HomeMy WebLinkAboutMINUTES - 02262013 - C.50RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with
Metropolitan Van and Storage, Inc., in an amount not to exceed $350,000 to provide archival records storage and
office furniture and equipment storage for the period February 1, 2013 through January 31, 2014.
FISCAL IMPACT:
$350,000: Administrative Overhead (10% County; 45% State; 45% Federal)
BACKGROUND:
Contractor has been providing archival records storage and furniture storage services to the Employment and Human
Services Department (EHSD) for a number of years. Contractor stores, retrieves, and maintains EHSD files.
Contractor also provide storage space for office furniture and equipment.
In 2009
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/26/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Earl Maciel 3-1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: February 26, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 50
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services
Date:February 26, 2013
Contra
Costa
County
Subject:Contract with Metropolitan Van & Storage
BACKGROUND: (CONT'D)
EHSD issued a Request for Proposal (RFP) for archival records and furniture storage. At that time, Contractor stored
over 200,000 cartons of stored media (800,000 individual files). The department discovered, as a result of this RFP,
that the cost to move files and furniture to another facility would be cost prohibitive including such costs as a fee of
$3.00 per box to pull carton (approximately $600,000), stocking fees of new contract, and charges of new contractor
to enter inventory into computer system. EHSD determined that for the immediate future it will be more cost effective
to continue with the current contractor.
CONSEQUENCE OF NEGATIVE ACTION:
The Employment and Human Services Department will be unable to store department records and equipment off site
and will incur a tremendous expense to bring items in-house.
CHILDREN'S IMPACT STATEMENT:
None