HomeMy WebLinkAboutMINUTES - 04092013 - C.110RECOMMENDATION(S):
ACCEPT the February 2013 update on the operations of the Employment and Human Services Department,
Community Services Bureau as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
None
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres,
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: April 9, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.110
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services
Date:April 9, 2013
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB Feb 2013 CAO
Report
CAO Report- Page 1
Kathy Gallagher, Director
40 Douglas Dr., Martinez, CA 94553 Phone: (925) 313-1579 Fax: (925) 313-1575 www.cccounty.us/ehsd.
MEMORANDUM
DATE: March 12, 2013
TO: David Twa, Contra Costa County Administrator
CC: Shirley Karrer, ACF, Policy Council Chair, Family & Human Services Committee
FROM: Kathy Gallagher, EHSD Director
SUBJECT: Monthly Report- February 2013
I. Good News Update/Accomplishments:
• Staff received word March 6 from the Administration for Children and Families (ACF)
Region IX office that CSB will not be immediately impacted by the 5% sequester due
to the terms of the funding cycle. CSB will need to plan for the 5% reduction in the
upcoming 2013/14 grant cycle, once the results of Recompetition are determined.
• CSB continues to expand its cost-saving campaign. Reviewing, adjusting staffing
patterns, and acknowledging perfect attendance for classroom staff has minimized
the use of substitutes, which has resulted in program cost savings of $55,600; a 19%
difference over a 3-month period.
• Universal Service Adminstrative Company(USAC) has given approval for the year
2012-2013 technology grant. This federal grant will reduce CSB’s telecommunication
and LAN/WAN costs by 90%. CSB is in the process of submitting the application for
year 2013-2014 by March 14, 2013.
• The CA Dept of Education approved use of Facility Repair & Renovation grant funds
to repair playground surfaces and install shade canopies at the George Miller Center
in Concord. Funds will also be used to make improvements to the surveillance
systems at George Miller and the Las Deltas Center in Richmond.
II. Status Updates:
a. Caseloads, workload (all programs)
• Enrollment: Head Start: 1186 Children (104%); Early Head Start: 401 Children (100%)
• Stage 2 (Alternative Payment Program) Caseload: 297 Families/460 Children
• CAPP (Alternative Payment Program) Caseload: 75 Families/112 Children
• Weatherization: 20 Dwellings Weatherized
• Low-Income Home Energy Assistance Program: 488 Applicants Served
CAO Report- Page 2
b. Staffing:
• CSB will recruit for a Division Manager vacancy as well as several Intermediate Clerk
positions.
c. Legal/lawsuits
• N/A
d. Union Issues
• CSB is scheduled for Step 4 Grievance with Local One regarding the action taken by
the Bureau to reduce the work schedule for selected Child Nutrition Food Services
employees from 40/40 hours to 32/40 hours.
III. Hot Topics/Concerns/Issues (short bullet points with any additional discussion, Q&A’s as
needed):
• Health Care Reform: working with Wendy Mailer at CCHP for latest updates on
Health Care Reform. Currently assisting 68 families with Healthy Families transition
to MediCal.
• Re-Competition: still waiting to hear the outcome of the requirement to re-compete
for our Head Start and Early Head Start grants. The last word from OHS is that we
would hear in spring.
• Cost Saving Activities: continue to work with staff around ways to save. The bureau
director is convening a task group from all levels of the organization to look at cost
savings and the All Cluster meeting on February 13 included a brainstorming session,
which resulted in good ideas.
IV. Emerging Issues/New Challenges:
• A joint meeting of the Board of Supervisors, Policy Council, and Economic
Opportunity Council is being planned for April 19. This annual meeting is an
opportunity for community members and Head Start parents to interact with their
local Supervisor around Shared Governance.