HomeMy WebLinkAboutMINUTES - 04162013 - C.57RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Library, a purchase order with 3M
Library Systems in an amount not to exceed $250,000 to purchase self-check and self-return equipment; and Radio
Frequency Identification (RFID) security gates, workstations, and Digital Library Assistant equipment for the
Ygnacio Valley, Clayton, Orinda, El Cerrito and Pinole libraries.
FISCAL IMPACT:
The cost of the equipment is approximately $250,000 and these funds are in the Library's FY 12/13 budget.
BACKGROUND:
In the Contra Costa County Library strategic plan, libraries that are being moved to new buildings, a new location,
being renovated, or have aging book security equipment will use an 80/20 self-service model to handle circulation
functions. In this model 80% of circulation will be self-service and 20% will be handled by staff. RFID-ready
self-check machines that include self-return software are major components to achieve the goals of the strategic plan.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/16/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Gail McPartland,
925-927-3204
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: April 16, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C.57
To:Board of Supervisors
From:Barbara Flynn, County Librarian
Date:April 16, 2013
Contra
Costa
County
Subject:Execute a Purchase Order with 3M Library Systems in an Amount Not to Exceed $250,000
BACKGROUND: (CONT'D)
The Ygnacio Valley, Clayton, Orinda, El Cerrito, and Pinole libraries are being renovated or have very old book
security equipment. The libraries will be configured to use the 80/20 self-service model.
The benefits of RFID equipment include: customer satisfaction; reducing lines at circulation desks; eliminates need
for new, additional staffing; returns items to shelf more quickly; reduces staff work-related injuries; increases security
to items; increases equipment reliability; faster processing of new materials; and inventory and tracking of materials.
3M equpment is used throughout the Library's 26 locations. 3M RFID equipment is currently being used at 9
locations. Library staff is experienced with 3M equipment and support. Since all of the Library's self-service
equipment is manufactured by 3M, it is imperative for network and training that the systems are compatible and the
same in each location. The equipment also needs to be the same in each location for staff that move between different
locations.
CONSEQUENCE OF NEGATIVE ACTION:
Library equipment will not be purchased leaving old, out-of-date, and failing equipment in libraries.
In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for
single item purchases over $100,000. The County Administrator's Office has reviewed this request and recommends
approval.
CHILDREN'S IMPACT STATEMENT:
N/A