HomeMy WebLinkAboutMINUTES - 05072013 - C.73RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Library, a purchase order with Sharp
Business Systems in an amount not to exceed $800,000 for the rental/lease of coin, bill, and credit/debit card operated
multifunction printer/copier devices for public use in community libraries, for the period June 15, 2013 through June
30, 2018.
FISCAL IMPACT:
The cost of the rental/lease of this equipment is approximately $160,000 per year and is included in the Library’s FY
2013-14 budget. Revenue from copying and printing fees is expected to be at least $62,000 per year.
BACKGROUND:
This purchase order will replace the current purchase order with Ricoh Americas Corporation that expires on June 30,
2013. The existing outdated 40 printers and 28 photocopiers will be replaced by 33 multifunction devices that copy
and print in both color and black and white, scan to or print from Flash Drive, and accept coins, bills, credit, and
debit cards. This agreement is for a period of five years with the option to renew for two additional one year periods,
and
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 05/07/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Kathy Middleton:
925-927-3290
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: May 7, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 73
To:Board of Supervisors
From:Barbara Flynn, County Librarian
Date:May 7, 2013
Contra
Costa
County
Subject:Execute a Purchase Order with Sharp Business Systems in an Amount Not to Exceed $800,000
BACKGROUND: (CONT'D)
covers equipment lease, parts, labor, maintenance, toner, paper, cash collection, and relocation of equipment as
needed.
In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for
single item purchases over $100,000. The County Administrator's Office has reviewed this request and recommends
approval.
CONSEQUENCE OF NEGATIVE ACTION:
The public will no longer be able to print or make photocopies in community libraries.
CHILDREN'S IMPACT STATEMENT:
N/A