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Home My WebLink AboutMINUTES - 05242022 - FPD Completed Min PktCALENDAR FOR THE BOARD OF DIRECTORS CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR FEDERAL D. GLOVER, VICE CHAIR JOHN GIOIA CANDACE ANDERSEN DIANE BURGIS MONICA NINO, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075 LEWIS BROSCHARD, FIRE CHIEF As permitted by Government Code section 54953 (e), and in accordance with the County Public Health Officer’s recommendations for virtual meetings and social distancing, Board members may participate in the meeting remotely. The Board meeting will be accessible in-person, via television, and via live-streaming to all members of the public. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. Persons who wish to address the board during public comment or with respect to an item on the agenda may comment in person or may call in during the meeting by dialing 888-278-0254 followed by the access code 843298#. A caller should indicate they wish to speak on an agenda item, by pushing "#2" on their phone. Access via Zoom is also available using the following link: https://cccounty-us.zoom.us/j/87344719204. Those participating via Zoom should indicate they wish to speak on an agenda item by using the “raise your hand” feature in the Zoom app. To provide contact information, please contact Clerk of the Board at clerkoftheboard@cob.cccounty.us or call 925-655-2000. Meetings of the Board are closed-captioned in real time. Public comment generally will be limited to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist Spanish-speaking callers. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible online at www.contracosta.ca.gov. ANNOTATED SPECIAL MEETING AGENDA & MINUTES May 24, 2022 Present: Director John Gioia; Director Candace Andersen; Director Diane Burgis; Director Karen Mitchoff; Director Federal D. Glover Staff Present:Monica Nino, County Administrator Lewis Broschard, Fire Chief 1:00 P.M. Convene and call to order. CONSIDER CONSENT ITEMS (Items listed as C.1 through C.4 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items. PRESENTATIONS (5 Minutes Each) PR.1 PRESENTATION recognizing the American Medical Response 2020 and 2022 Winners of the Star of Life Award. (Lewis Broschard, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover DISCUSSION ITEMS D.1 CONSIDER accepting a report from the Deputy Fire Chief providing a status summary for Contra Costa County Fire Protection District fire station construction projects. (Aaron J. McAlister, Deputy Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover D.2 CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. (Lewis Broschard, Fire Chief) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover D. 3 CONSIDER Consent Items previously removed. There were no items removed from consent for discussion. D. 4 PUBLIC COMMENT (2 Minutes/Speaker) There were no requests to speak. CONSENT ITEMS C.1 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a lease for additional office space, and amend the lease for current office space, with Seecon Commercial, LLC for Contra Costa County Fire Protection District Administration and Fire Prevention Bureau offices located at 4005 Port Chicago Highway. (100% CCCFPD General Operating Fund) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.2 APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Contra Costa County Fire Protection District, to make a payment for Basic Life Support ambulance services to Bay Medic Transportation in an amount not to exceed $20,493 for the period February 1, 2022, through February 29, 2022. (100% CCCFPD EMS Transport Fund) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.3 ADOPT Position Adjustment Resolution No. 25950 to establish the classification of Assistant Fire Chief -Exempt (unrepresented) in the Contra Costa County Fire Protection District. (No fiscal impact) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover C.4 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute an agreement with East Contra Costa Fire Protection District, for the use of Fire Station 55, for the period June 1, 2022 to June 30, 2022. (No Fiscal Impact) AYE: Director John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 1025 Escobar Street first floor, Martinez, CA 94553; by fax: 925-655-2006. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the Clerk, First Floor. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 655-2000. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 1025 Escobar Street,First floor, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Commission is scheduled to meet next on June 13, 2022 at 7:00 p.m. at the District Administration Building, 2010 Geary Road, Pleasant Hill, Ca 94523. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs . versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): RECOGNIZE the American Medical Response employees listed below as the 2020 and 2022 winners of the Star of Life Award: Cliff Jacks, Paramedic (2020) Dubravka Frost, Paramedic (2022) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Star of Life Award is a nationally distinguished recognition that honors and celebrates those Emergency Medical Services (EMS) professionals who exhibit extraordinary qualities of service, commitment, and dedication. These Stars are brought into the nation's capital from all over the country, from April 30 through May 4, where they are recognized for their acts of service. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: PR.1 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:Recognition of American Medical Response Winners of the 2020 and 2022 Star of Life Award BACKGROUND: (CONT'D) Cliff Jacks, Paramedic, was the Star of Life Award winner in 2020. Cliff is being honored for his actions in saving a 12-year-old who collapsed during Physical Education class at a local school and became unresponsive. Thinking quickly, Cliff was able to convert the refractory V-Fib, achieving return of spontaneous circulation after three defibrillations. Cliff made the decision to immediately transport the patient to the nearest emergency department, but he knew he would need to be on hand to then take the patient and the critical care team to the local Children's Hospital. His forward thinking ensured that the patient received the correct level of care and contributed to the patient having a positive outcome. Cliff's commitment to always providing the highest quality of care to his patients was truly on display that day. Cliff has been in EMS for 20 years and has been a medic for nearly 15 years. He has continued his education earning a Bachelors of Science degree in Molecular Biology and serving as a Field Training Officer and a Paramedic Preceptor. He is widely respected as a leader and as someone who will go out of his way to help his coworkers. Dubravka Frost, Paramedic, is the Star of Life Award winner in 2022. Dubravka is an incredible mentor to many of the personnel within the local American Medical Response (AMR) operation and allied agencies. Over her 15-year career, she has worked tirelessly to improve not only her knowledge but also the knowledge of those around her. She has a passion for providing stellar patient care and bedside manner. Dubravka has been an active participant in several groups within AMR. She is a well-respected Field Training Officer/Preceptor, Critical Incident Stress Management Peer, Emergency Response Team member, and Acting Supervisor. Additionally, Dubravaka is one of the founding members of the Contra Costa Special Operations Unit. She works hard to increase her own knowledge and skill and that of her peers and supervisors in order to create a better environment for all. In her free time, she organizes team building opportunities for the marathons and 10k races in our area. The Fire District would like to acknowledge AMR employees Dubravka Frost and Cliff Jacks for their service and dedication to the residents of Contra Costa County. RECOMMENDATION(S): ACCEPT a report from the Deputy Fire Chief providing a status summary for Contra Costa County Fire Protection District fire station construction projects. FISCAL IMPACT: Status report only. No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Deputy Fire Chief is providing a report on the status and progress of District fire station construction projects. CONSEQUENCE OF NEGATIVE ACTION: The Board would not receive a status summary for Contra Costa County Fire Protection District fire station construction projects APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Deputy Fire Chief (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.1 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:Update on Fire Station Construction Projects - May 24, 2022 ATTACHMENTS Construction Project Update CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT . 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org 000. May 24, 2022 TO: Board of Directors FROM: Aaron J. McAlister, Deputy Fire Chief RE: Update on Fire Station Construction Projects  Fire Station 86 – Bay Point We have reached the final phases of the project. Landscaping and final interior finishes are in progress. The building still does not have power, and PG&E has promised a June 8, 2022 connection date. Once the building has power, there will be a few weeks of testing and balancing of building systems. The punch list will be established and corrected in June. We anticipate occupying the building in July. A ceremony will be held in July with a date to be announced.  Fire Station 9 – Pacheco There is no significant update to report this month. Public Works environmental is currently directing an environmental consultant to update reports required by the FAA and CEQA.  Fire Station 54 – Downtown Brentwood An architect is developing the demolition plans. A contractor has been identif ied to perform the demolition. The building has been surveyed for hazardous materials that must be abated prior to demolition. We anticipate beginning demolition in July 2022. Together with Public Works Capital Projects, an RFQ has been released in order to solicit architects for construction of future fire stations. The architect for this station will be selected during this RFQ process. Update on Fire Station Construction Projects – May 24, 2022 Page 2  Contra Costa Regional Fire Communications Center (CCRFCC) – Pleasant Hill The current plan is to relocate the communications center to the former administration building at 2010 Geary Road in Pleasant Hill which is on the same campus as the present-day communications center. Strategically, this plan is ideal as it will allow us to remodel and construct the new communications center while maintaining the fully functional status of the current center. The vision also involves refreshing and updating the old communications center to be occupied for 911 support functions. During this process, there will be seismic and fire protection upgrades for the Fire District IT infrastructure The concept plans are nearly complete. Once completed, cost estimates will be obtained and District staff will evaluate the feasibility of advancing the project to the construction drawing phase.  Fire Station 51 – Brentwood A kick off meeting with the architectural firm is anticipated in July. This facility will be located at Empire and Grant in Brentwood. In addition to a fire station, a branch office for the Fire Prevention Division will be located on this site. RECOMMENDATION(S): ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Board of Directors, the Fire Chief is providing a report on the status and progress of the various District initiatives. CONSEQUENCE OF NEGATIVE ACTION: The Board would not receive the most up to date information regarding ongoing Fire District activities and initiatives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Lewis T. Broschard III, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.2 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard, III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:Fire Chief's Report - May 24, 2022 ATTACHMENTS Fire Chief's May Report CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT . 4005 Port Chicago Highway, Suite 250 • Concord, CA 94520-1180 Telephone: (925) 941-3300 • Fax: (925) 941-3309 • www.cccfpd.org 000. May 24, 2022 TO: Board of Directors FROM: Lewis T. Broschard III, Fire Chief RE: Fire Chief’s Report ______________________________________________________________________  Annexation Update. With 38 days to go to annexation, we are focused on the myriad final details necessary to prepare us for the midnight June 30 changeover to one Con Fire. The County Administrator’s Office, County Counsel, Auditor-Controller, and others are working with District staff to ensure all the necessary elements of the transition process are accounted for and in place for the effective date of the annexation. As a preview of changes to come, we are conducting a joint ribbon-cutting/staffing ceremony with East Con Fire on June 1 to open the new, but never opened, Fire Station 55. At that event, we will announce the renumbering of East Con’s Battalion 5 to Battalion 9 to align with battalion numbering countywide. This will change Fire Station 55 to Fire Station 95. A transfer of command ceremony is being planned for July 1 in Brentwood.  Pinole Fire Contract for Service Initiative. We continue to work with City of Pinole executive staff, County Counsel, and the County Administrator’s Office. A joint meeting with all parties was held on May 2 to coordinate the plan to move this initiative forward. On May 6, the City of Pinole issued an RFP for the fiscal analysis contractor. District and City staff and County Counsel are preparing initial drafts of the service plan and contract for service and continue to meet on a regular basis.  Training Update. Academy 57 wrapped up its abbreviated eight-week lateral course of instruction last week with structural live fire training. Graduation was held last night, May 23, at Walnut Creek’s Lesher Center with 15 new EMTs and 12 paramedics added to Con Fire’s ranks. Annual wildland live fire training for our organization, as well as many other area fire agencies, began May 16 and runs through May 27. Training is being jointly conducted by Con Fire and Rodeo-Hercules Fire on Phillips 66 property in Rodeo. This training represents an opportunity for fire agencies and the communities surrounding the training area. In addition to providing critical training for firefighters, it also mitigates Fire Chief’s Report – May 24, 2022 Page 2 considerable risk to surrounding homes and businesses by burning, under controlled conditions, grass that historically burns most every year. Annexation orientation training continues. Our current efforts are focused on position-based task books, target hazard identification, and apparatus/station guides to orient our members to the combined organization.  Operations Update. On May 6, we announced a return to full wildland fire responses signaling another early start to fire weather danger. As of that date, we began dispatching at least five apparatus to every exterior fire, including reports of grass and vegetation incidents. Numerous improvements to our wildfire risk stance are now in place, including promotion of several suppression personnel; and upgrades to our wildland fleet with new wildland fire engines. With its new members, Crew 12 will now be staffed seven days per week through October.  Fire Prevention Update. The Bureau and other divisions participated in the joint planning and conduct of a first- of-its-kind evacuation exercise of Rossmoor Mutual 68 last week. The exercise was designed to test procedures for this challenging evacuation area while testing resident use of the new Zonehaven evacuation tool. Volunteer residents responded to a 7:00 a.m. CWS alert to “evacuate” Zone WCR-E002. Using predetermined evacuation routes established by Walnut Creek Police, they made their way to the evacuation point at Heather Farm Park. All told, more than 100 residents volunteered for the exercise, which resulted in a number of lessons learned for these and other County evacuations. Our Fire Investigation Unit continued to take accused arsonists off our streets with four arson arrests related to 33 separate intentionally set fires over the weekend of May 7 and 8. The following weekend, additional fire investigations identified intentionally set fires along Hwy 4 in Bay Point and identification of another suspected arsonist. Investigation continues into these fires. RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a lease between the Fire District, as tenant, and Seecon Commercial, LLC, as lessor, for the lease of approximately 5,200 square feet of office space (Suite 260) in the building located at 405 Port Chicago Highway, Concord, for the term ending October 31, 2027 at an initial monthly rent of $12,553. APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a lease amendment between the Fire District, as tenant, and Seecon Commercial, LLC, as lessor, to modify the terms of the lease of approximately 19,700 square feet of office space (Suite 250) located at 4005 Port Chicago Highway, Concord, to ensure that the lease of Suite 250 is coterminous with the lease of Suite 260, with no change in the previously negotiated rent. FISCAL IMPACT: Budgeted; 100% CCCFPD General Operating Fund. The rental cost for total new combined space for the first year is $743,868 with annual increases thereafter. BACKGROUND: In 2017, Contra Costa County Fire Protection District Administration and Fire Prevention Bureau moved to its current location in Suite 250 at 4005 Port Chicago Highway in Concord. Since that time, a number of positions have been added to the District in order to meet the needs of the organization. While the original construction in 2017 included some expansion space, the majority of the expansion space is now occupied. In order to meet the future needs of the District, additional space is needed. The District will be annexing the East Contra Costa Fire Protection District on July 1, 2022. There are a number of staff members coming into the organization who will need office space. To meet this need, we are adding approximately 5,200 square feet to our space with the addition of Suite 260 which is adjacent to our existing space. The long term vision is for the District to locate administration, dispatch and other District functions at the Public Safety Campus on the former Concord Naval Weapons site. This plan is not fully developed and will take several years to become formalized. Continuing to lease an office building to fill this gap is the best option for the District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Aaron McAlister, Deputy Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.1 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:Lease and First Amendment with Seecon Commercial, LLC for Expansion of Fire District Administrative Offices BACKGROUND: (CONT'D) The District has worked with the Real Estate Division to negotiate the extension of the current lease and the expansion space for the property located at 4005 Port Chicago Highway in Concord. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, Contra Costa County Fire Protection District would have to search for another suitable location for its administrative offices, resulting in potentially increased rental rates and associated moving expenses. RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Contra Costa County Fire Protection District, to make a payment for Basic Life Support ambulance services to Bay Medic Transportation in an amount not to exceed $20,493 for the period February 1, 2022, through February 29, 2022. FISCAL IMPACT: 100% CCCFPD EMS Transport Fund. Patients are billed for the service. BACKGROUND: Contra Costa County, like the rest of the nation, experienced a serious surge of COVID-19 cases that overwhelmed the local Emergency Medical Service (EMS) and health system and resulted in critical ambulance shortages and prolonged ambulance patient off-load times at area hospitals. In light of the very high call volumes and significant ambulance delays in the EMS system, the Contra Costa County Fire Protection District (District) in conjunction with the Contra Costa County Emergency Medical Service Authority, implemented a private Basic Life Support APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Terry Carey, Assistant Chief 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.2 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:Authorize Payment for BLS Ambulance Services BACKGROUND: (CONT'D) (BLS) response ambulance program. With the increased number of ambulances in the 911 system, the District was able to shorten overall ambulance response times and ensure patients within Contra Costa County received the appropriate level of care to address their medical needs. The BLS ambulance program functioned under CCEMSA Policy 1002, which authorized First Responder Paramedics to transfer patient care authority to a BLS ambulance when specific criteria were met, as defined in Policy 1002. This Board action authorizes payment to a BLS ambulance provider that was utilized during the surge. CONSEQUENCE OF NEGATIVE ACTION: If not approved, payment will not be able to be made to an ambulance provider who provided services. RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25950 to establish the classification of Assistant Fire Chief -Exempt (RPB3) (unrepresented) at salary plan and grade BF6 2267 ($13,889 - 16,883) in the Contra Costa County Fire Protection District. FISCAL IMPACT: Two new positions were included in the CCCFPD's FY 2022-23 Recommended Budget. That budget was approved by the Fire Board of Directors on May 10, 2022. The positions were added as Assistant Fire Chief-Exempt, which is a 40 hour classification. This action establishes the classification with a 56-hour schedule option. Since the positions have already been added and budgeted for, there is no additional cost to approving this item. BACKGROUND: Effective July 1, 2022, the Contra Costa County Fire Protection District (CCCFPD) will annex the East Contra Costa County Fire Protection District (ECCFPD). CCCFPD will annex a full battalion with multiple companies in the far east County upon annexation. That span of operational control requires that CCCFPD add operational resources. In its FY 2022-23 Recommended Budget, CCCFPD recommended cancelling a vacant Battalion Chief position and adding two Assistant Fire Chiefs on what is referred to as a "48/96" shift schedule. That budget was approved by the Board on May 10, 2022. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Jackie Lorrekovich, Chief of Admin Services 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.3 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:Establish the Classification of Assistant Fire Chief -Exempt BACKGROUND: (CONT'D) Assistant Fire Chief-Exempt (RPB1) is exempted from the Merit System by ordinance. It is CCCFPD's intent to establish the mirror classification of Assistant Fire Chief -Exempt (RPB3) with the attributes of a 56-hour schedule. As previously stated, the new Assistant Fire Chiefs will work on a shift schedule and oversee the four battalions. The shift Assistant Fire Chiefs will report to the Deputy Fire Chief assigned to oversee the operations division. It is necessary to create a mirror classification -- as opposed to using the existing classification of Assistant Fire Chief-Exempt -- because the 40-hour and 56-hour classifications have different hourly rates of pay and different monthly rates of paid leave accruals. The intent would be to have the 40-hour and 56-hour classifications flexibly staffed so that personnel can be moved between the assignments as necessary to meet minimum staffing requirements. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, CCCFPD will not have a 56-hour classification to utilize for shift Assistant Fire Chiefs. AGENDA ATTACHMENTS P300 25950 MINUTES ATTACHMENTS Signed P300 25950 POSITION ADJUSTMENT REQUEST NO. 25950 DATE 5/12/2022 Department No./ Department CCC Fire Protection District Budget Unit No. 7300 Org No. 7300 Agenc y No. 70 Action Requested: ADOPT Position Adjustment Resolution No. xxxxx to establish the classification of Assistant Fire Chief 56 Hour-Exempt (RPB3) (unrepresented) at salary plan and grade BF6 2267 ($13,889.88 - 16,883.23) and add two (2) positions . Proposed Effective Date: 5/25/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost Net County Cost Total this FY N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT Budgeted FY 2022-23; 100% CCCFPD General Operating Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jackie Lorrekovich ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT SS for Paul Reyes 5/12/2022 ___________________________________ ________________ Deputy County Admini strator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 5/12/2022 Establish the classification of Assistant Fire Chief -Exempt (RPB3) (unrepresented) at salary plan and grade BF6 2267 ($13,889.88 - 16,883.23). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary sched ule. Effective: Day following Board Action. (Date) Gladys Scott Reid 5/12/2022 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 5/19/22 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Huma n Resources Paul Reyes Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): APPROVE and AUTHORIZE the Fire Chief, or designee, to execute an agreement with East Contra Costa Fire Protection District, for the use of Fire Station 55, for the period June 1, 2022 to June 30, 2022. FISCAL IMPACT: There is no fiscal impact associated with this action, as this agreement has no exchange of funds or expectation of payment by either party. BACKGROUND: Contra Costa County Fire Protection District (CCCFPD) and East Contra Costa Fire Protection District (ECCFPD) are currently in the process of becoming one organization through the annexation of ECCFPD into CCCFPD. Initially, the annexation was expected to be completed by April 2022 and CCCFPD planned for this effective date and staffing of Fire Station 55 with additional personnel placed in Academy 56 that graduated in March 2022. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/24/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, Director Candace Andersen, Director Diane Burgis, Director Karen Mitchoff, Director Federal D. Glover, Director Contact: Lewis Broschard, Fire Chief (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 24, 2022 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.4 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:May 24, 2022 Contra Costa County Subject:East Contra Costa Fire Station 55 Use Agreement BACKGROUND: (CONT'D) Annexation processes and approvals pushed the effective date of the annexation out to June 30, 2022. CCCFPD is planning to staff Fire Station 55 in Oakley to provide additional fire, rescue, and EMS capacity effective June 1, 2022. June is historically the busiest month for both fire districts relative to wildland and vegetation fire activity. Staffing Fire Station 55 one month prior to the effective date of annexation will provide much needed capacity and capability for the Oakley, Brentwood, and Antioch areas. Fire Station 55 will be staffed exclusively with CCCFPD personnel for the month of June, prior to the effective date of annexation. CCCFPD will provide the apparatus and equipment which will then transition to become the permanent fixtures to support the ongoing operations of the station upon annexation. The ECCFPD Board of Directors approved the agreement at their meeting on May 11, 2022.This agreement has no exchange of funds or expectation of payment by either party. This agreement provides for mutual indemnification for damages caused by the negligence or willful misconduct of either party. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, CCCFPD will not be authorized to staff Fire Station 55 for the month of June and the necessary additional firefighting capacity for the area will not be provided. ATTACHMENTS