HomeMy WebLinkAboutMINUTES - 04092013 - C.103RECOMMENDATION(S):
APPROVE and AUTHORIZE departments to pay the cost of notary public training when Department Heads certify
that the training is job required, all other training policies and guidelines have been adhered to, and the employee
agrees to provide the service free of charge to the County.
FISCAL IMPACT:
Unknown. Departments are currently paying for training of some staff as a notary public when the department has an
on-going need for the services. It is not believed that the recommendation will increase costs to any department.
Should the recommendation not be approved, some departments may need to hire a private notary public at an
additional cost, processing delays and inconvenience.
BACKGROUND:
Some County departments such as the Department of Child Support Services, Conservation and Development, and
the Employment and Human Services Department, for example, require the notarization of documents used in the
normal course of business. Historically, the departments have followed the County policy on job required training
and directly paid for the cost including:
California Required Notary Training $159.00
Livescan Photo $98.00
Basic Package $76.85 (includes Bond $15,000.00/4-year $38.00, Notary Seal Stamp $16.95, Official Journal of
Notarial Acts $11.95, Inkless Thumbprinter $9.95)
Shipping/Tax (varies) about $10.00
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/09/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Dorothy Sansoe,
925-335-1009
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: April 9, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.103
To:Board of Supervisors
From:David Twa, County Administrator
Date:April 9, 2013
Contra
Costa
County
Subject:Payment of Training Costs for Notary Services
Exam Fee $40.00 (must be check to Secretary of State)
Notary Bond Filing Fee $29.00 (check to CCC Recorder)
The total cost currently is approximately $415 total person, but may vary slightly or increase due to inflation.
Any employee who successfully agrees to be trained must also agree prior to enrollment that he/she will provide the
service to the County as a part of their normal duties and at their normal rate of pay. If the County has paid the Notary
Bond and the Notary Bond Filing Fee, they employee must agree to sign the attached acknowledgement to keep safe
all notary tools and equipment, to store them only at their work location, and to provide services only as a part of
their County employment.
The Memorandum of Understanding with the American Federation of State, County and Municipal Employees
(AFSCME), Local 2700 has language which provides for the reimbursement of an employee for costs associated
with becoming a notary and renewal of their certification. The language is below:
BACKGROUND: (CONT'D)
SECTION 45 - NOTARY PUBLIC
Employees who are designated by their department to perform duties for the County as a notary public will be
allowed time off (up to one hour) for testing and will be reimbursed for their application, testing and renewal fees.
The recommendation in this Board Order is not meant to replace, revise, or substitute for the above language, but
to provide Department Heads with the ability to directly pay the costs of this training when the skills and abilities
are required on the job.
CONSEQUENCE OF NEGATIVE ACTION:
Some departments may incur additional costs if they are required to purchase private notary services and may feel
adverse program impacts due to delays in obtaining the services.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Acknowledgement
Employee Acknowledgment
I, ___________________________, acknowledge that I work for Contra Costa
County (“County”) in the ______________________ Department and that I am
required to perform notary public services as part of my work-related duties. I
acknowledge that the County paid the costs of my notary public training, my
notary insurance, my notary bond, and my notary public license. I acknowledge
that it is my responsibility to keep safe all notary tools and equipment, that notary
tools and equipment must remain on County premises at all times, and that I
must not perform notary public services outside my assigned work duties.
_____________________________________ _____________________
Employee Signature Date
_____________________________________ _____________________
Department Division