HomeMy WebLinkAboutMINUTES - 01082013 - C.169RECOMMENDATION(S):
ACCEPT the November 2012 update on the operations of the Employment and Human Services Department,
Community Services Bureau, as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 01/08/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres,
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: January 8, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: STACEY M. BOYD, Deputy
cc:
C.169
To:Board of Supervisors
From:Kathy Gallagher, Director
Date:January 8, 2013
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB Nov 2012 CAO
Report
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To: David Twa, County Administrator
From: Terry Speiker, Interim Director
Subject: Monthly Report
Date: December 4, 2012
In effort to ensure ongoing communication with the County Administrator, Board of
Supervisors and Head Start Policy Council and the Economic Opportunity Council, attached
is the Bureau’s monthly report that contains all issues pertaining to the Head Start program,
Community Action and Community Services Bureau (CSB).
Bureau Highlights
The Bureau received a letter from Administration for Children and Families (ACF) on
November 8th clearing the deficiency finding that resulted from the August 6th
incident in which a child was left unattended at the Balboa Center. No additional
corrective action is required. A copy of the letter is attached.
CSB received unofficial notice that Head Start Recompetition results will be delayed
until Spring 2013. The original date for Grantees to hear the results was to be
December 2012. Community Services Bureau is one of 130 grantees nationwide
that is in the process of recompleting for its Head Start and Early Head Start grants.
November enrollment is reported at 100%.
Camilla Rand, Director, and Katharine Mason, Division Manager, have begun
meeting individually with each Supervisor Member to provide program updates and
to introduce and begin to prepare for the next Federal Review, which is expected
later in 2013.
The Bureau submitted the Expenditure and Caseload Reports for the CalWORKS
Stage 2 and Alternative Payment Childcare programs to the California Department
of Education.
On November 15, 2012, the Bureau reported the Community Services Block Grant
(CSBG) financial operations for the year to the Economic Opportunity Council.
The Bureau provided the Head Start and Early Head Start financial reports to the
Policy Council on November 14, 2012.
A project funded by a California of Education Facility Repair & Renovation grant to
enhance security through installation of bullet-resistant covering on the windows at
George Miller III Child Care Center and Las Deltas Child Care Center in Richmond
has started and is projected to be completed by the end of December 2012.
The top three parent-requested referrals are: (1) Parenting Education, (2) Health
Education, and (3) Adult Education.
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
The top three nutritional assessments are: (1) Overweight/Obese, (2) Underweight,
and (3) Anemia.
Bureau Activities
Policy Council: The Policy Council (PC) held their regular meeting on Wednesday,
November 14, 2012 at 500 Ellinwood Way in Pleasant Hill. The PC members voted
and approved CSB’s 2012-2013 Policies and Procedures, 2012-2013 Service Plan
and one new hire.
Male Involvement: The meeting was held on November 27, 2012 at George Miller
III Center Child Care Center. There was a presentation and discussion on “The Role
Male Caregivers Play in the Classroom” and active participation from the parents
(both males and females) that attended.
Eddie Yomamoto, Fiscal and Administrative Services Division Director at State of
California Department of Education, visited CSB and toured George Miller III Child
Care Center to observe the CLOUDS system in action. CSB is still awaiting final
approval from the State to move forward with an electronic signature system.
Program staff have begun an intensive working committee to look deeply into
teacher substitute expenditures, one of the Bureau’s high costs, and to take action to
reduce costs in this area to the greatest extent possible.
Bay Area Legal Aid services flyers, announcing free legal workshops, were sent out to
the Site Supervisors and Comprehensive Services to share with the families at their
sites that may have a need for various services that include: child support, custody
issues, family law, immigration, bankruptcy, and etc.
Family Partnership Assessments are in progress throughout all areas of the county
between parents and staff to ascertain parent goals/aspirations and to address any
areas of needed support or resources on an on-going individualized basis.
On November 20, 2012, Comprehensive Services staff participated in a CalWin
training. CalWin is the system that supports the administration of public assistance
and runs eligibility and benefit determinations and case maintenance. The staff
learned about the basic use of CalWin and how to print out income for parents that
are receiving cash aid.
CSB’s directly operated sites recently participated in a Lead Poisoning Prevention
Project. Informational handouts were given to the parents and they were
encouraged to participate in a short quiz to identify their knowledge level on the
subject of lead poising. At the completion of this project on November 15th, 949
parents participated. Parents from our Partner centers and Home-Based programs
will have the opportunity to participate in January 2013.
All CSB teaching staff completed the Early Childhood Environment Rating Scale
(ECERS) assessments and action plans are being developed based on assessment
results. ECERS provides a collaborative tool for educators and others to discuss their
early childhood environmental education program goals, consider strengths and
areas of needed improvement, and chart a future direction for development.
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
CSB’s five Preschool Makes A Difference (PMD) centers throughout the county
(Brookside, George Miller Concord, George Miller III, Riverview and Lavonia Allen)
will be awarded a mini-grant to purchase site specific materials. Each grant will be
$600-$900 per center.
Four CSB centers (Ambrose, Brookside, George Miller Concord, and George Miller
III) and four Partner centers (Concord Child Care, First Baptist Head Start Kid’s
Castle, Antioch Kid’s Club and West Contra Costa State Preschool) have been
accepted to participate in the First 5 Contra Costa Quality Rating and Improvement
System (QRIS) Professional Development stipend for center staff. Awards will range
from $2000-$5000 per center and is based on the size of the center and the number
of participating staff.
Crossroads High School continues with their weekly male involvement meetings.
The meetings were originally scheduled each month, but due to high interest from
both the teen moms and dads, they are now conducting weekly meetings. The
previous meeting detailed the various roles of a mother and father and the teens’
perspective of what various parenting roles are.
Cambridge Community Center staff recently participated in an Effective
Transitioning training lead by CSB’s Education Manager, Ron Pipa. The training
gave staff various ways to lead an effective transition in the classroom.
Triple P (Positive Parenting Program): The participating parents from George Miller
III Child Care Center will complete their 10-week parenting class on December 6th.
Parents have reported positive feedback, noting how the parenting strategies have
made a difference in their family life and how the increased confidence in parenting
has improved relationships between both parents. Triple P will begin in winter or
late spring for East and Central County.
Delegate Agency First Baptist Head Start Updates:
o First Baptist Head Start (FBHS) received a grant from Los Medanos
Community Healthcare District to fund their Healthy Lifestyle Program.
o FBHS distributed Thanksgiving food baskets, which included a donated
frozen turkey and other essentials to families in need.
The Economic Opportunity Council meeting was held on November 15th. Meeting
highlights include subcontractor monitoring reports, and three new Economic
Opportunity Council members were approved and recommended to the Board for
approval, scheduled for December 4th.
cc: Policy Council Chair
Family & Human Services Committee
Shirley Karrer, ACF