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Home My WebLink AboutMINUTES - 03122013 - HA C.2 (2)RECOMMENDATIONS ADOPT Resolution No. 5163 to approve collection loss write-offs in the public housing program in the amount of $62,892.51 for the quarter ending December 31, 2012. BACKGROUND This collection loss is for the public housing program. The requested collection loss write-off reflects a total of 21 accounts that are recommended for write-off. The following chart illustrates the collection losses per quarter for the past four quarters: Conventional Program 12/12 $62,892.51 09/12 $20,564.01 06/12 $10,980.48 03/12 $37,543.80 Prior to submission of an account for write-off, staff makes every effort to collect money owed to HACCC. Once an account is written-off, it may be referred to a collection agency for further repayment efforts. Past participants who owe HACCC, or any other housing authority, money may be denied admission to the Action of Board On: 03/12/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Geneva Green, Tenant Seat Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 12, 2013 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: C. 2 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:March 12, 2013 Contra Costa County Subject:Collection Loss Write-Off for QE 12/31/12 BACKGROUND (CONT'D) public housing or housing choice voucher programs in the future unless the debt is repaid. Past participants can be denied admission in the future even if their debt has been written off. FISCAL IMPACT Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter, the Housing Authority of the County of Contra Costa (HACCC) writes off those accounts that have been determined to be uncollectable. Once an account is written off, it can be turned over to a collection agency. For the quarter ending December 31, 2012, the collection loss write-off total is $62,892.51. CONSEQUENCE OF NEGATIVE ACTION Should the Board of Commissioners elect not to adopt Resolution No. 5163 these accounts would inflate the total accounts receivable for HACCC and present an inaccurate financial picture. ATTACHMENTS CLWO Res. No. 5163 - 12-31-12 CLWO Worksheet 12-31-12 S:\Board Items by Year\Board Items 2013\02-12-13 HA\13851_BO-clwo res.doc THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5163 RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $62,892.51 FOR THE QUARTER ENDING DECEMBER 31, 2012 WHEREAS, certain vacated tenant accounts have been determined to be uncollectable by management; and WHEREAS, these tenant accounts may have been, or may be, turned over to a collection agency for continuing collection efforts; NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the County of Contra Costa that the following amounts be written off for collection loss for the quarter ending DECEMBER 31, 2012 Conventional Program Dwelling Rent $44,236.39 Legal Charges $ -0- Maintenance & Other Charges $18,656.12 Total $62,892.51 PASSED AND ADOPTED ON ____________________________________by the following vote of the Commissioners. AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED____________________________________ JOSEPH VILLARREAL, SECRETARY OF THE BOARD OF COMMISSIONERS AND EXECUTIVE DIRECTOR BY___________________________________________ S:\Board Items by Year\Board Items 2013\02-12-13 HA\13851_BO-clwo worksheet-1.doc M E M O R A N D U M TO: Joseph Villarreal, Executive Director FROM: Elizabeth Campbell, Director of Managed Housing Programs SUBJECT: Vacated Collection Loss Write-Offs DATE: December 31, 2012 ____________________________________________________________________________ I have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the Housing Managers and recommend that the following amounts be written off/submitted as non- collectible: PROJECT RENT LEGAL MAINTENANCE TOTAL TENANT ACCOUNTS Alhambra Terr. Martinez CAL 11-1 $1,510.61 -0- $37.66 1,548.27 2 Bridgemont, Antioch CAL 11-3 -0- -0- -0- -0- 0 Los Nogales, Brentwood CAL 11-4 -0- -0- -0- -0- 0 El Pueblo, Pittsburg CAL 11-5 $2,761.00 $763.60 $3,524.60 2 Las Deltas, N. Richmond CAL 11-6 $8,922.50 -0- $366.80 $9,289.30 2 Los Arboles, Oakley CAL 11-8 $2,082.00 -0- $1,068.24 $3,150.24 1 Las Deltas, N. Richmond CAL 11-9A -0- -0- -0- -0- 0 Las Deltas, N. Richmond CAL 11-9B -0- -0- -0- -0- 0 Bayo Vista, Rodeo CAL 11-10 $26,715.29 -0- $13,769.48 $40,484.77 8 Hacienda, Martinez CAL 11-11 -0- -0- -0- -0- 0 Casa de Manana, Oakley CAL 11-12 -0- -0- $297.65 $297.65 1 Casa de Serena Bay Point CAL 11-13 -0- -0- -0- -0- 0 Elder Winds, Antioch CAL 11-15 -0- -0- $711.27 $711.27 2 Vista del Camino San Pablo 4501 $2,244.99 -0- $1,641.42 $3,886.41 3 Kidd Manor, San Pablo 4502 -0- -0- -0- -0- 0 TOTALS: $44,236.39 -0- $18,656.12 $62,892.51 21