HomeMy WebLinkAboutMINUTES - 02122013 - C.39RECOMMENDATION(S):
APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with Independent Printing
Company (IPCO), in an amount not to exceed $6,500,000, to provide printed election materials, for election materials
collection, inserting and mailing services for the period January 1, 2013 through December 31, 2014.
FISCAL IMPACT:
The total contract is for $6,500,000. This amount is funded with the Election Division budget over the two years
(Fiscal Year 2012-2013 and 2013-2014).
BACKGROUND:
California Administrative Code, Title 2, Division 7, Section 20220 provides that printers must be certified by the
Secretary of State's Office in order to print official ballots for a particular voting system. Independent Printing
Company (IPCO) is headquartered in Martinez and is certified to print official ballots for our election ballot
tabulation system.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Candy Lopez,
925-335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: February 12, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc: Jeanine Mangewala, Candy Lopez
C. 39
To:Board of Supervisors
From:Stephen L. Weir, Clerk Recorder
Date:February 12, 2013
Contra
Costa
County
Subject:APPROVE AND AUTHORIZE the Clerk-Recorder, or designee to execute a contract with Independent Printing
Company for printing and related services.
CONSEQUENCE OF NEGATIVE ACTION:
Accurate printing of election ballots and related materials; including timely production and mailing of ballots and
election materials are critical components of conducting successful elections. Failure to accurately print or distribute
election materials could jeopardize our mandated function to conduct elections in a fair and accurate manner. Due to
potential error or omission, the department could be forced to conduct an election again at a substantial cost to the
County.
CHILDREN'S IMPACT STATEMENT:
None.