HomeMy WebLinkAboutMINUTES - 01082013 - C.19RECOMMENDATION(S):
APPROVE and AUTHORIZE the Fire Chief, or designee, of the Contra Costa County Fire Protection District to
execute a contract amendment with Freschi Air Systems, Inc. to increase the payment limit by $95,000 to a new limit
not to exceed $282,000 for the service and maintenance of heating, ventilation, and air conditioning (HVAC)
equipment with no change to the contract term of March 1, 2010 to February 28, 2014.
FISCAL IMPACT:
This Amendment increases the payment limit by $95,000 for the final two years of the Contract. The original
Contract contains a provision under Invoicing and Payment Provisions that provides for an increase to the amounts
specified in Exhibit A. Specifically, the amounts specified in Exhibit A are to increase by the average percentage of
increases in the Consumer Price Index for the 24-month period prior to the month of February 2012. This
Amendment also adds two facilities to the maintenance agreement – i.e., the Fire Prevention Bureau-East office and
the Fire Investigations office.
BACKGROUND:
The Contra Costa County Fire Protection District (District) has 36 facilities
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 01/08/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Ron Guelden, Facilities
Manager (925) 941-3556
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes
of the Board of Supervisors on the date shown.
ATTESTED: January 8, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: STACEY M. BOYD, Deputy
cc:
C. 19
To:Contra Costa County Fire Protection District Board of Directors
From:Daryl L. Louder, Contra Costa Fire Protection Dist.
Date:January 8, 2013
Contra
Costa
County
Subject:HVAC Guaranteed Maintenance Program Contract Amendment
BACKGROUND: (CONT'D)
and approximately 140 pieces of HVAC equipment. It is both economically and operationally efficient to have a
guaranteed maintenance agreement in place for HVAC equipment. The agreement ensures that District equipment
is maintained to its highest operating level and that in the event of a mechanical problem, a qualified and
obligated service provider will respond to make repairs in a timely manner.
CONSEQUENCE OF NEGATIVE ACTION:
Without an HVAC guaranteed maintenance agreement, District equipment would not operate in an energy
efficient manner and would be subject to lengthy repair delays in the event of mechanical failures. Further, the
health and welfare of District personnel could be adversely impacted by improperly maintained equipment. This
is particularly noteworthy given the 24/7 nature of emergency response operations.
CHILDREN'S IMPACT STATEMENT:
No impact.
ATTACHMENTS
Contract Amendment Agreement
Amendment Specifications
Exhibit A
Exhibit B
STATION ADDRESS CITY ZIP TOTAL COST PER FACILITY
1 1330 CIVIC DRIVE WALNUT CREEK 94596 $2,166.37
2 2012 GEARY ROAD PLEASANT HILL 94523 $1,907.55
3 1520 ROSSMOOR PKWY WALNUT CREEK 94595 $3,201.65
4 700 HAWTHORNE DRIVE WALNUT CREEK 94596 $2,225.84
5 205 BOYD ROAD PLEASANT HILL 94523 $2,588.19
6 2210 WILLOW PASS ROAD CONCORD 94520 $3,099.12
7 1050 WALNUT AVENUE WALNUT CREEK 94598 $3,934.04
8 4647 CLAYTON ROAD CONCORD 94521 $2,329.03
9 209 CENTER AVENUE PACHECO 94553 $2,225.84
10 2955 TREAT BOULEVARD CONCORD 94518 $2,787.54
11 6500 CENTER CLAYTON 94517 $2,757.54
12 1240 SHELL AVENUE MARTINEZ 94553 $2,269.90
13 251 CHURCH STREET MARTINEZ 94553 $1,700.50
14 521 JONES STREET MARTINEZ 94553 $2,394.35
15 3338 MT. DIABLO BLVD LAFAYETTE 94549 $3,201.65
16 4007 LOS ARABIS LAFAYETTE 94549 $1,545.21
17 620 ST. MARYS ROAD LAFAYETTE 94549 $1,913.02
22 5050 CRYSTYL RANCH DR. CONCORD 94521 $3,201.65
69 4640 APPIAN WAY EL SOBRANTE 94803 $2,062.85
70 13928 SAN PABLO AVENUE SAN PABLO 94806 $2,062.85
81 315 W. 10TH STREET ANTIOCH 94509 $2,062.85
82 196 BLUE ROCK DRIVE ANTIOCH 94531 $2,062.85
83 2717 GENTRYTOWN DRIVE ANTIOCH 94509 $2,062.85
84 200 E. 6TH STREET PITTSBURG 94565 $2,062.85
85 2555 HARBOR STREET PITTSBURG 94565 $2,062.85
86 3000 WILLOW PASS ROAD PITTSBURG 94565 $2,062.85
87 800 WEST LELAND ROAD PITTSBURG 94565 $3,201.65
88 4288 FOLSUM DRIVE ANTIOCH 94509 $2,062.85
FIRE ADMIN 2010 GEARY ROAD PLEASANT HILL 94523 $6,410.99
SHOP AND SUPPLY 2951 TREAT BOULEVARD CONCORD 94518 $4,073.92
COMM CENTER 2900 DOROTHY DRIVE PLEASANT HILL 94523 $6,100.41
TRAINING (Station 20) 2945 TREAT BOULEVARD CONCORD 94518 $4,858.08
FIRE INVESTIGATION 200 EAST 6TH STREET PITTSBURG 94565 $2,062.59
FIRE PREVENTION BUREAU 2329 LOVERIDGE ROAD PITTSBURG 94565 $3,099.12
TOTAL $93,821.40
Exhibit A
ConFire HVAC Guaranteed Maintenace Agreement
Biennial Pricing
Includes CPI increase per Invoicing and Payment Provisions
Amendment Date Janaury 9, 2013
HVAC Coil / Evaporator bid sheet Exhibit B Contra Costa County Fire Protection DistrictAmendment Date January 9 ,2013Location Manufacturer Model Serial Cost to replace Evap Coil / Combust box ADMIN CARRIER - CHILLER 30GTN040-520KA 3302F73580 43,639. / PEERLESS 210-4-WVP 210 10464 / 19,369TACO PUMP 1641 No heat exchanger or coil TACO PUMP 1641 No heat exchanger or coil BOHN AIR HANDLER AC390W-S 6,046BOHN AIR HANDLER AC390W-S 6,046BOHN AIR HANDLER AC390W-S 6,046BOHN AIR HANDLER AC390W-S 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046INTERNATIONAL FAN COIL 8CP425-2 6,046CENTRI MASTER EXHAUST No heat exchanger or coil COMM. CENTER CARRIER 48D5008510 2890G93031 5555 / 6596 CARRIER 48D5008510 2980G93026 5555 / 6596 CARRIER 48D5008510 2890G93028 5555 / 6596 CARRIER 38CK048300 2598E20601 2990CARRIER 58PAV090-18 3298A11130 1884LIEBERT HME036EP14337LIEBERT HME036EP14337LENNOX HS10411U-5A 5178E20941 2837HAYES 105VF9-0F 23792 1884MARV AIR/COMPAC II AVP60AD0SC-1000 CK7404 4337MARV AIR/COMPAC II AVP60AD0SC-1000 CK7410 4337STA 1 CARRIER 4855-048080341AA 5097G10221 2990 / 1884CARRIER 4855-048080341AA 5097G10222 2990 / 1884STA 2 CARRIER 58DHCO95-CC 1090A09393 1884CARRIER 28EH060530DL 0788E28334 2990BRYANT 561CP060-G 240IEI0309 2990STA 3 CARRIER 38CKBO24320 296E13824 2990CARRIER 38CKB04250 4296E11395 2990CARRIER 38CKB060500 1496E8982 2990CARRIER 58WAV045-08 2196A05807 1884CARRIER 58WAV091-16 1096A02601 1884CARRIER 58WAV111-20 3596A05290 1884STA 4 RHEEM RKKA-A048JK08X 2A5638A0AAF01001010 2990STA 5 YORK D3CG060N8225D NHYM049892 2990GREENHECK 28504 CE7.5 No heat exchanger or coil GREENHECK 28504 CE7.5 No heat exchanger or coil BC TRAILER BARD 36WA4 55K6128296 2990STA 6 CARRIER 58SSB095-BC 5187C20121 1884CARRIER 38TH060300 1290E184488 2990CARRIER COIL 28RC075-000 2990DAY&NITE 5091A13388 395CAV03675ADJA 1884STA 7 DAY&NITE 395CAV060090 2889A14495 1884
HVAC Coil / Evaporator bid sheet Exhibit B Contra Costa County Fire Protection DistrictAmendment Date January 9 ,2013Location Manufacturer Model Serial Cost to replace Evap Coil / Combust box DAY&NITE 395CAV048075 3589A15522 1884DAY&NITE 39CAVO36055 4789A10877 1884DAY&NITE Aug-89 RT-36-ACW-W 2990DAY&NITE Jul-89 RT-36-ACW-W 2990DAY&NITE Sep-89 RT-24-ACW-W 2990DAY&NITE 591ANX036000AAAA 3789E10541 2990DAY&NITE 591ANX042000ABAA 39895-48-591 2990DAY&NITE 591ANX024000AAAA 3089E71944 2990STA 8 LENNOX XC1303623002 5807D02022 2990LENNOX CX3442B6F1 6007CD2781 2990STA 9 DAY&NITE 2188E32174 C288A19611 2990DAY&NITE COIL 519DXX06000MAA 1884DAY&NITE 56EJX06000AGAA 2188E32174 2990STA 10 CARRIER 48SS048100551AA 2797G10112 2990 / 1884CARRIER 48SS048100551AA 2797G10111 2990 / 1884SUPPLY REZNOR FURN NO PLATE 1884TRAINING CARRIER 4865-036090301 0500G10514 2990 / 1884DAY&NITE 5B4AN036080AC 0592C30438 2990 / 1884CARRIER 4865-036090301 0500G10515 2990 / 18843 UNITS BLEACHED OUT PAINTED OUT 2990 / 1884CARRIER 48GS036090501 0600G10506 2990 / 1884CARRIER 48GS036090501 3899G10615 2990 / 1884BRYANT 588AMW036080NBAF 0805G5B60 2990 / 1884DAY&NITE BLEACHED OUT 2990 / 1884MITSUBISHI ELECTRICPU12EK 1 29D01860D 2990APPARATUS SHOP JANITROL 681560 177799675 1884JANITROL 681560 77799683 1884JANITROL NO PLATE1884JANITROL NO PLATE1884JANITROL NO PLATE1884JANITROL NO PLATE1884HOSE TOWER HAYES 27259 200-350-CF 1184FRASER JOHNSTON NO PLATE 2990 / 1884STA 11 YORK H4DE048525A (S)EFJM332749 2257YORK H4DB060525A (S)EKJM453232 2257YORK P3URC20N09501D EKHJM419095 1884YORK F3URC16NO7501D (S)EKJM454360 1884YORK H4DB024506A (S)EKJM447837 2257YORK P3DHA08N03701B (S)EKJM440379 1884STA 12 DAY&NITE 58DPV060115AAAA 174G20391 2257STA 13 BRYANT 588ANWO48100AFAG 3597G10180 2990 / 1884STA 14 CARRIER 48GS-048115301 3799G10057 2990 / 1884CARRIER 48GS-048115301 3799G10060 2990 / 1884STA 15 CARRIER 48KLA036-500CE 2990 / 1884
HVAC Coil / Evaporator bid sheet Exhibit B Contra Costa County Fire Protection DistrictAmendment Date January 9 ,2013Location Manufacturer Model Serial Cost to replace Evap Coil / Combust box CARRIER 48KHA042-521CF 2990 / 1884STA16 COLEMAN 7956C856 49275087 1884CARRIER 38CK042300 2092E24014 2990STA 17 TRANE TDE120A960ML 234J8T1G 1884TRANE 2TTB0060A100AA 22318253F 2990STA 22 CARRIER 38CKC042510 0799E20063 2990CARRIER 38CKC060520 4999E06369 2990CARRIER 38CKC030330 4599E15986 2990CARRIER 58WAV091-16 3099A08331 1884CARRIER 58WAV111-20 4299A08952 1884CARRIER 58WAV045-08 3799A07086 1884STA 69 PAYNE PA10J060-C 100E04286 1884DAY&NITE 373LAV060135 4295A17716 1884BRYANT 582ANW036060AAAF 2500G10614 2990 / 1884STA 70 YORK DIGA030N03206B NMAN1169016 2990 / 1884YORK DIGA030N03206B NMAM169809 2990 / 1884STA 81 RHEEM RKKA-A060JK10E 1X5642ADAAF339615845 2990RHEEM BLEACHED OUT2990STA 82 YORK H5DB048525A WFLM052100 2990YORK H4DB048525A WKKMOOO138 2990YORK H4DB024506A WLLM024673 2990YORK P3URC16N07501E WLLMO10694 1884YORK P3URC20N09501E WLLMO23255 1884YORK P3DHA10NO3701D WNKMOO4565 1884STA 83 BRYANT 582ANW036060AAAF 1002611428 2990 / 1884CARRIER 2807E27906 2525HBR318A330 1884CARRIER 3508E15059 24ABB342A300 1884CARRIER 58MXB080-16 1508A00951 1884STA 84 DAY&NITE 56BJ042 5286A11869 2990DAY&NITE 565B042 5288411872 2990DAY&NITE 565BJ036-A 1097A15605 2990STA 85 COLEMAN 7655-856 88287488 1884INTERTHEM CNS42B A000708911 1884STA 86 CARRIER 58SSC110-LC 1191A07368 1884TRANE TTB048C100A N305501BF 2990STA 87 YORK H4DB048525A EMHM836499 2990YORK P3URC16N07501C EFHM653070 1884YORK H4DB048525A ELHM836822 2990YORK P3URD20N0951C EMHM863845 1884FIRE INVEST. YORK H2DB024506B EHGM302746 2990YORK P3DHA08N03701A EFHM638359 1884STA 88 CARRIER 58WAV091-14 3095A15037 1884CARRIER 38CKB0605N 1195E16464 2990CARRIER 58WAV111-20 1595A19488 1884CARRIER 38CKB042500 3895E10362 2990FPB EAST COLEMAN 797SH856 108869694 1884CARRIER 38TH042310 0689E17812 2990Manufacturer, model, and serial number are believed to be accurate but are not guaranteed. Contractor is to confirm the accuracy of the information and advise the Fire District in writing of any discrepancies within 90 days of award.