra Costa County Subject:Emergency Services Preparations for Widlfire Season CONSEQUENCE OF NEGATIVE ACTION: No impact. This item is informational only. ATTACHMENTS Fire Presentation Sheriff Presentation 2022 FIRE SEASON PREPAREDNESS •Planning •Preparation •Response 1 of 11 COUNTY-WIDE FIRE SERVICE PREPAREDNESS •Annual Refresher Training -Classroom and Field •Fire Trail Maintenance •Annual Weed Abatement & Enforcement •Annual meeting with CAL FIRE -Pre Season Coordination •East Bay Incident Management Team (EBIMT) Capability •Multi Agency Exercises–Live Fire Training–Certified Training 2 of 11 FIRE SEASON –ONGOING EFFORTS •Regular Communication and Coordination •Weather Monitoring–Fire Weather Watches–Fire Weather Warnings •CA OES Funded Prepositioning -Overhead -Chief Officers and Dispatch -Surge Capacity -Fire Engines -Specialty Equipment 3 of 11 WILDFIRE SEVERITY ZONE MAPPING •Known Areas of the County presenting Greater Risk •Highly anticipated updated Fire Hazard Severity Zones Maps coming 2022 •CALFIRE Rollout Started 4 of 11 FIRE SEASON 2022 -OUTLOOK & CONCERNS Drought Resource Availability Illegal Fireworks 5 of 11 NEW FOR 2022 -EVACUATION MANAGEMENT •Evacuation Planning Software •Countywide Predesignated Zones •Fire-Law-OES -CWS Coordination 6 of 11 CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT FIRE • RESCUE • EMS Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity 7 of 11 CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT FIRE • RESCUE • EMS Service • Leadership • Teamwork • Safety and Preparedness • Professionalism • Integrity COMMON OPERATING PICTURE FIELD OPERATIONS -EOC –PUBLIC 8 of 11 CREW 12-WILDLAND HANDCREW •Measure X Funded •7 day per week coverage •Emergency response throughout the County •Mutual Aid -outside the County with approval 9 of 11 VEGETATION MANAGEMENT •Fuel Reduction •Countywide •Partner with Cities •Partner with other Fire Agencies 10 of 11 ADDITIONAL FIRE SUPPRESSION CAPACITY •Fire Station 95 -Oakley •Fire Station 4 -Walnut CreekOpening July 2022 11 of 11 Contra Costa County Office of the Sheriff WILDFIRE AND EMERGENCY PREPARATIONS 2022 2 Community Warning System Outreach Campaign County Connect, Tri Delta, and Westcat Transit Ad Campaign •Runs from July -October 2022 •25 Bus Ads •Central Contra Costa -10 •Eastern Contra Costa 8 •Western Contra Costa 7 •Spanish Language also utilized 3 CWS Registration •Overall Est. Total of CCC County Residents Registered is 418,000 Year # Of Self Registrants Pre-2015 12715 2016 2322 2017 9808 2018 14741 2019 18444 2020 51213 2021 7398 2022 to (7/1)4382 Overall Self Registrants 121023 or roughly 10% of the current population 4 CWS and OES Additional Updates •CWS integration of Zonehaven Zone layers into Blackberry AtHoc •Option for registered users to add their associated Zone into their CWS information account •EOC and ICS classes •Interagency outreach efforts including counties, industry, utility partners, HOAs, advocacy groups, Red Cross, and D-AFN liaisons •Community evacuation planning and exercises •Updating of Emergency Preparedness Outreach Documents 5 CWS and OES Updates In addition to the integration of the ZoneHaven maps and profile updates into our alert platform, we have: •Hired 4 Emergency Planners •Trained additional personnel to send alerts •Trained Emergency Services Divison on use of ZoneHaven •In the process of designing annual training on CWS/ZH for first responders 6 Law Enforcement Incident Response •Mutual Aid Response/Coordination •Evacuation training including notifications •Perimeter security and traffic control •Unified command leadership •EOC/DOC/ICP activations/training and mutual aid response •PPE Cache for first responders •Air Filtration Program •Community Warning System •Public emergency alerts 7 RECOMMENDATION(S): ACCEPT a report from the Deputy Fire Chief providing a status summary for Contra Costa County Fire Protection District fire station construction projects. FISCAL IMPACT: Status report only. No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Deputy Fire Chief is providing a report on the status and progress of District fire station construction projects. CONSEQUENCE OF NEGATIVE ACTION: The Board would not receive a status summary for Contra Costa County Fire Protection District fire station construction projects APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director ABSENT:John Gioia, Director Contact: Aaron McAlister, Deputy Fire Chief (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.2 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:July 12, 2022 Contra Costa County Subject:Update on Fire Station Construction Projects - July 12, 2022 ATTACHMENTS Construction Update CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT . 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org 000. July 12, 2022 TO: Board of Directors FROM: Aaron J. McAlister, Deputy Fire Chief RE: Update on Fire Station Construction Projects  Fire Station 86 – Bay Point The building has power and final fiber, and IT infrastructure connections are in progress for emergency alerting and communications. Final test and balance of building systems is underway. The punch list will be established the second week of July and corrected. We still anticipate occupying the building in July. A ceremony will most likely be held in early August with a final date to be announced.  Fire Station 9 – Pacheco Public Works Environmental is coordinating an environmental consultant to update reports required by the FAA and CEQA. These reports are due to us in late July 2022.  Fire Station 54 – Downtown Brentwood An architect is developing the demolition plans. A contractor has been identif ied to perform the demolition. The hazardous materials abatement is in progress. We anticipate beginning demolition in July 2022. Together with Public Works Capital Projects, we will review the responses submitted to our RFQ for architects. The architect will be selected quickly for this station as a result of this process. Fire District staff will be meeting with the Veteran organizations in the neighboring Veterans Hall. There is a possibility of a lot line adjustment, involving County property on both sides, that will help increase the success of the project.  Contra Costa Regional Fire Communications Center (CCRFCC) – Pleasant Hill Conceptual design drawings are nearly complete. The architect is developing a final package that can be used for planning level submissions to the City of Pleasant Hill. During this phase, estimates for construction costs will also be obtained. If the project gets internal approval and planning approval, we will move to construction drawings in anticipation of putting the project out to bid. Update on Fire Station Construction Projects – July 12, 2022 Page 2  Fire Station 51 – Brentwood A kick off meeting with the architectural firm will be held this month. This facility will be located at Empire and Grant in Brentwood. In addition to a fire station, a branch office for the Fire Prevention Division will be located on this site. RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status and progress of the various District initiatives. CONSEQUENCE OF NEGATIVE ACTION: The Board would not receive the most up to date information regarding ongoing Fire District activities and initiatives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director ABSENT:John Gioia, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District Date:July 12, 2022 Contra Costa County Subject:Fire Chief's Report - July 12, 2022 CLERK'S ADDENDUM Speakers: No Name Given; Caller 6770. ATTACHMENTS Fire Chief's July Report CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT . 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520 -1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org 000. July 12, 2022 TO: Board of Directors FROM: Lewis T. Broschard III, Fire Chief RE: Fire Chief’s Report ______________________________________________________________________  Annexation Update. On June 30, at midnight, our years of planning came to fruition with the official annexation of East Contra Costa Fire Protection District into the Con Fire family. As of July 1, all former ECCFPD people, facilities, and resources are part of our larger District. Today, with the addition of ECCFPD people and resources, Con Fire consists of 30 stations with 33 on-duty crews, serving a population of 753,000 across 553 square miles. Our workforce now includes some 494 employees, including 389 firefighters. On Friday, July 1, at 10 a.m., we hosted an historic transfer of command ceremony in Brentwood City Park, marking the annexation occasion. It was attended by more than 200 elected and fire officials, firefighters and their families, and residents. I n addition to the ceremony itself, attendees were able to view numerous static displays and learn more about Con Fire and our specialized capabilities.  Pinole Fire Contract for Service Initiative. We continue to work with the City of Pinole executive staff, County Counsel, and County Administrator’s Office. District and City Staff and County Counsel are preparing initial drafts of the service plan and contract for service and continue to meet on a regular basis.  Operations Update. Protecting our communities from the widespread use of illegal fireworks on Independence Day and throughout the long holiday weekend was a major operational focus in recent weeks. Much planning goes into our preparations to provide the rapid and overwhelming responses necessary to limit damage from these potentially dangerous and destructive fires. Over the long holiday weekend, from 6 p.m. o n Friday, July 1 through 1 a.m. on July 5, Con Fire responded to some 79 fire-related incidents. Of these, fully 68 were either known or suspected to have been caused by fireworks use. While incidents were down approximately 18% year-over-year, it was another dangerous year for residents around the County with a total of seven structure fires and multiple grass and vegetation fires. One structure fire in Pittsburg significantly damaged the home, Fire Chief’s Report – July 12, 2022 Page 2 displacing a family. Of the many grass fires, the largest in Bay Point burned 6.5 acres along Port Chicago Highway, potentially threatening neighbors nearby. We believe several factors influenced the slight improvement in total incident numbers this year. Chief among them were the favorable weather conditions with unseasonably low temperatures and high humidity seeing more people celebrating indoors and inhibiting the start and slowing the spread of fires. Additionally, we believe our joint fire/law enforcement fireworks campaign efforts resulted in more visibility for law enforcement, helping to further reduce fireworks use.  Training Update. The Training and Safety Division collaborated with Operations on enhancements to our Freeway/Highway Operations Policy. Operating on the freeway is one of the most dangerous duties that our firefighters perform. Operations personnel were provided with an updated policy and additional training to improve our safety while operating on these dangerous roadways. Advanced preparations are already underway to prepare for our next Entry-Level Fire Academy, Academy 58, which will begin October 3. Candidates will be participating in outreach events in the coming month s to be sized for personal protective equipment, participate in physical fitness workouts, and receive other valuable tips to prepare for successful completion of their fire academy. Training and Safety is committed to supporting our operations during the hot summer months to protect personnel from heat illness and injury. More than 20 of our District Aides staff the Hydration and Cooling Unit on a rotating basis to support our incident operations. This unit recently supported not only our personnel but police officers, EMS personnel, and BART passengers who were involved in a derailment in Concord during triple digit temperatures. The unit, along with an AMR ambulance crew, also provided precautionary support to attendees at the transfer of command ceremony on July 1 in Brentwood.  Fire Prevention Update. We received the welcome news last month that Con Fire’s application for the Lafayette / Walnut Creek Shaded Fuel Break had been approved. This is additional good news for our residents who will be better protected as a result of this 12-mile long, 194-acre fuel break in Walnut Creek and Lafayette. The total amount awarded was $3 million. Fire Chief’s Report – July 12, 2022 Page 3 Recruitment began this month for two much-needed Fire Inspector I positions and one Fire Inspector II. Interviews are expected to begin in August. Annual exterior hazard inspections are proceeding well with more than 1,500 inspections completed as of the end of June and 89 work orders issued to our contractor to abate non-compliant properties.  Communications Update. We continue to work with the architect on our dispatch remodel project with the design drawings more than 50% complete at this point. A new dispatcher was on-boarded last week and we are launching a recruitment later this month for additional dispatchers to support our new eight-dispatcher staffing level that began on July 1. Communication staff have successfully implemented myriad changes, including CAD, and radio and response area conventions, to support the July 1 annexation. RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a license agreement with the American National Red Cross to store vehicles and associated disaster equipment at the Contra Costa County Fire Protection District training grounds, located at 2945 Treat Boulevard in Concord through May 31, 2023. FISCAL IMPACT: There is no fiscal impact associated with this lease. BACKGROUND: The American Red Cross has been a long established partner of Contra Costa County Fire Protection District (District), Contra Costa County (County), and the greater emergency response community in the County. In early 2021, the Red Cross approached the District about the need to store a number of emergency response vehicles and associated disaster support equipment. This need is due to the national decision of the Red Cross to divest themselves of real estate holdings. The local chapter of the Red Cross is searching for a new headquarters in the area. In order to fill the gap in time, and due to the longstanding nature of the relationship, the District recommends accommodating the request. There is space available adjacent to the District's training grounds where the Red Cross can store the vehicles and equipment. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Deputy Fire Chief 925-383-5003 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.1 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:July 12, 2022 Contra Costa County Subject:Lease Agreement with American Red Cross CONSEQUENCE OF NEGATIVE ACTION: The Red Cross would have to search for an alternative location to store disaster response equipment. ATTACHMENTS RECOMMENDATION(S): ADOPT Resolution No. 2022/9 delegating powers to the Advisory Fire Commission of the Contra Costa County Fire Protection District.1. APPROVE the revised bylaws of the Advisory Fire Commission of the Contra Costa County Fire Protection District reflecting changes to At Large seat designations approved by the Board on May 17, 2022 and the revised delegation of powers to the Commission. 2. FISCAL IMPACT: No fiscal impact. BACKGROUND: In 1995, the Board of Supervisors adopted Resolution No. 95/475 delegating a broad range of its board of directors functions and responsibilities to advisory fire commissions of the, then, six dependent fire protection districts within the county. Through consolidation and dissolution, only two of the six county fire districts remain: Contra Costa and Crockett-Carquinez. In 1999, the Board adopted Resolution No. 99/138 updating the delegation of powers to the Contra Costa County Fire Protection District Advisory Fire Commission. In 2014, the Board of Supervisors began convening monthly as the Contra Costa County Fire Protection District board of directors fulfilling, in effect, many of the functions and responsibilities that, in 1999, had been delegated to the Advisory Fire Commission for that district. On March 9, 2022, the Contra Costa County Local Area Formation Commission (LAFCo) unanimously approved the annexation of East Contra Costa Fire Protection District (ECCFPD) to the CCCFPD and the dissolution of ECCFPD, requiring a modification to the membership of the CCCFPD Advisory Fire Commission to include representation of East County service areas. The Board of Supervisors, on May 17, 2022, resdesignated the At Large #2 seat on the AFC to represent the area former served by the ECCFPD and the At Large #1 seat to represent all remaining areas of the CCCFPD. The three Alternate seats continue to be representative of the entire District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes:see Addendum VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Julie DiMaggio Enea (925) 655-2056 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: CCCFPD AFC Staff, CCCFPD Chief, CAO (Reyes), CAO (Enea) C.2 To:Contra Costa County Fire Protection District Board of Directors From:INTERNAL OPERATIONS COMMITTEE Date:July 12, 2022 Contra Costa County Subject:ROLE AND RESPONSIBILITIES OF CCCFPD ADVISORY FIRE COMMISSION AND BYLAWS UPDATE BACKGROUND: (CONT'D) Along with the modification to membership, it is recommended that the delegation of board of directors duties also be updated to reflect the board's current, higher level of District oversight than in 1999. It is recommended that the following delegation of duties be removed from the CCCFPD Advisory Fire Commission since the Board of Supervisors now acts directly on these matters: To review and advise on annual operations and capital budgets To review district expenditures To review and advise on long-range capital improvement plans To advise the Fire Chief on district service matters To review performance of the Fire District against objectives To meet jointly with the Board of Supervisors To communicate with the other fire district advisory commissions on services and functional integration To assist in the Fire Chief's selection process as required Update of the CCCFPD Advisory Fire Commission role and responsibilities will provide clarity and proper focus of the Commission's time and energy towards duties that will complement rather than duplicate the functions of the Board of Directors. The Internal Operations Committee recommends the following revised delegation of duties to the AFC as reconstituted pursuant to the annexation agreement: "The functions of the fire commissioners are to review the goals and objectives of the District; provide liaison with the community, and provide advice and information on fire protection matters to the Board of Directors. This Board hereby delegates to the CCCFPD Advisory Fire Commission the following powers and responsibilities: a. Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters; b. To review and make recommendations on Fire District goals and objectives; c. To provide advice and information to the Board of Directors on fire protection matters as needed; d. To serve as liaison between the Board of Directors and the community served by the district; e. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Directors." The AFC considered these modifications at its regular meeting on June 13 and concurs with the IOC recommendations. CLERK'S ADDENDUM Adopted as amended to reflect in the bylaws that while not voting, alternates may fully participate in meetings. Revised version attached. AGENDA ATTACHMENTS Resolution 2022/9 CCCFPD Adv Fire Commission Bylaws_July 2022_Redline CCCFPD Adv Fire Commission Bylaws_July 2022_No Markup Archived CCCFPD Adv Fire Commission 1998 Resolution Archived CCCFPD Adv Fire Commission 1995 Resolution MINUTES ATTACHMENTS Signed Resolution No. 2022/9 Revised Bylaws THE BOARD OF DIRECTORS OF THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT Adopted this Resolution on 07/12/2022 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2022/9 IN THE MATTER OF DELEGATING POWERS TO THE ADVISORY FIRE COMMISSION OF THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT WHEREAS, the Board of Supervisors is the Board of Directors of the Contra Costa County Fire Protection District under the Fire Protection Laws of 1961 and 1987 (Health & Saf. Code, § 13800 et seq.); and WHEREAS, the Board of Supervisors, since 2014, monthly convenes as the Contra Costa County Fire Protection District (CCCFPD) Board of Directors; and WHEREAS, the Board of Supervisors intends to continue its long practice of appointing an Advisory Fire Commission in the CCCFPD pursuant to section 13844 (Fire Protection Law of 1987, Health & Saf. Code, § 13800 et seq.); and WHEREAS, on March 9, 2022, the Contra Costa County Local Area Formation Commission (LAFCo) unanimously approved the annexation of East Contra Costa Fire Protection District (ECCFPD) to the CCCFPD and the dissolution of ECCFPD, requiring a modification to the membership of the Advisory Fire Commission to include representation of East County service areas; and WHEREAS, on May 17, 2022, the Board of Supervisors the At Large #2 seat on the Advisory Fire Commission to represent the area former served by the ECCFPD and the At Large #1 seat to represent all remaining areas of the CCCFPD; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT RESOLVES THAT: 1. The Contra Costa County Fire Protection District Advisory Fire Commission is hereby reconstituted with the following membership: ten (10) seats that are appointed by the Contra Costa County Board of Supervisors: Five (5) Supervisors District seats with one representing each Supervisorial District; and Two (2) At Large seats, one representing the area formerly served by the East Contra Costa Fire Protection District and one representing the remainder of the CCCFPD; and Two At Large Alternate seats, one designated for each of the At Large seats. All current membership remains appointed for their regular terms of office. The terms of the At Large Alternate seats are to run concurrent to the terms of their respective At Large seats. 2. The functions of the fire commissioners are to review the goals and objectives of the District; provide liaison with the community, and provide advice and information on fire protection matters to the Board of Supervisors. This Board hereby delegates to the CCCFPD Advisory Fire Commission the following functions and responsibilities: Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters;a. To review and make recommendations on Fire District goals and objectives, and review performance of the Fire District against objectives; b. To provide advice and information to the Board of Directors on fire protection matters as needed;c. To serve as liaison between the Board of Directors and the community served by the district;d. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Directors.e. 3. The Board reserves the right to act on any matter within the general powers hereby delegated to the Fire District Advisory Commission and thereby bind the Fire District Advisory Commission and district. 4. This resolution supersedes Resolution No. 99/138 as applicable to the CCCFPD Advisory Fire Commission. Contact: Julie DiMaggio Enea (925) 655-2056 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: CCCFPD AFC Staff, CCCFPD Chief, CAO (Reyes), CAO (Enea) Contra Costa County Fire Protection District Advisory Fire Commission Bylaws July 2022 December 2014 Rev. XX/198 U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 2 TABLE OF CONTENTS Name…………………………………………………………………………………………………. 3 Authorization…...……………………………………………………………………………………. 3 Definitions …………………………………………………………………………………………... 3 Purpose and Duties………………………………………………………………………………… 3 Membership…..……………………………………………………………………………………... 4 Officers and Duties…………………………………………………………………………………. 5 Commission Meetings……………………………………………………………………………… 6 Committees………………………………………..………………………………………………… 7 U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 3 Contra Costa County Fire Protection District Advisory Fire Commission Bylaws Article I Name This commission shall be known as the “Contra Costa County Fire Protection District Advisory Fire Commission.” Article II Authorization The Board of Supervisors of Contra Costa County, as the Board of Directors of the Contra Costa County Fire Protection District, has established a Fire District Advisory Commission in the Contra Costa County Fire Protection District by Resolution No. 99/138. Authority for establishing a county fire commission is established by California Health and Safety Code Section 13844. Article III Definitions “Board” shall mean the Contra Costa County Board of Supervisors, as the Board of Directors of the Contra Costa County Fire Protection District. “Commission” shall mean the Contra Costa County Fire Protection District Advisory Fire Commission, which has been established by the Board for the purposes set forth in these Bylaws. “District” shall mean the Contra Costa County Fire Protection District. “District Administration Office” shall mean the Contra Costa County Fire Protection District Administrative Office, located at 4005 Port Chicago Highway, Suite 250, Concord, CA 94520. Article IV Purpose and Duties The functions of the fire commissioners are to review the goals and objectives of the District; provide liaison with the community, and provide advice and information on fire protection matters to the Board of Supervisors. This Board hereby delegates to the CCCFPD Advisory Fire Commission the following powers and responsibilities: 1. Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters; U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 4 2. To review and make recommendations on Fire District goals and objectives; 3. To provide advice and information to the Board of Directors on fire protection matters as needed; 4. To serve as liaison between the Board of Directors and the community served by the district; and 5. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Directors. The purpose and duties of the Commission are to: 1. Review the operations, goals and objectives of the District; 2. Provide liaison with the community and provide advice and information on fire protection matters to the Board; 3. Review and advise on annual operations and capital budgets; U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 5 4. Review District expenditures; 5. Review and advise on long-range capital improvement plans; 6. Serve as the Appeals Board on weed abatement matters pursuant to District ordinance; 7. Advise the Fire Chief on District service matters; 8. Meet jointly with the Board and provide advice to the Board as needed; 9. Communicate with the other fire district boards or commissions on services and functional integration; 10. Assist in the Fire Chief's selection process as required; 11. Serve as liaison between the Board and the community served by the District; 12. Perform such other duties and responsibilities as may be assigned and/or as directed by the Board. The Advisory Fire Commission shall make its recommendations directly to the Fire Chief, the Board of Supervisors, and such other bodies or administrators as may be designated from time to time. Article V Membership A. Members The Commission shall consist of seven (7) voting members and three (3) alternate members appointed by the Board. 1. Voting Members The seven (7) voting members shall consist of the following: a) Five (5) members, each of whom represents one supervisorial district. The nomination is made by an individual Supervisor for full Board action. b) Two (2) at-largeCommunity members, one representing the area formerly served by the dissolved East Contra Costa Fire Protection District and the other representing the remainder of the District. The nominations are is made by the Board’s Internal Operations Committee for full Board action, after giving the Commission an opportunity to screen, interview, rank the applicants, and make its nomination to the Internal Operations Committee.. 2. Alternate Members In addition to the seven (7) voting members, the Commission shall have three (3) alternate members who shall be nominated and appointed in the same manner as at-largeCommunity members. Alternate members shall not participate or vote in the regular or special meetings unless they are replacing an absent, seated member who is unable to participate at a meeting. Alternate members may replace any absent, seated member, andmember and shall do so on a rotating basis. However, the Commission n U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 6 Chair may acknowledge comments from an Alternate member at the discretion of the Chair at any time. B. Terms All members of the Commission shall be appointed for a term of four years. Terms are staggered. Members serve at the pleasure of the Board. C. Vacancies A vacancy on the Commission exists upon the death or resignation of a member, or upon the removal of a member by the Board, or upon term expiration. Should a vacancy occur for any reason, the alternate members shall serve in the vacant seat on a rotating basis until the Board appoints a replacement voting member. D. Staff The Commission staff person shall issue and distribute meeting agendas in accordance with the open meeting laws specified in Article VII. The staff person shall keep an accurate record of all proceedings of the Commission, including meeting minutes and special reports and a list of persons attending meetings, and shall finalize meeting minutes. The staff person shall be responsible for maintaining a copy of these records at the District Administration Office. These records shall be made available to the public as required by State and local law. The Chair may direct the staff person to perform other duties to further the purpose and goals of the Commission. Article VI Officers and Duties A. Officers The officers of the Commission shall be Chair and Vice Chair. The Chair shall preside over all meetings of the Commission. The Chair shall appoint committees as may be needed from time to time for special projects or programs. The Chair shall report unscheduled vacancies immediately to the Board. The Chair shall perform other such duties as they pertain to the office of Chair. The Vice Chair shall preside at all meetings in the absence of the Chair or at any other time when so requested by the Chair, andChair and perform other such duties as directed by the Chair. B. Term Each officer shall be selected for a one-year term at the first regular business meeting in June of each year by a majority vote of the Commission. U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 7 Each officer’s term shall begin on July 1st of each year. C. Vacancies Should a vacancy of the office of Chair occur for any reason, the Vice Chair will serve as Acting Chair. Should both the Chair and Vice-Chair be absent, the most senior Commissioner present shall serve as Acting Chair. Article VII Commission Meetings A. Meetings 1. In December of each year, the Commission will adopt a schedule of regular meetings for the subsequent year. Meetings shall be held at the District’s Administrative Offices located at 4005 Port Chicago Highway, Concord, CA, unless otherwise noticed. 2. The Chairman may call additional special meetings as may be required for conduct of Commission business. 3. All meetings of the Commission, except those closed sessions permitted by law, shall be open to the public and subject to the provisions of Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code, relating to meetings of local agencies. All meetings shall conform to the Ralph M. Brown Open Meeting Act and the Contra Costa County Better Government Ordinance, including requirements for notice of meetings, preparation and distribution of agendas and written materials, inspection of public records, closed sessions and emergency meetings, maintenance of records, disruption of a public meeting, and recorded votes made by each Commissioner. 4. Notice of each meeting shall be posted adjacent to the entry door of the District Administration Office at least 96 hours prior to the scheduled meeting and shall include the time, date, and place of the meeting and the meeting agenda. Notice of any meeting of the Commission shall be given to any person so requesting. B. Cancellation or Postponement Meetings of the Commission may be cancelled or postponed at the discretion of the Chairpersonman for due cause or if no official business needs to be conducted. C. Quorum A quorum must be present for any vote on matters before the Commission to be valid. A quorum shall be defined as four (4) appointed Commission voting members (including alternate members replacing an absent voting member). Any motion, U:\SRMGRS\FC\COMMISSI\Bylaws-December- 2014July 2022 8 resolution, or other Commission action, unless otherwise specifically provided for, shall require four affirmative votes for its passage. D. Conflicts Any member of the Commission who has a conflict of interest with any matter pending before the Commission will recuse himself or herself in accordance with Government Code section 87105. Commission members shall avoid conflicts of interest in accordance with Resolution No. 2002/376 and shall adhere to the principles and rules of the Political Reform Act of 1974 (Government Code Sections 81000, et seq.). Article VIII Committees There are four standing committees of the Commission: Personnel Committee, Budget Committee, Apparatus & Equipment Committee, and Property & Annexation Committee. From time to time, the Chair may appoint special committees or may make individual appointments to accomplish the ongoing tasks and special projects of the Commission, including conducting studies or research of items as deemed necessary (i.e., Bylaws Committee and Liaison to the Board). Each committee shall develop a separate plan of operations and goals to be achieved and shall be prepared to report the results of its activities during regular Commission meetings. Contra Costa County Fire Protection District Advisory Fire Commission Bylaws July 2022 Rev. XX/19 U:\SRMGRS\FC\COMMISSI\Bylaws -July 2022 2 TABLE OF CONTENTS Name…………………………………………………………………………………………………. 3 Authorization…...……………………………………………………………………………………. 3 Definitions …………………………………………………………………………………………... 3 Purpose and Duties………………………………………………………………………………… 3 Membership…..……………………………………………………………………………………... 4 Officers and Duties…………………………………………………………………………………. 5 Commission Meetings……………………………………………………………………………… 6 Committees………………………………………..………………………………………………… 7 U:\SRMGRS\FC\COMMISSI\Bylaws -July 2022 3 Contra Costa County Fire Protection District Advisory Fire Commission Bylaws Article I Name This commission shall be known as the “Contra Costa County Fire Protection District Advisory Fire Commission.” Article II Authorization The Board of Supervisors of Contra Costa County, as the Board of Directors of the Contra Costa County Fire Protection District, has established a Fire District Advisory Commission in the Contra Costa County Fire Protection District by Resolution No. 99/138. Authority for establishing a county fire commission is established by California Health and Safety Code Section 13844. Article III Definitions “Board” shall mean the Contra Costa County Board of Supervisors, as the Board of Directors of the Contra Costa County Fire Protection District. “Commission” shall mean the Contra Costa County Fire Protection District Advisory Fire Commission, which has been established by the Board for the purposes set forth in these Bylaws. “District” shall mean the Contra Costa County Fire Protection District. “District Administration Office” shall mean the Contra Costa County Fire Protection District Administrative Office, located at 4005 Port Chicago Highway, Suite 250, Concord, CA 94520. Article IV Purpose and Duties The functions of the fire commissioners are to review the goals and objectives of the District ; provide liaison with the community, and provide advice and information on fire protection matters to the Board of Supervisors. This Board hereby delegates to the CCCFPD Advisory Fire Commission the following powers and responsibilities: 1. Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters; U:\SRMGRS\FC\COMMISSI\Bylaws -July 2022 4 2. To review and make recommendations on Fire District goals and objectives; 3. To provide advice and information to the Board of Directors on fire protection matters as needed; 4. To serve as liaison between the Board of Directors and the community served by the district; and 5. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Directors. The Advisory Fire Commission shall make its recommendations directly to the Fire Chief, the Board of Supervisors, and such other bodies or administrators as may be designated from time to time. Article V Membership A. Members The Commission shall consist of seven (7) voting members and three (3) alt ernate members appointed by the Board. 1. Voting Members The seven (7) voting members shall consist of the following: a) Five (5) members, each of whom represents one supervisorial district. The nomination is made by an individual Supervisor for full Board action. b) Two (2) Community members, one representing the area formerly served by the dissolved East Contra Costa Fire Protection District and the other representing the remainder of the District. The nominations are made by the Board’s Internal Operations Committee for full Board action. 2. Alternate Members In addition to the seven (7) voting members, the Commission shall have three (3) alternate members who shall be nominated and appointed in the same manner as Community members. Alternate members shall not participate or vote in the regular or special meetings unless they are replacing an absent seated member who is unable to participate at a meeting. Alternate members may replace any absent seated member and shall do so on a rotating basis. However, the Commission Chair may acknowledge comments from an Alternate member at any time. B. Terms All members of the Commission shall be appointed for a term of four years. Terms are staggered. Members serve at the pleasure of the Board. U:\SRMGRS\FC\COMMISSI\Bylaws -July 2022 5 C. Vacancies A vacancy on the Commission exists upon the death or resignation of a member, upon the removal of a member by the Board , or upon term expiration. Should a vacancy occur for any reason, the alternate members shall serve in the vacant seat on a rotating basis until the Board appoints a replacement voting member. D. Staff The Commission staff person shall issue and distribute meeting agendas in accordance with the open meeting laws specified in Article VII. The staff person shall keep an accurate record of all proceedings of the Commission, including meeting minutes and special reports and a list of persons attending meetings, and shall finalize meeting minutes. The staff person shall be responsible for maintaining a copy of these records at the District Administration Office. These records shall be made available to the public as required by State and local law. The Chair may direct the staff person to perform other duties to further the purpose and goals of the Commission. Article VI Officers and Duties A. Officers The officers of the Commission shall be Chair and Vice Chair. The Chair shall preside over all meetings of the Commission. The Chair shall appoint committees as may be needed from time to time for special projects or programs. The Chair shall report unschedu led vacancies immediately to the Board. The Chair shall perform other such duties as they pertain to the office of Chair. The Vice Chair shall preside at all meetings in the absence of the Chair or at any other time when so requested by the Chair and perform other such duties as directed by the Chair. B. Term Each officer shall be selected for a one -year term at the first regular business meeting in June of each year by a majority vote of the Commission. Each officer’s term shall begin on July 1st of each year. C. Vacancies Should a vacancy of the office of Chair occur for any reason, the Vice Chair will serve as Acting Chair. Should both the Chair and Vice -Chair be absent, the most senior Commissioner present shall serve as Acting Chair. U:\SRMGRS\FC\COMMISSI\Bylaws -July 2022 6 Article VII Commission Meetings A. Meetings 1. In December of each year, the Commission will adopt a schedule of regular meetings for the subsequent year. Meetings shall be held at the District’s Administrative Offices located at 4005 Port Chicago Highway, Concord, CA, unless otherwise noticed . 2. The Chairman may call additional special meetings as may be required for conduct of Commission business. 3. All meetings of the Commission, except those closed sessions permitted by law, shall be open to the public and subject to the provisions of Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code, relating to meetings of local agencies. All meetings shall conform to the Ralph M. Brown Open Meeting Act and the Contra Costa County Better Government Ordinance, including requirements for notice of meetings, preparation and distribution of agendas and written materials, inspection of public records, closed sessions and emergency meetings, maintenance of records, disruption of a public meeting, and recorded votes made by each Commissioner. 4. Notice of each meeting shall be posted adjacent to the entry door of the District Administration Office at least 96 hours prior to the scheduled meeting and shall include the time, date, and place of the meeting and the meeting agenda. Notice of any meeting of the Commission shall be given to any person so requesting. B. Cancellation or Postponement Meetings of the Commission may be cancelled or postponed at the discretion of the Chairperson for due cause or if no official business needs to be conducted. C. Quorum A quorum must be present for any vote on matters before the Commission to be valid. A quorum shall be defined as four (4) appointed Commission voting members (including alternate members replacing an absent voting member). Any motion, U:\SRMGRS\FC\COMMISSI\Bylaws -July 2022 7 resolution, or other Commission action, unless otherwise specifically provided for, shall require four affirmative votes for its passage. D. Conflicts Any member of the Commission who has a conflict of interest with any matter pending before the Commission will recuse himself or herself in accordance with Government Code section 87105. Commission members shall avoid conflicts of interest in accordance with Resol ution No. 2002/376 and shall adhere to the principles and rules of the Political Reform Act of 1974 (Government Code Sections 81000, et seq.). Article VIII Committees There are four standing committees of the Commission: Personnel Committee, Budget Committee, Apparatus & Equipment Committee, and Property & Annexation Committee. From time to time, the Chair may appoint special committees or may make individual appointments to accomplish the ongoing tasks and special projects of the Commission, includi ng conducting studies or research of items as deemed necessary (i.e., Bylaws Committee and Liaison to the Board). Each committee shall develop a separate plan of operations and goals to be achieved and shall be prepared to report the results of its activi ties during regular Commission meetings. IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA cu1 ADOPTED this order on January 19, 1999 by the following vote: AYES: NOES: Supervisors Gioia, Uilkema, Gerber, Desaulnier and Canciamilla None ABSENT: None ABSTAIN: None SUBJECT: In the Matter of Delegating Powers ) to Eire District Advisory Commissions ) The Board of Supervisors of Contra Costa County RESOLVES THAT: RESOLUTION NO. 991138 (Health & Sal. Code, § 13844) 1. The Board of Supervisors Is the Board of Directors of the following Fire Protection Districts in this County under the Fire Protection Laws of 1961 and 1987 (Health & Sal. Code, § 13800 et seq.): Bethel Island, Contra Costa County, Crockett•Carquinez, East Diablo, and Oakley Fire Protection Distrtcts ("Districts"); and the Board of Supervisors Intends to continue its long practice of appointing Fire District Advisory Commissions in each of these Distrtcts, pursuant to section 13844 (Fire Protection Law of 1987, Health & Saf. Code,§ 13800 et seq.) 2. The function of the fire commissioners Is to review the operations, goals and objectives of each of their respective districts; provide liaison with the community and provide advice and lnfom,ation on fire protection matters to the Board of Supervisors. This Board hereby delegates to each of the Fire District Advisory Commissions ol the listed districts the following functions and responsibilities: a. To review and advise on annual operations. and capital budgets; b. To review district expenditures; c. To review and advise on long•range capita! improvement plans; d. Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters; e. To advise the Fire Chief on district service matters; f. To meet jointly with the Board of Supervisors and provide advice to the Board as needed; g. To communicate with the other fire district advisory commissions on services and functional Integration; h. To assist in the Fire Chiefs selection process as required; I. To serve as liaison between the Board of Supervisors and the community served by each district; j. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Supervisors. 3. The attachment page of this Resolution is an example of the duties and the relationship among the Board of Supervisors, the County Administrator, the Fire Chief and the Fire Distrtct Advisory Commissions. RESOLUTION NO, 99/ 138 4. The Board reseNes the right to act on any matter within the general powers hereby delegated to the Fire District Advisory Commissions and thereby bind the affected Fire District Advisory Commission and district. 5. Resolution No. 951475 of October 10, 1995 on this same subject Is hereby rescinded. cc: Listed Districts ·County Administrator Auditor-Controller County Counsel Purchasing Public Works Human Resources I hereby certify that the foregoing is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown, ATTESTED: January 19, 1999 Phil Batchelor, Clerk of the Board of ~ SupeNisors and County Administrator By WM4Jfhoey Depu~ RESOLUTION NO. 99/138 GENERAL CHIEF (Operations) Has sole responsibility and authority for the overall direction, administration and coordination of Iha Fire District. Supervises and directs fire suppression, rescue and medical emergency services, fire prevention, hazardous naterials emergency response, training, support services, facilities and programs of the departmenl ORGANIZATION Develops the organization structure and coordinates the allocation of resources, activities and services for the fire protection and rescue system. Responsibility for the pefformance and maintenance of Iha total system. ,'ERSONNEL In conformance with the Merit System Rules & Regulations, approves selection of personnel for employment and directs their assignment and training. Imposes discipfrne, Including tennlnation when MnUired. 1119199 .. FIRE SERVICE FUNCTIONS FIRE COMMISSIONERS (Adviso,y) Reviews and makes recommendations on Fire Dislrict goals and objectives. Reviews perionnance of Fire District against objectives. Provides advice, information and assistance on fire protection matters to the Board oi Supervisors. Provide liaison and represent Board of Supervisors lo Iha communities and areas served. Reviews organization and manning lo assure optimum peffonnance within staffing and equipment levels authorized. Makes recommendations on any major changes in organization and staffing or the Fire Protection and Rescue Svstem. Reviews es required. Reviews any agreements with employee groups. COUNTY ADMINISTRATOR (Coordination) Provide advice, assistance and review in the implementafion of policies and objectives of Iha Board of Supei:visors with regard to the Fire Oistricl Coordinate and review those functions not delegated by Iha Board of Supe,visors. Review, recommend and coordinate. . Assures compliarice with Merit System and other personnel policies and regulations. Conducts wage surveys and recommends salarv scales. Attachment to Resolution No. 991138 BOARD OF SUPERVISORS (Policy) As the supe,vising authority, provide broad policy and objectives for the organization and administration of the Fire District. Review and approve. Review es needed. T ekes appropriate action. Page 1 Personally, or through subordinates, Participates in both screening and Review and recommends appointment Appoints Fire Chief. hires, promotes, assigns and interview process for appointment of of Fire Chief. supervises ell employees. Fire Chief. Conducts negotiations with employee Takes appropriate action. organizations and pertorms other duties es the Emolovee Relations Officer. BUDGET a. Operating Expense Develops programs and projection of Reviews and makes recommendations Reviews annually and recommends Adopt programs and budget annually naecfs and prepares draft budget. on programs and budgel programs and budget. Exercises Board with expenditure controls as necessary. Administers armroved bud!'.lel. wlnnled fl!1a!1C8 nnficv. b. Capital Analyzes needs for equipment, stations Reviews and makes recommendations Reviews annually and recommends, Adopt programs and budget annually and proposes site selection, training on capital funding. coordinates with other District plans for with expenditure controls as necessary. and communication facilities, and overall master planning. headquarters. OTHER Develops long-range plans for Reviews and makes recommendations. Reviews in relation to County-wide Approves any major changes. deoartment. coordination. Coordinates activities with other County Reviews and makes recommendations. Reviews currently Reviews if requested by Advisory Departments and County Administrator. Commission or County Administrator. Requests assistance of County Deoartments as r""uired. Coordinates activities with other Fire Reviews and makes recommendations. Reviews results as needed Reviews if requested by Advisory Departments, Slate and other local Convnlssion or County Administrator. agencies, etc. Serves as Appeal Board when deleoated by Board of Directors. 1/19/99 Attachment to Resolution No. 99/ 138 Page2 Contra Costa County Fire Protection District Advisory Fire Commission Bylaws July 2022 Rev. XX/19 U:\SRMGRS\FC\COMMISSI\Bylaws-July 2022 2 TABLE OF CONTENTS Name…………………………………………………………………………………………………. 3 Authorization…...……………………………………………………………………………………. 3 Definitions …………………………………………………………………………………………... 3 Purpose and Duties………………………………………………………………………………… 3 Membership…..……………………………………………………………………………………... 4 Officers and Duties…………………………………………………………………………………. 5 Commission Meetings……………………………………………………………………………… 6 Committees………………………………………..………………………………………………… 7 U:\SRMGRS\FC\COMMISSI\Bylaws-July 2022 3 Contra Costa County Fire Protection District Advisory Fire Commission Bylaws Article I Name This commission shall be known as the “Contra Costa County Fire Protection District Advisory Fire Commission.” Article II Authorization The Board of Supervisors of Contra Costa County, as the Board of Directors of the Contra Costa County Fire Protection District, has established a Fire District Advisory Commission in the Contra Costa County Fire Protection District by Resolution No. 99/138. Authority for establishing a county fire commission is established by California Health and Safety Code Section 13844. Article III Definitions “Board” shall mean the Contra Costa County Board of Supervisors, as the Board of Directors of the Contra Costa County Fire Protection District. “Commission” shall mean the Contra Costa County Fire Protection District Advisory Fire Commission, which has been established by the Board for the purposes set forth in these Bylaws. “District” shall mean the Contra Costa County Fire Protection District. “District Administration Office” shall mean the Contra Costa County Fire Protection District Administrative Office, located at 4005 Port Chicago Highway, Suite 250, Concord, CA 94520. Article IV Purpose and Duties The functions of the fire commissioners are to review the goals and objectives of the District; provide liaison with the community, and provide advice and information on fire protection matters to the Board of Supervisors. This Board hereby delegates to the CCCFPD Advisory Fire Commission the following powers and responsibilities: 1. Pursuant to district ordinance, to serve as the Appeals Board on weed abatement matters; U:\SRMGRS\FC\COMMISSI\Bylaws-July 2022 4 2. To review and make recommendations on Fire District goals and objectives; 3. To provide advice and information to the Board of Directors on fire protection matters as needed; 4. To serve as liaison between the Board of Directors and the community served by the district; and 5. To perform such other duties and responsibilities as may be assigned and as directed by the Board of Directors. The Advisory Fire Commission shall make its recommendations directly to the Fire Chief, the Board of Supervisors, and such other bodies or administrators as may be designated from time to time. Article V Membership A. Members The Commission shall consist of seven (7) voting members and three (3) alternate members appointed by the Board. 1. Voting Members The seven (7) voting members shall consist of the following: a) Five (5) members, each of whom represents one supervisorial district. The nomination is made by an individual Supervisor for full Board action. b) Two (2) Community members, one representing the area formerly served by the dissolved East Contra Costa Fire Protection District and the other representing the remainder of the District. The nominations are made by the Board’s Internal Operations Committee for full Board action. 2. Alternate Members In addition to the seven (7) voting members, the Commission shall have three (3) alternate members who shall be nominated and appointed in the same manner as Community members. Alternate members shall fully participate in the regular or special meetings but not vote unless they are replacing an absent seated member who is unable to participate at a meeting. Alternate members may replace any absent seated member and shall do so on a rotating basis. B. Terms All members of the Commission shall be appointed for a term of four years. Terms are staggered. Members serve at the pleasure of the Board. U:\SRMGRS\FC\COMMISSI\Bylaws-July 2022 5 C. Vacancies A vacancy on the Commission exists upon the death or resignation of a member, upon the removal of a member by the Board, or upon term expiration. Should a vacancy occur for any reason, the alternate members shall serve in the vacant seat on a rotating basis until the Board appoints a replacement voting member. D. Staff The Commission staff person shall issue and distribute meeting agendas in accordance with the open meeting laws specified in Article VII. The staff person shall keep an accurate record of all proceedings of the Commission, including meeting minutes and special reports and a list of persons attending meetings, and shall finalize meeting minutes. The staff person shall be responsible for maintaining a copy of these records at the District Administration Office. These records shall be made available to the public as required by State and local law. The Chair may direct the staff person to perform other duties to further the purpose and goals of the Commission. Article VI Officers and Duties A. Officers The officers of the Commission shall be Chair and Vice Chair. The Chair shall preside over all meetings of the Commission. The Chair shall appoint committees as may be needed from time to time for special projects or programs. The Chair shall report unscheduled vacancies immediately to the Board. The Chair shall perform other such duties as they pertain to the office of Chair. The Vice Chair shall preside at all meetings in the absence of the Chair or at any other time when so requested by the Chair and perform other such duties as directed by the Chair. B. Term Each officer shall be selected for a one-year term at the first regular business meeting in June of each year by a majority vote of the Commission. Each officer’s term shall begin on July 1st of each year. C. Vacancies Should a vacancy of the office of Chair occur for any reason, the Vice Chair will serve as Acting Chair. Should both the Chair and Vice-Chair be absent, the most senior Commissioner present shall serve as Acting Chair. Article VII U:\SRMGRS\FC\COMMISSI\Bylaws-July 2022 6 Commission Meetings A. Meetings 1. In December of each year, the Commission will adopt a schedule of regular meetings for the subsequent year. Meetings shall be held at the District’s Administrative Offices located at 4005 Port Chicago Highway, Concord, CA, unless otherwise noticed. 2. The Chairman may call additional special meetings as may be required for conduct of Commission business. 3. All meetings of the Commission, except those closed sessions permitted by law, shall be open to the public and subject to the provisions of Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code, relating to meetings of local agencies. All meetings shall conform to the Ralph M. Brown Open Meeting Act and the Contra Costa County Better Government Ordinance, including requirements for notice of meetings, preparation and distribution of agendas and written materials, inspection of public records, closed sessions and emergency meetings, maintenance of records, disruption of a public meeting, and recorded votes made by each Commissioner. 4. Notice of each meeting shall be posted adjacent to the entry door of the District Administration Office at least 96 hours prior to the scheduled meeting and shall include the time, date, and place of the meeting and the meeting agenda. Notice of any meeting of the Commission shall be given to any person so requesting. B. Cancellation or Postponement Meetings of the Commission may be cancelled or postponed at the discretion of the Chairperson for due cause or if no official business needs to be conducted. C. Quorum A quorum must be present for any vote on matters before the Commission to be valid. A quorum shall be defined as four (4) appointed Commission voting members (including alternate members replacing an absent voting member). Any motion, U:\SRMGRS\FC\COMMISSI\Bylaws-July 2022 7 resolution, or other Commission action, unless otherwise specifically provided for, shall require four affirmative votes for its passage. D. Conflicts Any member of the Commission who has a conflict of interest with any matter pending before the Commission will recuse himself or herself in accordance with Government Code section 87105. Commission members shall avoid conflicts of interest in accordance with Resolution No. 2002/376 and shall adhere to the principles and rules of the Political Reform Act of 1974 (Government Code Sections 81000, et seq.). Article VIII Committees There are four standing committees of the Commission: Personnel Committee, Budget Committee, Apparatus & Equipment Committee, and Property & Annexation Committee. From time to time, the Chair may appoint special committees or may make individual appointments to accomplish the ongoing tasks and special projects of the Commission, including conducting studies or research of items as deemed necessary (i.e., Bylaws Committee and Liaison to the Board). Each committee shall develop a separate plan of operations and goals to be achieved and shall be prepared to report the results of its activities during regular Commission meetings. RECOMMENDATION(S): APPROVE the donation of Contra Costa County Fire Protection District surplus equipment to Task Force Joint Guardian. FISCAL IMPACT: There is no fiscal impact to the donation of this equipment, as the equipment has reached the end of its useful within the District. BACKGROUND: The Contra Costa County Fire Protection District (District) routinely surpluses outdated items that no longer have value in our system. Two firefighters from the District participated in a mission to Ukraine with firefighters from other agencies throughout the State of California. These missions were conducted through volunteer organizations who organized travel, support and donations of supplies. These missions operated much like missions that have occurred regularly to the Country of Mexico. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/12/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Deputy Chief Aaron McAlister, (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 12, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.3 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:July 12, 2022 Contra Costa County Subject:Donation of Surplus Equipment BACKGROUND: (CONT'D) Following the return of District firefighters from the Ukraine mission, they identified District-owned surplus equipment that is a critical need to those who are providing service in Ukraine. The District desires to donate the equipment to Task Force Joint Guardian, a group that is supporting the Ukraine mission. The Advisory Fire Commission has approved the surplus of equipment. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, the District would not donate this equipment. ATTACHMENTS Surplus Equipment