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HomeMy WebLinkAboutMINUTES - 03082022 - Completed Minutes PktCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR, 4TH DISTRICT FEDERAL D. GLOVER, VICE CHAIR, 5TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT MONICA NINO, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. To slow the spread of COVID-19, the Health Officer’s Shelter Order of September 14, 2020, prevents public gatherings (Health Officer Order). In lieu of a public gathering, the Board of Supervisors meeting will be accessible via television and live-streaming to all members of the public as permitted by the Governor’s Executive Order N29-20. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA MAY CALL IN DURING THE MEETING BY DIALING 888-251-2949 FOLLOWED BY THE ACCESS CODE 1672589#. To indicate you wish to speak on an agenda item, please push "#2" on your phone. All telephone callers will be limited to two (2) minutes apiece. The Board Chair may reduce the amount of time allotted per telephone caller at the beginning of each item or public comment period depending on the number of calls and the business of the day. Your patience is appreciated. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at www.contracosta.ca.gov. ANNOTATED AGENDA & MINUTES March 8, 2022            9:00 A.M. Convene, call to order and opening ceremonies. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) Agency Negotiators: Monica Nino. Employee Organizations and Unrepresented Employees: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; Teamsters Local 856; and all unrepresented employees. B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: County Administrator Title: County Administrator C. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) Agency Negotiators: Karen Mitchoff, Federal Glover Unrepresented employee: County Administrator Inspirational Thought- I do believe that every person has an equal opportunity to be a good and wise judge regardless of their background or life experiences. ~ Sonia Sotomayor, US Supreme Court Associate Justice Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:Monica Nino, County Administrator Mary Ann McNett Mason, County Counsel CONSIDER CONSENT ITEMS (Items listed as C.1 through C.49 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   PRESENTATIONS (5 Minutes Each)   PRESENTATION proclaiming March 2022 Social Work Month in Contra Costa County. (Roslyn Gentry, Employment and Human Services)   PRESENTATION recognizing March 2022 as Red Cross Awareness Month. (Supervisor Mitchoff)    Speaker: No name given.   DISCUSSION ITEMS   D.1 ACCEPT update on COVID-19; and PROVIDE direction to staff. (Anna Roth, Health Services Director)      Speakers: No Name Given; Caller 6770. New cases of Covid-19 in Contra Costa County have dropped to 103 per day, a 33% decline from last week. Hospitalization is down to 61, a 25% decrease from last week. For comparison hospitalizations one month ago were at 235. Sadly, 96 patients passed away in January and 71 in February. The Omicron wave proved to more deadly than the Delta wave. More people had died during this past wave because so many people got Covid at the same time. Masking requirements were relaxed in February in the County, in alignment with state guidelines. As of March 11, 2022, masking will no longer be required indoors at K-12 schools. Director Roth notes in regard to the callers questions about C.28 C.30 and C.31, nursing contracts: all the nurses are licensed and credentialed in the United States. These items are all agency contracts, with today's action being an update to reflect rate increases. There is no change in the payment limit on them. .    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.2 HEARING to consider an appeal of the County Planning Commission’s approval of a tree permit to allow work within the dripline of 11 trees for the purpose of constructing a new single-family residence at 144 Brodia Way in unincorporated Walnut Creek. (Patrick Vaucheret - Applicant; Ezzat Akbar - Appellant) (Francisco Avila, Department of Conservation and Development)       Speakers: Appellant, Ezzat Akbari. Written correspondence received from Michael Rost, East Municipal Utility District; Appellant Ezzat Akbari (attached).   D.3 HEARING on proposed implementation of the property tax cost recovery provisions of Revenue and Taxation Code 95.3; CONSIDER adopting report from the Auditor-Controller filed on February 1, 2022 of the 2020-21 fiscal year property tax-related costs, including the proposed charges against each local jurisdiction, excepting school entities, and CONSIDER adopting Resolution No. 2022/50 regarding implementation of Revenue and Taxation Code 95.3 for fiscal year 2021-22. (Lisa Driscoll, County Finance Director and Robert Campbell, County Auditor-Controller)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.4 CONSIDER authorizing the Board of Supervisors, in all its capacities, and its subcommittees, and directing its advisory bodies to continue teleconference meetings under Government Code section 54953(e), make related findings, and take related actions. (Mary Ann McNett Mason, County Counsel)       Speakers: No name given; Liz Ritchie. ADOPTED the recommendations with amended language to change DIRECT in items number 4 and 5 to be AUTHORIZE. The Board of Supervisors will be meeting in-person its chambers on March 29, 2022 and meetings thereafter. All advisory bodies, committees, and commissions established by the Board in all its capacities, members of staff, and participants in the meeting are welcome to continue participating in the meeting via remote is they so desire. Masking is not required.   D. 5 CONSIDER Consent Items previously removed.    Items C.28, C.30 and C.31 regarding nursing contracts were set aside for the Health Director to answer questions from a member of the public, and subsequently adopted as presented. Item C.14 was considered and approved in conjunction with item D.3   D. 6 PUBLIC COMMENT (2 Minutes/Speaker)    No Name Given, expressed concerns that parking meters in downtown Martinez would pose a financial and emotional burden on those who wish to attend Board meeting in person and suggested the use of a parking valet. Speaker was disturbed that an informational meeting had only one Board member, not a quorum, and objected to Board members responding to remarks she makes as a public speaker; Chair Mitchoff clarified that many committees only have two Board members on them, so one being present constitutes a quorum, and Supervisor Gioia clarified that the meeting in question was informational only, no actions were taken Caller 0667, spoke on the efficacy and government authorization of Covid-19 vaccines, and expressed interest in the county health services resuming the notation of how many Covid-19 fatalities were vaccinated or not vaccinated on the county website; and wonders if the population as a whole has subjected itself to acquired immune deficiency syndrome; Cynthia LeBlanc, RCF Connects, an organization that connects established regulations. Several focus groups of black women and girls across the county were convened to understand the concerns issues and achievements. This resulted in several recommendations to ensure that black women and girls will be valued, seen, heard, and served. There were many recommendations that came from that report, one of valued, seen, heard, and served. There were many recommendations that came from that report, one of them being the establishment of a task force with representation from various community stakeholders as staff to guide them in addressing the recommendations. There was a press release that was issued last week, announcing the task force members. In the spirit of Black History Month and Women's History Month they are hoping to meet with each supervisor individually to review the report with them and to seek their support for these important initiatives; Liz Ritchie, Richmond, spoke on the clinical trias of the Pfizer vaccine and read aloud a list of possible side effects.   D. 7 CONSIDER reports of Board members.    Supervisor Glover recognized the great efforts made by downtown Martinez in opening several new establishments, with great restaurants. Employees of the County and attendees of the Board meeting will have excellent opportunities for great dining; Supervisor Andersen acknowledged how important the vaccines have been in the pandemic and expressed gratitude for thier availability for family and friends and the many lives saved because of them.   ADJOURN    Adjourned today's meeting at 11:44 p.m.   CONSENT ITEMS   Road and Transportation   C. 1 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an amendment with Dewberry Engineers Inc. (dba Dewberry | Drake Haglan), acknowledging the Assignment and Assumption Agreement between Drake, Haglan & Associates, Inc. and Dewberry Engineers Inc. effective September 28, 2019, and adjusting the per phase payment limits and fixed fee amount for professional engineering services for the Byron Highway Bridge Replacement Project, with no change to the contract payment limit of $1,403,456 or term September 11, 2018 through June 30, 2025, Byron area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Engineering Services   C. 2 ADOPT Resolution No. 2022/63 approving the Final Map for subdivision SD21-09582, for a project being developed by SDC Delta Coves, LLC, as recommended by the Public Works Director, Bethel Island area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 ADOPT Resolution No. 2022/67 approving the Stormwater Management Facilities Operation and Maintenance Agreement for development plan permit DP14-03041, for a project being developed by IPT Richmond DC III LLC, as recommended by the Public Works Director, Richmond area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 4 APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Robert Meinbress and Eric Meinbress, for a south-facing medium hangar at Buchanan Field Airport effective February 15, 2022, in the monthly amount of $482, Pacheco area (100% Airport Enterprise Fund).       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 AUTHORIZE the Director of Airports, or designee, to submit an Airport Improvement Program (AIP) grant application to both the Federal Aviation Administration (FAA) and the California Department of Transportation-Division of Aeronautics (Caltrans) for approximately $20,700,000 and $150,000, respectively, to perform all related actions to replace the Air Traffic Control Tower at Buchanan Field; APPROVE and AUTHORIZE the Chair of the Board of Supervisors to sign a Statement of Acceptance; APPROVE and AUTHORIZE the Director of Airports, or designee, to sign an acceptance of up to $150,000 of funds under the California Aid to Airports Program Grant Agreement-Federal AIP Matching Funds grant program. (90% FAA, 0.72% (maximum of $150,000) Caltrans, and 9.28% Airport Enterprise Fund).       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 6 DENY claims filed by Donald Benson, Julie Chu, Arturo Mendez, Chris and Kim Rivielle; DENY amended claim filed by Ronald Schaefer, individually and as the successor in-interest to the Estate of Joshua Schaefer.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 RECEIVE public report of litigation settlement agreements that became final during the period of February 1, 2022, through March 3, 2022, as recommended by County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Honors & Proclamations   C. 8 ADOPT Resolution No. 2022/65 proclaiming March 2022 Social Work Month in Contra Costa County, as recommended by the Employment and Human Services Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 ADOPT Resolution No. 2022/68 honoring Charles Boykins as an outstanding East Bay Standdown Coordinator and for his many years of service, as recommended by Supervisor Glover.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 ADOPT Resolution No. 2022/70 recognizing March 2022 as American Red Cross Month, as recommended by Supervisor Mitchoff.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 ADOPT Resolution No. 2022/74 declaring February 28, 2022 Rare Disease Day in Contra Costa County, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 ADOPT Resolution No. 2022/80 recognizing March 10, 2022 as the 63rd Anniversary of the Tibetan National Uprising and Affirm Support to the People of Tibet, as recommended by Supervisor Gioia.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 13 ADOPT Resolution No. 2022/62 recognizing Barry Schamach on the occasion of his retirement after 31 years of service to Contra Costa County, as recommended by the Public Works Director.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 14 ADOPT Resolution No. 2022/82 recognizing Lisa M. Driscoll upon the occasion of her retirement, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 15 APPOINT Julius VanHook to the Community Based Organization Representative Seat 1, Neil Stratton to the At-Large Seat 4 on the Juvenile Justice Coordinating Council for terms ending on June 30, 2023, as recommended by the Public Protection Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 16 ADOPT Position Adjustment Resolution No. 25912 to add one Mental Health Specialist II (represented) position and one Mental Health Community Support Worker II (represented) position in the Behavioral Health division of the Health Services Department. (100% American Rescue Plan Act Community Mental Health Services Block Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 17 ADOPT Position Adjustment Resolution No. 25913 to increase the hours of one Registered Dental Assistant (represented) position from 32/40 hour part-time to full-time in the Health Services Department. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 18 ADOPT Position Adjustment Resolution No. 25914 to decrease the hours of two part-time    C. 18 ADOPT Position Adjustment Resolution No. 25914 to decrease the hours of two part-time Pediatrician-Ambulatory-Exempt (represented) positions from 31/40 to 26/40 hours and from full-time to 22/40 hours, and to increase the hours of one part-time Pediatrician-Ambulatory-Exempt (represented) position from 33/40 to 35/40 hours in the Health Services Department. (Cost savings, Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 ADOPT Position Adjustment Resolution No. 25915 to add one Assistant Director of Safety and Performance Improvement (represented) position, one Associate Medical Director-Exempt position, and one Chief Operating Officer-Exempt position in the Health Services Department. (100% State Public Health Workforce Development)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 ADOPT Position Adjustment Resolution No. 25916 to add three Nutrition Assistant (represented) positions in the Health Services Department. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Leases   C. 21 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease amendment with Flavio Hernandez to extend through February 28, 2027, the term of the lease for the County-owned property located at 5830 Pacheco Boulevard, Pacheco, for the Rancho Grande Taqueria restaurant at an annual rent of $36,000 for the first year, with annual increases thereafter. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 22 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Public Health Foundation Enterprises, Inc. (dba Heluna Health), to pay the County an amount of up to $135,249 for training and participation in the Continuity of Operations Plan for state-wide COVID emergency testing for the period January 1, 2021 through September 22, 2022. (100% State, No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $5,000 from East Bay Community Foundation, administered by the Rodeo Municipal Advisory Council, for Rodeo Library services, pursuant to the local refinery Good Neighbor Agreement for the period July 1 through December 31, 2022. (Library Fund, no County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:     C. 24 APPROVE and AUTHORIZE the Conservation and Development Director, as fiscal agent for a portion of the East Bay Regional Park District (EBRPD) Measure WW Local Grant funds, to execute and submit to EBRPD a Park Use Agreement with Urban Tilth, a nonprofit corporation, in an amount not to exceed $306,715 to continue development of the Roots and Restoration Farm at 323 Brookside Drive in North Richmond; and to apply to EBRPD to reallocate $16,805.12 of the $3,046,374 of Measure WW funds awarded to the County to the Roots and Restoration Farm project. (100% EBRPD Measure WW funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 25 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Premier Surgery Center, L.P., to include the compensation for certain anesthesia-related dental services for developmentally disabled adult CCHP members, with no change in the payment limit of $5,000,000 and no change in the original term of September 1, 2020 through August 31, 2022. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Hawley, Peterson & Snyder, Architects, effective March 8, 2022, to extend the term from October 8, 2022 through October 8, 2023, and increase the payment limit by $500,000 to a new payment limit of $1,250,000 to provide on-call architectural services for various facilities projects, Countywide. (100% Various Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Seva Homecare, LLC (dba Alliance Home Health Care), in an amount not to exceed $225,000 to provide home health care services to Contra Costa Health Plan members and County recipients for the period March 1, 2022 through February 28, 2023. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Medical Solutions, LLC (dba Nebraska Medical Solutions), effective March 1, 2022, to increase the crisis rates for temporary nurse staffing services at Contra Costa Regional Medical Center, Health Centers and Detention Facilities with no change in the payment limit of $4,800,000 or term July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a purchase order with the California Department of Technology, in an amount not to exceed $12,235,000 for the procurement of Microsoft M365 G5 licenses for Contra Costa Health Services; and APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the California Department of Technology for Microsoft software licenses for the period March 1, 2022 to March 31, 2026. (80% Hospital Enterprise Fund I, 20% Epidemiology and Laboratory Capacity Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment    C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with AYA Healthcare, Inc., effective March 1, 2022, to increase the crisis rates for temporary nursing services for Contra Costa Regional Medical Center and Health Centers with no change in the payment limit of $3,000,000 or term July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Maxim Healthcare Services, Inc., effective March 1, 2022, to increase the crisis rates for temporary nurse staffing services at Contra Costa Regional Medical Center and Health Centers with no change in the payment limit of $2,000,000 or term July 1, 2021 through June 30, 2022. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order with Air Products Group in an amount not to exceed $550,000 for heating, ventilation and air conditioning filtration components for the period of March 8, 2022 through February 28, 2024, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract amendment with Segal Advisors, Inc. to increase the payment limit by $60,000 to a new payment limit of $270,000 and to extend the term from April 1, 2022 through March 31, 2023 for additional fiduciary consulting services. (100% Plan Participant Fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Robin Wendy Asher, M.D., in an amount not to exceed $239,616 to provide outpatient psychiatric care services to children and adolescents in Central Contra Costa County for the period April 1, 2022 through March 31, 2023. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with the U.S. Department of Veterans Affairs, Northern California Health Care System, to increase the payment limit by $680,000 to a new payment limit of $2,974,377 and extend the term from March 31, 2022 to March 31, 2023 to continue providing nuclear medicine services at Contra Costa Regional Medical Center. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Golden State Dermatology Associates, Inc., in an amount not to exceed $1,200,000 to provide dermatology and otolaryngology services to Contra Costa Health Plan members and County recipients for the period April 1, 2022 through March 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Muir    C. 37 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with John Muir Health, Inc. (dba Community Health Improvement), in an amount not to exceed $3,000 for the County’s use of a mobile van to provide healthcare services to low-income persons for the period January 1, 2022 through December 31, 2022. (100% Federal Healthcare for the Homeless Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Surtec Inc., in the amount of $450,000 to supply the County's detention facilities with custodial supplies/specialty products and janitorial equipment repair for the period March 1, 2022 through February 28, 2023. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 39 APPROVE Administrative Bulletin 110.5 Legislation, Regulation, and Intergovernmental Relations, as recommended by the County Administrator and the Legislation Committee.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with the City of Brentwood at no cost to rent the Brentwood Community Center for the April 5, 2022 Assembly District 11 Special Election, as recommended by the Clerk-Recorder.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE AND AUTHORIZE the Clerk-recorder, or designee, to execute a contract with the City of Brentwood at no cost to rent the Brentwood Community Center for the June 7, 2022 Gubernatorial Primary Election, as recommended by the Clerk-Recorder.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, the execute a contract with the City of Brentwood at no cost to rent the Brentwood Community Center for the November 8, 2022 Consolidated General Election, as recommended by the Clerk-Recorder.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 ACCEPT the quarterly donation report from the Animal Services Department for the period of October 1, 2021 through December 31, 2021, as recommended by the Animal Services Director. (No Fiscal Impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the County Administrator, or designee, to execute an Acknowledgement of    C. 44 APPROVE and AUTHORIZE the County Administrator, or designee, to execute an Acknowledgement of Subordination with the Successor Agency to the Hercules Redevelopment Agency, in connection with an upcoming issuance of tax allocation refunding bonds by the Successor Agency, as recommended by the County Administrator. (No immediate fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 UPDATE the official list of persons to serve, in priority order, as standby officers for the respective members of the Board of Supervisors, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE participation in the California Office of the Small Business Advocate's California Microbusiness COVID-19 Relief Grant Program through delegating program administration to Chabot-Las Positas Community College District, and AUTHORIZE the Conservation and Development Director to send a letter of support for the District's application on behalf of the County, to give local microenterprises access to the $1,454,492 in funds allocated to Contra Costa County. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee to enter into a Site License Agreement with the Contra Costa Community College District to allow the County, through the Office of the Sheriff, to install, access, and maintain outdoor emergency sirens on property owned by the Contra Costa Community College District commencing on March 8, 2022, and renewing automatically on a yearly basis. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 RECEIVE the Sheriff-Coroner’s FY 2020/21 Annual P-6 Zone Deployment Report, from the County Service Area P-6 Zone Central Administrative Base Fund to provide police protection services in certain unincorporated county areas and partially fund the Sheriff’s Helicopter Program. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 AUTHORIZE the Board Chair to sign, on behalf of the Board of Supervisors, the argument in favor and any associated rebuttal argument related to a tax measure on the June 7, 2022 election ballot that would extend the Contra Costa County Abandoned Vehicle Abatement Program and Fee, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar Street, First Floor, Martinez, CA 94553 or to clerkoftheboard@cob.cccounty.us. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the Clerk, First Floor. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.contracosta.ca.gov STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets quarterly on the second Wednesday of the month at 11:00 a.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Finance Committee (Supervisors John Gioia and Karen Mitchoff) meets on the first Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and John Gioia) meets quarterly on the first Monday of the month at 10:30 a.m.. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 110, County Administration Building, 1025 Street, Martinez. The Public Protection Committee (Supervisors Andersen and Federal D. Glover) meets on the fourth Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Sustainability Committee (Supervisors Federal D. Glover and John Gioia) meets on the fourth Monday of every other month at 1:00 p.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): ACCEPT update on COVID 19 and PROVIDE direction to staff. FISCAL IMPACT: Administrative Reports with no specific fiscal impact. BACKGROUND: The Health Services Department has established a website dedicated to COVID-19, including daily updates. The site is located at: https://www.coronavirus.cchealth.org/ APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Monica Nino I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.1 To:Board of Supervisors From:Monica Nino, County Administrator Date:March 8, 2022 Contra Costa County Subject:Update on COVID -19 CLERK'S ADDENDUM Speakers: No Name Given; Caller 6770. New cases of Covid-19 in Contra Costa County have dropped to 103 per day, a 33% decline from last week. Hospitalization is down to 61, a 25% decrease from last week. For comparison hospitalizations one month ago were at 235. Sadly, 96 patients passed away in January and 71 in February. The Omicron wave proved to more deadly than the Delta wave. More people had died during this past wave because so many people got Covid at the same time. Masking requirements were relaxed in February in the County, in alignment with state guidelines. As of March 11, 2022, masking will no longer be required indoors at K-12 schools. Director Roth notes in regard to the callers questions about C.28 C.30 and C.31, nursing contracts: all the nurses are licensed and credentialed in the United States. These items are all agency contracts, with today's action being an update to reflect rate increases. There is no change in the payment limit on them. . RECOMMENDATION(S): 1. OPEN the public hearing on an appeal of the County Planning Commission’s approval of a tree permit, RECEIVE testimony, and CLOSE the public hearing. 2. DETERMINE that the project is categorically exempt from the California Environmental Quality Act (CEQA), under CEQA Guidelines Section 15303(a) (new construction of one single-family residence). 3. DENY the appeal by Ezzat Akbari. 4. APPROVE a tree permit to work within the dripline of 11 code protected trees for the purpose of constructing a new single-family residence on a vacant lot located at 144 Brodia Way in the unincorporated Walnut Creek area (County File #CDTP21-00031). 5. APPROVE the attached findings and conditions of approval. 6. DIRECT the Department of Conservation and Development to file a Notice of Exemption with the County Clerk FISCAL IMPACT: None. The applicant is obligated to pay any additional costs beyond the initial deposit associated with processing the application. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Diana Lecca, 925-655-2868 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.2 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 8, 2022 Contra Costa County Subject:Appeal of the County Planning Commission’s approval of a Tree Permit to build a new home at 144 Brodia Way in the unincorporated Walnut Creek BACKGROUND: This is an appeal by a neighboring property owner of the County Planning Commission’s (CPC) decision approving a tree permit to work within the dripline of eleven code protected trees in order to construct a new single-family residence on a vacant lot. On May 27, 2021, the tree permit application was submitted to the Department of Conservation and Development, Current Planning Division. The proposal includes: construction of a 3,665 square-foot new residence, 190 cubic yards of fill, and 270 cubic yards of cut, and installation of site drainage. On July 27, 2021, a Notice of Tentative Approval of a tree permit was mailed to adjacent property owners and an appeal was received within the allowed amount of time. APPEAL OF THE ZONING ADMINISTRATOR’S DECISION: On August 4, 2021, one letter appealing the Zoning Administrator’s decision was filed with the Department of Conservation and Development by Ezzat Akbari (neighbor) stating concerns regarding improper drainage from the proposed new residence. Prior to submitting an application to the Department of Conservation and Development, the applicant for this project was made aware of drainage issues and instructed to begin the permitting process necessary to acquire a Drainage Permit from the Public Works Department. The applicant and owner of 144 Brodia Way has gone through the process with Public Works and received preliminary approval for Flood Control measures that will need to be installed. These provisions are to be updated and finalized once the Public Works Flood Control & Water Conservation District reviews the final plans. Additionally, Planning staff reached out to the Department of Conservation and Development Grading staff to acquire further insight on potential issues pertaining to grading, drainage, and run-off. Grading staff reviewed the plans for the proposed new residence, and the proposed grading work and indicated no concerns regarding run-off. Grading staff also conducted a site visit to assess the property and ultimately indicated that the proposed natural channel would be an adequate alternative conveyance of run-off water generated within the site. Staff included conditions of approval for the permit that, if approved, would require the applicant to comply with all County Flood Control and Water Conservation District requirements and provisions. On October 27, 2021, the County Planning Commission heard the publicly noticed appeal and voted unanimously to deny the appeal and uphold the Zoning Administrator’s decision. APPEAL OF THE PLANNING COMMISSION DECISION : One letter of appeal submitted by neighbor Ezzat Akbari was received by the Department of Conservation and Development on November 8, 2021. Summary of Appeal Point #1: The appellant reiterates the concern of potential excessive rainwater run-off originating from the subject property and other upstream parcels. Their concern lies with the run-off accumulation from these properties that may discharge onto the appellant’s property and on the adjacent downstream property of 449 La Casa Via. Staff Response: The concerns raised by the appellant pertaining to the project’s drainage are typically reviewed and addressed by the Public Works Department. Public Works staff has reviewed the proposed drainage plan and has provided the applicant with minor comments and identified several items that are to be revised and finalized upon the submittal of final plans for a building permit. At this stage, Public Works staff has determined that the proposed measures are sufficient for mitigating potential run-off. The Planning Commission approved several conditions of approval to address potential runoff, including requiring the owner to obtain the necessary drainage permit and comply with flood control provisions. These conditions will ensure that potential flooding and runoff from the subject property are properly addressed and minimized. Summary of Appeal Point #2: Permanent damage of the subject trees would cause land erosion and instability. The work under the dripline will create additional flooding conditions for the subject property, the appellant’s property and the adjacent property downstream. Staff Response: The work under the dripline which includes re-grading the channel to lead potential run-off into a proposed drainage inlet has been reviewed by Public Works staff as well as Grading staff and found to be appropriate for this project. Planning staff also determined that in order to avoid working under the dripline of the trees, the house would have to be relocated to a southern portion of the property. Staff believes this relocation is not appropriate as additional grading to the property would need to be carried out which may cause additional drainage infrastructure to be installed. Additionally, the southern portion of the subject parcel has steeply sloped topography, thus creating difficult conditions for construction. CONCLUSION The appeal raises issues similar to those presented to the County Planning Commission. Staff believes that these issues were adequately addressed by the Planning Commission. The project is consistent with other residential development in the area. The project setting is not within an area where views or natural resources will be negatively impacted. Numerous conditions of approval have been added to this project which address concerns raised by the appellant. The proposed project, as conditioned, complies with the development standards as outlined in the County General Plan and R-40 Zoning District for this area of unincorporated Walnut Creek. Furthermore, all public agencies with responsibility for permitting of the project have reviewed the proposal and indicated that they had no concerns. Considering these facts, staff recommends that the Board of Supervisors deny the appeal and approve the tree permit, County File #CDTP21-00031. CONSEQUENCE OF NEGATIVE ACTION: If the appeal is granted, the tree permit would be denied. CLERK'S ADDENDUM Speakers: Appellant, Ezzat Akbari. Written correspondence received from Michael Rost, East Municipal Utility District; Appellant Ezzat Akbari (attached). ATTACHMENTS Appeal Letter CDTP21-00031 Findings and Conditions Additional Maps and Project Plans CDTP21-00031 Presentation 1 FINDINGS AND CONDITIONS OF APPROVAL FOR COUNTY FILE #CDTP21-00031; PATRICK VAUCHERET (APPLICANT) & MANGALPAL TAKHAR AND SONYA SACHDEVA (PROPERTY OWNERS): I. FINDINGS A. Required Factors for Granting Permit. The County Board of Supervisors is satisfied that the following factors as provided by County Code Section 816-6.8010 for granting a Tree Permit have been satisfied as follows: • Development to construct a new single-family residence and driveway on a vacant lot requires work to be done in the dripline of eleven code-protected trees, and this development could not be reasonably accommodated on another area of the lot. B. Required Factors for Denying a Tree Permit. The County Board of Supervisors is satisfied that none of the factors as provided by County Code Section 816-6.8010 for denying (or modifying) a tree permit application apply to the subject property. C. California Environmental Quality Act (CEQA). The project is exempt under CEQA: Categorical Exemption – Class 3: CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures, (a) One single-family residence. Given that the project is to build a new single-family residence with associated grading and to retain the site’s existing trees, granting of an exemption to CEQA is appropriate for the project as proposed. II. CONDITIONS OF APPROVAL FOR COUNTY FILE #CDTP21-00031: Project Approval 1. This application for a Tree Permit to allow work within the dripline of 11 code protected trees—ten Pine trees of sizes ranging between 8”–16” in diameter, and one Oak tree of 10” in diameter—on a vacant lot for the construction of a new single- family residence, including grading of 190 cubic yards of cut, and 270 cubic yards of fill, is hereby APPROVED. 2. This application for a Tree Permit is approved based on the following documents: • Application documents submitted on May 27, 2021; • Updated Site Plan received on July 15, 2021. 2 3. Any changes to the approved plans stated above must be submitted for review and approval by CDD and may require the filing of a new application. 4. Code-protected trees that are not included under this permit shall not be removed or altered. Proposed removal or alteration of a tree or trees not identified in this permit may require the submittal of a Tree Permit application for review and consideration by CDD. Payment of Fees 5. This Tree Permit application was subject to an initial deposit of $2,000.00. The application is subject to time and material costs if the application review expenses exceed the initial deposit. Any additional fee due must be paid prior to submittal of a building permit, or 60 days of the effective date of this permit, whichever occurs first. The fees include costs through permit issuance and final file preparation. Pursuant to Contra Costa County Board of Supervisors Resolution Number 2019/553, where a fee payment is over 60 days past due, the Department of Conservation and Development may seek a court judgement against the applicant and will charge interest at a rate of ten percent (10%) from the date of judgement. The applicant may obtain current costs by contacting the project planner. Park Impact Fee 6. Prior to the issuance of building permits, the applicant shall pay a fee of $8,292.00 for construction of a single-family detached on a vacant parcel for park and recreation improvements in the area as established by the Board of Supervisors; however, the actual fee amount collected shall be that which is applicable at the time of building permit issuance. Security for Possible Damage to Tree Intended for Preservation: 7. Pursuant to the requirements of Section 816-6.1204 of the Tree Protection and Preservation Ordinance, to address the possibility that construction activity damages trees that are to be preserved, the applicant shall provide the County with a security to allow for replacement of trees that are significantly damaged or destroyed by construction activity. Prior to submitting for building permits, the applicant shall provide a cash or surety bond that is acceptable to the CDD. A. Amount of Security: The security shall be an amount sufficient to cover: 3 1. Preparation of a landscaping and irrigation plan by a licensed landscape architect, arborist, or landscape contractor for the review and approval of the CDD. The plan shall provide for planting of up to 11 trees of a native indigenous species, of 15-gallons in size. The plan shall comply with the State’s Model Water Efficient Landscape Ordinance, and verification of such shall accompany the plan. If deemed necessary by the CDD, the plan shall be implemented prior to final building inspection. 2. The estimated materials and labor costs to complete the improvements shown on the approved planting and irrigation plan (accounting for supply, delivery, and installation of trees and irrigation). 3. The bond shall include the amount of the approved cost estimate, plus a 20% inflation surcharge. B. Initial Deposit for Processing of Security: The County ordinance requires that the applicant pay fees to cover all staff time and material costs for processing the required security. At the time of submittal of the security, the applicant shall pay an initial deposit of $200.00. C. Duration of Security: The security shall be retained by the County for a minimum of 12 months and up to 24 months beyond the completion of the tree alteration improvements (i.e., date of final inspection). After the final inspection has been completed, the applicant shall submit a letter to the CDD, composed by a consulting arborist, describing any construction impacts to trees intended for preservation. As a prerequisite of releasing the bond between 12- and 24- months, the applicant shall arrange for the consulting arborist to inspect the trees and to prepare a report on the trees’ health. The report shall be submitted to the CDD for review, and it shall include any additional measures necessary for preserving the health of the trees. Arborist Expense 8. The expenses associated with all required arborist services shall be borne by the applicant and/or property owner. Drainage Improvement 9. Applicant shall collect and convey all stormwater entering and/or originating on this property, without diversion and within an adequate storm drainage system, to an adequate natural watercourse having definable bed and banks, or to an existing adequate public storm drainage system which conveys the stormwater to an 4 adequate natural watercourse, in accordance with Division 914 of the Ordinance Code. 10. Prior to issuance of a Building Permit, the applicant shall provide to the Public Works Department, the finalized plans addressing the drainage measures. 11. Applicant shall comply with the special provisions as established in Drainage Permit #DP 402-21. Construction Period Requirements and Restrictions 12. Site Preparation: Prior to the start of construction or any clearing, stockpiling, trenching, grading, compaction, paving or change in ground elevation on site with the trees to be preserved, the Applicant shall install protective fencing at or beyond the drip lines of the trees to be preserved and along the boundaries of all other protected trees within the vicinity of construction. The fencing shall remain in place for the duration of construction activities. Prior to grading or issuance of any permits, the fences may be inspected, and the location thereof approved by the Building Inspection Division or Community Development Division staff. Construction plans shall stipulate on their face where temporary fencing is to be placed. The required fencing shall be installed prior to the commencement of any construction activity and left in place until construction activities have been resumed. Archeology 13. If archaeological materials are uncovered during grading, trenching, or other onsite excavation, all work within 30 yards of these materials shall be stopped until a professional archaeologist who is certified by the Society for California Archaeology (SCA) and/or the Society of Professional Archaeology (SOPA), and the Native American tribe that has requested consultation and/or demonstrated interest in the project site, have had an opportunity to evaluate the significance of the find and suggest appropriate mitigation(s) if deemed necessary. 14. Should human remains be uncovered during grading, trenching, or other on-site excavation(s), earthwork within 30 yards of these materials shall be stopped until the County coroner has had an opportunity to evaluate the significance of the human remains and determine the proper treatment and disposition of the remains. Pursuant to California Health and Safety Code Section 7050.5, if the coroner determines the remains may those of a Native American, the coroner is responsible for contacting the Native American Heritage Commission (NAHC) by telephone within 24 hours. Pursuant to California Public Resources Code Section 5097.98, the NAHC will then determine a Most Likely Descendant (MLD) tribe and contact them. The MLD tribe has 48 hours from the time they are given access to the site to make 5 recommendations to the landowner for treatment and disposition of the ancestor's remains. The landowner shall follow the requirements of Public Resources Code Section 5097.98 for the remains. Landscaping 15. If any landscaping is proposed to be installed during construction of the approved project that equals 2,500 square-feet or more, prior to issuance of a building permit a Compliance Review application shall be submitted and approved that shows compliancy with the State’s Model Water Efficient Landscape Ordinance (WELO). Construction Period Restrictions and Requirements Best Management Practices (BMPs) The following Best Management Practices shall be implemented during project construction and shall be present on the site plan for building permit(s) as construction notes: 16. The applicant shall comply with the following restrictions and requirements: Construction activities shall be limited to the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday, and are prohibited on state and federal holidays on the calendar dates that these holidays are observed by the state or federal government as listed below: New Year’s Day (State and Federal) Birthday of Martin Luther King, Jr. (State and Federal) Washington’s Birthday (Federal) Lincoln’s Birthday (State) President’s Day (State and Federal) Cesar Chavez Day (State) Memorial Day (State and Federal) Independence Day (State and Federal) Labor Day (State and Federal) Columbus Day (State and Federal) Veterans Day (State and Federal) Thanksgiving Day (State and Federal) Day after Thanksgiving (State) Christmas Day (State and Federal) For information on the actual days and dates that these holidays occur, please visit the following websites: Federal: http://www.federalreserve.gov/aboutthefed/k8.htm 6 State: http://www.sos.ca.gov/holidays.htm 17. The project sponsor shall require their contractors and subcontractors to fit all internal combustion engines with mufflers which are in good condition and shall locate stationary noise-generating equipment such as air compressors and concrete pumps as far away from sensitive receptors as possible. 18. The applicant shall make a good-faith effort to avoid interference with existing neighborhood traffic flows. 19. Transporting of heavy equipment and trucks shall be limited to the hours of 9:00 A.M. to 4:00 P.M., Monday through Friday, and is prohibited on state and federal holidays. 20. Unnecessary idling of internal combustion engines is prohibited. 21. The site shall be maintained in an orderly fashion. Following the cessation of construction activity, all debris shall be removed from the site. 22. The applicant shall immediately notify the CDD of any damage that occurs to any trees during the construction process. Any tree not approved for destruction or removal that dies or is significantly damaged as a result of construction or grading shall be replaced with a tree or trees of equivalent size and of a species as approved by the CDD to be reasonably appropriate for the particular situation. 23. No parking or storage of vehicles, equipment, machinery, or construction materials and no dumping of paints, oils, contaminated water, or any chemicals shall be permitted within the drip line of any tree to be preserved. 24. No grading, compaction, stockpiling, trenching, paving, or change in ground elevation shall be permitted within the drip line of any tree intended for preservation unless such activities are indicated on the improvement plans approved by the CDD. If any of the activities listed above occur within the drip line of a tree to be preserved, an arborist may be required to be present. The arborist shall have the authority to require implementation of measures to protect the tree. 7 ADVISORY NOTES ADVISORY NOTES ARE NOT CONDITIONS OF APPROVAL; THEY ARE PROVIDED TO ALERT THE APPLICANT TO ADDITIONAL ORDINANCES, STATUTES, AND LEGAL REQUIREMENTS OF THE COUNTY AND OTHER PUBLIC AGENCIES THAT MAY BE APPLICABLE TO THIS PROJECT. A. NOTICE OF OPPORTUNITY TO PROTEST FEES, ASSESSMENTS, DEDICATIONS, RESERVATIONS OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. Pursuant to California Government Code Section 66000, et seq., the applicant has the opportunity to protest fees, dedications, reservations or exactions required as part of this project approval. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and must be delivered to the Community Development Division within a 90-day period that begins on the date that this project is approved. If the 90th day falls on a day that the Community Development Division is closed, then the protest must be submitted by the end of the next business day. B. Additional requirements may be imposed by the following agencies: • Contra Costa County Building Inspection Division • Contra Costa County Grading Division • Contra Costa County Public Works Division • Contra Costa County Fire Protection District • Central Contra Costa Sanitary District • East Bay Municipal Utility District ATTACHMENT A SUBJECT PROPERTY 144 Brodia Way APPELLANT RESIDENCE 124 Brodia Way Appellant residence in relation to the Applicant/Owner residence  Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Aerial Map Board of Supervisors' Districts City Limits Unincorporated Address Points Streets Building Outlines Assessment Parcels World Imagery Low Resolution 15m Imagery High Resolution 60cm Imagery High Resolution 30cm Imagery Citations Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Zoning Map Board of Supervisors' Districts City Limits Unincorporated Zoning R-6 (Single Family Residential) R-6, -FH -UE (Flood Hazard and Animal Exclusion) R-6 -SD-1 (Slope Density Hillside Development) R-6 -TOV -K (Tree Obstruction and Kensington) R-6, -UE (Urban Farm Animal Exclusion) R-6 -X (Railroad Corridor Combining District) R-7 (Single Family Residential) R-7 -X (Railroad Corridor Combining District) R-10 (Single Family Residential) R-10, -UE (Urban Farm Animal Exclusion) R-12 (Single Family Residential) R-15 (Single Family Residential) R-20 (Single Family Residential) R-20, -UE (Urban Farm Animal Exclusion) R-40 (Single Family Residential) R-40, -FH -UE (Flood Hazard and Animal Exclusion) R-40, -UE (Urban Farm Animal Exclusion) R-65 (Single Family Residential) R-100 (Single Family Residential) D-1 (Two Family Residential) D-1 -T (Transitional Combining District) D-1, -UE (Urban Farm Animal Exclusion) M-12 (Multiple Family Residential) M-12 -FH (Flood Hazard Combining District) M-17 (Multiple Family Residential) M-29 (Multiple Family Residential) F-R (Forestry Recreational) F-R -FH (Flood Hazard Combining District) F-1 (Water Recreational) F-1 -FH (Flood Hazard Combining District) A-2 (General Agriculture) A-2, -BS (Boat Storage Combining District) A-2, -BS -SG (Boat Storage and Solar Energy Generation) A-2 -FH (Flood Hazard Combining District) A-2, -FH -SG (Flood Hazard and Solar Energy Generation) A-2 -SD-1 (Slope Density Hillside Development) A-2, -SG (Solar Energy Generation Combining District) A-2 -X (Railroad Corridor Combining District) A-3 (Heavy Agriculture) A-3 -BS (Boat Storage Combining District) A-3, -BS -SG (Boat Storage and Solar Energy Generation) Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. General Plan Map Board of Supervisors' Districts City Limits Unincorporated General Plan SV (Single Family Residential - Very Low) SL (Single Family Residential - Low) SM (Single Family Residential - Medium) SH (Single Family Residential - High) ML (Multiple Family Residential - Low) MM (Multiple Family Residential - Medium) MH (Multiple Family Residential - High) MV (Multiple Family Residential - Very High) MS (Multiple Family Residential - Very High Special) CC (Congregate Care/Senior Housing) MO (Mobile Home) M-1 (Parker Avenue Mixed Use) M-2 (Downtown/Waterfront Rodeo Mixed Use) M-3 (Pleasant Hill BART Mixed Use) M-4 (Willow Pass Road Mixed Use) M-5 (Willow Pass Road Commercial Mixed Use) M-6 (Bay Point Residential Mixed Use) M-7 (Pittsburg/Bay Point BART Station Mixed Use) M-8 (Dougherty Valley Village Center Mixed Use) M-9 (Montalvin Manor Mixed Use) M-10 (Willow Pass Business Park Mixed Use) M-11 (Appian Way Mixed Use) M-12 (Triangle Area Mixed Use) M-13 (San Pablo Dam Road Mixed Use) M-14 (Heritage Mixed Use) CO (Commercial) OF (Office) BP (Business Park) LI (Light Industry) HI (Heavy Industry) AL, OIBA (Agricultural Lands & Off Island Bonus Area) CR (Commercial Recreation) ACO (Airport Commercial) LF (Landfill) PS (Public/Semi-Public) PR (Parks and Recreation) OS (Open Space) AL (Agricultural Lands) AC (Agricultural Core) DR (Delta Recreation) WA (Water) ASSESSOR’S MAP CONTRA COSTA COUNTY,CALIF. BOOK PAGE140 18 BRODI A WAY LA CASA VIA 3- 4- 5- 6- 8/4/65 10/15/64 NO. 4 HILL LAND 19 17 16 19 180 180 139 P.B. 180 P.B. 1 1 6 2 6 6 1 1 1 2 6 6 5 2 5 2 5 5 2 N36^03’30"E45.10 2090.44 70.00 S80^0 1 ’ W N9^59’W221.75 R=300260.90259. 6 8 386. 6 0 135.50S43^57’WS54^ 3 6 ’ E 126. 9 2 20101.0 N55^ 4 7 ’ 3 1 " W 97.79273.50180.02 187.09N31^19’18"E137.77 N62^56’38" W 120.00N34^23’E382.76237.94 219.60129.9 5 20’N53^ 4 2 ’ 3 5 " W N34^23’45"E9 1 . 9 1 284.1 5 (N55 ^ 3 7 ’ 1 5 " W )N1 0 ^ 3 7 ’W 2 4 1 . 1 6 197.2 3 435. 4 9 126.6 6 42.60N42^04’W313.63(N04^16’05"E)150.3718.05261.752 3 5 . 1 7N26^52’58"EN28^23’11"EN41 ^ 1 2 ’ 5 9 "WN06^06’34"E27.50 331.15 N70^56’51"W 161.69 N58^50’ 4 0 " W N07^10’20"E8 3 . 4 0 3 85 .0 9 182.81 182.80 S65^53’E N65^52’56"W 4 9 . 0 8 R = 8 0 7 6 . 1 9R= 9 5 (N51^31’E)N53^23’07"E120.3620167.15N25^33’E71.55R=110 149.15 R=580.03 62.63140 R=600 113.43 N57^2 5 ’ W 122.1460N19^10’W144 .92S48^59’30 "E 278.33 248.33 47.9 7 S37^ 4 5’ 5 3 " W N66^02’26"W 85.26S32^28’10"W106 R=400 233.93 171.22 62.71 S60^02’ E S75^13’E 153 20 S14^47’W R=175 172.67122.67 70 . 1 6N40^ 5 6 ’13 "WR=163.1220.44214.38 244.98433.49243.49225S19^12’52"W190N29^58’E171.42S19^12’52"W"D" "C" "A" "B" (.20AC.) 10’ S T O R M R/W (.06A C . ) "A" "B" "C" "D" 20’ ACESS ESMT.181.2112’ STORM DRA INESMT. "C" "A" "C" "A" "B" "B" 1.12Ac. (.13AC.) 22 15 23 12 16 17 08 09 10 11 02 36 38 28 29 26 27 100-11 (5-71) (.13AC . )(.16AC.)(.02AC.) 1"=100 ’ S32^22’WAMS 10-21-99 N36 ^ 3 1 ’ 2 2 " E 25. 3 6N40^E55N11^ 1 0 ’ E 22 N59 ^ 3 ’ 4 4 " E 72.3 7 7 7 7 7 37 35 "A" "B" "D"75.7794.77 174.50132.45157.0N84^28 ’ 5 0 " 21 2 . 1 5 1 7 2 . 9 4 22.56 N44^23’30"E 7-10/25/05 RO SAN MIGUEL30LSM41 36LSM26 23PM11 64PM44 140PM45 169PM9 194PM50 7/19/72 4/12/78 REVERTING TO ACREAGE 6/22/89 5/14/96 1-1965- 2-1969- 7 N72^42’35"W N45 ^ 3 6 ’ 3 0 "WN4 3 ^ 4 8 ’ 5 2 "WN05^12’50"E180.35SCENIC EASE SCENIC EASE EASE SCENIC 19 9 . 5 3 N81^3 1 ’ 4 4 " E 83.20N39^29’16"W51.07N15^56’55"E138.07N76^22’36"W 45.07 N37^33’05"W 204 .98 (T)N25^26’47"E31.33ACCESS EAS E .92Ac 1.01Ac 1.0Ac 1.20Ac .995AcN44 ^ 0 4 ’ 3 4 "W 25’ A C C E S S & U T I L E A S E .92Ac 1.02Ac 1.02Ac 1.08Ac 1.09Ac 323.62(T) 284.17 39.44 .922Ac .918Ac .91Ac 1.25Ac .919Ac N40^05’57"W52.0D R A I N E A S E .92Ac .74Ac 1.30Ac 38 3/12/08 PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE INFORMATION NOTE: THIS MAP WAS PREPARED FOR ASSESSMENT DELINEATED HEREON. ASSESSOR’S PARCELS MAY NOT COMPLY WITH LOCAL LOT SPLIT OR BUILDING SITE ORDINANCES. (.12Ac) (.09Ac) (.09Ac) A0.0SHEETS INDEXA0.0 CoverTS Topographic SurveyGP Grading Plan Sheet 1 & Sheet2A1.1 Existing Context Site PlanA1.2 Context Site PlanA1.3 Detailed Site PlanA2.1 First Floor PlanA2.2 Second Floor PlanA2.3 Roof PlanA4.1 Elevations and MaterialsA4.2 Elevations and MaterialsA5.1 SectionsA6.1 Exterior Materials SamplesA7.1 PerspectivesPROJECT DATAAPN 140-180-009Parcel Area 44,431 sq. ft.Zoning R-40Building Height 2.5 Stories/35' max.Coverage 50% max.ADU up to 2 unitsSetbacks minimumFront 25'Side 20'-40' aggregatedRear 15'Parking 2 space per unit 9ft x 19ftProposedBuilding Height 2 stories/ 27'First Floor Area 2,275 sq. ft.Second Floor Area 1,390sq. ft.Total Floor Area 3,665 sq. ft.Garage 705 sq. ft.Parking Spaces 3 car garage(including 2 standard spaces 9ft x 19ft)Impervious area 5,806 sq. ft.Solar Panels 3.6 to 4KW SystemADDRESS144 Brodia WayWalnut Creek, CA 94598PROJECT TEAMOwner:MangalPal Takhar and Sonya Sachdeva1 408 421 1641Applicant/Designer:CITE I DESIGNS/Patrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207PROJECT PARCELPROJECT OVERVIEWDRAINAGE PERMIT PENDINGPlanning Application contingent on Drainage Permit DP 402-21.Department: Contra Costa County Flood ControlVICINITY MAPCODE COMPLIANCEAll Construction Shall Conform to:2019 CALIFORNIA BUILDING CODE CBC2019 CALIFORNIA RESIDENTIAL CODE CRC2019 CALIFORNIA PLUMBING CODE CPC2019 CALIFORNIA MECHANICAL CODE CMC2019 CALIFORNIA ELECTRICAL CODE CEC2019 CALIFORNIA REFERENCED STANDARDS CODE2019 CALIFORNIA ENERGY CODE2019 CGBC - CALIFORNIA GREEN BUILDINGS CODE2019 CALIFORNIA FIRE CODEGRAPHIC SYMBOLS$Window/Door tagGrid line and numberSection line/orientationSheet numberView numberA3.121A4.4 1West Elevation A3.12View titleA3.12Detail tagCivil Engineer:Design Resource Inc.3021 Citrus Circle Ste 150Walnut Creek, CA 945981 925 210 9300Structural Engineer:Teal Engineering Inc./Ron Teal1 925 212-076720 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CACOVEROwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE on 05/27/2021By Contra Costa CountyDepartment of Conservation and DevelopmentCDTP21-00031 A1.1SITE PLAN120 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CATOPOGRAPHIC SURVEYOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE P:\Drawings\202023-20 144 Brodia Way , Walnut Creek\Grading.dwg, 4/28/2021 11:26:47 AM,AutoCAD PDF (High Quality Print).pc3 P:\Drawings\202023-20 144 Brodia Way , Walnut Creek\Grading.dwg, 7/15/2021 4:13:42 PM,AutoCAD PDF (High Quality Print).pc3 A1.1SITE PLAN120 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAGRADING PLAN 2Owner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE A1.1EXISTING SITE PLAN11/32"= 1'-0"EXISTING SITE PLAN NOTEALL EXISTING TREES WILL BE PRESERVED AND UNDISTURBED BY PROPOSED SCOPE OF WORK..20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAEXISTINGSITE PLANOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE A1.2PROPOSED SITE PLAN11/32"= 1'-0",03(59,286$5($&$/&8/$7,216VTIWVTIWVTIW# VTIW727$/ VTIW20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAPROPOSEDSITE PLANOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE A1.3SITE PLAN11/16"= 1'-0"20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAENLARGED PROPOSED SITE PLANOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE+9$&&21'(16(581,735(/,0,1$5< A2.1FIRST FLOOR 11/8"= 1'-0"West Elevation East Elevation North Elevation South Elevation 2A4.1 2 A4.2 1A4.2 1A5.1 1A5.11A4.1 IW[IW3$5.,1*63$&(620 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAFIRST FLOOR PLANOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCEN)851$&(21'(0$1':$7(5+($7(562/$53$1(/%$77(5<9$8/7+9$&&21'(16(581,7 A2.2FIRST FLOOR 11/8"= 1'-0"West Elevation East Elevation North Elevation South Elevation 2A4.12 A4.2 1A4.21A4.1 1A5.1 2A5.1 0' 10'1'20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAUPPER FLOOR PLANOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCEN A2.3ROOF PLAN11/8"= 1'-0"West Elevation East Elevation North Elevation South Elevation 2A4.1 2 A4.2 1A4.21A4.1 1A5.1 2A5.1 6.2:12SLOPE10:12SLOPE10:12SLOPE8.4:12SLOPE8.4:12SLOPE8.4:12SLOPE8.4:12SLOPE3.2:12SLOPE1.5:12SLOPEMEMBRANEFLAT ROOF1:12SLOPE6.2:12SLOPE6.2:12SLOPE6.2:12SLOPE8.4:12SLOPE8.4:12SLOPEROOF DECK10:12SLOPE10:12SLOPE10:12SLOPE10:12SLOPEROOF/AWNINGMASTERBEDROOMDECKSOLAR PANELS ARRAY 1SOLARPANELSARRAY20' 10'1'20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAROOF PLANOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCEN A4.1EAST ELEVATION (ALONG BRODIA WAY) - SEE SHEET A6.1 FOR MATERIALS SAMPLES1NORTH ELEVATION - SEE SHEET A6.1 FOR MATERIALS SAMPLES21/8"= 1'-0"1/8"= 1'-0"*5(<67$1',1*6($00(7$/522)7<3*5(<67$1',1*6($00(7$/522)7<3:+,7(25&5($0%2$5'$1'%$77(16,',1*7<3+25,=217$/&20326,7(%2$5'6:22'721(256,0,/$56,',1*$&&(1767<3+25,=217$/&20326,7(%2$5'6:22'721(256,0,/$56,',1*7<39(57,&$/0(7$/6,',1*7<3'$5.*5(<9(57,&$/0(7$/6,',1*7<3/,0(6721(721(6721(9(1((57<3:+,7(25&5($0%2$5'$1'%$77(16,',1*7<36863(1'('0(7$/&$123<*5(<(175<6863(1'('0(7$/&$123<*5(<+(5,1*%21(63$1,6+67</(:22'*$5$*('2256'$5.)5$0(&/($5*/$66:,1'2:7<3'$5.)5$0(&/($5*/$66:,1'2:7<3/(''$5.6.<)5,(1'/<(;7(5,25:$//02817('/,*+767<3(175<6863(1'('0(7$/&$123<*5(<20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAELEVATIONS AND MATERIALSOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE A4.2WEST ELEVATION - SEE SHEET A6.1 FOR MATERIALS SAMPLES1SOUTH ELEVATION ELEVATION - SEE SHEET A6.1 FOR MATERIALS SAMPLES21/8"= 1'-0"1/8"= 1'-0"*5(<67$1',1*6($00(7$/522)7<3*5(<67$1',1*6($00(7$/522)7<3:+,7(25&5($0%2$5'$1'%$77(16,',1*7<3+25,=217$/&20326,7(%2$5'6:22'721(256,0,/$56,',1*7<3'$5.*5(<9(57,&$/0(7$/6,',1*7<3'$5.*5(<9(57,&$/0(7$/6,',1*7<3:+,7(25&5($0%2$5'$1'%$77(16,',1*7<3+25,=217$/&$%/(67</(5$,/,1*:,7+(;27,&:22'+$1'5$,/+25,=217$/&$%/(67</(5$,/,1*:,7+(;27,&:22'+$1'5$,//,0(6721(721(6721(9(1((57<3+25,=217$/&20326,7(%2$5'6:22'721(256,0,/$56,',1*$&&(1767<3+25,=217$/&20326,7(%2$5'6:22'721(256,0,/$56,',1*$&&(1767<323$48(*/$663$1(/6*$5$*('225'$5.)5$0(&/($5*/$66:,1'2:7<3'$5.)5$0(&/($5*/$66:,1'2:7<3/(''$5.6.<)5,(1'/<(;7(5,25:$//02817('/,*+767<3/,0(6721(721(6721(9(1((57<3+25,=217$/&20326,7(%2$5'6:22'721(256,0,/$56,',1*7<320 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAELEVATIONS AND MATERIALSOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE A5.1EAST-WEST SECTION1NORTH-SOUTH SECTION21/8"= 1'-0"1/8"= 1'-0"CRAWL SPACEOPEN TRUSSESATTICATTIC24'-11"27'-0"20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CASECTIONSOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE A6.120 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAARCHITECTURAL REFERENCES AND MATERIALS Owner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE67$1',1*6($00(7$/522)7:26725<9(57,&$/23(1,1*(;35(66,21$5&+,7(&785$/02'8/$7,2186((175<72&5($7($)2&$/32,1786((175<72&5($7($)2&$/32,1767(33,1*6721(672(175<3(50($%/(3$9(0(17$1'1$7,9(6+58%69(57,&$/0(7$/6,',1*6721(9(1((5 *$5$*($1'$&&(176 3$7,2$6287'2255220$1'(;7(16,212)7+(/,9,1*5220%2$5'$1'%$77(16,',1*67$1',1*6($00(7$/522)$1'6,',1*3$77(51+$5021<$5&+,7(&785$/02'8/$7,216721(9(1((5 *$5$*($1'$&&(176 %2$5'$1'%$77(16,',1*(175<$:1,1*(175<$:1,1*0(7$/$:1,1*67$,56$6$&(175$/.(<)($785(%2$5'$1'%$77(16,',1* A7.1EAST SIDE*1WEST SIDE*2SOUTH SIDE*3ENTRY COURT FROM BRODIA WAY*4*VIEWS OF HOUSE AND TERRAIN CONCEPTUAL MODEL FOR ILLUSTRATION PURPOSES20 APRIL 2021Contra Costa CountyDept. of Conservation and DevelopmentCommunity Development DivisionPlanning Application144 Brodia WayWALNUT CREEK, CAILLUSTRATIVEPERSPECTIVESOwner:Mangalpal Takhar and Sonya SachdevaCITE I DESIGNSPatrick Vaucheret214 Whitney CtWalnut Creek, CA 945981 415 637 6207CITE I DESIGNSI © Cite DesignsThe use of these plans and specifications is restricted to the original site for which they were was prepared. Re-use, reproduction, or duplication by any method are prohibited, unless authorized by Cite Designs. Ownership of the design, plans, and specifications is solely with Cite Designs.BRODIA WAY RESIDENCE March 08, 2022 CONTRA COSTA | COUNTY BOARD OF SUPERVISORS 144 Brodia Way, Walnut Creek Tree Permit for the construction of a new house on a vacant lot Appeal of Tree Permit County File #CDTP21-00031 Project Description This is a hearing on an appeal of the County Planning Commission’s decision to approve a tree permit to allow work within the dripline of eleven code protected trees on a vacant lot for the construction of a new 3,665-square-foot single-family residence. The construction includes grading of 190 cubic yards of cut, and 270 cubic yards of fill. The project had originally received approval under the Zoning Administrator but received an appeal to the decision. CONTRA COSTA COUNTY BOARD OF SUPERVISORS | March 08, 2022 Zoning: R-40 Single Family Residential District General Plan: Single Family Residential Very –Low Density Aerial View Current Site Current Site Existing Site Plan Proposed Site Plan Proposed Site Plan Appeal Appellant: Ezzat Akbari Address: 124 Brodia Way The appellant contends that the subject property has a history of flooding and has the potential to impact his property during winter storms. CONTRA COSTA COUNTY BOARD OF SUPERVISORS | March 08, 2022 Staff Response •Prior to Planning submittal, the owner was instructed to acquire a Drainage Permit. He has finalized the process with Public Works and received a draft Flood Control Permit. •Grading staff provided additional review on the proposed new residence, and the proposed grading work and indicated no concerns regarding run-off. •In order to ensure all proper measures have been addressed, staff has included Conditions of Approval #9 and #10 CONTRA COSTA COUNTY BOARD OF SUPERVISORS | March 08, 2022 Staff Recommendation CONTRA COSTA COUNTY BOARD OF SUPERVISORS | March 08, 2022 1.OPEN the public hearing on an appeal of the County Planning Commission’s approval of a tree permit, RECEIVE testimony, and CLOSE the public hearing. 2.DETERMINE that the project is categorically exempt from the California Environmental Quality Act (CEQA), under CEQA Guidelines Section 15303(a) (new construction of one single-family residence). 3.DENY the appeal by Ezzat Akbari. 4.APPROVE a tree permit to work within the dripline of eleven code protected trees for the purpose of constructing a new single-family residence on a vacant lot located at 144 Brodia Way in the unincorporated Walnut Creek area (County File #CDTP21-00031). 5.APPROVE the attached findings and conditions of approval. 6.DIRECT the Department of Conservation and Development to file a Notice of Exemption with the County Clerk Questions? CONTRA COSTA COUNTY BOARD OF SUPERVISORS | March 08, 2022 Grading Site Plan RECOMMENDATION(S): OPEN a public hearing, previously fixed for March 8, 2022 at 9:30 a.m., on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3; RECEIVE testimony and CLOSE the public hearing; ADOPT the report of the Auditor-Controller filed on February 1 of the 2020-2021 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor, and Assessment Appeals Board, including the proposed charges against each local jurisdiction, excepting school entities, for the local jurisdiction's proportionate share of such administrative costs; and ADOPT Resolution No. 2021/56 regarding the implementation of the property tax administrative cost recovery provisions of Revenue and Taxation Code section 95.3 for fiscal year 2021-2022. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lisa Driscoll, County Finance Director (925) 655-2047 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Board of Supervisors From:Monica Nino, County Administrator Date:March 8, 2022 Contra Costa County Subject:Property Tax Administrative Cost Recovery RECOMMENDATION(S): (CONT'D) FISCAL IMPACT: The fiscal year 2020-2021 net cost of property tax administration was $17,030,484. This amounts to approximately 0.53% of all 2020-2021 property taxes levied countywide. This cost is allocated to each taxing entity in the County based on net revenues of each entity as a percentage of total revenues. School districts, community college districts, and the County Office of Education are exempt from cost recovery. As a result, the County absorbs the schools' share, which this year amounts to $8,147,408. The net recovery to the County is $6,875,075. Total cost of property tax administration $17,030,484 Exempt School share of costs -$8,147,408 County share of costs -$2,008,001 Net recovery to the County $6,875,075 BACKGROUND: In 1997, the Board adopted Resolution No. 97/129, which provides procedures for property tax administrative cost recovery. The recommended actions are necessary for implementation of Resolution No. 97/129 for the current fiscal year. CONSEQUENCE OF NEGATIVE ACTION: The County would not recover $6,875,075 in property tax administrative costs. ATTACHMENTS Resolution 2022/50 Exhibit A: 2021-2022 Property Tax Administration Charges THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/08/2022 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2022/50 SUBJECT: Findings and Determination Concerning the Implementation of the Property Tax Administrative Cost Recovery Provisions of Revenue and Taxation Code section 95.3 A public hearing having been held during the Board of Supervisors' meeting of March 8, 2022, on implementation of the property tax cost recovery provisions of Revenue and Taxation Code section 95.3, as provided in Board of Supervisors' Resolution 97/129, the Board of Supervisors, and the Auditor-Controller, hereby make the following findings and determination. A. PROPERTY TAX ADMINISTRATIVE RECOVERY 1. On February 1, 2022, the Auditor-Controller filed with the Clerk of the Board of Supervisors a report of the 2020-2021 fiscal year property tax-related costs of the Assessor, Tax Collector, Auditor and Assessment Appeals Board, including the applicable administrative overhead costs permitted by federal circular A-87 standards, proportionally attributable to each local jurisdiction and Educational Revenue Augmentation Fund (ERAF) in Contra Costa County, in the ratio of property tax revenue received by each local jurisdiction and ERAF divided by the total property tax revenue received by all local jurisdictions and ERAFs in the county for the current fiscal year. The report included proposed charges against each local jurisdiction excepting school entities, for the local jurisdiction's proportionate share of such administrative costs. 2. On March 8, 2022, at the Board of Supervisors' meeting, a public hearing was held on the Auditor-Controller's report, notice of which was given as required by law and by Board of Supervisors' Resolution No. 97/129. 3. The report of the Auditor-Controller filed on February 1, is hereby adopted, and the Board of Supervisors and the Auditor-Controller find that amounts expressed in said report do not exceed the actual amount of 2020-2021 fiscal year property tax administrative costs proportionally attributable to local jurisdictions. 4. The additional revenue received by Contra Costa County on account of its 2020-2021 fiscal year property tax administrative costs pursuant to Revenue and Taxation Code section 95.3 shall be used only to fund the actual costs of assessing, equalizing, collecting, and allocating property taxes. An equivalent amount of the revenues budgeted to finance assessing, equalizing, collecting and allocating property taxes in fiscal year 2021-2022 may be reallocated to finance other County services. In the event that the actual 2021-2022 costs for assessing, collecting, equalizing and allocating property taxes plus allowable overhead costs are less than the amounts determined in the February 1, 2022 report by the Auditor-Controller, the difference shall be proportionally allocated to the respective local jurisdictions which paid property tax administration charges. B. FINDINGS AND DETERMINATION 1. No written objections were received by March 8, 2022 for the public hearing on the Auditor-Controller's report filed on February 1, 2022. 2. The property tax administrative costs proportionately attributable to each local jurisdiction for the 2020-2021 fiscal year are as set forth in the Auditor-Controller's report filed on February 1, 2022 attached hereto as Exhibit A. 3. The amounts expressed in the Auditor-Controller's report are correct. 4. Notice as required by law was given of the public hearing on March 8, 2022. 5. The grounds stated herein to support findings are not exclusive and any findings may be supported on any lawful ground, whether or not expressed herein. 6. If any finding herein is held invalid, such invalidity shall not affect findings which can be given effect without the invalid provision, and to this end, the invalid finding is severable. So found and determined: ________________________________________ Robert Campbell Contra Costa County Auditor-Controller Contact: Lisa Driscoll, County Finance Director (925) 655-2047 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: RECOMMENDATION(S): 1. FIND that the Board of Supervisors has reconsidered the circumstances of the Statewide state of emergency proclaimed by the Governor on March 4, 2020, and the Countywide local emergency proclaimed by the Board of Supervisors on March 10, 2020. 2. FIND that the following circumstances exist: (a) the Statewide state of emergency and the Countywide local emergency continue to directly impact the ability of the Board of Supervisors in all its capacities, its committees, and its advisory bodies to meet safely in person because the highly transmissible Omicron variant of COVID 19 is present and is the predominate strain in the County, and while local COVID 19 test positivity and hospitalizations are decreasing they are still high; and (b) the County Health Officer's recommendations for safely holding public meetings, which recommend virtual meetings and other measures to promote social distancing, are still in effect. 3. AUTHORIZE the Board of Supervisors, in its capacity as the governing board of the County, the Contra Costa County Fire Protection District, the Housing Authority of the County of Contra Costa, the Contra Costa County Flood Control and Water Conservation District, and the Contra Costa County In-Home Supportive Services Public Authority, and its subcommittees, to continue teleconference meetings under Government Code section 54953(e) for the next 30 days. 4. AUTHORIZE and DIRECT all advisory bodies, committees, and commissions established by the Board in all its capacities, including but not limited to municipal advisory councils and the Measure X Community Advisory Body, to continue teleconference meetings under Government Code section 54953(e) for the next 30 days. 5. DIRECT the Planning Commission, Merit Board, and Assessment Appeals Board to consider holding teleconference meetings under Government Code section 54953(e) for the next 30 days. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Mary Ann McNett Mason, County Counsel, (925) 655-2200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: Mary Ann McNett Mason, County Counsel, Monica Nino, Clerk of the Board of Supervisors D.4 To:Board of Supervisors From:Mary Ann Mason, County Counsel Date:March 8, 2022 Contra Costa County Subject:Continuing Teleconference Meetings (AB 361, Government Code § 54953(e)) RECOMMENDATION(S): (CONT'D) 6. DIRECT the County Administrator/Clerk of the Board and staff to the various Board advisory bodies to take all actions necessary to implement the intent and purpose of this Board order, including conducting open and public meetings in accordance with Government Code section 54953(e) and all other applicable provisions of the Brown Act. 7. DIRECT the County Administrator/Clerk of the Board to return to the Board acting in all its capacities, no later than 30 days after this Board order is adopted, with an item to reconsider the state of emergency and whether to continue meeting virtually under the provisions of Government Code section 54953(e) and to make required findings as to all bodies covered by this Board order. FISCAL IMPACT: This is an administrative action with no direct fiscal impact. BACKGROUND: On October 5, 2021, the Board adopted Resolution No. 2021/327, which authorized the Board, in all its capacities, and certain subcommittees and advisory bodies, to conduct teleconferencing meetings under Government Code section 54953(e). This section of the Brown Act, which was added by Assembly Bill 361, allows a local agency to use special teleconferencing rules during a State declared state of emergency. When a legislative body uses the emergency teleconferencing provisions under Government code section 54953(e), the following rules apply: The agency must provide notice of the meeting and post an agenda as required by the Brown Act and Better Government Ordinance, but the agenda does not need to list each teleconference location or be physically posted at each teleconference location. The agenda must state how members of the public can access the meeting and provide public comment. The agenda must include an option for all persons to attend via a call-in or internet-based service option. The body must conduct the meeting in a manner that protects the constitutional and statutory rights of the public. If there is a disruption in the public broadcast of the meeting, or of the public's ability to comment virtually for reasons within the body's control, the legislative body must stop the meeting and take no further action on agenda items until public access and/or ability to comment is restored. Local agencies may not require public comments to be submitted in advance of the meeting and must allow virtual comments to be submitted in real time. The body must allow a reasonable amount of time per agenda item to permit members of the public to comment, including time to register or otherwise be recognized for the purposes of comment. If the body provides a timed period for all public comment on an item, it may not close that period before the time has elapsed. AB 361 sunsets on January 1, 2024. Under Government Code section 54953(e), if the local agency wishes to continue using these special teleconferencing rules after adopting an initial resolution, the legislative body must reconsider the circumstances of the state of emergency every 30 days and make certain findings. The agency must find that the state declared emergency continues to exist and either that it continues to directly impact the ability of officials and members of the public to meet safely in person, or that state or local officials continue to impose or recommend measures to promote social distancing. The Board last considered these matters on February 8, 2022, made the required findings and continued use of special teleconferencing rules. The Board can again find that the Statewide state of emergency continues to exist, that the state and Countywide local emergencies continue to directly impact the ability of the Board of Supervisors in all its capacities, and its subcommittees, and advisory bodies to meet safely in person, and that state or local officials continue to impose or recommend measures to promote social distancing. The Public Health Officer has advised that the highly transmissible Omicron variant of COVID 19 is present and is the predominate strain in the County, and COVID 19 test positivity and hospitalizations remain at a high level. In addition, on March 1, 2022, the County Health Officer again issued recommendations for safely holding public meetings that included recommended measures to promote social distancing. (See Attachment A, Health Officer’s Recommendations). Among the Health Officer's recommendations: (1) on-line meetings (teleconferencing meetings) are strongly recommended as those meetings present the lowest risk of transmission of SARS-CoV-2, the virus that causes COVID-19; (2) if a local agency determines to hold in-person meetings, offering the public the opportunity to attend via a call-in option or an internet-based service option is recommended when possible to give those at higher risk of and/or higher concern about COVID-19 an alternative to participating in person; (3) a written safety protocol should be developed and followed, and it is recommended that the protocol require social distancing - i.e., six feet of separation between attendees - and face masking of all attendees; (4) seating arrangements should allow for staff and members of the public to easily maintain at least six-foot distance from one another at all practicable times. These recommendations are still in effect. CONSEQUENCE OF NEGATIVE ACTION: The Board, in all its capacities, and its subcommittees and advisory bodies, would no longer conduct teleconferencing meetings under Government Code section 54953(e). CLERK'S ADDENDUM Speakers: No name given; Liz Ritchie. Speakers: No name given; Liz Ritchie. ADOPTED the recommendations with amended language to change DIRECT in items number 4 and 5 to be AUTHORIZE. The Board of Supervisors will be meeting in-person its chambers on March 29, 2022 and meetings thereafter. All advisory bodies, committees, and commissions established by the Board in all its capacities, members of staff, and participants in the meeting are welcome to continue participating in the meeting via remote is they so desire. Masking is not required. ATTACHMENTS PHO Recommendations 3-1-22 Recommendations for safely holding public meetings Each local government agency is authorized to determine whether to hold public meetings in person, on-line (teleconferencing only), or via a combination of methods. The following are recommendations from the Contra Costa County Health Officer to minimize the risk of COVID 19 transmission during a public meeting. 1. Online meetings (i.e. teleconferencing meetings) are strongly recommended as these meetings present the lowest risk of transmission of SARS CoV -2, the virus that causes COVID 19. This is particularly important in light of the current community prevalence rate as of March 1, 2022. Our current trends as of March 1, 2022 in Covid-19 case rate, Covid-19 test positivity, and Covid-19 hospitalizations are decreasing, but cases rates remain high with the Omicron variant of Covid -19 being the predominant variant identified, the impact of which on the spread of Covid -19 has shown to dramatically increase COVID-19 transmission. 2. If a local agency determines to hold in -person meetings, offering the publ ic the opportunity to attend via a call -in option or an internet -based service option is recommended, when possible, to give those at higher risk of and/or higher concern about COVID -19 an alternative to participating in person. 3. A written safety protocol should be developed and followed. It is recommended that the protocol require social distancing – i.e., six feet of separation between attendees – and face masking of all attendees. 4. Seating arrangements should allow for staff and members of the pub lic to easily maintain at least six -foot distance from one another at all practicable times. 5. Consider holding public meetings outdoors. Increasing scientific consensus is that outdoor airflow reduces the risk of COVID -19 transmission compared to indoor spaces. Hosting events outdoors also may make it easier to space staff and members of the public at least 6 feet apart. 6. Current evidence is unclear as to the added benefit of temperature checks in addition to symptom checks. We encourage focus on sy mptom checks as they may screen out individuals with other Covid-19 symptoms besides fever and help reinforce the message to not go out in public if you are not feeling well. 7. Consider a voluntary attendance sheet with names and contact information to assist in contact tracing of any cases linked to a public meeting. Revised 3-1-2022 Sefanit Mekuria, MD, MPH Deputy Health Officer, Contra Costa County RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Amendment with Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan, acknowledging the Assignment and Assumption Agreement between Drake, Haglan & Associates, Inc. and Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan, effective September 28, 2019, and adjusting the per phase Payment Limits and Fixed Fee amount to incorporate the cost of optional tasks approved by the County to be performed by the Consultant for professional engineering services for the Byron Highway Bridge Replacement Project, with no change to the overall payment limit of $1,403,456 or term of September 11, 2018 through June 30, 2025, Byron area. County Project No.: 4660-6X1048, Federal Project No.: BRLS 5928(104) (District III). FISCAL IMPACT: There is no fiscal impact as there is no increase to the overall contract payment limit. Work performed under the Byron Highway Bridge Replacement Project contract is funded by 88.5% Federal Highway Bridge Program Funds, 8.5% Department of Water Resources Funds and 3% Local Road Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Neil Leary (925) 313-2278 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:Assignment and Assumption Agreement and Amendment with Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan, Countywide. BACKGROUND: This project will replace the Byron Highway Bridge (#28C-0121), which spans the California Aqueduct and is located approximately 11 miles northwest of Tracy and 4 miles southeast of Byron. On September 11, 2018, County contracted with Drake, Haglan & Associates, Inc. to provide professional engineering services for the Project after completing a request for proposal solicitation and technical proposal process. Professional engineering services for the Project include full and complete design engineering and structural design services as well as providing geotechnical and hydraulic studies, construction support, project management and coordination, and environmental clearance and permitting services, and right of way support, for the proper and satisfactory execution of the Byron Highway Bridge Replacement project. On September 28, 2019, Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan was assigned the Project’s agreement from Drake, Haglan & Associates, Inc. through an Assignment and Assumption Agreement. This amendment provides for the acknowledgement of the assignment of the County agreement from Drake, Haglan & Associates, Inc. to Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan, which is necessary for the continuation of design and construction support through the remaining phases of the contract. The amendment also increases the fixed fee to $109,166.68 and adjusts the Per Phase Payment Limits within the original overall Payment Limit for performance of optional tasks included in the scope of services, which is necessary for the continuation of design and construction support through the remaining phases of the contract. The optional tasks performed require more Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan labor and less direct costs than initially assumed in the fee table, resulting in a necessary increase to the Fixed Fee. Government Code Section 31000 authorizes the County to contract for services including the Project services that Dewberry Engineers Inc. d/b/a Dewberry | Drake Haglan provides. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, a delay in construction of the Project will occur, which will ultimately delay the completion of the Project, result in substantial additional project costs and jeopardize the funding. RECOMMENDATION(S): ADOPT Resolution No. 2022/63 approving the Final Map for subdivision SD21-09582 (cross-reference DP20-03007), for a project being developed by SDC Delta Coves, LLC, as recommended by the Public Works Director, Bethel Island area. (District III) FISCAL IMPACT: No fiscal impact. BACKGROUND: The developer, SDC Delta Coves, LLC, has requested the County terminate interests in Delta Coves Drive, Shoreline Place, Slough Place, Sea Drift Drive, Sea Meadow Court, Point Place, Channel Place, Isle Place, Halcyon Place, Sandy Lane, Navigator’s Place, Waterside Place, Edgewater Drive, Edgewater Court, Sea Gate Place, Seaward Court, Grey Whale Place, and West Wind Place as previously offered for public purposes on the Final Map of subdivision SD80-06013 (476 M 37). The developer received approval for a development plan permit DP20-03007 for the privatization of said roads. The County has not accepted said roads for completion of improvements or declared them as County roads. It was determined that the appropriate mechanism to terminate the County interests in the previous offers of dedication for public purposes would necessitate approval of a Final Map over the affected streets. The Public Works Department has reviewed the conditions of approval for development plan permit DP20-03007 and has determined that all conditions of approval have been satisfied. CONSEQUENCE OF NEGATIVE ACTION: The Map will not be approved and the County’s interest in the affected streets will not be terminated. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Joshua Laranang- Engineering Services, Ruben Hernandez - DCD, SDC Delta Coves, LLC, First American Title Company, T-01/08/2023 C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:Approve the Final Map for subdivision SD21-09582 (cross-reference DP20-03007), Bethel Island area. AGENDA ATTACHMENTS Resolution No. 2022/63 Subdivision Final Map Tax Letter MINUTES ATTACHMENTS Signed: Resolution No. 2022/63 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/08/2022 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2022/63 IN THE MATTER OF approving the Final Map for subdivision SD21-09582 (cross-reference DP20-03007), for a project being developed by SDC Delta Coves, LLC, as recommended by the Public Works Director, Bethel Island area. (District III) WHEREAS, the following documents were presented for board approval this date: The Final Map of subdivision SD21-09582 (cross-reference DP20-03007), property located in the Bethel Island area, Supervisorial District III, said map having been certified by the proper officials. Said document was accompanied by: 1. Letter from the County Tax Collector stating that there are no unpaid County taxes heretofore levied on the property included in said map and that the 2021-2022 tax lien has been paid in full and the 2022-2023 tax lien, which became a lien on the first day of January 2022, is estimated to be $0.00. NOW, THEREFORE, BE IT RESOLVED: 1. That said subdivision, together with the provisions for its design and improvement, is DETERMINED to be consistent with the County's general and specific plans. 2. That said Final map is APPROVED and this Board does hereby accept subject to installation and acceptance of improvements on behalf of the public any of the streets, paths, or easements shown thereon as dedicated to public use. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Joshua Laranang- Engineering Services, Ruben Hernandez - DCD, SDC Delta Coves, LLC, First American Title Company, T-01/08/2023 RECOMMENDATION(S): ADOPT Resolution No. 2022/67 approving the Stormwater Management Facilities Operation and Maintenance Agreement for development plan permit DP14-03041, for a project being developed by IPT Richmond DC III LLC, as recommended by the Public Works Director, Richmond area. (District I) FISCAL IMPACT: No fiscal impact. BACKGROUND: The Stormwater Management Facilities Operation and Maintenance Agreement is required by Condition of Approval No. 70. CONSEQUENCE OF NEGATIVE ACTION: The agreement will not be recorded and the Contra Costa County may not be in full compliance with its National Pollutant Discharge Elimination System (NPDES) permit and Stormwater Management Discharge Control Ordinance. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Ronald Lai, Engineering Services, Michelle Mancuso- Watershed Program, Flood Control, John Steere, Watershed Program, Flood Control, Catherine Windham, Flood Control, Renee Hutchins - Records, Karen Piona- Records, Ruben Hernandez - DCD, IPT Richmond DC III LLC C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:Approve the Stormwater Management Facilities Operation and Maintenance Agreement for development plan permit DP14-03041, Richmond area. AGENDA ATTACHMENTS Resolution No. 2022/67 Stormwater Management Facilities Operation & Maintenance Agreement and Right of Entry MINUTES ATTACHMENTS Signed: Resolution No. 2022/67 Recorded at the request of:Clerk of the Board Return To:Public Works Dept- Simone Saleh THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 03/08/2022 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2022/67 IN THE MATTER OF approving the Stormwater Management Facilities Operation and Maintenance Agreement for development plan permit DP14-03041 (APNs 408-180-012 and 408-180-013), Richmond area. (District I) WHEREAS the Public Works Director has recommended that he be authorized to execute the Stormwater Management Facilities Operation and Maintenance Agreement with IPT Richmond DC III LLC, as required by the Conditions of Approval for development plan permit DP14-03041. This agreement would ensure the operation and maintenance of the stormwater facilities in accordance with the approved Stormwater Control Plan and approved Operation and Maintenance Plan for development plan permit DP14-03041, which is located at 500 Pittsburg Avenue in the Richmond area. NOW, THEREFORE, BE IT RESOLVED that the recommendation of the Public Works Director is APPROVED. Contact: Randolf Sanders (925) 313-2111 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Randolf Sanders- Engineering Services, Ronald Lai, Engineering Services, Michelle Mancuso- Watershed Program, Flood Control, John Steere, Watershed Program, Flood Control, Catherine Windham, Flood Control, Renee Hutchins - Records, Karen Piona- Records, Ruben Hernandez - DCD, IPT Richmond DC III LLC RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month hangar rental agreement with Robert Meinbress and Eric Meinbress, for a south-facing medium hangar at Buchanan Field Airport effective February 15, 2022, in the monthly amount of $482.00, Pacheco area (District IV). FISCAL IMPACT: The Airport Enterprise Fund will realize $5,784.00 annually. BACKGROUND: On November 14, 2006, the Contra Costa County Board of Supervisors approved the form of the T-Hangar and Shade Hangar Rental Agreement for use with renting the County's t-hangars, shade hangars, medium hangars, and executive hangars at Buchanan Field Airport. On February 23, 2007, Contra Costa County Board of Supervisors approved the new Large Hangar Rental Agreement for use with the large East Ramp Hangars. On January 16, 2009, Contra Costa County Board of Supervisors approved an amendment to the T-Hangar and Shade Hangar APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, 925-681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Director of Airports Date:March 8, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a hangar rental agreement with Buchanan Field Airport Hangar tenant BACKGROUND: (CONT'D) Rental Agreement and the Large Hangar Rental Agreement (combined "Hangar Rental Agreements"). The Hangar Rental Agreements are the current forms in use for rental of all the County hangars at Buchanan Field Airport. CONSEQUENCE OF NEGATIVE ACTION: A negative action will cause a loss of revenue to the Airport Enterprise Fund. ATTACHMENTS Hangar Rental Agmt pg 4-5 R & E Meinbress RECOMMENDATION(S): AUTHORIZE the Director of Airports or designee to submit an Airport Improvement Program (AIP) grant application to both the Federal Aviation Administration (FAA) and the California Department of Transportation-Division of Aeronautics (Caltrans) for approximately $20,700,000 and $150,000, respectively, to design, perform environmental analysis, and replace the Air Traffic Control Tower at Buchanan Field, Pacheco area (District IV). APPROVE and AUTHORIZE the Chair of the Board of Supervisors to sign a Statement of Acceptance with the Federal Aviation Administration for up to $20,700,000 of grant funds to design, perform environmental analysis, and replace the Air Traffic Control Tower. APPROVE and AUTHORIZE the Director of Airports, or designee, to sign an acceptance of up to $150,000 of funds under the California Aid to Airports Program Grant Agreement-Federal AIP Matching Funds grant program to design, perform environmental analysis, and replace the Air Traffic Control Tower. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Beth Lee, 925-681-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Director of Airports Date:March 8, 2022 Contra Costa County Subject:Acceptance of Federal Aviation Administration Grant Funding to Build a New Air Traffic Control Tower at Buchanan Field FISCAL IMPACT: There is no negative impact on the General Fund. The total cost of the project will be approximately $23,000,000. This amount will be fully funded as follows: 90% ($20,700,000) by the FAA, 4.5% ($150,000 maximum or .72%) by Caltrans, and 5.5% ($2,150,000 or 9.28%) by the Airport Enterprise Fund. BACKGROUND: Buchanan Field Airport is an important regional transportation asset for the greater San Francisco and East Bay area of Northern California. Buchanan Field is a commercial service, reliever airport for the two nearby large and medium hub commercial airports: San Francisco and Oakland International Airports respectively. Further, Buchanan Field is one of the busiest general aviation airports in the United States and currently has over 400 based aircraft, including 22 jets, plus over 39 businesses. In the 2012 FAA report entitled General Aviation Airports: A National Asset Study, Buchanan Field was ranked as one of the 84 most significant airports in the United States, out of more than 2,952 general aviation facilities. Although the current air traffic control tower (ATCT) was paid for by federal money when it was constructed 60 years ago and is staffed by federal employees, the ATCT is, in fact, owned by Contra Costa County. The County has had a long-term successful partnership with the FAA to leverage the federal, state and local funds necessary to maintain the 73-year-old Airport infrastructure. The ATCT, however, is over 60 years old and there is insufficient local funding to bring the facility up to current federal standards (such as seismic, Architectural Barriers Act Accessibility Standards, and ADA/OSHA) and/or to perform major system or structural upgrades (such as a new roof and siding, plumbing, HVAC system, and the like). As such, the ATCT is at the end of its useful life and needs to be replaced for the health and safety of the FAA employees and the Airport users. This project would further public safety and the public benefit by relocating the ATCT to a different location on the Airport which offers better visibility of the four runways and associated taxiways. The FAA grant funding would be used to design, perform the environmental analysis and construct a new Air Traffic Control Tower at Buchanan Field. The FAA typically funds 90% of the cost of the project, the balance of the cost will be paid for through a combination of grant funding from Caltrans (in the amount of $150,000) and capital reserves from the Airport Enterprise Fund (in the amount of $2,150,000). CONSEQUENCE OF NEGATIVE ACTION: The County will not receive the FAA and Caltrans Grant funding necessary to replace the Air Traffic Control Tower at Buchanan Field, which will result in the project not being completed. RECOMMENDATION(S): DENY claims filed by Donald Benson, Julie Chu, Arturo Mendez, Chris and Kim Rivielle; DENY amended claim filed by Ronald Schaefer, individually and as the successor in-interest to the Estate of Joshua Schaefer. FISCAL IMPACT: No fiscal impact. BACKGROUND: Donald Benson: Property claim for damage to door in the amount of $1,098. Julie Chu: Property claim for damage to vehicle in the amount of $385.23. Arturo Mendez: Property claim for damage to vehicle in an unspecified amount. Chris & Kim Rivielle: Property claim for damage to vehicle in the amount of $23,882. Ronald Schaefer: Amended wrongful death claim due to a dangerous condition in an undisclosed amount. CONSEQUENCE OF NEGATIVE ACTION: Not acting on the claims could extend the claimants’ time limits to file actions against the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Risk Management I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Monica Nino, County Administrator Date:March 8, 2022 Contra Costa County Subject:Claims RECOMMENDATION(S): RECEIVE public report of litigation settlement agreements that became final during the period of February 1, 2022, through March 3, 2022, as recommended by County Counsel. FISCAL IMPACT: Settlement amounts are listed below. BACKGROUND: Three agreements to settle pending litigation, as defined in Government Code section 54956.9, became final during the period of February 1, 2022, through March 3, 2022. In re National Prescription Opiate Litigation, USDC Case No. 1:17-md-0284-DAP (N.D. Ohio.) On December 7, 2021, the Board approved settlement of the national opioid litigation in closed session by a 5-0 vote. Under the settlement agreement, the County will release claims against defendants Amerisource Bergen, Cardinal Health, McKesson, and Johnson & Johnson in exchange for the County’s proportionate share of opiate remediation funds. The total nationwide settlement is $26 billion paid out over 18 years. The County’s share will be an estimated $32 million paid over 18 years, or $1.7 million per year. The settlement APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Thomas Geiger, Assistant County Counsel, 655-2200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Thomas Geiger, Assistant County Counsel, Karen Caolie, Risk Manager C. 7 To:Board of Supervisors From:Mary Ann Mason, County Counsel Date:March 8, 2022 Contra Costa County Subject:Public report of litigation settlement agreements that became final during the period of February 1, 2022, through February 28, 2022. BACKGROUND: (CONT'D) became final on February 25, 2022. Christopher Garcia v. Aaron Heath-Paez, et al., CCC Sup. Ct. Case No. C18-02361. On December 14, 2021, the Board of Supervisors approved a settlement in this action involving an automobile accident. The Board authorized settlement in the amount of $285,000, inclusive of attorneys’ fees and costs, in closed session by a 4-0 vote, Supervisor Burgis absent. The County will pay $185,000 of the settlement amount with Allstate paying the rest. The funding source for the County’s portion is the Risk Management Liability Internal Service Fund. The settlement agreement was fully executed on February 17, 2022. Diane Wilson, et al. v. Town of Danville, et al., USDC Case No. 3:21-cv-02440 TSH (N.D. Cal.). On February 22, 2022, the Board of Supervisors approved a settlement in this civil rights wrongful death action. The Board authorized settlement in the amount of $4.5 million, inclusive of attorneys’ fees and costs, in closed session by a 5-0 vote. The funding source is the Risk Management Liability Internal Service Fund. The settlement agreement was fully executed on March 3, 2022. This report includes final settlements of litigation matters handled by the Office of the County Counsel. This report does not include litigation settlements that were reported by the Risk Management Division of the County Administrator’s Office as a consent item on the Board’s open session agenda. CONSEQUENCE OF NEGATIVE ACTION: The report would not be accepted. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tish Gallegos 8-4808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 8 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 8, 2022 Contra Costa County Subject:Proclaim the Month of March 2022 as Social Work Month ATTACHMENTS Resolution 2022/65 In the matter of:Resolution No. 2022/65 Proclaiming March 2022 as Social Work Month in Contra Costa County WHEREAS, the Social Work Profession is dedicated to improving human well-being and enhancing the basic needs of all people, especially the most vulnerable among us; WHEREAS, the 2022 National Social Work Month theme, The Time is Right for Social Work, embodies how Social Workers rose to meet the most pressing challenges of these times, the COVID-19 pandemic, systemic racism, economic inequality, global warming and other crises; WHEREAS, Social Workers in Children and Family Services continue supporting families to protect children from abuse and neglect, find foster and adoptive homes for children, and help families reunite; WHEREAS, Social Workers in Aging and Adult Services provide comprehensive assessment and intervention through In-Home Support Services, assessment and advocacy on behalf of disabled clients, investigation of emotional abuse, sexual abuse, financial exploitation, neglect and isolation of the elderly and disabled adults, and referrals to resources and support to help ensure safety and independence; WHEREAS, Social Workers in Workforce Services determine job readiness, and assist clients in finding resources to overcome employment barriers; WHEREAS, Social Workers continue advocating, as they have for generations, for positive changes to how we all live, including upholding social safety net programs that help eliminate hunger, homelessness, and poverty, ensuring the availability of affordable, high-quality health care, and delivering mental health support; WHEREAS, Social Workers have always been present in times of crisis, helping people overcome issues such as death and grief, and helping communities recover from natural disasters such as fires, earthquakes and floods; WHEREAS, Social Workers empower people in our County to live to their fullest potential; WHEREAS, the Social Work profession is one of the fastest growing in the United States, with more than 715,000 in the profession today, and nearly 800,000 expected to be employed as social workers by 2028; WHEREAS, Social Workers possess the necessary expertise to assist our County with some of its most demanding concerns, including ensuring equal rights, improved health care and mental health care for all; and immigration reform; that in recognition of the numerous contributions that Contra Costa County’s Social Workers make, we proclaim the month of March 2022 as Social Work Month in celebration and support of the social work profession. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Vivian Lee - 925-608-4200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 9 To:Board of Supervisors From:Federal D. Glover, District V Supervisor Date:March 8, 2022 Contra Costa County Subject:Resolution for Charles Boykins ATTACHMENTS Resolution 2022/68 In the matter of:Resolution No. 2022/68 CONTRA COSTA COUNTY BOARD OF SUPERVISORS RECOGNIZING CHARLES BOYKINS EAST BAY STANDDOWN COORDINATOR WHEREAS,  Charles Boykins is a US Army Veteran. He served 12 years as an Avionic Mechanic, working on Blackhawk helicopters; and WHEREAS,   After the military, Charles Boykins worked as a Postal Worker and fell on hard times. He and his family attended the first East Bay Standdown (EBSD) in 1999, where Charles was able to regain his momentum and obtain housing for him and his family; and  WHEREAS,   He returned to EBSD the following year, but this time as a volunteer, serving as a Tent Leader. In this role, he slept in the same tent and directly helped other Veterans who were homeless. The year after, he returned to EBSD again as the Tent Leader Coordinator, an even larger role that is responsible for all Tent Leaders; and WHEREAS,  He has remained in this role since, having now volunteered thousands of hours of community service during 12 East Bay Standdowns. Charles is married to Suany Boykins and is very proud that all three of his children have graduated college; and WHEREAS,  East Bay Standdown’s goals have been to provide a respite from the streets so that needy and homeless Veterans can examine avenues of assistance. They help to place the participants into residential programs, offer employment, comprehensive medical and dental care, provide follow-up programs of various types, and all new clothing and boots. NOW, THEREFORE,  by virtue of the authority vested in me as Vice-Chair of the Board of Supervisors of Contra Costa County, I hereby with immense pleasure extend congratulations to Charles Boykins’ commitment to the community, family and life in Contra Costa County, California as demonstrated through this recognition of Charles Boykins. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Colleen Awad, 925-521-7100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 10 To:Board of Supervisors From:Karen Mitchoff, District IV Supervisor Date:March 8, 2022 Contra Costa County Subject:In the Matter of Recognizing American Red Cross Month as March 2022 ATTACHMENTS Resolution 2022/70 In the matter of:Resolution No. 2022/70 In the Matter of Recognizing American Red Cross Month as March 2022 WHEREAS, in times of crisis, people in the County of Contra Costa come together to care for one another. This humanitarian spirit is part of the foundation of our community and is exemplified by American Red Cross volunteers and donors. March is American Red Cross Month, a special time to honor the kindness of our volunteers and neighbors who aid families in need every day as they carry out the organization’s 140-year mission of preventing and alleviating suffering; and WHEREAS, despite the ongoing challenges presented by the COVID-19 pandemic, people have stepped up to help others in need. Whether it was responding to this year’s record-breaking wildfires, horrific tornadoes, extreme winter storm cold waves or summer heat waves, volunteers continued to roll up their sleeves to give blood when our country faced a severe blood shortage; and WHEREAS, last year in Contra Costa County, 518 families affected by 130 devastating home fires, relied on the American Red Cross and our partners for comfort and hope, providing emotional support, addressing immediate needs and helping families recover with emergency financial assistance or community resources. Through our Sound the Alarm program we made 108 households safer by helping residents create a fire evacuation plan; and WHEREAS, Contra Costa County residents donated 17,277 units of lifesaving blood; hosted 788 blood drives, including working several partner sponsored diverse blood drives to help the fight against Sickle Cell Anemia. 8,486 local community members took classes to learn skills like first aid and CPR that save lives; 910 military members and their families received support and services; and humanitarian aid was provided internationally; and WHEREAS, Red Cross volunteers deployed 552 times, dedicating 61,930 volunteers hours to assist neighbors in California and around the country during 41 different disaster relief operations of all sizes, including wildfires in Oregon and California and Hurricane Ida; WHEREAS, their work to prevent and alleviate human suffering is vital to strengthening our community’s resilience. We dedicate this month of March to all those who continue to advance the noble legacy of American Red Cross founder Clara Barton, who lived by her words, “You must never think of anything except the need, and how to meet it.” We ask others to join in this commitment to give back in our community. NOW, THEREFORE BE IT RESOLVED, by virtue of the authority vested in the County of Contra Costa, does hereby proclaim March 2022 as Red Cross Month. We encourage all Americans to reach out and support its humanitarian mission. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Robert Rogers, 510.942.2224 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 11 To:Board of Supervisors From:John Gioia, District I Supervisor Date:March 8, 2022 Contra Costa County Subject:Declaring February 28, 2022 Rare Disease Day in Contra Costa County ATTACHMENTS Resolution 2022/74 In the matter of:Resolution No. 2022/74 Declaring February 28, 2022 Rare Disease Day in Contra Costa County Whereas, there are nearly 7,000 diseases and conditions considered rare (each affecting fewer than 200,000 Americans) in the United States, according to the National Institutes of Health (NIH); Whereas, while each of these diseases may affect small numbers of people, rare diseases as a group affect almost 30 million Americans; Whereas, many rare diseases are serious and debilitating conditions that have a significant impact on the lives of those affected; Whereas, while more than 450 drugs and biologics have been approved for the treatment of rare diseases according to the Food and Drug Administration (FDA), millions of Americans still have rare diseases for which there is no approved treatment; Whereas, individuals and families affected by rare diseases often experience problems such as diagnosis delay, difficulty finding a medical expert, and lack of access to treatments or ancillary services; Whereas, while the public is familiar with some rare diseases such as “Lou Gehrig’s disease” and sympathetic to those affected, many patients and families affected by less widely known rare diseases like Kennedy's Disease bear a large share of the burden of funding research and raising public awareness to support the search for treatments; Whereas, hundreds of residents of Contra Costa County are among those affected by rare diseases since nearly one in 10 Americans have rare diseases; Whereas, the National Organization for Rare Disorders (NORD) is organizing a nationwide observance of Rare Disease Day on February 28, 2022; Whereas, thousands of patients and caregivers, medical professionals, researchers, companies developing orphan products to treat people with rare diseases, and others in Contra Costa County, will participate in that observance; Therefore, be it resolved that the last day of February, will be observed as Rare Disease Day in the County of Contra Costa. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: James Lyons, 510-942-2222 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 12 To:Board of Supervisors From:John Gioia, District I Supervisor Date:March 8, 2022 Contra Costa County Subject:Recognizing March 10, 2022 as the 63rd Anniversary of the Tibetan National Uprising and Affirm Support to the People of Tibet ATTACHMENTS Resolution 2022/80 In the matter of:Resolution No. 2022/80 RECOGNIZING MARCH 10, 2022 AS THE 63 rd ANNIVERSARY OF THE TIBETAN NATIONAL UPRISING AND AFFIRM SUPPORT TO THE PEOPLE OF TIBET WHEREAS, on March 10, 2022, Californians, including Tibetan-Americans, residing in Contra Costa County will commemorate the 63rd anniversary of the Tibetan National Uprising against the Chinese invasion and occupation of Tibet; WHEREAS, Contra Costa County has a diverse population, including Tibetan-Americans, who are concerned about human rights and freedom in the United States and throughout the world; and the cities in Contra Costa County have a long history of support for Tibet and the Tibetan people; WHEREAS, His Holiness the 14th Dalai Lama was awarded the Congressional Gold Medal in October 2007 in recognition of his many enduring and outstanding contributions to peace, nonviolence, human rights, and religious understanding; and visited the City of Richmond in February 2014; WHEREAS, Tibetan-Americans have expressed concern at the Chinese Government’s travel restrictions against Tibetans and U.S. citizens, restrictive regulations on religious affairs in Tibet, censorship of Buddhist literature and information in Tibet, demolition of Tibetan Buddhist sites, and imprisonment of Tibetan prisoners of conscience; WHEREAS, Contra Costa County supports the determination of the Tibetan people in Tibet and outside Tibet, to retain their heritage and protect it from destruction through non-violent and peaceful means; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors that March 10, 2022 shall be officially recognized as "Tibet Day" in Contra Costa County; BE IT FURTHER RESOLVED that Contra Costa County is in solidarity with the Tibetan people and their just, peaceful and non-violent movement to remind the world of the occupation and ongoing suppression of human rights and freedom in Tibet and the continuous degradation of culture, religion, land and identity of the Tibetan people by China; BE IT FURTHER RESOLVED that copies of this resolution be sent to the President of the United States, elected federal representatives, the Governor of California, and the United Nations High Commissioner for Human Rights in Geneva, Switzerland. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Carrie Ricci (925) 313-2235 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 13 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:Recognizing Barry Schamach on his retirement and 31 years of service to Contra Costa County ATTACHMENTS Resolution No. 2022/62 In the matter of:Resolution No. 2022/62 In the matter of recognizng the contributions of Barry Schamach on his retirement and 31 years of service to Contra Costa County WHEREAS, Barry Schamach began his career with Contra Costa County on July 16, 1990 as an Engineering Technician – Entry Level in the Engineering Services Division of the Public Works Department and was promoted to Engineering Technician – Journey Level in 1995; and WHEREAS, Barry’s strong technical and information technology skills led to a reclassification to a Department Systems Specialist in the Information Technology Division in 1997 and was promoted to an Information Systems Programmer Analyst II in 1998; and WHEREAS, Barry received two Awards of Excellence in 1998 for his work along with other Computer Services staff to replace over 125 computers in a short amount of time which resulted in minimal impacts to Public Works users and for bringing new Oracle applications on line; and WHEREAS, Barry was promoted to an Information Systems Programmer Analyst IV in 1999, promoted to a Database Administrator in 2001, and promoted to an Information Systems Project Manager in 2015; and WHEREAS, Barry has been instrumental in the project management of numerous systems during his career, including the deployment of our customer service tracking software, Maintstar, the electronic records management software, Laserfiche, project manager for implementation of the Joint Billing System timekeeping and cost recovery for land development, the Real Estate Asset Management Plan, development of Public Works first intranet page, to name a few; and WHEREAS, Barry received the Award of Excellence in 2004 for his dedication and patience throughout the Joint Billing System project, an Award of Excellence in 2006 for presenting at the ESRI conference, an Award of Excellence in 2007 for initiating software patches to implement a new law requiring Day Light Savings Time; and in 2013 received a commendation for his work on a team to research, evaluate, procure and install business analytic software to serve as the Capital Road Improvement and Preservation Program tool; and WHEREAS, Barry has extensive knowledge about Public Works operations, is always willing to assist wherever it’s needed, provides excellent customer service, and has a great sense of humor; and NOW, THEREFORE, IT IS RESOLVED, that the Board of Supervisors does hereby recognize and honor Barry Schamach on his retirement and for his 31 years of dedicated service to Contra Costa County and for the high quality of work performed by him during his career. Passed and Adopted on March 8, 2022, by a unanimous vote of the Board of Supervisors of the County of Contra Costa. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Paula Webb 925.655.2044 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 14 To:Board of Supervisors From:Monica Nino, County Administrator Date:March 8, 2022 Contra Costa County Subject:Recognizing Lisa M. Driscoll upon the occasion of her retirement ATTACHMENTS Resolution 2022/82 In the matter of:Resolution No. 2022/82 In the Matter of recognizing Lisa M. Driscoll upon her retirement Whereas, Lisa Driscoll has served Contra Costa County since May 24, 1984 – her career trajectory beginning as a Clerk in the Private Industry Council and continuing on to Account Clerk; then to the County Administrator’s Office as an Administrative Analyst with successive promotions to Management Analyst, Budget System Administrator and Senior Deputy County Administrator; and culminating in her appointment as County Finance Director, the position in which she has served for almost 15 years; and Whereas, Lisa’s career has spanned working on at least 30 budget cycles, with budgets ranging from $800 million to more than $5 billion; and Whereas, Lisa’s leadership as County Finance Director ensured that County departments had vital funds needed to provide critical public services to County residents; and Whereas, Lisa, used her experience and expertise to provide outstanding service to the public with a personal commitment to integrity and honesty and with exceptional organizational abilities and dedication; and Whereas, Lisa has been a model of reliability and expertise by having a keen understanding of the tasks assigned to her, a level of precision and thoroughness in financial calculations and a broad knowledge of public sector budgeting; and Whereas, Lisa, after being appointed County Finance Director, guided the Board of Supervisors through a process of establishing financial policies, including the Budget Policy, Reserve Policy, Debt Management Policy and Worker’s Compensation Confidence Level Policy, each of which have contributed to the County’s excellent financial condition; and Whereas, over Lisa’s tenure as County Finance Director, the County’s credit rating from Standard & Poor’s has increased from “AA” to “AAA” and the credit rating from Moody’s has increased from “Aa3” to “Aa1,” a sign of her expert guidance on management of the County’s finances; and Whereas, due to Lisa’s disciplined financial management, the County ultimately achieved its goal of funding 100% of the retiree share of the County’s Other Post Employment Benefit (OPEB) liability as of June 30, 2021; and Whereas, Lisa shepherded Contra Costa County in its quest for and receipt of 11 Distinguished Budget Presentation awards from the Government Finance Officers Association; and Whereas, Lisa dedicated 38 years to Contra Costa County and now looks forward to spending time with family, friends, and her dog “Rollo”; and Whereas, Lisa assures her colleagues that she will remain in touch and be a resource to them in the future. Now, therefore be it resolved that the Board of Supervisors does hereby recognize and thank Lisa M. Driscoll for more than 38 years of dedicated public service to Contra Costa County, for the high quality of contributions rendered to County residents during her tenure and congratulates her on a well-deserved retirement. ___________________ KAREN MITCHOFF Chair, District IV Supervisor ______________________________________ JOHN GIOIA CANDACE ANDERSEN District I Supervisor District II Supervisor ______________________________________ DIANE BURGIS FEDERAL D. GLOVER District III Supervisor District V Supervisor I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator By: ____________________________________, Deputy RECOMMENDATION(S): APPOINT Julius VanHook to the Community Based Organization Representative Seat 1, Neil Stratton to the At-Large Seat 4 on the Juvenile Justice Coordinating Council for terms ending on June 30, 2023, as recommended by the Public Protection Committee. FISCAL IMPACT: No Fiscal Impact BACKGROUND: The Juvenile Justice Coordinating Council (JJCC) is a multiagency advisory body that informs the development and implementation of a countywide juvenile justice plan. In October 2021, staff identified that seven (7) seat appointments had expired on June 30, 2021. This created an immediate concern that the Juvenile Justice Coordinating Council JJCC would not be able to establish quorum or October 19, 2021, the Board of Supervisors approved the reappoint of the prior incumbents of the seven (7) termed seats. This was to ensure that the JJCC would be able to establish quorum and conduct meetings. The reappointment is through January 31, 2022 to allow the JJCC staff to conduct an open recruitment for these seats. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Deborah Caldwell (925)313-4188 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:Esa Ehmen-Krause, County Probation Officer Date:March 8, 2022 Contra Costa County Subject:Appointment to the At-Large Community Representative Seat and Community Based Organization Seat on the Juvenile Justice Coordinating Council BACKGROUND: (CONT'D) The Probation Department issued a Press Release on February 1, 2022, to recruit for one (1) at-large representative seat and one (1) community based organization representative seat on the Juvenile Justice Coordinating Council (JJCC). Probation received a total of three (3) applications prior to the deadline. All applicants were considered and were invited to participate in public interviews scheduled for the Public Protection Committee (PPC) meeting on February 28, 2022. There were three (3) applicants in attendance at the February 28 meeting, all of whom were interviewed. Once interviews were conducted, the PPC members recommended Julius VanHook, and Neil Stratton be appointed to the JJCC by the Board of Supervisors for a term of two years ending June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Community Based Organization Representative seat and At-Large Representative seat will remain vacant and the JJCC will be unable to reach quorum. RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25912 to add one (1) Mental Health Specialist II (VQVA) position at salary plan and grade TC2-1284 ($4,978 - $7,033) and one Mental Health Community Support Worker II (VQVB) position at salary plan and grade TC5-0968 ($3,533 - $4,295) in the Behavioral Health division of the Health Services department. (Represented) FISCAL IMPACT: Upon approval, this action will result in an annual cost of approximately $242,497, with pension cost of $94,040 already included. The positions will be 100% funded by the American Rescue Plan Act (ARPA) Community Mental Health Services Block Grant. BACKGROUND: Contra Costa County's First Hope Program is an outpatient treatment program that offers intensive family-centered services to adolescents and young adults showing early signs of psychosis. In order for the program to continue to strive and provide quality service to the public, the program must add one Mental Health Specialist II and one Mental Health Community Support Worker II positions. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lauren Jimenez, (925) 957-5262 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Lauren Jimenez, Kathi Caudel, Cheryl Shipley, Faye Ny, Stacey Tupper C. 16 To:Board of Supervisors From:Anna Roth, Health Services Date:March 8, 2022 Contra Costa County Subject:Add One Mental Health Specialist II and One Mental Health Community Support Worker II Positions in the Health Services Department BACKGROUND: (CONT'D) The Mental Health Specialist II will support the academic and vocational functioning by guiding clients and their families through the Individualized Educational Plan (IEP) process, connecting clients with student disability services at college, and communicating with school staff in regards to mental health symptoms. The Mental Health Community Support Worker II will provide mentorship and peer support services and assistance by providing linkage and support with community resources, co-facilitating peer and multi-family groups, transporting, and advocating for clients at appointments and meetings. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, there will not be adequate staffing which will result in delayed services to the public. AGENDA ATTACHMENTS P300 No. 25912 HSD MINUTES ATTACHMENTS Signed P300 25912 POSITION ADJUSTMENT REQUEST NO. 25912 DATE 2/14/2022 Department No./ Department Health Services Department Budget Unit No. 0467 Org No. 5895 Agency No. A18 Action Requested: Add one Mental Health Specialist II (VQVA) position and one Mental Health Community Support Worker II (VQVB) position in the Behavioral Health division of the Health Services department. (Represented) Proposed Effective Date: 3/9/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $242,497.00 Net County Cost $0.00 Total this FY $80,832.33 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% ARPA Community Mental Health Block Grant Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lauren Jimenez ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kaitlyn Jeffus for 3/1/2022 ___________________________________ ________________ Deputy County Administ rator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 3/3/2022 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25913 to increase the hours of one part-time Registered Dental Assistant (V9WG) position #7829 at salary plan and grade TA5-1085 ($3,967 - $4,822) from 32/40 to 40/40 in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action will result in an annual cost of approximately $17,601, with $6,826 in pension cost already included. (100% Hospital Enterprise Fund I) BACKGROUND: The incumbent of Registered Dental Assistant position #7829 has been working full-time on a consistent basis and is requesting to formally increase their hours from 32/40 to 40/40. Per MOU, incumbents may request to increase or decrease their hours; depending on departmental needs, the manager will evaluate whether the request can be approved. The manager over this position has determined that this change would be beneficial in helping the department meet operational needs. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not be able to fulfill the request of the incumbent. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cheryl Standley, (925) 370-5271 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jo-Anne Linares, Lauren Ludwig, Cheryl Standley C. 17 To:Board of Supervisors From:Anna Roth, Health Services Date:March 8, 2022 Contra Costa County Subject:Increase the Hours of One Registered Dental Assistant in the Health Services Department AGENDA ATTACHMENTS P300 No. 25913 HSD MINUTES ATTACHMENTS Signed P300 25913 POSITION ADJUSTMENT REQUEST NO. 25913 DATE 2/22/2022 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6375 Agenc y No. A18 Action Requested: Increase the hours of one Registered Dental Assistant (V9WG) position #7829 from 32/40 to 40/40 in the Health Services Department. (Represented) Proposed Effective Date: 3/9/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $17,601.16 Net County Cost $17,601.16 Total this FY $5,867.05 N.C.C. this FY $5,867.05 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lauren Ludwig ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kaitlyn Jeffus for 3/1/2022 ___________________________________ ________________ Deputy County Administ rator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 3/3/2022 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25914 to decrease the hours of two (2) Pediatrician-Ambulatory-Exempt (VPS9) positions #7305 from 31/40 to 26/40 (Brentwood Health Center - org 6390), and #13802 from 40/40 to 22/40 (Antioch Health Center - org 6410), at salary plan and grade 1PX-1009 ($17,348 - $19,854); and to increase the hours of one (1) vacant Pediatrician-Ambulatory-Exempt (VPS9) position #15668 from 33/40 to 35/40 (West County Health Center - org 6384) at salary plan and grade 1PX-1009 ($17,348 - $19,854) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action will result in an overall annual cost savings of approximately $190,225, with $73,769 in pension cost already included to the Hosptial Enterprise Fund I. BACKGROUND: Incumbents in this classification have the ability to request that their position hours be increased or decreased, as outlined in their MOU. Managers evaluate these requests to determine whether the change will negatively impact divisional operations. The incumbent of position APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gina Soleimanieh, 925-370-5182 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jo-Anne Linares, Kathi Caudel, Lauren Ludwig, Gina Soleimanieh C. 18 To:Board of Supervisors From:Anna Roth, Health Services Date:March 8, 2022 Contra Costa County Subject:Decrease the Hours of 2 Pediatrician-Ambulatory-Exempt Positions and Increase the Hours of 1 Pediatrician-Ambulatory-Exempt Position BACKGROUND: (CONT'D) #7305 has requested to reduce their hours from 31/40 to 26/40; and the incumbent of position #23802 has requested to reduce their hours from 40/40 to 22/40. A third, vacant position #15668, will be increased from 33/40 to 35/40 to absorb the hours lost from the two filled positions. The Medical Staffing Office has determined that with the hiring of a third Pediatrician into this vacant position, the reduction of hours as requested by the two current incumbents will have no significant impact on meeting service needs. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not be able to fulfill the request of the incumbents. AGENDA ATTACHMENTS P300 No. 25914 HSD MINUTES ATTACHMENTS Signed P300 25914 POSITION ADJUSTMENT REQUEST NO. 25914 DATE 2/25/2022 Department No./ Department Health Services Budget Unit No. 0540 Org No. Var Agenc y No. A18 Action Requested: Decrease the hours of two Pediatrician-Ambulatory -Exempt positions #7305 from 31/40 to 26/40 (Brentwood Health Center - org 6390), and #13802 from 40/40 to 22/40 (Antioch Health Center - org 6410); and to increase the hours of one vacant Pediatrician-Ambulatory -Exempt position #15668 from 33/40 to 35/40 (West County Health Center - org 6384) in the Health Services Department. (Represented) Proposed Effective Date: 3/9/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($190,224.80) Net County Cost ($190,224.80) Total this FY ($63,408.27) N.C.C. this FY ($63,408.27) SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Savings , Hospital Enterprise Fund I Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Lauren Ludwig ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Kaitlyn Jeffus for 3/1/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 3/3/2022 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County A dministrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25915 to add one (1) Assistant Director of Safety and Performance Improvement (VWGB) position at salary plan and grade ZZX-1011 ($13,343 - $16,218), one (1) Associate Medical Director-Exempt (VCS4) position at salary plan and grade B85-1013 ($20,700- $25,161), and one (1) Chief Operating Officer-Exempt (VWD1) position at salary plan and grade B8L-2449 ($16,241) in the Health Services Department. FISCAL IMPACT: Upon approval, this action will result in an approximate annual salary and benefit cost increase of $1,105,199. The positions will be funded 100% by Public Health Workforce Development funding. BACKGROUND: The California Department of Public Health (CDPH) awarded Contra Costa Health Services (CCHS) $1,910,858 on August 31, 2021, to support public health workforce development. Funding supports positions to establish, expand, train, and sustain the public health workforce to better respond to Covid-19 or other public health crisis in the future. The Assistant Director of Safety and Performance Improvement, Associate Medical Director-Exempt, and Chief Operating Officer-Exempt positions will be embedded into the Public Health department to APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Larita Clow, (925) 957-5244 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Sherry Martija, Larita Clow, Jo-Anne Linares, Cheryl Shipley, Sue Crosby C. 19 To:Board of Supervisors From:Anna Roth, Health Services Date:March 8, 2022 Contra Costa County Subject:Add three positions in the Health Services Department BACKGROUND: (CONT'D) strengthen the infrastructure and to establish a more responsive and scalable department. These positions will help meet the requirements of the upcoming Public Health accreditation process and meet deliverables in areas of health metrics, community health assessment, infectious disease response, maternal and child health and clinic services. CCHS prepared a budget and workplan which was approved by CDPH in October 2021. To meet the deliverables of the funding, CCHS is requesting to add the above positions. CONSEQUENCE OF NEGATIVE ACTION: If these positions are not added, CCHS will not be able to fulfill the requirements of the funder, be able to draw down the $1,910,858 funding, nor strengthen the department’s infrastructure. AGENDA ATTACHMENTS P300 No. 25915 HSD MINUTES ATTACHMENTS Signed P300 25916 POSITION ADJUSTMENT REQUEST NO. 25915 DATE 2/23/2022 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5754 Agency No. 18 Action Requested: Add one (1) permanent full-time Assistant Director of Safety and Performance Improvement (VWGB) position at salary plan and grade ZZX-1011 ($13,343 - $16,218), one (1) permanent full-time Associate Medical Director- Exempt (VCS4) position at salary plan and grade B85-1013 ($20,700- $25,161), and one (1) permanent full-time Chief Operating Officer-Exempt (VWD1) position at salary pl an and grade B8L-2449 ($16,241) in the Health Services Department. Proposed Effective Date: 3/9/2022 Classification Quest ionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary ) associated with request: $0.00 Estimated t otal cost adjus tment (salary / benefits / one time): Total annual cost $1,105,199.13 Net County Cost $0.00 Total this FY $368,399.71 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSE T ADJUSTMENT 100% Public Health Workforce Development funding Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Larita Clow ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RE SOURCES DEPARTMENT Kaitlyn Jeffus for 3/1/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Am end Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RE COMMENDATION: DATE 3/3/2022 Approve Recommendation of Director of Human Res ources Disapprove Recommendation o f Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RE SOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date _______ No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s ) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please ex plain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have cons idered. Indicate why these alternatives were not chosen. 8. Departments requesting new project pos itions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the B oard of Supervisors. Indicate the date that your c os t / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current j ob 2. Non-County employ ee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 25916 to add three (3) Nutrition Assistant (1K7B) full-time positions at salary plan and grade TC5-1086 ($3,971 - $4,827) in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action will result in an approximate annual cost of $317,928, with $123,292 in pension cost included. This cost will be 100% offset by the California Department of Public Health (CDPH) and Women, Infants and Children (WIC) program funds. BACKGROUND: Over the past several years, Contra Costa WIC Program’s participation rate has been increasing. Each month, the programs serve more participants than their assigned caseload. (Currently, assigned caseload is 17,150 participants per month.) The department's average participation rate is about 104% of the departments assigned caseload in 2021. The demand for WIC services continues to grow. An average of 256 unissued benefits per month has been documented between January to November of 2021. These are people who requested WIC services but APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Larita Clow, (925) 957-5244 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Sherry Martija, Larita Clow, Jo-Anne Linares, Cheryl Shipley C. 20 To:Board of Supervisors From:Anna Roth, Health Services Date:March 8, 2022 Contra Costa County Subject:Add three Nutrition Assistant positions in the Health Services Department BACKGROUND: (CONT'D) did not receive the benefits due to the program’s limited staffing. CDPH WIC recognized the need for additional funding to hire more staff to serve the low-income families that qualify for WIC services. Their caseload and funding has been increased. The additional funding would allow WIC to add thee (3) additional nutrition assistant positions. The program’s contract amendment documents have been approved by the state and are currently pending execution at Contracts & Grants. The Nutrition Assistants will be responsible for assisting the Public Health Nutritionists in providing nutrition and breastfeeding education to WIC participants, determining eligibility of applicants for program benefits, and participating in outreach activities. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the department will continue to lack the proper staff to meet the current service needs of the WIC program within Health Services. AGENDA ATTACHMENTS P300 No. 25916 HSD MINUTES ATTACHMENTS Signed P300 25916 POSITION ADJUSTMENT REQUEST NO. 25916 DATE 2/24/2022 Department No./ Department Health Services Budget Unit No. 0450 Org No. 5828 Agency No. 18 Action Requested: Add three (3) Nutrition Assistant (1K7B) full -time positions at salary plan and grade TC5-1086 ($3,971 - $4,827) in the Health Services Department. (Represented ). Proposed Effective Date: 3/9/2022 Classification Quest ionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary ) associated with request: $0.00 Estimated t otal cost adjus tment (salary / benefits / one time): Total annual cost $317,927.84 Net County Cost $0.00 Total this FY $105,975.95 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSE T ADJUSTMENT (100% CDPH and WIC program funds ) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for furth er explanations or comments. Larita Clow ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RE SOURCES DEPARTMENT Kaitlyn Jeffus for 3/1/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Am end Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RE COMMENDATION: DATE 3/3/2022 Approve Recommendation of Director of Human Res ources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monic a Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SAL ARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date _______ No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s ) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefit s Costs : b. Support Cost s : (services, supplies, equipment, etc.) c . Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c . financial implications 7. Briefly describe the alternative approaches to delivering the services which you have cons idered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submi t an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the B oard of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current j ob 2. Non-County employ ee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): APPROVE a lease amendment with Flavio Hernandez for the drive-thru restaurant located at 5830 Pacheco Boulevard, Pacheco, to extend the term for five (5) years, through February 28, 2027. The annual rental payment for the first year is $36,000.00 with annual increases of $2,400.00 thereafter. AUTHORIZE the Public Works Director, or designee, to execute the lease amendment. FISCAL IMPACT: The lease amendment will generate $204,000 over the (5) five year term. 100% General Property Maintenance (General Fund). BACKGROUND: In 2012 the County advertised the property located at 5830 Pacheco Boulevard in Pacheco for lease and accepted lease proposals from interested parties. Mr. Hernandez’s proposal for a drive-through taqueria restaurant was the best suited for the property, and in the best interest of the County and surrounding neighborhood. Flavio Hernandez has been operating the drive through Rancho Grande Taqueria restaurant at this location since March 19, 2013. The location provides a variety of food purchase options with the convenience of a drive-through in the Pacheco area. This lease amendment provides for Flavio Hernandez’s continued occupancy of the premises. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stacey Sinclair, 925. 957-2464 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 21 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE a lease amendment with Flavio Hernandez for the County-owned property located at 5830 Pacheco Boulevard, Pacheco. CONSEQUENCE OF NEGATIVE ACTION: Not authorizing the lease renewal may result in having to find a new lessee for the property, which may result in costs to the County. ATTACHMENTS Lease Amendment FIRST AMENDMENT TO LEASE Rancho Grande Taqueria 5830 Pacheco Blvd. Pacheco, CA 94553 This first amendment is dated March 1, 2022 and is between Contra Costa County, a political subdivision of the State of California (the “County”) and Flavio Hernandez, an individual (the “Lessee”). Recitals A. The County is the owner of the property located at 5380 Pacheco Blvd., in Pacheco, California, including the parking lot and improvements thereon (the “Premises”). B. The County and the Lessee are parties to a lease dated February 27, 2013, under which the Lessee is leasing the Premises for the purpose of operating a drive through taqueria restaurant (the “Lease”). C. The parties desire to extend the term of the lease through February 28, 2027 and update the contact information for the purpose of notices. The parties therefore agree as follows: Agreement 1. Section 2. Term is deleted in its entirety and replaced with the following: Term. The “Term” of this lease begins on March 1, 2013 and ends on February 28, 2027. 2. Rent for the period of March 1, 2022 through February 28, 2027 is as follows: Period Monthly Rental March 1, 2022 – February 28, 2023 $3,000 March 1, 2023 – February 29, 2024 $3,200 March 1, 2024 – February 28, 2025 $3,400 March 1, 2025 – February 28, 2026 $3,600 March 1, 2026 – February 28, 2027 $3,800 3. Section 24. Notices is deleted in its entirety and replaced with the following: 24. Notices Any notice required or permitted under this lease shall be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: To County: Contra Costa County Public Works Department Real Estate Division 40 Muir Road, 2nd Floor Martinez, CA 94553 Attn: Principal Real Property Agent To Lessee: Flavio Hernandez 2450 San Ramon Valley Blvd. San Ramon, CA 94583 4. All other terms of the Lease remain unchanged. [Remainder of Page Intentionally Left Blank] Landlord and County are causing this first amendment to be executed as of the date set forth in the introductory paragraph. COUNTY OF CONTRA COSTA, a political subdivision of the State of California By:_______________________ Brain M. Balbas Director of Public Works FLAVIO HERNANDEZ By: Earl D. Dunivan, Manager Flavio Hernandez By Earl Dunvian & Associates, LLC PARTNERSHIP By Earl Dunvian & Associates, L RECOMMENDED FOR APPROVAL: By: Earl D. Dunivan, Manager Jessica L. Dillingham Principal Real Property Agent By: Earl D. Dunivan, Manager Stacey Sinclair Senior Real Property Agent APPROVED AS TO FORM MARY ANN MCNETT MASON, COUNTY COUNSEL By: _______________________ Kathleen M. Andrus Deputy County Counsel \\PW-DATA\grpdata\realprop\LEASE MANAGEMENT\PACHECO\5830 PACHECO BLVD - T00908\LEASES\Working file\First Amendment _5830 Pacheco Blvd.doc RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Agreement #28-983 including indemnification with Public Health Foundation Enterprises, Inc. (dba Heluna Health), a nonprofit corporation, to pay the County an amount not to exceed $135,249 to provide Public Health Laboratory Director training and participate in the Continuity of Operations Plan (COOP) for state-wide COVID emergency testing for the period from January 1, 2021 through September 22, 2022. FISCAL IMPACT: The agreement will result in the County receiving an amount not to exceed $135,249 in funding by the California Department of Public Health (CDPH) through Public Health Foundation Enterprises, Inc. No County match is required. BACKGROUND: This agreement will allow the County to provide Public Health Laboratory Director training fellowships to prepare fellows for national board certification exams. Fellowships will include in-person trainings in managing, supervising and administering a public health laboratory, tuition to complete academic requirements for board exams eligibility as applicable, registration, travel and lodging for national board exams, and training materials. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ori Tzvieli, M.D., 925-608-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 22 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Agreement #28-983 with Public Health Foundation Enterprises, Inc. (dba Heluna Health) BACKGROUND: (CONT'D) The County will also participate in the COOP for state-wide COVID emergency testing. This includes planning meetings, capacity data, mapping to state collection sites and MOA/MOU for COVID emergency testing, verifying state collection site COVID transport media, such as Molecular Transport Medium (MTM) and/or dry swabs, testing and verifying Color Application Programming Interface (API), Laboratory Information Management System (LIMS) software integration, and completing one or more COOP exercises to test capacity to receive, test, and report state COVID specimens. Approval of Agreement #28-983 will allow the County to receive funding to provide Public Health Laboratory Director training and participate in COOP for state-wide COVID emergency testing. This agreement includes the County agreeing to indemnify and hold harmless the contractor for claims arising out of the County’s performance under this contract. The County’s Public Health division received the award notification in December, therefore the request for an agreement was delayed. CONSEQUENCE OF NEGATIVE ACTION: If this agreement is not approved, the County will not receive funding to provide Public Health Laboratory Director Training and participate in COOP for state-wide COVID emergency testing. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $5,000 from East Bay Community Foundation, administered by the Rodeo Municipal Advisory Council, for Rodeo Library services, pursuant to the local refinery Good Neighbor Agreement for the period July 1 through December 31, 2022. FISCAL IMPACT: No Library Fund match. BACKGROUND: The County currently funds 18 hours of library service at the Rodeo Library. If granted, the $5,000 from The East Bay Community Foundation, administered by the Rodeo Municipal Advisory Council, will be used to fund additional hours of library service. The proposed additional hours will provide one extra hour of Saturday service, and three extra hours of evening service two weekdays per week. These extended hours offer Rodeo residents additional opportunities to make use of the educational and recreational resources available at the library. CONSEQUENCE OF NEGATIVE ACTION: If the grant proposal is not approved, the Rodeo Library will remain open for the County funded 18 hours per week, instead of the proposed 23 hours per week. CHILDREN'S IMPACT STATEMENT: Expanding hours at the Rodeo Library will meet all five community outcomes established in the Children's Report Card. Research shows that early and positive experiences with books set the stage for a child's success in learning to read. Additionally, literacy skills are a strong predictor of health and employment status. Expanding hours at the Rodeo Library will draw more families to the library and encourage regular exposure to reading and books, thus improving the quality of life for children and families in Rodeo. Each impact statement would also indicate how the Board of Supervisors could judge whether this program was effective; that is, what are the expected level outcomes. As applicable, past performance indicators would also be included. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 23 To:Board of Supervisors From:Alison McKee, County Librarian Date:March 8, 2022 Contra Costa County Subject:Apply for and Accept East Bay Community Foundation Grant Funds Administered by the Rodeo Municipal Advisory Council in the amount of $5,000. RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director, as fiscal agent for a portion of the East Bay Regional Park District (EBRPD) Measure WW Local Grant funds, to enter into a Park Use Agreement with Urban Tilth, a 501(c)(3) nonprofit corporation, in an amount not to exceed $306,715 to develop the Roots and Restoration Farm at 323 Brookside Drive in North Richmond and to submit the Park Use Agreement for the Roots and Restoration Farm revised project application. AUTHORIZE staff to apply to the East Bay Regional Park District (EBRPD) to reallocate $16,805.12 of the $3,046,374 of Measure WW funds awarded to the County by EBRPD to Urban Tilth's Roots and Restoration Farm. FISCAL IMPACT: No Impact to the General Fund. 100% of the costs will be paid by East Bay Regional Park District Measure WW Local Grant Funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kristine Solseng, (926)655-2905 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 24 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 8, 2022 Contra Costa County Subject:Urban Tilth Park Use Agreement for Measure WW Funds BACKGROUND: Measure WW Background In November 2008, Alameda and Contra Costa County voters approved the East Bay Regional Park District’s (EBRPD) Measure WW Regional Open Space, Wildlife, Shoreline and Parks Bond Extension. From that measure, a total of $7.93 million is allocated for local park purposes to areas within the unincorporated area of the County. These funds were allocated to specific County Services Areas (CSA) ($2.49 million), Community Service Districts (CSD) and local Recreation and Park Districts ($2.39 million), and to unincorporated areas not in a CSA, CSD or local park district ($3.05 million). On December 15, 2015, the Board of Supervisors adopted a resolution authorizing the Department of Conservation and Development to enter into a Master Contract with EBRPD for the $3.05 million allocated to the unincorporated areas not in a CSA, CSD, or local park district. The Master Contract between the County and EBRPD was finalized on February 1, 2016, thus allowing the County to submit individual project applications to EBRPD for funding. The portion of Measure WW Funds allocated to unincorporated communities within a CSA are administered by Public Works and covered by a separate agreement. The Board of Supervisors approved a funding matrix at the December 15, 2015, meeting identifying individual projects to be submitted to EBRPD for funding. The project identified in Supervisorial District I was Urban Tilth's North Richmond Urban Farm Project, with an initial final allocation of $500,000. On March 13, 2018, the Board of Supervisors recommended a revised project allocation for the Urban Tilth project of $623,187. On May 15, 2018, EBRPD extended the deadline for all Measure WW projects to December 31, 2021. Due to the pandemic, on May 18, 2021, East Bay Regional Park District has extended the project deadline for all projects until December 31, 2024. Urban Tilth’s North Richmond Roots and Restoration Farm Background The Roots and Restoration Farm was established on the property at 323 Brookside Drive, Richmond, California, which was formally owned by the County and was leased to Urban Tilth for the development and ongoing operation of the North Richmond Roots and Restoration Farm. Supervisor Gioia has championed the creation and development of the North Richmond Urban Farm and the County has supported the farm's development through Park Dedication, Park Impact, and North Richmond Mitigation Fund fees totaling $1,018,000. On September 16, 2021, Urban Tilth purchased the property from the County and continues to develop the Farm as an agricultural park through the operation of a working farm, educational programs for the community, operation of a watershed education and training program, training of local youth in agriculture, production of honey and value-added farm products for sale, operation of a farm stand and café, associated building and facilities, and related purposes. Proposed Park Use Agreement The Proposed Park Use Agreement (see attached) states the Measure WW funds will be used to design, permit, and implement site preparation activities for the North Richmond Roots and Restoration Farm including, clearing the site, amending the soil, grading the site, installing hardscape, installing cultivation area, water infrastructure, and sewer infrastructure to the site. This work shall be completed in exchange for the project award. The initial project application to East Bay Regional Park District for the Roots and Restoration project included the lease between the County and Urban Tilth to meet the required land tenure requirement. With the lease no longer applicable, the County must submit a revised application with new tenure documentation for approval. The attached Park Use Agreement meets EBRPD’s land tenure requirements and outlines the responsibilities of the County and Urban Tilth for implementation of Measure WW grants. The Park Use Agreement will be effective as of September 15, 2021. Major components of the Agreement include the following: The project shall be open to the public, The agreement has a term of 25 years per EBRPD requirements, Urban Tilth is responsible for completing the improvements identified in the scope, Urban Tilth is responsible for maintenance of the site, and The County is responsible for grant administration. The agreement includes the following elements Park Use Agreement Attachment A: Master Contract between East Bay Regional Park District and Contra Costa County, including amendments and extensions Attachment B: Project Site Attachment C: Service Plan Attachment D: Payment Request Requirements The project was originally anticipated to be complete by December 31, 2021, however due to the pandemic and other logistical issues, the project will require additional time to be complete. The project is anticipated to be complete by the mandatory December 31, 2024, deadline. Reallocation of Measure WW Funds There is $16,805.12 of Measure WW funds remaining from the Iron Horse Corridor project that has been completed. The Roots and Restoration Farm is one of two projects that has not been closed out and the only project still under construction. The County can either return the funds to East Bay Regional Park District or request they be used for the Roots and Restoration Farm. CONSEQUENCE OF NEGATIVE ACTION: If the contract is not extended, the planned improvements to the North Richmond Urban Farm will not be implemented. ATTACHMENTS Measure WW - Urban Tilth Park Use Agreement (PDF) Exhibit A: Master Contract and Amendments (PDF) Exhibit B: Project Site (PDF) Exhibit C: Service Plan (PDF) Exhibit D: Payment Request Requirements (PDF) 1 PARK USE AGREEMENT Allocation of Measure WW Park Bond Funds – Roots and Restoration Agricultural Park This park use agreement (“Agreement”) is dated September 15, 2021 (the “Effective Date”), and is between URBAN TILTH, a 510(c)(3) non-profit (“Urban Tilth”), and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California (the “County”). RECITALS A. In November 2008, the voters of Alameda County and Contra Costa County approved the East Bay Regional Park District’s (“EBRPD”) Measure WW Park Bond Extension (“Measure WW”). A portion of the proceeds that resulted from the issuance of the Measure WW bonds have been set aside for a local grant program, under which eligible applicants are granted Measure WW funds for eligible projects. B. The County and EBRPD are parties to Master Contract No. 314500 (the “Master Contract”), under which EBRPD is making a grant of Measure WW funds to the County for the acquisition and development of neighborhood, community and regional parks and recreation lands and facilities in the unincorporated area of Contra Costa County. The amount of such grant is referred to as the “Grant Proceeds.” A copy of the Master Contract is attached as Exhibit A. C. Following acquisition from the County on September 15, 2021, Urban Tilth now owns that certain property located at 323 Brookside Drive, Richmond, California, which is the location of the Roots and Restoration Agricultural Park (the “Project Site”.) The site is approximately 3.09 acres. An aerial photograph that shows the Project Site is attached as Exhibit B. D. The Project Site is used as an Agricultural Park through the operation of a working farm, educational programs for the community, operation of a watershed education and training program, training of local youth in agriculture, production of honey and value-added farm products for sale, operation of a farm stand and café, associated buildings and facilities, and related purposes (together “Park Purposes"). E. The County desires to use a portion of the funds it received from EBRPD under the Master Contract (“Project Award”) to improve the Project Site by performing the tasks described in the Service Plan. The Service plan is attached as Exhibit C. The performance and completion of such tasks is the “Project.” AGREEMENT The parties therefore agree as follows: 1. Public Use of Project Site. For the Term of this Agreement, Urban Tilth shall cause the Project Site to be used for Park Purposes. 2 2. Term. The “Term” of this Agreement begins on and ends on the date that is twenty-five years after the date the Project is complete. If no record of the Project completion date can be found, the Term of this Agreement ends on the twenty-sixth anniversary of the Effective Date. 3. Consideration. In exchange for the Project Award, Urban Tilth shall carry out the Project as described herein. 4. Project/Use. The Project Site will be developed and used for Park Purposes. In accordance with Section B.10 of the General Provisions of the Master Contract, if the use of the Project Site changes to a use that is not for park purposes, or if the Project Site is sold or otherwise disposed of, Urban Tilth shall pay to the County the Reimbursement. The “Reimbursement” is an amount that is equals to the amount the County would be obligated to repay EBRPD pursuant to section B.10 of the General Provisions of the Master Contract. Urban Tilth shall pay the Reimbursement to the County within (30) days of a demand from the County. The County shall use the Reimbursement to either make capital improvements related to park and recreation facilities in accordance with an agreement between the County and EBRPD, or to reimburse the Project Award to EBRPD. 5. Maintenance. Urban Tilth is responsible for maintaining the Project Site. Urban Tilth’s maintenance responsibilities include, but are not limited to, weed abatement, trash collection, abatement of any illegal dumping on the Project Site, and abatement of any vandalism on the Project Site. 6. Funding Acknowledgment Sign. Urban Tilth shall post, or permit the County to post, a funding acknowledgment sign on the Project Site. The funding acknowledgment sign is to remain onsite for at least three years after completion of the improvements described on Exhibit C. 7. Nondiscrimination. In accordance with Section I of the General Provisions of the Master Contract, Urban Tilth shall not (i) discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of the Project Site during the Term, (ii) discriminate against any person on the basis of residence, except to the extent reasonable differences in admission or other fees based on residence are permitted by law. 8. Site Visits. Urban Tilth shall permit representatives of the County and representatives of EBRPD to make periodic inspections of the Project Site to determine that Urban Tilth is complying with the terms of this Agreement. 9. Notices. All notices required or permitted under this Agreement are to be in writing and delivered personally, or sent by overnight delivery service, or registered or certified mail, postage prepaid and directed as follows: 3 If to Urban Tilth: Doria Robinson, Executive Director Urban Tilth 323 Brookside Drive Richmond, CA 94801 If to County: John Kopchik, Director The County of Contra Costa Department of Conservation and Development 30 Muir Road Martinez, CA 94553 Either party may, at any time or from time to time, designate in writing a substitute address for that above set forth, and thereafter notices are to be delivered to such substitute address for that above set forth. Notices to either party are effective on the date of delivery, if delivered personally, on the next business day if sent by overnight courier, and three business days after depositing in the United States Postal system if sent via registered or certified mail. 10. Project Administration. Urban Tilth shall cooperate with the County in preparing any cost reimbursement requests consistent with Measure WW requirements, including required forms and back up documentation (Exhibit D) and any Project Status Reports required by EBRPD during the Term of this Agreement. 11. Project Termination. If any portion of the grant being made to the County under the Master Contract that is intended to be used for the Project is terminated for any reason, the County has no obligation to provide that portion of the Project Award to Urban Tilth.. 12. No Third-Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to or does confer upon any other person any right, benefit or remedy of any nature whatsoever under or by reason of this Agreement. 13. Governing Law. The laws of the State of California govern all matters between the parties that relate to this Agreement. The parties are signing this agreement as of the Effective Date. COUNTY COUNTY OF CONTRA COSTA, a political subdivision of the State of California By: __________________________ John Kopchik Director of Conservation and Development URBAN TILTH URBAN TILTH, A 501(C)(3) NON-PROFIT By: __________________________ Doria Robinson Urban Tilth Executive Director 1 2 3 4 5 6 7 8 9 10 11 12 13 ABCDEFG Attachment 1 - 2021 Application Recommended to continue in the Approval Process Agency Project Name Project # Fund Source Project Amount City of Hercules Beechnut Mini Park Renovation 312003 WL20 $60,324.12 Sub-total $60,324.12 2021 Budget Increase Agency Project Name Project # Fund Source Cuurent Amount Budget Increase New Amount Unincorporated Alameda Sunol Glen Playground & Outdoor Recreational Park 311303 WL03 $420,808.00 $9,914.00 $430,722.00 City of El Cerrito Hillside Nature Area Trail Entry and Signage Improvements Phase 1 311908 WL19 $48,000.00 $35,707.86 $83,707.86 Sub-total $45,621.86 Total Appropriation $105,945.98 1 2 3 4 5 6 7 8 9 10 11 12 13 14 ABCDE Attachment 2 - 2021 Measure WW Local Grant - Project Closures Agency Project Name Project # Fund Source Project Amount Berkeley Berkeley Rose Garden Renovation Phase 1 310217 WL02 325,000.00 Fremont California Nursery Historical Park President's House Renovation 310516 WL05 300,000.00 Oakland Children's Fairyland Entryway Improvements 310707 WL07 495,771.43 Oakland Golden Gate Recreation Center Expansion 310714 WL07 2,268,300.00 Oakland Peralta Hacienda Park Improvements 310721 WL07 170,000.00 Brentwood City-Wide Park Shade Improvements - Phase III 311509 WL15 11,845.55 El Cerrito Huber Park Improvements 311903 WL19 198,292.14 El Cerrito Fairmont Park Improvements Phase 1 311907 WL19 359,093.48 Lafayette Lafayette Open Space Nature Park - Purchase of APN 239-100-001 312105 WL21 149,600.30 Unincorporated Contra Costa Tice Valley Pocket Park and Pathway 314503 WL45 623,187.00 Total $4,901,089.90 P a r r BrooksideFred JacksonGoodrickPittsburg Project Site Exhibit B: North Richmond Root and Restoration FarrmProject Site Initials: Contractor County Dept (Page 1 of 2) EXHIBIT C - SERVICE PLAN Background: In November 2008, the voters of Alameda County and Contra Costa County approved the East Bay Regional Park District’s (EBRPD) Measure WW Park Bond Extension (Measure WW). A portion of the proceeds from the issuance of the Measure WW bonds have been set aside for a local grant program, under which eligible applicants are granted Measure WW funds for eligible projects. The County and EBRPD have entered into a Master Contract, under which EBRPD is making a grant of Measure WW funds to the County for the acquisition and development of neighborhood, community and regional parks and recreation lands and facilities in the unincorporated area of Contra Costa County. The Master Contract was amended in February 2017 to address concerns about reimbursement requirements. A copy of the Master Contract and Amendment are attached as Exhibit A. In September 2021, Urban Tilth acquired the property at 323 Brookside Drive, Richmond, California, which is the location of the North Richmond Roots and Restoration Farm (the “Project Site”). An aerial photograph that shows the Project Site is attached as Exhibit B. The Project Site was previously leased from the County by Urban Tilth, for the purpose of developing and operating a nonprofit educational urban farm and agricultural park. The Project Site is used as an agricultural park through the operation of a working farm, educational programs for the community, operation of a watershed education and training program, training of local youth in agriculture, production of honey and value-added farm products for sale, operation of a farm stand and café, associated buildings and facilities, and related purposes (together “Park Purposes"). Project and Budget Urban Tilth (“Contractor”) will design, obtain permits, and implement site preparation activities for the Roots and Restoration Farm including, clearing the site, amending the soil, grading the site, installing hardscape, installing cultivation area, water infrastructure, and sewer infrastructure to the site. The budget for the project follows and minor amendments to the budget shall be allowed with approval of County staff, so long as it does not exceed $306,714.77. The total contract amount combines two Measure WW allocations. The first is the current allocation for the Roots and Restoration farm (“Current Allocation”) in the amount of $282,909.65. The second is the remaining $16,805.12 from a completed Measure WW project and is contingent on East Bay Regional Park approval in order to be applied to the Roots and Restoration project (“Contingent Allocation”). Current Allocation Budget Contingent Allocation Budget Construction Contract (Bid Item identified in Measure WW Revised Application) $273,800 Rough Grading: $53,000 Sanitary Sewer: $198,800 Construction Contingency: $22,000 Construction Support (Management, Testing, and Inspection) $12,109.65 Total Measure WW Funds – Current Allocation $289,909.65 Construction Contract (Bid Item to be identified in Measure WW Revised Application) $16,805.12 Rough Grading: $8,405.56 Sanitary Sewer: $8,405.56 Total Measure WW Funds – Contingent Allocation $16,805.12 Initials: Contractor County Dept (Page 2 of 2) Payment Provisions Contractor shall submit periodic invoices for project cost reimbursement consistent with Measure WW requirements, including required forms and backup documentation (Exhibit D). Additional EBRPD payment requirements are outlined in Exhibit A (Master Contract) Section C. Contractor Requirements Contractor shall ensure the terms of the Master Contract (Exhibit A) are met, in particular the following: • All construction contracts must include prevailing wage provisions. • The site shall be used only for the purpose the grant monies were allocated, including public access, for a period of 25 years. • Urban Tilth shall be open to periodic monitoring of the site if requested. • A funding acknowledgement sign shall be posted at the project site for a minimum of three years following project completion. • Pre-Construction Costs shall not exceed 20% of the total project costs. • Maintenance equipment and non-fixed equipment are ineligible project costs. • Urban Tilth is responsible for the ongoing maintenance of the site. a. Grant Project Amount $ b. Funds Received To Date $ c. Available (a. minus b.)$ d. Amount of This Request $ e. Remaining Funds After This Payment (c. minus d.)$ FOR EAST BAY REGIONAL PARK DISTRICT USE ONLY East Bay Regional Park District MEASURE WW LOCAL GRANT PROGRAM PAYMENT REQUEST FORM 7. I represent and warrant that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge. $0.00 $0.00 2. PROJECT NUMBER 3. APPLICANT 1. PROJECT TITLE 4. PAYMENT REQUEST NUMBER 5. PAYMENT INFORMATION 6. SEND PAYMENT TO: AGENCY NAME STREET ADDRESS CITY/STATE/ZIP CODE ATTENTION CERTIFIED AND SUBMITTED BY TITLE DATE PAYMENT APPROVAL DATE Applicant:Project Amount: Project Number:Project Name: Payment Request: (Max. 20 %) Check Number Date Recipient Description Amount Construction Amount Pre- Construction $0.00 $0.00 $0.00 0 $0.00 0 $0.00 $0.00 Grand Total $0.00 Total Subtotal East Bay Regional Park District MEASURE WW LOCAL GRANT PROGRAM Subtotal from Labor Costs Summary Form (if applicable) Subtotal from Equipment Costs Summary Form (if applicable) PROJECT COSTS SUMMARY FORM 10/1/2018 1 ebrps_measure_ww_local_grant_program_03-18-09b_Urban Tilth.xls Project Amount: Project Number: Payment Request Number: (20% Max.) Type of Equipment Caltrans Code Hours Used Rate Amount Construction Amount Pre- Construction Subtotal $0.00 $0.00 East Bay Regional Park District MEASURE WW LOCAL GRANT PROGRAM IN-HOUSE EQUIPMENT COSTS SUMMARY FORM Dates Used Applicant: Project Name: 10/1/2018 1 ebrps_measure_ww_local_grant_program_03-18-09b_Urban Tilth.xls 8 BACK UP DOCUMENTATION The grantee must submit the following documents if applicable with payment requests. Items in BOLD maybe provided with Completion Package. In addition, an audit of the project may be performed. The grantee must retain and make available all project related records for a minimum of three years following project termination or final payment of grant funds. It is the responsibility of the grantee to have these records available in a central location ready for review once an audit date and time has been confirmed. CONSTRUCTION CONTRACTS Summary list of bidders (including bid advertisement date and winning bid package) Awarding by governing body (minutes of the meeting/resolution) Contract agreement Contract bonds (bid, performance, payment) Contract change orders Contractor's invoices Payments to contractor (cancelled checks**) Proof of electronic funds transfer Final Payment to contractor (even if paid using other funding sources) Stop Notices (filed by sub-contractors and release if applicable) Liquidated damages (claimed against the contractor) Notice of Completion or Final Acceptance IN-HOUSE LABOR* _____ Payroll records from finance system IN-HOUSE EQUIPMENT* Daily time records identifying the project site _____ Caltrans Equipment Code MINOR CONTRACTS / MATERIALS / SERVICES / EQUIPMENT RENTALS Purchase orders/Contracts/Service Agreements Invoices Payments (cancelled checks**) _____ The purchase of art may require an art appraisal ACQUISITION Appraisal Report Final Escrow Closing Statement Cancelled checks** (payment(s) to seller(s)) Grant deed (vested to the participant) or final order of condemnation Title insurance policy (issued to participant) * Estimated time expended on the projects is not acceptable. Actual time records and all supporting documentation must be maintained as charges are incurred and made available for verification at the time of audit. ** Front and back if copied. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #77-251-2, with Premier Surgery Center, L.P., to amend Contract #77-251-1 effective December 1, 2021, to modify the rate schedule to include the provision of dental services for Contra Costa Health Plan (CCHP) members who are developmentally disabled adults requiring anesthesia, with no change in the payment limit of $5,000,000 and no change in the original term of September 1, 2020 through August 31, 2022. FISCAL IMPACT: This amendment will result in no additional contractual service expenditures exceeding $5,000,000. This contract is funded 100% by Contra Costa Health Plan (CCHP) Enterprise Fund II revenues. (Additional rates) BACKGROUND: CCHP has an obligation to provide certain specialized surgery care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contactor has been a part of the CCHP Provider Network since September 1, 2019. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: K Cyr, M Wilhelm C. 25 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Amendment #77-251-2 with Premier Surgery Center, L.P. BACKGROUND: (CONT'D) On July 28, 2020, the Board of Supervisors approved Contract #77-251-1 in the amount of $5,000,000 for the provision of ambulatory surgery services for the period September 1, 2020 through August 31, 2022. Approval of Contract Amendment Agreement #77-251-2 will modify the compensation schedule to include the provision of dental services for CCHP members who are developmentally disabled adults requiring anesthesia, with no change in the payment limit of $5,000,000 through August 31, 2022. Departmental delays resulted in this contract amendment not being brought to the Board in a timely manner. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, the contractor will not be able to provide dental operating room services for developmentally disabled CCHP members. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Hawley, Peterson & Snyder, Architects (HPS), effective March 8, 2022, to extend the term from October 8, 2022 through October 8, 2023, and increase the payment limit by $500,000 to a new payment limit of $1,250,000 to provide on-call architectural services for various facilities projects. FISCAL IMPACT: Projects will be assigned to the on-call architect when there is an approved project and funding. (100% Various Funds) BACKGROUND: On October 8, 2019, the Board of Supervisors approved an as-needed Consulting Services Agreement with HPS, in the amount of $750,000. HPS will continue to provide typical architectural services, such as programming, design and construction administration. The type, size, and location of projects will vary. Typical projects may include new construction, building renovations/modernizations, remodeling of an entire building or specific areas within a building, tenant improvements, exterior building restorations, Mechanical-Electrical-Plumbing upgrades, structural improvements, code-related improvements and deferred maintenance projects. Project may also include fire district building projects. Extending APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ramesh Kanzaria 925-957-2480 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 26 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreement with Hawley, Peterson & Snyder, Architects. BACKGROUND: (CONT'D) this as-needed agreement will save the County money when compared with the time and expense in conducting a consultant selection process on a project-by-project basis, will allow the design phase to commence sooner and provide for a shorter completion schedule. CONSEQUENCE OF NEGATIVE ACTION: If amendment No. 1 is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-150-2 with Seva Homecare, LLC (dba Alliance Home Health Care), a limited liability company, in an amount not to exceed $225,000, to home health care services to Contra Costa Health Plan (CCHP) members and County recipients, for the period March 1, 2022 through February 28, 2023. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $225,000 and will be funded 100% by CCHP Enterprise Fund II revenues. (Rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized home health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been in the CCHP Provider Network providing services since March 1, 2018. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C. 27 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Contract #77-150-2 with Seva Homecare, LLC (dba Alliance Home Health Care) BACKGROUND: (CONT'D) In March 2019, the County Administrator approved and the Purchasing Services Manager executed Contract #77-150-1 with Seva Homecare, LLC, (dba Alliance Home Health Care), in an amount not to exceed $80,000, for the provision of home health care services for CCHP members for the period March 1, 2020 through February 28, 2022. Approval of Contract #77-150-2 will allow the contractor to continue providing home health care services through February 28, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized home health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-745-18 with Medical Solutions, LLC (dba Nebraska Medical Solutions), a limited liability company, effective March 1, 2022, to increase the crisis rates for temporary nurse staffing services at Contra Costa Regional Medical Center (CCRMC), Contra Costa Health Centers and County’s Detention Facilities with no increase in the payment limit of $4,800,000, and no change in the original term of July 1, 2021 through June 30, 2022. FISCAL IMPACT: This amendment will not impact the contractual service expenditures in an amount not to exceed $4,800,000 for fiscal year 2021-2022 and is funded 100% by Hospital Enterprise Fund I. (Rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing temporary nursing services for CCRMC, Contra Costa Health Centers, and the County’s Detention facilities. The contractor is able to provide coverage during peak workloads, temporary absences and emergency situations at CCRMC, Contra Costa Health Centers and the County’s Detention Facilities and has been contracted with the County since July 1, 2013. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 28 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Amendment #26-745-18 with Medical Solutions, LLC (dba Nebraska Medical Solutions) BACKGROUND: (CONT'D) On June 8, 2021, the Board of Supervisors approved Contract #26-745-17 with Medical Solutions, LLC (dba Nebraska Medical Solutions) for the provision of temporary nursing and medical staff services for CCRMC, Health Centers and the County’s Detention Facilities, for the period from July 1, 2021 through June 30, 2022. Approval of Contract Amendment Agreement #26-745-18 will allow the contractor to continue to provide temporary medical staffing services through June 30, 2022. This amendment includes services provided by represented classifications and the County has met its obligations with the respective labor partner(s). Due to Contra Costa County still being in the midst of the COVID-19 pandemic, CCRMC, Health Centers and Detention Facilities continue to experience a shortage in nursing staff due to multiple staff taking time off for COVID-19 isolations and illnesses. The County is challenged by the lack of agency nurses being available and willing to work on current billed rates, therefore the division is requesting to amend this contract to increase the crisis rates to retain agency nursing staff at CCRMC, Health Centers and Detention Facilities. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, crisis rates will not be increased and hard to fill positions will continue to go unstaffed. RECOMMENDATION(S): APPROVE and AUTHORIZE (1) the Purchasing Agent, on behalf of the Health Services Department, to execute a purchase order with California Department of Technology in an amount not to exceed $12,235,000 for the procurement of G5 Microsoft 365 software licenses, and (2) the Health Services Director, or designee, to execute an Agreement with California Department of Technology for Microsoft software licenses for the period March 1, 2022 to March 31, 2026. FISCAL IMPACT: This purchase order will result in an annual increase of $800,000 and for the first 3 years will be 100% funded by the Epidemiology and Laboratory Capacity (ELC) Grant funding, and by Hospital Enterprise Fund I in subsequent years. BACKGROUND: Contra Costa Health Services (CCHS) needs have changed and now require the use of Microsoft G5 license. Currently CCHS utilizes the G3 license which lacks specific security, active directory and business intelligence tools that are now required. In 2021, the California Department of Technology entered into an agreement with Microsoft authorized reseller Crayon Software Experts LLC (Crayon) that allows all public agencies to purchase Microsoft G5 licenses at the lowest available cost. CCHS will procure Microsoft 365 (M365) licensing through a California Department of Technology (CDT) negotiated, competitively bid contract with Crayon. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 29 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Purchase Order for Microsoft 365 Licensing California Department of Technology BACKGROUND: (CONT'D) Crayon is one of a handful of Microsoft Licensing Solutions Providers (LSPs) that are authorized to transact software/subscriptions via a Microsoft Enterprise Agreement licensing program. Crayon is the LSP that was selected by the California Department of Technology, after a competitively bid Request for Offer Process, to manage the CDT M365 G5 Agreement. The CDT contract with Crayon began on April 1, 2021 and runs through March 31, 2026 and will allow the County to reserve the required licenses by using an online application process through CDT. As a party to CDT’s Service Catalog General Terms and Conditions, which offers volume licensing discounts, with projected annual savings up to $900,000.00 for CCHS compared to purchasing G5 licenses under our current Microsoft Enterprise Agreement. CCHS will utilize the contract starting on April 1, 2022 and participate for the remaining 4 years of the contract which ends on March 31, 2026. CDT has negotiated M365 licensing through a competitive bid process which starts at a 25% discount off of current pricing in year-one with discounts that decrease in % over the five years. CDT will charge administrative fees of approximately 3.5% to broker/manage the statewide Enterprise Licensing Agreement (ELA). The CDT contract with Crayon means that the County will be a Microsoft enrolled affiliate under the Enterprise Agreement between Microsoft and Riverside County. Microsoft contracts with a local agency in the state (previously San Bernardino, and now Riverside), and then permits other local agencies in the state to enroll under that agreement as affiliates. The CDT agreement obligates the County to defend and indemnify the CDT for third party claims caused by the County’s violation of software licenses, copyrights, trademarks, trade names or any proprietary data, information or materials designated as confidential and supplied under the agreement. Under the Microsoft agreement the County is obligated to defend Microsoft for third party claims caused by the County’s misappropriation of trade secrets or other rights of third parties or use of the Microsoft product in violation of law. Approval of this purchase order will enable CCHS to continue to meet the demands of a fully integrated health system and improve the quality of services provided to our residents and businesses and reduce our cyber risks. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, CCHS will lose ELC Grant funding which will have a negative impact on the IT Division to meet the demands of the department. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #26-458-31 with AYA Healthcare, Inc., a corporation, effective March 1, 2022, to amend Contract #26-458-30, to increase the crisis rates for temporary nursing services for Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the payment limit of $3,000,000 or term July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will not impact the annual expenditures of up to $3,000,000 and will be funded as budgeted by the Department in FY 2021-2022 by 100% Hospital Enterprise Fund I allocations. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical staffing services to patients. Therefore, the County contracts with temporary help firms to ensure patient care is provided during peak loads, temporary absences, vacations and emergency situations where additional nurse staffing is required. The County has been using the contractor’s temporary staffing services since July 1, 2008. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5100 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Leslie A Walker, M Wilhelm C. 30 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Amendment #26-458-31 with AYA Healthcare, Inc. BACKGROUND: (CONT'D) On June 27, 2021, the Board of Supervisors approved Contract #26-458-30 with AYA Healthcare, Inc., in an amount not to exceed $1,500,000 for the provision of temporary nursing services for CCRMC and Contra Costa Health Centers to cover during temporary absences and shortages of nurses in critical areas for the period July 1, 2021 through June 30, 2022. Approval of Amendment Agreement #26-458-31 will increase the crisis rates for temporary nurse staffing and allow the contractor to continue to provide temporary staffing services through June 30, 2022. This amendment includes services provided by represented classifications and the County has met its obligations with the respective labor partner(s). Due to Contra Costa County still being in the midst of the COVID-19 pandemic, CCRMC and Health Centers continue to experience a shortage in nursing staff due to multiple staff taking time off for COVID-19 isolations and illnesses. The County is challenged by the lack of agency nurses being available and willing to work on current billed rates, therefore the Division is requesting to amend this contract to increase the crisis rates to retain agency nursing staff at CCRMC and Health Centers. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, crisis rates will not be increased and hard to fill positions will continue to go unstaffed. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract Amendment Agreement #26-391-34 with Maxim Healthcare Services, Inc., a corporation, effective March 1, 2022, to amend Contract #26-391-33, to increase the crisis rates for temporary nurse staffing services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the payment limit of $2,000,000 or term July 1, 2021 through June 30, 2022. FISCAL IMPACT: Approval of this contract will not impact the annual expenditures of up to $2,000,000 and will be funded as budgeted by the Department in FY 2021-2022 by 100% Hospital Enterprise Fund I allocations. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical staffing services to patients. Therefore, the County contracts with temporary help firms to ensure patient care is provided during peak loads, temporary absences, vacations and emergency situations where additional staffing is required. The County has been using the contractor’s temporary staffing services since July 1, 2000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 31 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Amendment #26-391-34 with Maxim Healthcare Services, Inc. BACKGROUND: (CONT'D) On June 22, 2021, the Board of Supervisors approved Contract #26-391-33 with Maxim Healthcare Services, Inc., in an amount not to exceed $2,000,000 to provide temporary medical staffing services for coverage of employee sick leaves, vacations and workers compensation leaves, at CCRMC and Contra Costa Health Centers for the period July 1, 2021 through June 30, 2022. Approval of Amendment Agreement #26-391-34 will increase the crisis rates and allow the contractor to continue providing temporary medical staffing services through June 30, 2022.This amendment includes services provided by represented classifications and the County has met its obligations with the respective labor partner(s). Due to Contra Costa County still being in the midst of the COVID-19 pandemic, CCRMC and Health Centers continue to experience a shortage in nursing staff due to multiple staff taking time off for COVID-19 isolations and illnesses. The County is challenged by the lack of agency nurses being available and willing to work on current billed rates, therefore the Division is requesting to amend this contract to increase the crisis rates to retain agency nursing staff at CCRMC and Health Centers. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, crisis rates will not be increased and hard to fill positions will continue to go unstaffed. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order with Air Products Group in an amount not to exceed $550,000 for heating, ventilation and air conditioning filtration components for the period of March 8, 2022 through February 28, 2024, Countywide. FISCAL IMPACT: Facilities Maintenance Budget. (100% General Fund) BACKGROUND: Facilities Services maintains all County buildings, including hospitals, clinics, detention centers, and congregate care facilities. Heating, ventilation and air conditioning filtration is part of this maintenance and these products ensure the air filtration systems are performing at their optimum level. Each building maintained by Facilities Services uses several types and sizes of air filters, each designed for specific purposes (e.g., pollen removal, biohazard, prevention, etc.). This request is for a two-year purchase order. The purchase order will be used as needed, with no minimum amount that must be used. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ted Lavelle, (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 32 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:March 8, 2022 Contra Costa County Subject:APPROVE and Authorize a Purchase Order with Air Products Group. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, then purchasing through Air Products Group for heating, ventilation and air-conditioning filtration will be discontinued. RECOMMENDATION(S): APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract amendment with Segal Advisors, Inc. including modified indemnification language, to extend the term from April 1, 2022 through March 31, 2023, and increase the payment limit by $60,000 to a new payment limit of $270,000 . FISCAL IMPACT: The program is funded through plan participant fees. There is no fiscal impact beyond overhead administration support costs which is reimbursed annually through the plan. BACKGROUND: Segal Advisors provide fiduciary consulting services for the County. These services assist the County with performance evaluation, measurement allocation and investment strategy for the County’s 457 Deferred Compensation plan. Pursuant to the parties’ contract, Segal Advisors perform the following advisory and fiduciary consulting services, among others,:1) attendance at meetings; 2) investment management search and selection; 3) investment performance monitoring; 4) administrative services monitoring; and 5) general consulting. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Salma Sadiq, (925) 655-2176 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 33 To:Board of Supervisors From:Ann Elliott, Human Resources Director Date:March 8, 2022 Contra Costa County Subject:Contract Extension of Fiduciary Consulting Services with Segal Advisors for the County’s 457 Deferred Compensation plan CONSEQUENCE OF NEGATIVE ACTION: If this extension is not approved, the County will be not be able to access the expertise and support of Segal Advisors to assist the County in measurement allocation and investment strategy for the County’s 457 Deferred Compensation plan. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-514-8 with Robin Wendy Asher, M.D., an individual, in an amount not to exceed $239,616, to provide outpatient psychiatric care services to children and adolescents in Central Contra Costa County, for the period from April 1, 2022 through March 31, 2023. FISCAL IMPACT: Approval of this contract will result in annual budgeted expenditures of up to $239,616 and will be funded by 50% Federal Medi-Cal ($119,808) and 50% Mental Health Realignment Fund ($119,808) revenues. BACKGROUND: This contract meets the social needs of the County’s population by providing mental health services to children and adolescents with emotional and behavioral problems to improve school performance and reduce unsafe behavioral practices. The County on behalf of its Behavioral Health Division has been contracting with Robin Wendy Asher, M.D. since April 2016 for her expertise in providing outpatient psychiatric care to children and adolescents. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5169 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Alaina Floyd, marcy.wilham C. 34 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Contract #74-514-8 with Robin Wendy Asher, M.D. BACKGROUND: (CONT'D) On April 20, 2021, the Board of Supervisors approved Contract #74-514-7 with Robin Wendy Asher, M.D., in an amount of $239,616 to provide outpatient psychiatric services to children and adolescents in Central Contra Costa County, including diagnosing, counseling, evaluation, and medical and therapeutic treatment and consulting and training in medical and therapeutic matters for the period from April 1, 2021 through March 31, 2022. Approval of Contract #74-514-8 will allow the contractor to continue providing psychiatric services through March 31, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County’s clients will not have access to this contractor’s psychiatric care services. CHILDREN'S IMPACT STATEMENT: This contract supports the following Board of Supervisors’ community outcomes: “Children Ready for and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment/Extension Agreement #26-346-27, with the U.S. Department of Veterans Affairs, Northern California Health Care System (VANCHCS), including mutual indemnification, to amend Agreement #26-346-21 (as amended by Amendment Agreements #26-346-22 through #26-346-26) to increase the payment limit by $680,000, from $2,294,377 to a new payment limit not to exceed $2,974,377 and to extend the termination date from March 31, 2022 to March 31, 2023 for nuclear medicine services at Contra Costa Regional Medical Center (CCRMC). FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $2,974,377 over a 5-year period and will be funded 100% by Hospital Enterprise Fund I revenues. The services provided for the County's patients under this contract are billable to patients and third-party payors. BACKGROUND: For many years, the County and VANCHCS have maintained a mutual sharing agreement, which has made available to the County specialized medical services not otherwise available due to lack of resources, equipment, and personnel. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 35 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Amendment #26-346-27 with the U.S. Department of Veterans Affairs BACKGROUND: (CONT'D) These services included specialized laboratory testing, radiology services, nuclear medicine studies, computerized tomography (CT) scans, magnetic resonance imaging (MRI), dermatology, gastroenterology, urology, audiology and speech, and ophthalmology services. The County provides Emergency Room treatment and inpatient care, including certain ancillary services, for VANCHCS referred patients. On March 27, 2018, the Board of Supervisors approved Agreement #26-346-21 with VANCHCS to provide a full range of Nuclear Medicine Services to County's patients at the VANCHCS Outpatient Clinic in Martinez and CCRMC’s Nuclear Medicine Department, in an amount not to exceed $474,000 for the period April 1, 2018 through March 31, 2019. On July 24, 2018, the Board of Supervisors approved Amendment Agreement #26-346-22 with VANCHCS to modify the Rate Schedule, with no change in the original contract payment limit of $474,000, and no change in the original term of April 1, 2018 through March 31, 2019. On April 9, 2019, the Board of Supervisors approved Amendment Agreement #26-346-23 with VANCHCS to increase the payment limit by $515,737 to a new payment limit of $989,737, and to extend the term through March 31, 2020. On January 7, 2020, the Board of Supervisors approved Amendment Agreement #26-346-24 with VANCHCS to increase the payment limit by $594,640 to a new payment limit of $1,584,377, with no change in the term of April 1, 2018 through March 31, 2020. On March 31, 2020, the Board of Supervisors approved Amendment Agreement #26-346-25 with VANCHCS to increase the payment limit by $710,000 to a new payment limit of $2,294,377, and to extend term through March 31, 2021. On April 27, 2021, the Board of Supervisors approved Amendment Agreement #26-346-26 with VANCHCS to extend the termination date from March 31, 2021 March 31, 2022 with no change in the payment limit of $2,294,377. Approval of Amendment Agreement #26-346-27 will allow the contractor to provide additional nuclear medicine services through March 31, 2023. This contract includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this agreement. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, VANCHCS will not be able to continue to provide nuclear medicine services to CCRMC patients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-015-4 with Golden State Dermatology Associates, Inc., a corporation, in an amount not to exceed $1,200,000, to provide dermatology and otolaryngology services to Contra Costa Health Plan (CCHP) members and County recipients, for the period from April 1, 2022 through March 31, 2025. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $1,200,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized dermatology and otolaryngology services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been in the CCHP Provider Network providing these services since April 1, 2016. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C. 36 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Contract #77-015-4 with Golden State Dermatology Associates, Inc. BACKGROUND: (CONT'D) In May 2019, the County Administrator approved and the Purchasing Services Manager executed Contract #77-015-3 with Golden State Dermatology Associates, Inc., in an amount not to exceed $100,000 for the provision of dermatology services for CCHP members for the period from April 1, 2020 through March 31, 2022. Approval of Contract #77-015-4 will allow the contractor to continue providing dermatology services with the addition of otolaryngology services through March 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized dermatology and otolaryngology health care services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #22-780-21, containing mutual indemnification, with John Muir Health, Inc. (dba Community Health Improvement), a non-profit corporation, in an amount not to exceed $3,000 for the County’s use of a mobile van to provide healthcare services to low-income families and individuals, in Central, East and West Contra Costa County for the period from January 1, 2022 through December 31, 2022. FISCAL IMPACT: Approval of this contract will result in budgeted annual expenditures of up to $3,000 and is funded by 100% Federal Fund allocations. BACKGROUND: The Public Health Department has been contracting with John Muir Health, Inc. (dba Community Health Improvement), since August 15, 2000 to provide a mobile van to provide healthcare services to low-income families and individuals, in Central, East and West Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ori Tzvieli, M.D., 925-608-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Alaina Floyd, marcy.wilham C. 37 To:Board of Supervisors From:Anna Roth, Health Services Director Date:March 8, 2022 Contra Costa County Subject:Contract #22-780-21 with John Muir Health, Inc. (dba Community Health Improvement) BACKGROUND: (CONT'D) On January 19, 2021, the Board of Supervisors approved Contract #22-780-20 with John Muir Health, Inc. (dba Community Health Improvement), in an amount not to exceed $3,000 for the County’s use of a mobile van to provide healthcare services to low-income families and individuals, in Central, East and West Contra Costa County, for the period from January 1, 2021 through December 31, 2021, which included a six-month automatic extension through December 31, 2021. Approval of Contract #22-780-21 will allow the contractor to continue providing services through December 31, 2022. This contract includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this contract. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, many low-income families and disadvantaged individuals in Contra Costa County will not receive much needed health services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Surtec Inc., in the amount of $450,000 to supply the County's detention facilities with custodial supplies/specialty products and janitorial equipment repair for the period March 1, 2022 through February 28, 2023. FISCAL IMPACT: $450,000. 100% General Fund; Budgeted. BACKGROUND: Surtec Inc., supplies solutions for the 40 specialized disinfectant dispensers installed in all the detention facilities. These are dispensers with locks, specifically for the jail environment to keep the inmates from having physical contact with the chemicals. This vendor carries the majority of the cleaning solutions used in facilities that keeps the County detention facilities in compliance with the strict requirements of the State Board of Corrections' annual facility inspections and other State regulations. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, the Sheriff's Office may be unable to acquire needed janitorial products to service the county adult detention facilities. CHILDREN'S IMPACT STATEMENT: No impact. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor John Gioia, District I Supervisor Candace Andersen, District II Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Federal D. Glover, District V Supervisor Contact: Heike Anderson, 925 655-0023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Heike Anderson, Alycia Rubio, Paul Reyes C. 38 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 8, 2022 Contra Costa County Subject:Purchase Order - Surtec, Inc. RECOMMENDATION(S): 1. APPROVE Administrative Bulletin 110.5 Legislation, Regulation, and Intergovernmental Relations, which updates Administrative Bulletin 110.4 Legislation dated 01/04/1982. 2. DIRECT the County Administrator to promulgate and enforce adherance to the udpated Administrative Bulletin. FISCAL IMPACT: There are no costs associated with this action. BACKGROUND: The County Administrator's Office is responsible for the development and administration of the County's Administrative Bulletins, which set forth County policy on general business matters including budget and fiscal matters, payroll and timekeeping, personnel, property and equipment, and purchasing. All Administrative Bulletins are approved by the County Administrator. Staff of the County Administrator's Office have drafted proposed revisions APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: L. DeLaney, 925-655-2057 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 39 To:Board of Supervisors From:LEGISLATION COMMITTEE Date:March 8, 2022 Contra Costa County Subject:Update to Administrative Bulletin 110.4 Legislation BACKGROUND: (CONT'D) to the Administrative Bulletin 110.4 Legislation, which was established in 1982. (Attachment A) As a unit of the state government, Contra Costa County is greatly affected by both state and federal legislation and regulation. Regular sessions of the California Legislature and Congress are held biennially. Many of the bills introduced and enacted into law, including budget bills and trailer bills, directly impact the operations of county government, as do ballot measures that are passed by voters. Recognizing the need for consistency in conveying the County’s positions on federal and state legislative and regulatory matters and to provide an effective program of legislative representation, Contra Costa County coordinates interactions among the Board of Supervisors, the County Administrator’s Office, County departments/agencies, County advisory bodies, and the County’s contract legislative advocates in Sacramento and Washington, D.C. The proposed revisions to Administrative Bulletin 110.4 provide more explicit information and direction on the process developed in Contra Costa County for engagement on legislation, regulation, and intergovernmental relations at the state and federal levels. (Attachment B) At its February 14, 2022 meeting, the Legislation Committee of the Board of Supervisors (Chair Burgis/Vice Chair Mitchoff) reviewed the proposed revisions and directed staff to send to the Board of Supervisors for approval. ATTACHMENTS Attachment A Attachment B CONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN Number: 110.4 Date: 1-4-82 Section: General SUBJECT: Legislation As a unit of the state government, Contra Costa County is greatly affected by state legislation. Regular sessions of the Legislature are held biennially. Many of the bills introduced during each session directly impact upon the operations of county government. The regulations contained in this bulletin have been developed to guide county officers and employees in matters concerning legislation and relationships between the County and legislators. I. Legislative Coordination The County Administrator will coordinate the activities of the County related to legislation, including: A. Development of the County Legislative Program for consideration by the Board of Supervisors. B. Serving as the "clearing house" for all contacts in the name of the County by county officers and employees with state legislators and state administrative officials. Official contacts on behalf of the County include: 1. Communication with legislators and state administrative officials on legislative matters. Correspondence emanating from the County will be transmitted via the County Administrator. 2. Participation with legislators and state administrative officials in drafting of bills, policies, and regulations which affect Contra Costa County. 3. Appearances to speak for Contra Costa County before legislative committees, including regular and interim committee hearings, special study commissions, and administrative hearings. II. County Legislative Program The "County Legislative Program" is developed each calendar year and consists of those bills initiated by the County upon approval by the Board of Supervisors. Attachment A A. During periods between regular legislative sessions, departments should be alert to the need for new legislation and modification of existing legislation. Proposed bills or legislative changes should be brought to the attention of the County Administrator so that they may be considered for inclusion in the County Legislative Program. B. Proposed legislation may be screened by a committee consisting of two members of the Board of Supervisors, the County Administrator, the County Counsel, and the department heads concerned and, if approved by that committee, submitted to the Board of Supervisors for consideration. C. Proposed legislation endorsed by the Board of Supervisors will be included in the County Legislative Program. The Office of the County Counsel will be responsible for bill preparation in draft form. The Office of the County Administrator is responsible for arranging introduction of proposed measures through the County Legislative Delegation. D. The County Administrator will provide for and coordinate the attendance of county officers and employees in Sacramento in support of the County Legislative Program. III. Other State Legislation The Office of the County Administrator shall subscribe to the Legislative Bill Service, under which copies of all bills. resolutions, digests, summaries and indexes are received, and shall make these materials available to county officials as needed. Appropriate forms will be developed by the County Administrator to transmit these materials to the various agencies and departments. County officials should seek to keep informed on legislation pertaining to functions under their supervision and should call to the attention of the County Administrator any bills of importance to the County. The departmental position should be stated and, when appropriate, a recommendation for a formal county position should be offered. A. The Legislative Screening Committee referred to in Section II. 2. above may evaluate requests to endorse or oppose legislation and make recommendations to the Board of Supervisors on what formal position, if any, should be adopted by the County. B. Generally the county position on legislation will conform to, or at least will not conflict with, formal policy positions adopted by the County Supervisors Association of California (CSAC). The County Administrator will advise the Board of Supervisors in this regard and will Attachment A communicate formal County policy positions on legislation to appropriate State officials, including legislators, and to CSAC. C. The Board of Supervisors shall establish the official County position on bills and other matters (if one is established), and County officials and employees shall support that position when designated to represent the County. County representatives will be designated by the County Administrator in advance to appear and speak in support of the County position on legislation. A representative of the Office of the County Administrator located in Sacramento (Legislative Coordinator) will arrange such appearances and testimony so that duplicate or conflicting testimony will be avoided. IV. Expense Reimbursement Expense reimbursement, in accordance with the county expense reimbursement policy, is authorized for personnel traveling to Sacramento (or other locations) in support of legislation only in those instances in which officers and employees are on official business, such as representing the official position of the county or the official position of an association of county officials of which they are a member, such as the County Auditors or County Clerks Association. V. Support of Legislation From time to time, officially constituted groups, such as employee organizations, may wish to request endorsement of legislation by the Board of Supervisors. In such instances the procedure outlined under the hearing entitled "County Legislative Program" will apply and the Board of Supervisors, if it chooses to endorse the legislation, may direct the legislative representative, county officials, and employees to act in support of the bill. Such assistance may be rendered at county expense and department heads and employees will be continued in their regular pay status. Nothing in this regulation shall preclude officers and employees from taking a position different from the formal county position before the Legislature when they are acting in other capacities, however, such as representing an association of county officers or an employee group, or expressing a personal opinion. In all such situations the officer or employee shall clearly indicate that he is not representing the County but rather some other agency or expressing a personal opinion. In instances where legislation sponsored by employee or other groups does not have the endorsement of the Board of Supervisors, employees may not make representation in any way on behalf of the County. Time taken and travel costs incurred will be at their own expense. Time taken during working hours Attachment A may be charged to vacation leave or to leave without pay and shall be subject to approval of the department head in each instance. VI. Application of Rules and Procedures The rules and procedures as set forth in this bulletin shall apply to testimony presented to regular and interim committees of the Legislature, as well as to testimony presented to any special study commissions. Originating Office: County Administrator /s/ M. G. Wingett County Administrator Attachment A 1 CONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN Number: 110.5 Date: 3-8-22 Section: General SUBJECT: Legislation, Regulation, and Intergovernmental Relations Contents: I.Purpose II.The County’s State and Federal Legislative Platforms III.Process for Pursuing County-sponsored Legislation, State Budget Requests and Federal Appropriations Requests IV.Process for Obtaining an Official County Position on Pending State and Federal Legislation V.Positions and Comments on Federal and State Rulemaking and Federal and State Budget Legislation VI.Statewide Ballot Propositions and Local Ballot Measures VII.Legislative Advocacy A.Advocacy Efforts on Behalf of the County B.Advocacy That Is Not on Behalf of the County VIII.Legislative and Regulatory Activity Coordination IX.Expense Reimbursement X.Application of Rules and Procedures I.Purpose: As a unit of the state government, Contra Costa County is greatly affected by both state and federal legislation and regulation. Regular sessions of the California Legislature and Congress are held biennially. Many of the bills introduced and enacted into law, including budget bills and trailer bills, directly impact the operations of county government, as do ballot measures that are passed by voters. Recognizing the need for consistency in conveying the County’s positions on federal and state legislative and regulatory matters and to provide an effective program of legislative representation, Contra Costa County coordinates interactions among the Board of Supervisors, the County Administrator’s Office, County departments/agencies, County advisory bodies, and the County’s contract legislative advocates in Sacramento and Washington, D.C. This bulletin has been developed for the following purposes: •to guide County officers and employees in matters concerning legislation and regulation, Attachment B 2 • to facilitate participation in these matters by County departments, agencies and advisory bodies, • to ensure that advocacy efforts are expeditious and consistent with Board- approved positions, and • to allow the County Administrator’s Office to act as a central coordinator of the legislative and regulatory activities of the County and a clearinghouse for intergovernmental relations. II. The County’s State and Federal Legislative Platforms The County’s annual program of legislative and regulatory activity is developed to secure legislation and/or regulation that benefits the County and its residents; oppose/amend legislation and regulation that might adversely impact the County’s delivery of services; shape public policy in areas that impact County government and operations; and secure state and federal funding for County purposes through the budget, grant and/or appropriations process. Upon approval by the Board of Supervisors, the County’s annual program is centered on the sponsored bills and appropriation requests initiated by the County as well as the County’s legislative priorities, which are included in the County’s adopted State and Federal Legislative Platforms (“Platforms”). The Platforms serves as a tool for focusing on and achieving the County’s legislative goals. The following process shall be used to develop the Platforms: A. Each fall/winter, the County Administrator’s Office will conduct outreach to departments, agencies, and the members of the Board of Supervisors to solicit input on and recommended changes to the Platforms. (Note that departments and agencies are encouraged to outreach to advisory bodies for which they provide administrative support for this purpose.) B. Proposed changes to the Platforms will be considered by the Board’s Legislation Committee, and draft Platforms will be recommended by the Legislation Committee for adoption by the Board of Supervisors. C. In January of each odd-numbered year, the County Administrator’s Office will present the County’s Platforms to the Board of Supervisors for consideration and adoption. Unless later amended, the Platforms will be the County’s official policy/legislative agenda for the two years after adoption. D. In January of each even-numbered year, the County Administrator’s Office will provide the Board of Supervisors an update of the County’s legislative priorities, sponsored bills, and appropriations requests. The update will reflect evolving Attachment B 3 policy developments at the state and/or federal levels. The update may also seek the Board of Supervisors’ approval of amendments to the Platforms. E. Departments, agencies, and advisory bodies should be alert to the need for new legislation and modification of existing legislation or law. Proposed bills or legislative changes should be brought to the attention of the County Administrator’s Office so that they may be considered for inclusion in the Platforms. III. Process for Pursuing County-sponsored Legislation, State Budget Requests, and Federal Appropriations Requests: A. Each fall/winter, the County Administrator’s Office will solicit proposals for County-sponsored legislation, state budget requests, and federal appropriations requests from all departments, agencies and the Board of Supervisors. B. Proposals for County-sponsored legislation and appropriations requests will be screened by a committee of the Board of Supervisors and, if approved by the committee, submitted to the Board of Supervisors for consideration. C. Proposals for County-sponsored legislation and appropriation requests that have been endorsed by the Board of Supervisors will be included in the Platforms. D. Legislation proposed by the County (County-sponsored bills) will be reviewed and, in some instances, drafted by the Office of the County Counsel after concept authorization by the Board of Supervisors. E. The County Administrator’s Office, through the County’s legislative advocates, will arrange for introduction of County-sponsored legislation through the County legislative delegation (the state or federal elected officials who represent Contra Costa County). IV. Process for Obtaining an Official County Position on Pending State and Federal Legislation The process for obtaining an official County position on pending legislation is as follows: A. The County Administrator’s Office shall subscribe to a legislative bill service, through which copies of all bills, resolutions, digests, and summaries are available, and shall make these materials available to county officials, employees, and advisory bodies as needed. Appropriate mechanisms will be developed by the County Administrator’s Office to transmit these materials to the Attachment B 4 various agencies and departments. Departments and agencies may also subscribe to a legislative service, as needed. B. County officials, employees, and advisory body members should seek to keep informed on legislation and regulation pertaining to functions under their supervision and should call to the attention of the County Administrator’s Office the bills or regulations of particular importance to the County, with an analysis of potential impact on County operations and conformance with the County’s adopted Platforms. C. In the analysis, the recommendation of the department, agency or advisory body should be stated, including, when appropriate, a recommendation for a formal County position. Position recommendations may include: 1. Support 2. Support in Concept 3. Support if Amended 4. Oppose 5. Oppose Unless Amended 6. Watch D. The County Administrator’s Office will review the recommendation for (1) potential impact on the County; and (2) policy conformance with the adopted Platforms. If there are interdepartmental or interagency impacts, the County Administrator’s Office will work to achieve a consensus position among departments and/or agencies involved. E. After its review, the County Administrator’s Office will make one of two determinations: 1. If the County’s adopted Platforms contains a policy position or principle directly related to the pending legislation, action can be taken by the Chair of the Board, County Administrator, or designee of the Chair or County Administrator, in the form of a letter expressing the County’s formal position. 2. If the County’s adopted Platforms does not contain a policy or principle directly related to the pending legislation, then formal Board of Supervisors action is required. i. Staff should secure a recommendation of the Board’s Legislation Committee (or relevant policy committee of the Board, seeking guidance from the CAO’s office, as needed) prior to presentation to the Board of Supervisors; or Attachment B 5 ii. If the pending legislation is of critical importance, requires immediate action prior to the next Board meeting, and the Board Chair reasonably believes a majority of the Board would support such action, action may be taken by the Board Chair and the County Administrator in the form of a letter from the Board Chair, or designee. iii. The County Administrator will seek the Board of Supervisors’ ratification of such action at the next Board meeting or as soon as reasonably practicable. F. Generally, the County position on legislation will conform to, or at least will not conflict with, formal policy positions adopted by the California State Association of Counties (CSAC), the Urban Counties of California (UCC), or the National Association of Counties (NACo). The County Administrator will advise the Board of Supervisors in this regard and will communicate the County’s formal positions on legislation to appropriate state or federal officials, including legislators, CSAC, UCC, and NACo. G. After the Board of Supervisors establishes the official County position on legislation and regulation, County officials and employees shall support that position when designated to represent the County. V. Positions and Comments on Federal and State Rulemaking and State and Federal Budget Legislation: On behalf of the Board of Supervisors and in consultation with the Board Chair, County departments/agencies, and County Counsel, the County Administrator, or designee, will submit comments on pending state and/or federal rulemaking and/or state and federal budget matters when: 1. Existing policy on the issue exists in the Platforms and affected County departments/agencies agree with the position; 2. There is no existing policy in the Platforms and the proposal is technical, non-controversial or the policy impacts are minor; 3. Action is needed immediately to ensure that the County’s interests are protected; or 4. Action is needed to prevent modification or termination of an existing County program or policy. In all such instances, the Board of Supervisors shall be informed of the actions taken on the County’s behalf. Attachment B 6 VI. Statewide Ballot Propositions and Local Ballot Measures: The process for action on statewide and local ballot measures is as follows: a. Board members, the County Administrator, and department heads may request the Board take formal action on statewide or local ballot propositions of potential impact to the County. b. The County Administrator’s Office will review and prepare for the Legislation Committee an impartial analysis of all ballot measures brought forward for action. The analysis shall include a copy of the ballot measure, sufficient information to understand the impacts on the County, a list of known support and opposition, and identification of existing County policy that relate to the recommended position or the new policy. c. The Legislation Committee of the Board shall consider the measure and make a recommendation for consideration by the Board of Supervisors. d. The Board of Supervisors shall consider the recommendation of the Committee sufficiently in advance of the election to enable the Board’s action to be relevant, and to the extent possible, to enable the Board to postpone and reconsider the matter at a later Board meeting. VII. Legislative Advocacy It is the primary responsibility of the County Administrator’s Office, in coordination with the County’s legislative advocates in Sacramento and Washington, D.C., to advance official County positions on proposed legislation and regulations. This advocacy may involve the participation of Board Members, the County Administrator, department/agency heads, and other designated County staff as appropriate. To maintain a presence in Sacramento and Washington, D.C., the County may contract for state and federal representation to advocate official County positions on pending state and federal legislation, County sponsored bills, administrative and regulatory proceedings, and funding requests. A. Advocacy Efforts on Behalf of the County. The following procedures address appropriate advocacy efforts on behalf of County. Note that no department/agency or advisory body shall take an action that would imply the County’s support or opposition to any pending legislation and/or regulation in the absence of or inconsistent with an adopted Board position. Furthermore, no department/agency or advisory body shall send a letter or make a social media posting communicating a position on legislation or regulation that the CAO has not reviewed and approved. Attachment B 7 1. Testimony in Support of County’s Platforms a. The County Administrator, in conjunction with the County’s legislative advocates, will provide for and coordinate the attendance of county officers and employees in Sacramento and Washington, D.C. in support of the adopted Platforms. b. County representatives will be designated by the County Administrator in advance to testify in support of the County position on legislation. The County’s state or federal legislative advocate will arrange such appearances and testimony so that duplicate or conflicting testimony will be avoided. In general, members of the Board of Supervisors, the County Administrator’s Office, department/agency heads, and the County’s contract legislative advocates will represent the County in Sacramento and Washington, D.C. for the purpose of conveying the official County position and anticipated impact of measures. c. The County Administrator’s Office may authorize County staff to advocate before the Legislature, legislative committees, and local or regional governmental bodies on policies consistent with the Board of Supervisors’ position. Proposed testimony and related materials must be submitted to the County Administrator’s Office in advance of testimony for review and coordination, as necessary. 2. Non-Advocacy Related Testimony a. When requests are received by a department or agency to present informational and/or expert testimony on an issue, rather than as an advocate, it is not necessary to provide a copy of the testimony to the County Administrator’s Office for prior review. However, the County Administrator’s Office must be notified in advance of the testimony. b. When a department or agency is requested to provide expert testimony about a subject on which the Board of Supervisors has no formal position, as determined by the County Administrator’s Office, it is imperative that the person providing the testimony state for the record that they are providing testimony as an expert in the given field and not as a representative of the County. Attachment B 8 3. Correspondence and Social Media Advocating a Position a. Following action by the Board of Supervisors on legislative and/or regulatory matters, or if action is contemplated by or consistent with the County’s adopted Platforms, the County Administrator’s Office or designee will coordinate with the Board Chair to send a letter communicating the Board’s position to appropriate state and federal representatives, committees, and agencies. b. The County Administrator’s Office will coordinate the preparation of position letters with departments and agencies in accordance with the adopted County positions and distributed by the County’s legislative advocates. c. Social media use by County officials and employees to express the County’s official position on pending state or federal legislation shall be consistent with the County’s adopted Platforms and approved by the County Administrator’s Office in advance of posting. 4. Other Contact with State and Federal Representatives a. County officials and employees planning trips to Sacramento or Washington, D.C. to meet with state or federal representatives, committees, and/or agencies must notify the County Administrator’s Office of their intended appearance, specifying the general purpose of the visit and whom they plan to see. b. In the event that a meeting is scheduled between a County department/agency and any legislator, staff of legislator, or official of state and/or federal agencies, advance notice of the meetings shall be provided to the County Administrator’s Office. c. Any written materials that are to be presented to a state or federal representative, committee, or agency of a legislative or policy nature shall be provided to the County Administrator’s Office in advance of presentation. Elected officials are encouraged to provide their materials to the County Administrator’s Office for awareness and coordination purposes. d. The County Administrator’s Office must be informed of the outcomes of any meetings. Attachment B 9 5. Professional Organizations’ Requests for Advocacy At times, professional organizations representing various functions of County departments/agencies may take a position on pending state or federal legislation and request letters of support/opposition or sign-on for that organization’s position. a. Before preparing letters in support of the professional organization’s position or signing on to “sign-on letters” by providing the County seal, County staff shall contact the County Administrator’s Office to: i. discuss the requested action and position of the organization, ii. verify whether there is existing County policy or position on the issue, and iii. verify that it does not conflict with adopted Board policy or adversely impact other County operations. 6. Advisory Boards and Commissions—Advocacy Activities Some departments/agencies work directly with and coordinate activities with an advisory board or commission. If the advisory board or commission wishes for the Board of Supervisors to take a position on a measure, the chair of the advisory board or commission must work through their department/agency staff liaison to bring the matter to the attention of the County Administrator’s Office for review and action. The County Administrator’s Office will determine if there is County-adopted policy or position to take action or if the measure needs to be brought to the Board of Supervisors for action. Advisory boards or commissions established by the Board of Supervisors that are state or federally mandated, shown on Attachment A, may engage in legislation position development and advocacy according to the following procedures: a. Positions may be taken only insofar as they are not inconsistent with Board- adopted policies or positions. Staff of the mandated advisory board or commission must review the position for consistency with the County’s adopted Platforms and advise the advisory board or commission if an inconsistency exists; and b. Positions of the mandated advisory body or commission must be communicated in a manner that clearly states through the use of a disclaimer/disclosure on any stationery and in the body of the letter that the advisory body is advisory to the Board of Supervisors and that any comments, recommendations, opinions, and positions made by the board Attachment B 10 or commission or its individual members do not represent the official position of the County or any of its officers; and c. Position letters must be distributed by the County Administrator’s Office, who will include in its distribution the Board of Supervisors and any relevant Board committee. B. Advocacy That Is Not on Behalf of the County Nothing in this bulletin shall preclude officers and employees from taking a position different from the formal county position before the Legislature when they are acting in their outside capacities, such as when representing an association of county officers or a recognized employee organization, or when expressing a personal opinion. Correspondence regarding legislation sent by independently elected officials must specify that they are issued in their own capacity and not on behalf of the County or Board of Supervisors. In all such situations, 1) the officer or employee shall clearly indicate that they are not representing the County but rather some other agency or expressing a personal opinion; 2) the officer or employee shall not make representation in any way on behalf of the County; 3) Expenses and travel costs incurred will be at their own expense; 4) Time taken during working hours may be charged to vacation leave or to leave without pay and shall be subject to approval of the department head in each instance; and 5) Notification of the outside group’s position to the County Administrator’s Office is requested, especially when it may significantly impact the County’s programs or operations. VIII. Legislative and Regulatory Activity Coordination In collaboration with the legislative advocates and County departments/agencies who may be delegated specific legislative policy areas (e.g., transportation, health care, and sustainability), the County Administrator’s Office will coordinate the activities of the County related to legislation and regulation, including: A. Developing the Platforms for consideration and adoption by the Board of Supervisors. B. Serving as the “clearing house” for all official contacts in the name of the County by county officers and employees with state and federal legislators and officials. Official contacts on behalf of the County include: Attachment B 11 1. Communication with legislators and administrative officials on legislative and regulatory matters. Unless specifically designated to Department staff by the County Administrator, correspondence emanating from the County will be transmitted via the County Administrator’s Office and distributed via the County’s state and federal legislative advocates. 2. Participation with legislators and administrative officials in drafting of bills, policies, and regulations which affect Contra Costa County. 3. Appearances to speak for Contra Costa County before legislative or congressional committees, including regular and interim committee hearings, special study commissions, and administrative hearings. C. Providing Reports to the Board and Staff Support to the Legislation Committee. The County Administrator’s Office will track the progress of and maintain a list of all bills and measures on which the Board of Supervisors has adopted a formal position. This list will be maintained on the County Administrator’s webpage. The County Administrator’s Office will also provide staff support to the Board of Supervisors’ Legislation Committee. D. Coordinating State Lobbying Activity Reporting. As required by state law, lobbying activity undertaken by County officials and employees must be reported on a quarterly basis. On a quarterly basis, CAO staff will distribute to all departments/agencies electronic lobbying activity questionnaires for submittal. “Lobbying” includes meeting with state legislators, agency officials and their staffs -- whether in person, by telephone, by email, or in writing -- on pending bills or regulations; working with the organization's registered lobbyist; monitoring pending bills or regulations; working with other companies, trade associations or community groups on state issues; developing grassroots lobbying pieces; ex parte contacts with regulatory agency officials; etc. “Lobbying” does not include working on state contracts, permits, or licenses; providing purely technical or ministerial information to state officials; or working on city, county or federal issues. IX. Expense Reimbursement Expense reimbursement, in accordance with the County expense reimbursement policy, is authorized when personnel must travel on official business in support of legislation, such as when representing the official position of the County or the official position of an association of county officials of which they are a member, (e.g., the County Auditors or County Clerks Association). Attachment B 12 X. Application of Rules and Procedures The rules and procedures as set forth in this bulletin shall apply to testimony and correspondence presented to regular and interim committees of the Legislature, as well as to testimony and correspondence presented to any special study commissions. _______________________ Monica Nino County Administrator Originating Department: County Administrator’s Office Attachment B State or Federally Mandated Advisory Boards or Commissions Established by the Board of Supervisors 1 Advisory Council on Aging 2 Airport Land Use Commission 3 Assessment Appeals Board 4 CCC Law Library Board of Trustees 5 Economic Opportunity Council 6 Emergency Medical Care Committee 7 First 5 Contra Costa Children & Families Commission 8 Fish & Wildlife Committee 9 Hazardous Materials Commission 10 In-Home Supportive Services Public Authority Advisory Committee 11 Local Child Care & Development Planning Council 12 Managed Care Commission 13 Mental Health Commission 14 Merit Board 15 Planning Commission 16 Workforce Development Board Attachment B-A RECOMMENDATION(S): APPROVE AND AUTHORIZE the Clerk-recorder, or designee, to execute a contract with the City of Brentwood at no costs to rent the Brentwood Community Center for the April 5, 2022 Assembly District 11 Special Election. FISCAL IMPACT: None. BACKGROUND: The Elections Division of the Clerk-Recorder's Office will provide 153 polling places throughout the County for the April 5, 2022 Special election. Sites that will be utilized include the Brentwood Community Center in the City of Brentwood. The Facility Rental Agreement and Use Agreement for this site contain an indemnification and hold harmless provision, whereby the County agrees to indemnify and hold harmless the City of Brentwood for use of this site as a voting location. For early voting and election day voting, as well as set up and take down of voting equipment, the agreement provides the County with use of the Brentwood Community Center from November 3, 2022 through November 9, 2022. CONSEQUENCE OF NEGATIVE ACTION: The Elections Office will not be able to use this site as a voting location. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Helen Nolan, 925-335-7808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 40 To:Board of Supervisors From:Deborah R. Cooper, Clerk-Recorder Date:March 8, 2022 Contra Costa County Subject:Agreement for Polling Site in the City of Brentwood for April 5, 2022 Special Election ATTACHMENTS Fee Waiver Facility Application Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 Request for: Fee Waiver___ Fee Reduction___ (Select One) Please note: Normal service request procedures should be followed for standard services. Date of Application: __________________ Date of Event: _______________________ Please complete the following and submit to: _______________ (City Department) City of Brentwood 150 City Park Way Brentwood, CA 94513 925-516-5400 1.Proposed Event Name: 2.Total Requested Funding and/or fee Amount: $ (include all fees/departments) 3.Have matching funds been secured for this event? Yes _______ No _______ 4. Applicant Information: Name of Organization/Agency: Contact Name: Mailing Address: Street Address: City: State: Zip: ________ Email Address: Telephone: Fax: _______ Business License #: Nonprofit ID #: (attach copy) 5.Does this event fall under one or more of the City Council Two Year Goals? If yes, please explain: ________________________________________________________________________ ________________________________________________________________________ 6. Have you or your organization previously requested and/or received any funding from the City? If yes, please provide any pertinent funding information: ______________________________________________________________________________ ______________________________________________________________________________ Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 7.Will promotional materials be created for this event? ______ Yes _______ No 8. Proposed Event Information: a.How will the requested funds be used? Describe, in detail, the proposed event. Clearly define any fee schedules that are applicable to this event. Identify if the proposed event is a new service, or extension of an existing one. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ b.Specify the proposed area (e.g., downtown), population or agency that will benefit from this program or event. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ c.What documentation/data/records support the need for this proposed event? Identify your data sources. Additional pages may be included, if needed. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ___________________________________________________________________ Date of Application: ________________ Required Attachments: Please provide the required copies of the following: (Please note: Applications without the following documents will not be reviewed for funding) Please label attachments A, B, etc. A. Names and home addresses of governing board; identify current board officers, etc. Homes addresses are required. B. Proof of Non-Profit Status as described in the Policy C. Hold harmless agreement - By signing this application you are also signing and agreeing to the Hold Harmless Agreement. Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 C. Hold Harmless Agreement Fiscal Year __________ Applicant, Event Sponsor or Contractor shall hold harmless, defend and indemnify the City of Brentwood (City) and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigations) of every nature arising out of or in connection with Applicant, Event Sponsor or Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement except such loss or damage with was caused by the sole negligence or willful misconduct of the City. Signatures: Applicant Date Name of Organization /Agency Note: Applicants will be notified within fourteen (14) business days if the request for use of City funds will be granted. ============================================================================= For City of Brentwood Use Only Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Total Fees Waived: $ _______________ (NTE) Permit Number Parks and Recreation Office(925) 516-544435 Oak Street, Brentwood, CA 94513brentwoodca.gov Facility Rental Application Applicant Information First Name Last Name Date of Birth Gender: M F Address City State Zip Code Primary Phone Number Secondary Phone Number Email Address Emergency Contact Name Emergency Contact Relation Emergency Contact Phone Number Organization Information (if applicable) Organization Name Organization Phone Number Organization Website Organization Address City State Zip Code Organization Email Address Non-Profit? Yes No 501(c)(3) Documentation Provided Facility Requested (check all that apply) Community Center Community Room A/B (330)Conference Room B (25) Community Room A (120)Multipurpose Room A/B (160) Community Room B (150)Multipurpose Room A (60) Conference Room A/B (80)Multipurpose Room B (70) Conference Room A (25)Kitchen (10) Senior Center Main Hall (208) Meeting Room (80) Classroom (50) Combo Room (130) Library Community Room* (60) *Only available: Wed: 10am-8pm Fri./Sat.: 10am-6pm Date(s) Requested Day of the week: Sun Mon Tue Wed Thu Fri Sat Sun Month/Day/Year: Rental Start Time: (enter facility) Function Start Time: (guests arrive) Function End Time: (guests leave) Rental End Time: (exit facility) Note: No access to facility or storage of items before or after rental times. Type of Event: Attendance: Event Details: Adult Birthday Performance Anniversary School Dance Banquet Shower Celebration of Life Wedding Fundraiser Youth Birthday Meeting Other: Total attendees: (includes caterers, band, DJ, etc.) Attendees under 21: (included in total attendees) Will food be: Served Sold If the event is open to the public and food or beverage is being sold or given away, a CCC Environmental Health Temporary Food Permit is required. Will alcohol be: Served Sold If sold, and ABC Permit is required. Will an admission fee be charged? Yes No Liability, Medical Consent, and other Terms of Facility Use Indemnification. The User hereby voluntarily agrees to indemnify, defend, and hold harmless the City of Brentwood (City) it’s officials, officers, employees, agents, and volunteers from any liability for property damage, injuries, or death resulting from or in any way connected with use of City facilities. The Au- thorized Representatives and User do forever release and hold harmless the City from all claims or rights of action for damage which User may incur as a consequence of the use of the Facility. This waiver and release is applicable except to the extent caused by the City's sole negligence or willful misconduct. Medical Consent. In emergency situations, User hereby agrees to allow the City staff to consent to any medical treatment that medical personnel deem neces- sary for any attendees of User’s facility rental or event. It is understood that no health or accident insurance is provided by the City. It is further understood that this Contract is binding on my heirs and assigns. Equipment. I agree to return equipment issued to me in as good condition as when received, except for normal wear and tear. Photo/Video Release. Authorized Representatives and Participant hereby agree that pictures or videos taken during the Facility rental may be used for future promotional purposes. Acceptance. My signature below constitutes acceptance of the conditions set forth above. Signature: Printed Name: Date: K:\Facilities\Facility Rental Forms\Community Center\Originals Facility Rental Rules & Regulations City of Brentwood Parks & Recreation 1.Reservation of the Facility Initial: a.Facility rental applications are accepted no more than 18 months in advance for Brentwood residents, and 12 months in advance for non-residents. Reservations for use of the facilities may be made by contacting the Parks & Recreation Department to schedule a contract appointment. At the contract appointment, a completed application must be submitted, along with a payment of rental deposit and non-refundable application fee. b.All rentals require a minimum of 2 hours, and must include any time for setup and cleanup. Refunds will not be given for any unused rental time. c.The City accepts the following forms of payment: check/money order; MasterCard, Visa, Discover, and cash. Payments for non-profit organizations or public agencies must be drawn on the organization or agency account. d.Reservations must be made at least 30 days prior to the event. Special requests of less than 30 days are considered on a case-by-case basis and an Application Rush Fee will be included. e.Renters must be a minimum of 18 years of age. If alcohol is being served, renter must be a minimum of 21 years of age. A photo I.D with the applicant’s address and date of birth must be provided at the time of the reservation. f.Upon completion of the contract meeting and approval of application, the renter will sign the Facility Permit and be provided a Facility Renter Checklist outlining due dates for fees, various paperwork submittals, and facility walk through and floorplan meeting. g.The City reserves the right to book additional events/rentals before and after your event, and in other areas of the facility. h.All remaining fees are due 30 days prior to the event. For rentals less than 30 days, all fees are due upon booking of facility. Payment by check will not be accepted less than 30 days prior to the event and payment by credit card will not be accepted less than 14 days prior to the event. i.Once the rental permit has been issued, the renter has one opportunity to make any changes or modifications at no additional cost to the rental permit up to 60 days prior to the event date. Changes or modifications made after that one courtesy modification/change to the rental permit will assess an additional fee per request. City reserves the right to assess an additional fee per request, for any reservation changes made less than 60 days prior to the event. j.Any changes to the original submitted application must be in writing. k.A damage deposit is required for all facility rentals; $250 for events without alcohol and $500 for events serving alcohol. The renter will be billed for any additional expenses not covered by the damage deposit. The determination and assessment of additional charges shall be at the sole discretion of the City. The deposit will be returned within 30 days after facility use as long as there is no damage to the facility or any additional expenses incurred. 2.Cancellations Initial: a.The City reserves the right to cancel, reschedule, suspend, and/or refuse to grant the use of its facilities to any person or group if such use violates the Brentwood Municipal Code/City Rules and Regulations or in case of emergency. b.100% of rental fees are refunded if cancellations are made 6 months or more prior to your rental date, with the exception of the application fee and the cancellation processing fee. c.Cancellations less than 6 months, but more than 4 months prior to your rental date, 15% of your total deposit will be retained in addition to the application fee and the cancellation processing fee. 1 d.Cancellations less than 4 months, but more than 1 month prior to your rental date, 25% of your total deposit will be retained in addition to the application fee and the cancellation processing fee. e.Cancellations less than 30 days prior to your rental, 40% of the entire rental fee is retained in the addition to the application fee and the cancellation processing fee. f.If applicant wishes to cancel their event, a written cancellation letter must be submitted. 3.Use of the Facility Initial: a.The facility may be used by residents, non-residents, non-profit organizations and commercial groups, defined as follows: i.Resident: an individual whose primary residence is within the City limits of Brentwood ii.Non-Resident: an individual whose primary residence is outside the City limits of Brentwood iii.Non-Profit: When use of the facility is by a non-profit organization as determined by the Internal Revenue Service and/or State of California with at least 75% of its membership made up of Brentwood residents, and the purpose of the use is to raise funds for community, charitable, or education projects within Brentwood or that benefits Brentwood residents. A copy of the letter granting the organization non-profit status from the Secretary of State’s office is required to receive the non-profit rate. iv.Commercial: when use of the facility is for profit or sale with proceeds to benefit an individual or organization. b.A minimum of one half hour is required for set-up and takedown of all rentals, although larger events may require more time depending on the size and scope of the event. c.After the facility has been used, it must be left in a clean and orderly condition. All equipment moved or borrowed must be returned to its original position and location. d.At all times the facility is being used, City staff shall be on duty to ensure the enforcement of these Rules & Regulations. The City reserves the right to close down or cancel any event that is in violation of any city ordinance. The City also reserves the right to close down or cancel the event if public safety, damage to the facility, behavior of the event guests, or affected department supervisors deem the event unsafe for public participation. e.The Renter signing the permit is responsible for any loss or damage to the property. The Renter must pay the City an amount equal to the cost of repair and/or replace the lost or damaged item. f.The Renter is responsible for the control and supervision of all guests, caterers, musicians, and other contracted service providers, and ensure that all adhere to the City’s policies and procedures. g.Minors (any person under the age of 18) must be actively supervised at all times. h.City staff cannot sign for or receive deliveries. The Renter or a designated representative must be present to supervise and sign for all deliveries and pick-ups associated with their event. i.City staff will setup and take down tables and chairs, rented City equipment, and control lighting, audio/visual equipment, and heating and air conditioning. j.Equipment brought on site requires prior approval from the City ( photo booths, backdrops, BBQs, audio visual equipment, ice sculptures, food truck, etc.) and must be removed immediately after the event. City staff will not store equipment and is not responsible for anything left in the facility. City staff reserves the right to remove any such equipment at the cost of the Renter. Additional charges may be assessed to the Renter for use of the facility beyond the specified rental contracted time. The determination of assessment will be at the sole discretion of the City and will be taken from the Renter’s deposit. k.The facility maximum capacities are strictly enforced. The maximum capacity for an event includes all adults and children, 2 including caterers, DJ’s, bands, party planners, etc. Violation of the capacity limits will result in immediate termination of the event and forfeiture of some or all of the facility deposit. l.No rice, birdseed, confetti, glitter, rose petals, or sand may be thrown inside or outside of the facility. m.Smoking of any kind is prohibited in any City facility or within 20 feet of entrance or exit per State of California law (State Code 7596-7598). m.All City furniture must stay inside the facility. Any furniture brought in by the Renter (chairs, sofas, tables, light bars, etc.) must have padded or protected feet. n.Use of nails, tacks, scotch tape, staples, etc., is strictly prohibited. Only painters tape may be used to attach items to walls. Gaffer tape may be used on the floor. o.At no time shall exits or exit signs be covered or obstructed. p.The City will not supply ladders, extension cords, scissors, tape or paper for use. Renter must provide supplies, if necessary. q.Electrical outlets are limited to 20 amps. r.Mylar/foil balloons with helium are prohibited, however air-filled Mylar/foil balloons are permitted. s.All decorations must be fire proofed or made of fire retardant materials. Candles are permitted only in holders in which the flame is not exposed (except on cakes). Open flames such as gas burners, candles and butter warmers (with the exception of Sterno-type cups) are not allowed inside the facility. t.Fog machines, smoke machines, and hazers are not permitted. u.Barbecues, grills, and griddles are permitted only with advance approval and in designated areas. v.All decorations must be removed before the premise is vacated. w.Parking is available on nearby streets and City parking lots/structure, but is not guaranteed. x.Equipment and decorations not listed above requires written approval from City staff. 4.Alcohol Initial: a.If alcohol is going to be served or sold, it must be indicated on the rental application and permit. b.Alcoholic beverages, if allowed, are the responsibility and liability of the Renter and/or organization renting the facility. c.Presence and/or the consumption of any and all alcoholic beverages shall be prohibited except by permit, and only consumed during the event time indicated on the permit. d.Alcoholic beverages must be served from a controlled bar by a person over 21 years old and must be served with food. The serving alcohol must end 30 minutes before the conclusion of the event. e.To sell alcoholic beverages at your event, a valid alcohol permit from the California Department of Alcoholic Beverage Control (A.B.C.), must be obtained. Events involving the exchange of monetary consideration (example: purchase of meal or meal ticket with any form of alcohol being served as part of the meal) also require a California Department of Alcoholic Beverage Control (A.B.C.) permit. A.B.C. will issue one-day permits to 501(c)3 non-profit groups who wish to sell admission tickets, beer, wine or distilled spirits at a fundraising event. A.B.C. applications are available at the Parks and Recreation office and it is the renter’s responsibility to complete and submit the application to A.B.C. (located at Elihn M. Harris State Office Bldg. 1515 Clay Street, Suite 2208, Oakland, CA 94612, (510) 622-4970). f.Alcohol permit must be on file in the Parks and Recreation Office 14 days prior to your event. Alcohol permit must be prominently displayed during your event. City staff is required to check your license prior to allowing the sale or distribution of alcohol at the event. 3 g.Violation of any of these requirements will result in immediate termination of Renter’s event and will result in forfeiture of the damage deposit. 5.Security Guards Initial: a.Security guards may be required to be on duty during the event. The Brentwood Police Department will determine if security guards are necessary and the number of guards required at the event. The renter is responsible to pay for these services. Security guards must be present at the times stated on the Brentwood Police Department’s Conditions of Approval letter. b.Security guard companies must be registered and approved by the Brentwood Police Department and must have a valid City of Brentwood business license. City will provide you a list of approved companies and the renter can select and reserve a company from the list. c.The Renter has direction over security guard duties. 6.Insurance Initial: a.Renters are responsible for providing insurance. The Renter is accountable financially for any and all accidents or injuries to persons or property resulting from their use of City facilities. b.Renters may use their own insurance provided that the policy meets minimum standards (City staff will provide information if choosing this option). c.If you are unable to provide this certificate through your homeowners’ insurance, you may purchase special event insurance through the City. 4 Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Cleanup Agreement The Renter agrees to walk the facility, including restrooms, kitchen and rooms reserved with facility staff prior to and after the event to review any current or new damage to the facility that may have occurred during the rental. The Renter agrees to perform the following: a.Pick-up and discard/remove all decorations (e.g. table coverings, wall décor, centerpieces, balloons, etc.) b.Pick up all trash, both inside and outside, and place in lined trashcans provided. c.Ensure caterers clean kitchen area (i.e. stoves, counters, sinks, remove all items from the refrigerator, etc.) d.Report all spills to facility staff immediately for cleanup and allow staff access to area. e.Remove all equipment brought in for the event by the rental end time (i.e. by the DJ, decorator, caterer, etc.) f.Leave walls, floors, and restrooms undamaged. By signing below, I agree that at the conclusion of my event I will leave the facility in the same condition as when the event began. I further understand that non-compliance to this Agreement will result in the forfeiture of some, if not all, of my depos- it, as well as I may be invoiced for any additional cost to provide for the clean up of my event. Signature: Printed Name: Date: 5 Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Facility Rental Checklist Initial each item: I have had the opportunity to read the Rules & Regulations and received a copy. I will be in attendance throughout the event and I am responsible for the conduct and control of the group. Children under the age of 18 must be supervised at all times I have reviewed the rules about decorations. Facility Walk-Through: I agree to walk through the rented area(s) with City staff before and after the event (no one will be allowed in the facility before the walk-through.) The maximum number of people (including guests, DJ/band, caterers, etc.) allowed at my event is . It is my responsibility to control the number of people admitted and not allow more than capacity. Insurance criteria reviewed. Purchase from City Provide own insurance and endorsement Security services criteria reviewed. All contract modifications must be in writing. Additional fees may apply. Fees must be paid 30 days prior to my rental date or I risk cancellation of my event. (No checks will be accepted for payments made less than 30 days before the rental date. Only cash will be accepted for payments made less than 14 days before the rental date.) Proof of security guards services, alcohol permit, and/or health permit must be submitted 14 days prior to the rental date (if applicable). All paperwork, fees, and insurance are due on . Signature: Printed Name: Date: 6 Please send this list to your insurance company or broker Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Items below MUST be included on your Certificate of Insurance: General Liability Insurance Coverage $1,000,000 CSL The name of the insured must match the name and address of the applicant on the Facility Rental Application. Event/Facility Rental Date Full name of company(s) affording coverage on the Certificate of Insurance. Authorized Representative’s original signature Separate endorsement form for General Liability must contain the following: The City of Brentwood, its officers, agents, volunteers and employees must be named as an additional insured with respect to liability arising out of activities performed by or on behalf of the Named Insured. Coverage under this policy shall be primary insurance as respects the City of Brentwood, its officers, agents, volunteers and employees. All rights of subrogation are waived as respects all additional insureds hereunder. Please mail the Certificate of Insurance, with endorsements to: City of Brentwood, Parks and Recreation Department, 150 City Park Way, Brentwood, CA 94513 Additional Insured Endorsement MUST read: City of Brentwood, its officers, agents, volunteers and employees 150 City Park Way Brentwood, CA 94513 Instructions for Completing Certificate of Insurance for Facility Rentals 7 RECOMMENDATION(S): APPROVE AND AUTHORIZE the Clerk-recorder, or designee, to execute a contract with the City of Brentwood at no costs to rent the Brentwood Community Center for the June 7, 2022 Gubernatorial Primary Election. FISCAL IMPACT: None. BACKGROUND: The Elections Division of the Clerk-Recorder's Office will provide 153 polling places throughout the County for the June 7, 2022 Gubernatorial Primary Election. Sites that will be utilized include the Brentwood Community Center in the City of Brentwood. The Facility Rental Agreement and Use Agreement for this site contains an indemnification and hold harmless provision, whereby the County agrees to indemnify and hold harmless the City of Brentwood for use of this site as a voting location. For early voting and election day voting, as well as set up and take down of voting equipment, the agreement provides the County with use of the Brentwood Community Center from June 2 through June 8, 2022. CONSEQUENCE OF NEGATIVE ACTION: The Elections Office will not be able to use this site as a voting location. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Helen Nolan, 925-335-7808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 41 To:Board of Supervisors From:Deborah R. Cooper, Clerk-Recorder Date:March 8, 2022 Contra Costa County Subject:Agreement for Polling Site in the City of Brentwood for June 7, 2022 Primary Election ATTACHMENTS Fee Waiver Facility Application Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 Request for: Fee Waiver___ Fee Reduction___ (Select One) Please note: Normal service request procedures should be followed for standard services. Date of Application: __________________ Date of Event: _______________________ Please complete the following and submit to: _______________ (City Department) City of Brentwood 150 City Park Way Brentwood, CA 94513 925-516-5400 1.Proposed Event Name: 2.Total Requested Funding and/or fee Amount: $ (include all fees/departments) 3.Have matching funds been secured for this event? Yes _______ No _______ 4. Applicant Information: Name of Organization/Agency: Contact Name: Mailing Address: Street Address: City: State: Zip: ________ Email Address: Telephone: Fax: _______ Business License #: Nonprofit ID #: (attach copy) 5.Does this event fall under one or more of the City Council Two Year Goals? If yes, please explain: ________________________________________________________________________ ________________________________________________________________________ 6. Have you or your organization previously requested and/or received any funding from the City? If yes, please provide any pertinent funding information: ______________________________________________________________________________ ______________________________________________________________________________ Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 7.Will promotional materials be created for this event? ______ Yes _______ No 8. Proposed Event Information: a.How will the requested funds be used? Describe, in detail, the proposed event. Clearly define any fee schedules that are applicable to this event. Identify if the proposed event is a new service, or extension of an existing one. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ b.Specify the proposed area (e.g., downtown), population or agency that will benefit from this program or event. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ c.What documentation/data/records support the need for this proposed event? Identify your data sources. Additional pages may be included, if needed. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ___________________________________________________________________ Date of Application: ________________ Required Attachments: Please provide the required copies of the following: (Please note: Applications without the following documents will not be reviewed for funding) Please label attachments A, B, etc. A. Names and home addresses of governing board; identify current board officers, etc. Homes addresses are required. B. Proof of Non-Profit Status as described in the Policy C. Hold harmless agreement - By signing this application you are also signing and agreeing to the Hold Harmless Agreement. Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 C. Hold Harmless Agreement Fiscal Year __________ Applicant, Event Sponsor or Contractor shall hold harmless, defend and indemnify the City of Brentwood (City) and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigations) of every nature arising out of or in connection with Applicant, Event Sponsor or Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement except such loss or damage with was caused by the sole negligence or willful misconduct of the City. Signatures: Applicant Date Name of Organization /Agency Note: Applicants will be notified within fourteen (14) business days if the request for use of City funds will be granted. ============================================================================= For City of Brentwood Use Only Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Total Fees Waived: $ _______________ (NTE) Permit Number Parks and Recreation Office(925) 516-544435 Oak Street, Brentwood, CA 94513brentwoodca.gov Facility Rental Application Applicant Information First Name Last Name Date of Birth Gender: M F Address City State Zip Code Primary Phone Number Secondary Phone Number Email Address Emergency Contact Name Emergency Contact Relation Emergency Contact Phone Number Organization Information (if applicable) Organization Name Organization Phone Number Organization Website Organization Address City State Zip Code Organization Email Address Non-Profit? Yes No 501(c)(3) Documentation Provided Facility Requested (check all that apply) Community Center Community Room A/B (330)Conference Room B (25) Community Room A (120)Multipurpose Room A/B (160) Community Room B (150)Multipurpose Room A (60) Conference Room A/B (80)Multipurpose Room B (70) Conference Room A (25)Kitchen (10) Senior Center Main Hall (208) Meeting Room (80) Classroom (50) Combo Room (130) Library Community Room* (60) *Only available: Wed: 10am-8pm Fri./Sat.: 10am-6pm Date(s) Requested Day of the week: Sun Mon Tue Wed Thu Fri Sat Sun Month/Day/Year: Rental Start Time: (enter facility) Function Start Time: (guests arrive) Function End Time: (guests leave) Rental End Time: (exit facility) Note: No access to facility or storage of items before or after rental times. Type of Event: Attendance: Event Details: Adult Birthday Performance Anniversary School Dance Banquet Shower Celebration of Life Wedding Fundraiser Youth Birthday Meeting Other: Total attendees: (includes caterers, band, DJ, etc.) Attendees under 21: (included in total attendees) Will food be: Served Sold If the event is open to the public and food or beverage is being sold or given away, a CCC Environmental Health Temporary Food Permit is required. Will alcohol be: Served Sold If sold, and ABC Permit is required. Will an admission fee be charged? Yes No Liability, Medical Consent, and other Terms of Facility Use Indemnification. The User hereby voluntarily agrees to indemnify, defend, and hold harmless the City of Brentwood (City) it’s officials, officers, employees, agents, and volunteers from any liability for property damage, injuries, or death resulting from or in any way connected with use of City facilities. The Au- thorized Representatives and User do forever release and hold harmless the City from all claims or rights of action for damage which User may incur as a consequence of the use of the Facility. This waiver and release is applicable except to the extent caused by the City's sole negligence or willful misconduct. Medical Consent. In emergency situations, User hereby agrees to allow the City staff to consent to any medical treatment that medical personnel deem neces- sary for any attendees of User’s facility rental or event. It is understood that no health or accident insurance is provided by the City. It is further understood that this Contract is binding on my heirs and assigns. Equipment. I agree to return equipment issued to me in as good condition as when received, except for normal wear and tear. Photo/Video Release. Authorized Representatives and Participant hereby agree that pictures or videos taken during the Facility rental may be used for future promotional purposes. Acceptance. My signature below constitutes acceptance of the conditions set forth above. Signature: Printed Name: Date: K:\Facilities\Facility Rental Forms\Community Center\Originals Facility Rental Rules & Regulations City of Brentwood Parks & Recreation 1.Reservation of the Facility Initial: a.Facility rental applications are accepted no more than 18 months in advance for Brentwood residents, and 12 months in advance for non-residents. Reservations for use of the facilities may be made by contacting the Parks & Recreation Department to schedule a contract appointment. At the contract appointment, a completed application must be submitted, along with a payment of rental deposit and non-refundable application fee. b.All rentals require a minimum of 2 hours, and must include any time for setup and cleanup. Refunds will not be given for any unused rental time. c.The City accepts the following forms of payment: check/money order; MasterCard, Visa, Discover, and cash. Payments for non-profit organizations or public agencies must be drawn on the organization or agency account. d.Reservations must be made at least 30 days prior to the event. Special requests of less than 30 days are considered on a case-by-case basis and an Application Rush Fee will be included. e.Renters must be a minimum of 18 years of age. If alcohol is being served, renter must be a minimum of 21 years of age. A photo I.D with the applicant’s address and date of birth must be provided at the time of the reservation. f.Upon completion of the contract meeting and approval of application, the renter will sign the Facility Permit and be provided a Facility Renter Checklist outlining due dates for fees, various paperwork submittals, and facility walk through and floorplan meeting. g.The City reserves the right to book additional events/rentals before and after your event, and in other areas of the facility. h.All remaining fees are due 30 days prior to the event. For rentals less than 30 days, all fees are due upon booking of facility. Payment by check will not be accepted less than 30 days prior to the event and payment by credit card will not be accepted less than 14 days prior to the event. i.Once the rental permit has been issued, the renter has one opportunity to make any changes or modifications at no additional cost to the rental permit up to 60 days prior to the event date. Changes or modifications made after that one courtesy modification/change to the rental permit will assess an additional fee per request. City reserves the right to assess an additional fee per request, for any reservation changes made less than 60 days prior to the event. j.Any changes to the original submitted application must be in writing. k.A damage deposit is required for all facility rentals; $250 for events without alcohol and $500 for events serving alcohol. The renter will be billed for any additional expenses not covered by the damage deposit. The determination and assessment of additional charges shall be at the sole discretion of the City. The deposit will be returned within 30 days after facility use as long as there is no damage to the facility or any additional expenses incurred. 2.Cancellations Initial: a.The City reserves the right to cancel, reschedule, suspend, and/or refuse to grant the use of its facilities to any person or group if such use violates the Brentwood Municipal Code/City Rules and Regulations or in case of emergency. b.100% of rental fees are refunded if cancellations are made 6 months or more prior to your rental date, with the exception of the application fee and the cancellation processing fee. c.Cancellations less than 6 months, but more than 4 months prior to your rental date, 15% of your total deposit will be retained in addition to the application fee and the cancellation processing fee. 1 d.Cancellations less than 4 months, but more than 1 month prior to your rental date, 25% of your total deposit will be retained in addition to the application fee and the cancellation processing fee. e.Cancellations less than 30 days prior to your rental, 40% of the entire rental fee is retained in the addition to the application fee and the cancellation processing fee. f.If applicant wishes to cancel their event, a written cancellation letter must be submitted. 3.Use of the Facility Initial: a.The facility may be used by residents, non-residents, non-profit organizations and commercial groups, defined as follows: i.Resident: an individual whose primary residence is within the City limits of Brentwood ii.Non-Resident: an individual whose primary residence is outside the City limits of Brentwood iii.Non-Profit: When use of the facility is by a non-profit organization as determined by the Internal Revenue Service and/or State of California with at least 75% of its membership made up of Brentwood residents, and the purpose of the use is to raise funds for community, charitable, or education projects within Brentwood or that benefits Brentwood residents. A copy of the letter granting the organization non-profit status from the Secretary of State’s office is required to receive the non-profit rate. iv.Commercial: when use of the facility is for profit or sale with proceeds to benefit an individual or organization. b.A minimum of one half hour is required for set-up and takedown of all rentals, although larger events may require more time depending on the size and scope of the event. c.After the facility has been used, it must be left in a clean and orderly condition. All equipment moved or borrowed must be returned to its original position and location. d.At all times the facility is being used, City staff shall be on duty to ensure the enforcement of these Rules & Regulations. The City reserves the right to close down or cancel any event that is in violation of any city ordinance. The City also reserves the right to close down or cancel the event if public safety, damage to the facility, behavior of the event guests, or affected department supervisors deem the event unsafe for public participation. e.The Renter signing the permit is responsible for any loss or damage to the property. The Renter must pay the City an amount equal to the cost of repair and/or replace the lost or damaged item. f.The Renter is responsible for the control and supervision of all guests, caterers, musicians, and other contracted service providers, and ensure that all adhere to the City’s policies and procedures. g.Minors (any person under the age of 18) must be actively supervised at all times. h.City staff cannot sign for or receive deliveries. The Renter or a designated representative must be present to supervise and sign for all deliveries and pick-ups associated with their event. i.City staff will setup and take down tables and chairs, rented City equipment, and control lighting, audio/visual equipment, and heating and air conditioning. j.Equipment brought on site requires prior approval from the City ( photo booths, backdrops, BBQs, audio visual equipment, ice sculptures, food truck, etc.) and must be removed immediately after the event. City staff will not store equipment and is not responsible for anything left in the facility. City staff reserves the right to remove any such equipment at the cost of the Renter. Additional charges may be assessed to the Renter for use of the facility beyond the specified rental contracted time. The determination of assessment will be at the sole discretion of the City and will be taken from the Renter’s deposit. k.The facility maximum capacities are strictly enforced. The maximum capacity for an event includes all adults and children, 2 including caterers, DJ’s, bands, party planners, etc. Violation of the capacity limits will result in immediate termination of the event and forfeiture of some or all of the facility deposit. l.No rice, birdseed, confetti, glitter, rose petals, or sand may be thrown inside or outside of the facility. m.Smoking of any kind is prohibited in any City facility or within 20 feet of entrance or exit per State of California law (State Code 7596-7598). m.All City furniture must stay inside the facility. Any furniture brought in by the Renter (chairs, sofas, tables, light bars, etc.) must have padded or protected feet. n.Use of nails, tacks, scotch tape, staples, etc., is strictly prohibited. Only painters tape may be used to attach items to walls. Gaffer tape may be used on the floor. o.At no time shall exits or exit signs be covered or obstructed. p.The City will not supply ladders, extension cords, scissors, tape or paper for use. Renter must provide supplies, if necessary. q.Electrical outlets are limited to 20 amps. r.Mylar/foil balloons with helium are prohibited, however air-filled Mylar/foil balloons are permitted. s.All decorations must be fire proofed or made of fire retardant materials. Candles are permitted only in holders in which the flame is not exposed (except on cakes). Open flames such as gas burners, candles and butter warmers (with the exception of Sterno-type cups) are not allowed inside the facility. t.Fog machines, smoke machines, and hazers are not permitted. u.Barbecues, grills, and griddles are permitted only with advance approval and in designated areas. v.All decorations must be removed before the premise is vacated. w.Parking is available on nearby streets and City parking lots/structure, but is not guaranteed. x.Equipment and decorations not listed above requires written approval from City staff. 4.Alcohol Initial: a.If alcohol is going to be served or sold, it must be indicated on the rental application and permit. b.Alcoholic beverages, if allowed, are the responsibility and liability of the Renter and/or organization renting the facility. c.Presence and/or the consumption of any and all alcoholic beverages shall be prohibited except by permit, and only consumed during the event time indicated on the permit. d.Alcoholic beverages must be served from a controlled bar by a person over 21 years old and must be served with food. The serving alcohol must end 30 minutes before the conclusion of the event. e.To sell alcoholic beverages at your event, a valid alcohol permit from the California Department of Alcoholic Beverage Control (A.B.C.), must be obtained. Events involving the exchange of monetary consideration (example: purchase of meal or meal ticket with any form of alcohol being served as part of the meal) also require a California Department of Alcoholic Beverage Control (A.B.C.) permit. A.B.C. will issue one-day permits to 501(c)3 non-profit groups who wish to sell admission tickets, beer, wine or distilled spirits at a fundraising event. A.B.C. applications are available at the Parks and Recreation office and it is the renter’s responsibility to complete and submit the application to A.B.C. (located at Elihn M. Harris State Office Bldg. 1515 Clay Street, Suite 2208, Oakland, CA 94612, (510) 622-4970). f.Alcohol permit must be on file in the Parks and Recreation Office 14 days prior to your event. Alcohol permit must be prominently displayed during your event. City staff is required to check your license prior to allowing the sale or distribution of alcohol at the event. 3 g.Violation of any of these requirements will result in immediate termination of Renter’s event and will result in forfeiture of the damage deposit. 5.Security Guards Initial: a.Security guards may be required to be on duty during the event. The Brentwood Police Department will determine if security guards are necessary and the number of guards required at the event. The renter is responsible to pay for these services. Security guards must be present at the times stated on the Brentwood Police Department’s Conditions of Approval letter. b.Security guard companies must be registered and approved by the Brentwood Police Department and must have a valid City of Brentwood business license. City will provide you a list of approved companies and the renter can select and reserve a company from the list. c.The Renter has direction over security guard duties. 6.Insurance Initial: a.Renters are responsible for providing insurance. The Renter is accountable financially for any and all accidents or injuries to persons or property resulting from their use of City facilities. b.Renters may use their own insurance provided that the policy meets minimum standards (City staff will provide information if choosing this option). c.If you are unable to provide this certificate through your homeowners’ insurance, you may purchase special event insurance through the City. 4 Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Cleanup Agreement The Renter agrees to walk the facility, including restrooms, kitchen and rooms reserved with facility staff prior to and after the event to review any current or new damage to the facility that may have occurred during the rental. The Renter agrees to perform the following: a.Pick-up and discard/remove all decorations (e.g. table coverings, wall décor, centerpieces, balloons, etc.) b.Pick up all trash, both inside and outside, and place in lined trashcans provided. c.Ensure caterers clean kitchen area (i.e. stoves, counters, sinks, remove all items from the refrigerator, etc.) d.Report all spills to facility staff immediately for cleanup and allow staff access to area. e.Remove all equipment brought in for the event by the rental end time (i.e. by the DJ, decorator, caterer, etc.) f.Leave walls, floors, and restrooms undamaged. By signing below, I agree that at the conclusion of my event I will leave the facility in the same condition as when the event began. I further understand that non-compliance to this Agreement will result in the forfeiture of some, if not all, of my depos- it, as well as I may be invoiced for any additional cost to provide for the clean up of my event. Signature: Printed Name: Date: 5 Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Facility Rental Checklist Initial each item: I have had the opportunity to read the Rules & Regulations and received a copy. I will be in attendance throughout the event and I am responsible for the conduct and control of the group. Children under the age of 18 must be supervised at all times I have reviewed the rules about decorations. Facility Walk-Through: I agree to walk through the rented area(s) with City staff before and after the event (no one will be allowed in the facility before the walk-through.) The maximum number of people (including guests, DJ/band, caterers, etc.) allowed at my event is . It is my responsibility to control the number of people admitted and not allow more than capacity. Insurance criteria reviewed. Purchase from City Provide own insurance and endorsement Security services criteria reviewed. All contract modifications must be in writing. Additional fees may apply. Fees must be paid 30 days prior to my rental date or I risk cancellation of my event. (No checks will be accepted for payments made less than 30 days before the rental date. Only cash will be accepted for payments made less than 14 days before the rental date.) Proof of security guards services, alcohol permit, and/or health permit must be submitted 14 days prior to the rental date (if applicable). All paperwork, fees, and insurance are due on . Signature: Printed Name: Date: 6 Please send this list to your insurance company or broker Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Items below MUST be included on your Certificate of Insurance: General Liability Insurance Coverage $1,000,000 CSL The name of the insured must match the name and address of the applicant on the Facility Rental Application. Event/Facility Rental Date Full name of company(s) affording coverage on the Certificate of Insurance. Authorized Representative’s original signature Separate endorsement form for General Liability must contain the following: The City of Brentwood, its officers, agents, volunteers and employees must be named as an additional insured with respect to liability arising out of activities performed by or on behalf of the Named Insured. Coverage under this policy shall be primary insurance as respects the City of Brentwood, its officers, agents, volunteers and employees. All rights of subrogation are waived as respects all additional insureds hereunder. Please mail the Certificate of Insurance, with endorsements to: City of Brentwood, Parks and Recreation Department, 150 City Park Way, Brentwood, CA 94513 Additional Insured Endorsement MUST read: City of Brentwood, its officers, agents, volunteers and employees 150 City Park Way Brentwood, CA 94513 Instructions for Completing Certificate of Insurance for Facility Rentals 7 RECOMMENDATION(S): APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, the execute a contract with the City of Brentwood at no costs to rent the Brentwood Community Center for the November 8, 2022 Consolidated General Election. FISCAL IMPACT: None. BACKGROUND: The Elections Division of the Clerk-Recorder's Office will provide 153 polling places throughout the County for the November 8, 2022, Consolidated General Election. Sites that will be utilized include the Brentwood Community Center in the City of Brentwood. The Facility Rental Agreement and Use Agreement for this site contains an indemnification and hold harmless provision, whereby the County agrees to indemnify and hold harmless the City of Brentwood for use of this site as a voting location. For early voting and election day voting, as well as set up and take down of voting equipment, the agreement provides the County with use of the Brentwood Community Center from November 3, 2022 through November 9, 2022. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Helen Nolan, 925-335-7808 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 42 To:Board of Supervisors From:Deborah R. Cooper, Clerk-Recorder Date:March 8, 2022 Contra Costa County Subject:Agreement for Polling Site in the City of Brentwood for November 8, 2022 General Election CONSEQUENCE OF NEGATIVE ACTION: The Elections Office will not be able to use this site as a voting location. ATTACHMENTS Fee Waiver Facility Application Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 Request for: Fee Waiver___ Fee Reduction___ (Select One) Please note: Normal service request procedures should be followed for standard services. Date of Application: __________________ Date of Event: _______________________ Please complete the following and submit to: _______________ (City Department) City of Brentwood 150 City Park Way Brentwood, CA 94513 925-516-5400 1.Proposed Event Name: 2.Total Requested Funding and/or fee Amount: $ (include all fees/departments) 3.Have matching funds been secured for this event? Yes _______ No _______ 4. Applicant Information: Name of Organization/Agency: Contact Name: Mailing Address: Street Address: City: State: Zip: ________ Email Address: Telephone: Fax: _______ Business License #: Nonprofit ID #: (attach copy) 5.Does this event fall under one or more of the City Council Two Year Goals? If yes, please explain: ________________________________________________________________________ ________________________________________________________________________ 6. Have you or your organization previously requested and/or received any funding from the City? If yes, please provide any pertinent funding information: ______________________________________________________________________________ ______________________________________________________________________________ Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 7.Will promotional materials be created for this event? ______ Yes _______ No 8. Proposed Event Information: a.How will the requested funds be used? Describe, in detail, the proposed event. Clearly define any fee schedules that are applicable to this event. Identify if the proposed event is a new service, or extension of an existing one. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ b.Specify the proposed area (e.g., downtown), population or agency that will benefit from this program or event. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ c.What documentation/data/records support the need for this proposed event? Identify your data sources. Additional pages may be included, if needed. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ___________________________________________________________________ Date of Application: ________________ Required Attachments: Please provide the required copies of the following: (Please note: Applications without the following documents will not be reviewed for funding) Please label attachments A, B, etc. A. Names and home addresses of governing board; identify current board officers, etc. Homes addresses are required. B. Proof of Non-Profit Status as described in the Policy C. Hold harmless agreement - By signing this application you are also signing and agreeing to the Hold Harmless Agreement. Fee Waiver/Fee Reduction Application Finance & Information Systems Effective: February 2017 City Hall – 150 City Park Way, Brentwood, CA 94513  Finance & Information Systems (925) 516-5460 C. Hold Harmless Agreement Fiscal Year __________ Applicant, Event Sponsor or Contractor shall hold harmless, defend and indemnify the City of Brentwood (City) and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigations) of every nature arising out of or in connection with Applicant, Event Sponsor or Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement except such loss or damage with was caused by the sole negligence or willful misconduct of the City. Signatures: Applicant Date Name of Organization /Agency Note: Applicants will be notified within fourteen (14) business days if the request for use of City funds will be granted. ============================================================================= For City of Brentwood Use Only Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Approved by: ________________________________ ___________________________ Est. Amt. $ Director Date Total Fees Waived: $ _______________ (NTE) Permit Number Parks and Recreation Office(925) 516-544435 Oak Street, Brentwood, CA 94513brentwoodca.gov Facility Rental Application Applicant Information First Name Last Name Date of Birth Gender: M F Address City State Zip Code Primary Phone Number Secondary Phone Number Email Address Emergency Contact Name Emergency Contact Relation Emergency Contact Phone Number Organization Information (if applicable) Organization Name Organization Phone Number Organization Website Organization Address City State Zip Code Organization Email Address Non-Profit? Yes No 501(c)(3) Documentation Provided Facility Requested (check all that apply) Community Center Community Room A/B (330)Conference Room B (25) Community Room A (120)Multipurpose Room A/B (160) Community Room B (150)Multipurpose Room A (60) Conference Room A/B (80)Multipurpose Room B (70) Conference Room A (25)Kitchen (10) Senior Center Main Hall (208) Meeting Room (80) Classroom (50) Combo Room (130) Library Community Room* (60) *Only available: Wed: 10am-8pm Fri./Sat.: 10am-6pm Date(s) Requested Day of the week: Sun Mon Tue Wed Thu Fri Sat Sun Month/Day/Year: Rental Start Time: (enter facility) Function Start Time: (guests arrive) Function End Time: (guests leave) Rental End Time: (exit facility) Note: No access to facility or storage of items before or after rental times. Type of Event: Attendance: Event Details: Adult Birthday Performance Anniversary School Dance Banquet Shower Celebration of Life Wedding Fundraiser Youth Birthday Meeting Other: Total attendees: (includes caterers, band, DJ, etc.) Attendees under 21: (included in total attendees) Will food be: Served Sold If the event is open to the public and food or beverage is being sold or given away, a CCC Environmental Health Temporary Food Permit is required. Will alcohol be: Served Sold If sold, and ABC Permit is required. Will an admission fee be charged? Yes No Liability, Medical Consent, and other Terms of Facility Use Indemnification. The User hereby voluntarily agrees to indemnify, defend, and hold harmless the City of Brentwood (City) it’s officials, officers, employees, agents, and volunteers from any liability for property damage, injuries, or death resulting from or in any way connected with use of City facilities. The Au- thorized Representatives and User do forever release and hold harmless the City from all claims or rights of action for damage which User may incur as a consequence of the use of the Facility. This waiver and release is applicable except to the extent caused by the City's sole negligence or willful misconduct. Medical Consent. In emergency situations, User hereby agrees to allow the City staff to consent to any medical treatment that medical personnel deem neces- sary for any attendees of User’s facility rental or event. It is understood that no health or accident insurance is provided by the City. It is further understood that this Contract is binding on my heirs and assigns. Equipment. I agree to return equipment issued to me in as good condition as when received, except for normal wear and tear. Photo/Video Release. Authorized Representatives and Participant hereby agree that pictures or videos taken during the Facility rental may be used for future promotional purposes. Acceptance. My signature below constitutes acceptance of the conditions set forth above. Signature: Printed Name: Date: K:\Facilities\Facility Rental Forms\Community Center\Originals Facility Rental Rules & Regulations City of Brentwood Parks & Recreation 1.Reservation of the Facility Initial: a.Facility rental applications are accepted no more than 18 months in advance for Brentwood residents, and 12 months in advance for non-residents. Reservations for use of the facilities may be made by contacting the Parks & Recreation Department to schedule a contract appointment. At the contract appointment, a completed application must be submitted, along with a payment of rental deposit and non-refundable application fee. b.All rentals require a minimum of 2 hours, and must include any time for setup and cleanup. Refunds will not be given for any unused rental time. c.The City accepts the following forms of payment: check/money order; MasterCard, Visa, Discover, and cash. Payments for non-profit organizations or public agencies must be drawn on the organization or agency account. d.Reservations must be made at least 30 days prior to the event. Special requests of less than 30 days are considered on a case-by-case basis and an Application Rush Fee will be included. e.Renters must be a minimum of 18 years of age. If alcohol is being served, renter must be a minimum of 21 years of age. A photo I.D with the applicant’s address and date of birth must be provided at the time of the reservation. f.Upon completion of the contract meeting and approval of application, the renter will sign the Facility Permit and be provided a Facility Renter Checklist outlining due dates for fees, various paperwork submittals, and facility walk through and floorplan meeting. g.The City reserves the right to book additional events/rentals before and after your event, and in other areas of the facility. h.All remaining fees are due 30 days prior to the event. For rentals less than 30 days, all fees are due upon booking of facility. Payment by check will not be accepted less than 30 days prior to the event and payment by credit card will not be accepted less than 14 days prior to the event. i.Once the rental permit has been issued, the renter has one opportunity to make any changes or modifications at no additional cost to the rental permit up to 60 days prior to the event date. Changes or modifications made after that one courtesy modification/change to the rental permit will assess an additional fee per request. City reserves the right to assess an additional fee per request, for any reservation changes made less than 60 days prior to the event. j.Any changes to the original submitted application must be in writing. k.A damage deposit is required for all facility rentals; $250 for events without alcohol and $500 for events serving alcohol. The renter will be billed for any additional expenses not covered by the damage deposit. The determination and assessment of additional charges shall be at the sole discretion of the City. The deposit will be returned within 30 days after facility use as long as there is no damage to the facility or any additional expenses incurred. 2.Cancellations Initial: a.The City reserves the right to cancel, reschedule, suspend, and/or refuse to grant the use of its facilities to any person or group if such use violates the Brentwood Municipal Code/City Rules and Regulations or in case of emergency. b.100% of rental fees are refunded if cancellations are made 6 months or more prior to your rental date, with the exception of the application fee and the cancellation processing fee. c.Cancellations less than 6 months, but more than 4 months prior to your rental date, 15% of your total deposit will be retained in addition to the application fee and the cancellation processing fee. 1 d.Cancellations less than 4 months, but more than 1 month prior to your rental date, 25% of your total deposit will be retained in addition to the application fee and the cancellation processing fee. e.Cancellations less than 30 days prior to your rental, 40% of the entire rental fee is retained in the addition to the application fee and the cancellation processing fee. f.If applicant wishes to cancel their event, a written cancellation letter must be submitted. 3.Use of the Facility Initial: a.The facility may be used by residents, non-residents, non-profit organizations and commercial groups, defined as follows: i.Resident: an individual whose primary residence is within the City limits of Brentwood ii.Non-Resident: an individual whose primary residence is outside the City limits of Brentwood iii.Non-Profit: When use of the facility is by a non-profit organization as determined by the Internal Revenue Service and/or State of California with at least 75% of its membership made up of Brentwood residents, and the purpose of the use is to raise funds for community, charitable, or education projects within Brentwood or that benefits Brentwood residents. A copy of the letter granting the organization non-profit status from the Secretary of State’s office is required to receive the non-profit rate. iv.Commercial: when use of the facility is for profit or sale with proceeds to benefit an individual or organization. b.A minimum of one half hour is required for set-up and takedown of all rentals, although larger events may require more time depending on the size and scope of the event. c.After the facility has been used, it must be left in a clean and orderly condition. All equipment moved or borrowed must be returned to its original position and location. d.At all times the facility is being used, City staff shall be on duty to ensure the enforcement of these Rules & Regulations. The City reserves the right to close down or cancel any event that is in violation of any city ordinance. The City also reserves the right to close down or cancel the event if public safety, damage to the facility, behavior of the event guests, or affected department supervisors deem the event unsafe for public participation. e.The Renter signing the permit is responsible for any loss or damage to the property. The Renter must pay the City an amount equal to the cost of repair and/or replace the lost or damaged item. f.The Renter is responsible for the control and supervision of all guests, caterers, musicians, and other contracted service providers, and ensure that all adhere to the City’s policies and procedures. g.Minors (any person under the age of 18) must be actively supervised at all times. h.City staff cannot sign for or receive deliveries. The Renter or a designated representative must be present to supervise and sign for all deliveries and pick-ups associated with their event. i.City staff will setup and take down tables and chairs, rented City equipment, and control lighting, audio/visual equipment, and heating and air conditioning. j.Equipment brought on site requires prior approval from the City ( photo booths, backdrops, BBQs, audio visual equipment, ice sculptures, food truck, etc.) and must be removed immediately after the event. City staff will not store equipment and is not responsible for anything left in the facility. City staff reserves the right to remove any such equipment at the cost of the Renter. Additional charges may be assessed to the Renter for use of the facility beyond the specified rental contracted time. The determination of assessment will be at the sole discretion of the City and will be taken from the Renter’s deposit. k.The facility maximum capacities are strictly enforced. The maximum capacity for an event includes all adults and children, 2 including caterers, DJ’s, bands, party planners, etc. Violation of the capacity limits will result in immediate termination of the event and forfeiture of some or all of the facility deposit. l.No rice, birdseed, confetti, glitter, rose petals, or sand may be thrown inside or outside of the facility. m.Smoking of any kind is prohibited in any City facility or within 20 feet of entrance or exit per State of California law (State Code 7596-7598). m.All City furniture must stay inside the facility. Any furniture brought in by the Renter (chairs, sofas, tables, light bars, etc.) must have padded or protected feet. n.Use of nails, tacks, scotch tape, staples, etc., is strictly prohibited. Only painters tape may be used to attach items to walls. Gaffer tape may be used on the floor. o.At no time shall exits or exit signs be covered or obstructed. p.The City will not supply ladders, extension cords, scissors, tape or paper for use. Renter must provide supplies, if necessary. q.Electrical outlets are limited to 20 amps. r.Mylar/foil balloons with helium are prohibited, however air-filled Mylar/foil balloons are permitted. s.All decorations must be fire proofed or made of fire retardant materials. Candles are permitted only in holders in which the flame is not exposed (except on cakes). Open flames such as gas burners, candles and butter warmers (with the exception of Sterno-type cups) are not allowed inside the facility. t.Fog machines, smoke machines, and hazers are not permitted. u.Barbecues, grills, and griddles are permitted only with advance approval and in designated areas. v.All decorations must be removed before the premise is vacated. w.Parking is available on nearby streets and City parking lots/structure, but is not guaranteed. x.Equipment and decorations not listed above requires written approval from City staff. 4.Alcohol Initial: a.If alcohol is going to be served or sold, it must be indicated on the rental application and permit. b.Alcoholic beverages, if allowed, are the responsibility and liability of the Renter and/or organization renting the facility. c.Presence and/or the consumption of any and all alcoholic beverages shall be prohibited except by permit, and only consumed during the event time indicated on the permit. d.Alcoholic beverages must be served from a controlled bar by a person over 21 years old and must be served with food. The serving alcohol must end 30 minutes before the conclusion of the event. e.To sell alcoholic beverages at your event, a valid alcohol permit from the California Department of Alcoholic Beverage Control (A.B.C.), must be obtained. Events involving the exchange of monetary consideration (example: purchase of meal or meal ticket with any form of alcohol being served as part of the meal) also require a California Department of Alcoholic Beverage Control (A.B.C.) permit. A.B.C. will issue one-day permits to 501(c)3 non-profit groups who wish to sell admission tickets, beer, wine or distilled spirits at a fundraising event. A.B.C. applications are available at the Parks and Recreation office and it is the renter’s responsibility to complete and submit the application to A.B.C. (located at Elihn M. Harris State Office Bldg. 1515 Clay Street, Suite 2208, Oakland, CA 94612, (510) 622-4970). f.Alcohol permit must be on file in the Parks and Recreation Office 14 days prior to your event. Alcohol permit must be prominently displayed during your event. City staff is required to check your license prior to allowing the sale or distribution of alcohol at the event. 3 g.Violation of any of these requirements will result in immediate termination of Renter’s event and will result in forfeiture of the damage deposit. 5.Security Guards Initial: a.Security guards may be required to be on duty during the event. The Brentwood Police Department will determine if security guards are necessary and the number of guards required at the event. The renter is responsible to pay for these services. Security guards must be present at the times stated on the Brentwood Police Department’s Conditions of Approval letter. b.Security guard companies must be registered and approved by the Brentwood Police Department and must have a valid City of Brentwood business license. City will provide you a list of approved companies and the renter can select and reserve a company from the list. c.The Renter has direction over security guard duties. 6.Insurance Initial: a.Renters are responsible for providing insurance. The Renter is accountable financially for any and all accidents or injuries to persons or property resulting from their use of City facilities. b.Renters may use their own insurance provided that the policy meets minimum standards (City staff will provide information if choosing this option). c.If you are unable to provide this certificate through your homeowners’ insurance, you may purchase special event insurance through the City. 4 Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Cleanup Agreement The Renter agrees to walk the facility, including restrooms, kitchen and rooms reserved with facility staff prior to and after the event to review any current or new damage to the facility that may have occurred during the rental. The Renter agrees to perform the following: a.Pick-up and discard/remove all decorations (e.g. table coverings, wall décor, centerpieces, balloons, etc.) b.Pick up all trash, both inside and outside, and place in lined trashcans provided. c.Ensure caterers clean kitchen area (i.e. stoves, counters, sinks, remove all items from the refrigerator, etc.) d.Report all spills to facility staff immediately for cleanup and allow staff access to area. e.Remove all equipment brought in for the event by the rental end time (i.e. by the DJ, decorator, caterer, etc.) f.Leave walls, floors, and restrooms undamaged. By signing below, I agree that at the conclusion of my event I will leave the facility in the same condition as when the event began. I further understand that non-compliance to this Agreement will result in the forfeiture of some, if not all, of my depos- it, as well as I may be invoiced for any additional cost to provide for the clean up of my event. Signature: Printed Name: Date: 5 Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Facility Rental Checklist Initial each item: I have had the opportunity to read the Rules & Regulations and received a copy. I will be in attendance throughout the event and I am responsible for the conduct and control of the group. Children under the age of 18 must be supervised at all times I have reviewed the rules about decorations. Facility Walk-Through: I agree to walk through the rented area(s) with City staff before and after the event (no one will be allowed in the facility before the walk-through.) The maximum number of people (including guests, DJ/band, caterers, etc.) allowed at my event is . It is my responsibility to control the number of people admitted and not allow more than capacity. Insurance criteria reviewed. Purchase from City Provide own insurance and endorsement Security services criteria reviewed. All contract modifications must be in writing. Additional fees may apply. Fees must be paid 30 days prior to my rental date or I risk cancellation of my event. (No checks will be accepted for payments made less than 30 days before the rental date. Only cash will be accepted for payments made less than 14 days before the rental date.) Proof of security guards services, alcohol permit, and/or health permit must be submitted 14 days prior to the rental date (if applicable). All paperwork, fees, and insurance are due on . Signature: Printed Name: Date: 6 Please send this list to your insurance company or broker Facility Rental Rules & Regulations City of Brentwood Parks & Recreation Items below MUST be included on your Certificate of Insurance: General Liability Insurance Coverage $1,000,000 CSL The name of the insured must match the name and address of the applicant on the Facility Rental Application. Event/Facility Rental Date Full name of company(s) affording coverage on the Certificate of Insurance. Authorized Representative’s original signature Separate endorsement form for General Liability must contain the following: The City of Brentwood, its officers, agents, volunteers and employees must be named as an additional insured with respect to liability arising out of activities performed by or on behalf of the Named Insured. Coverage under this policy shall be primary insurance as respects the City of Brentwood, its officers, agents, volunteers and employees. All rights of subrogation are waived as respects all additional insureds hereunder. Please mail the Certificate of Insurance, with endorsements to: City of Brentwood, Parks and Recreation Department, 150 City Park Way, Brentwood, CA 94513 Additional Insured Endorsement MUST read: City of Brentwood, its officers, agents, volunteers and employees 150 City Park Way Brentwood, CA 94513 Instructions for Completing Certificate of Insurance for Facility Rentals 7 RECOMMENDATION(S): ACCEPT the quarterly monetary donation report from the Animal Services Department, which describes the individual source and value of each donation or gift received by the Animal Services Department from October 1, 2021, through December 31, 2021. FISCAL IMPACT: This is an informational item only. No fiscal impact. The total value of donations recieved during this quarter is $91,777. BACKGROUND: In 1998, the Animal Benefit Fund was created by the Animal Services Department to allow the Department to receive donations from individuals, animal welfare organizations and businesses, to support animal health and welfare projects that are not funded by departmental or general County revenue. On April 19, 2016, the Board of Supervisors delegated specific authority to the Animal Services Director, to accept any monetary donation, gift, bequest, or device made to or in favor of the Contra Costa County Animal Services Department, as allowed under Government Code section 25355, and to solicit donations for the benefit of shelter animals. Along with this delegated authority, the Animal Services Director is required to file a report with the Board of Supervisors every quarter that describes the source and value of each gift. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Delaina Gillaspy, 925-608-8413 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 43 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:March 8, 2022 Contra Costa County Subject:Animal Services Monetary Donation Report for October 1, 2021 through December 31, 2021 BACKGROUND: (CONT'D) On December 8, 2020, the Board of Supervisors adopted Resolution No. 2020/326, which authorized the Animal Services Director to implement the following programs within the Animal Benefit Fund beginning FY 2021/22: 1. Medical Assistance Program: This program is for medical assistance and emergency veterinary care for animals that are in the County's jurisdiction and/or have been accepted into the County shelter’s care. Funds are used for medical care over and above the mandated medical care for animals in the care of the shelter and that need further assistance to be made available for adoption or released to a transfer agency. Funds may also be used to provide necessary medical care to an animal to help keep the animal out of the shelter. 2. Humane Education Program: This program helps to support humane education services at the County animal shelter and wihtin the community. Humane education support may also be used to help pet owners resolve behavioral problems that might otherwise cause them to give up their pet, to help shelter animals with behavioral issues that might keep them from being easily adopted, and to create humane education programs for school age children. 3. Shelter Intervention Program: Often, families in a crisis turn to surrendering their pet to a shelter due to lack of financial resources. The intervention program helps to provide resources to keep animals in their homes. Examples of intervention tools: spay/neuter, behavior/training assistance, fence repair and grooming. This program may also be used to help domestic violence victims or seniors on limited incomes to keep their pets in their lives when they may otherwise have had to consider relinquishment due to lack of funds for basic daily needs or medical concerns. 4. Spay Neuter and Wellness Program: This program allows spay/neuter, vaccinations, and microchips to be more affordable and accessible in Contra Costa County. Contra Costa Animal Services accomplishes this by establishing partnerships and is developing mobile programs to reach into the areas of the County in greatest need, targeting the species/breeds of animals most likely to be found in the County shelter, and supporting healthy community cats through TNR/RTF (trap-neuter-return / return- to-field) and Working Cat Adoptions. During the quarter ending December 31, 2021, Animal Services recieved $91,777 in donations. The donation report detailing all monetary donations received by the Department from October 1, 2021, through December 31, 2021 is attached. The expenditure of these funds will be included in the FY 21/22 Annual Animal Benefit Fund report. Also attached is the most recent Annual Animal Benefit Fund report for FY 20/21, summarizing the Animal Benefit Fund's financial activities. CONSEQUENCE OF NEGATIVE ACTION: Failure to accept the report will delay information the Board has requested. ATTACHMENTS FY 20/21 Animal Benefit Fund Report Animal Servicers Donation Detail for FY 21/22 Quarter 2 Contra Costa Animal Services Detail Donation Report for October 1, 2021 - December 31, 2021 Program Type of Donations Date Posted Amount General ABF General Donation 12/30/2021 $80.00 General ABF General Donation 12/30/2021 $30.00 General ABF General Donation 12/30/2021 $80.00 General ABF General Donation 12/30/2021 $500.00 General ABF General Donation 12/30/2021 $47.78 General ABF General Donation 12/30/2021 $121.00 General ABF Website Donations 12/30/2021 $250.00 General ABF Website Donations 12/30/2021 $150.00 General ABF General Donation 12/30/2021 $79.00 General ABF General Donation 12/30/2021 $86.00 General ABF Website Donations 12/28/2021 $5.00 General ABF General Donation 12/28/2021 $20.00 General ABF General Donation 12/28/2021 $36.00 General ABF Website Donations 12/28/2021 $600.00 General ABF General Donation 12/27/2021 $25.00 General ABF Website Donations 12/27/2021 $10.00 General ABF General Donation 12/27/2021 $35.00 General ABF General Donation 12/27/2021 $265.00 General ABF General Donation 12/27/2021 $70.00 General ABF General Donation 12/27/2021 $2,750.00 General ABF General Donation 12/22/2021 $63.00 General ABF Website Donations 12/22/2021 $200.00 General ABF General Donation 12/22/2021 $190.00 General ABF General Donation 12/21/2021 $5.50 General ABF General Donation 12/21/2021 $57.00 General ABF General Donation 12/21/2021 $50.00 General ABF Website Donations 12/21/2021 $25.00 General ABF Website Donations 12/21/2021 $200.00 General ABF General Donation 12/21/2021 $21.00 General ABF General Donation 12/21/2021 $100.00 General ABF General Donation 12/21/2021 $40.00 General ABF General Donation 12/21/2021 $82.00 General ABF Website Donations 12/21/2021 $200.00 General ABF General Donation 12/21/2021 $179.00 General ABF General Donation 12/21/2021 $179.00 General ABF General Donation 12/21/2021 $100.00 General ABF General Donation 12/21/2021 $285.94 General ABF General Donation 12/21/2021 $20.76 General ABF General Donation 12/16/2021 $84.00 General ABF Website Donations 12/16/2021 $705.00 1 of 6 Program Type of Donations Date Posted Amount General ABF General Donation 12/16/2021 $35.00 General ABF General Donation 12/15/2021 $26.00 General ABF General Donation 12/15/2021 $343.00 General ABF Website Donations 12/14/2021 $70.00 General ABF General Donation 12/14/2021 $261.00 General ABF General Donation 12/14/2021 $112.00 General ABF General Donation 12/13/2021 $268.00 General ABF General Donation 12/13/2021 $212.00 General ABF General Donation 12/13/2021 $20.00 General ABF Website Donations 12/13/2021 $50.00 General ABF General Donation 12/10/2021 $180.00 General ABF General Donation 12/10/2021 $85.00 General ABF General Donation 12/10/2021 $30.00 General ABF Website Donations 12/8/2021 $275.00 General ABF General Donation 12/8/2021 $75.00 General ABF General Donation 12/8/2021 $130.00 General ABF Website Donations 12/8/2021 $100.00 General ABF Website Donations 12/8/2021 $20.00 General ABF General Donation 12/8/2021 $200.00 General ABF General Donation 12/8/2021 $391.00 General ABF General Donation 12/8/2021 $45.00 General ABF General Donation 12/8/2021 $62.00 General ABF General Donation 12/8/2021 $50.00 General ABF General Donation 12/8/2021 $190.00 General ABF General Donation 12/8/2021 $61.00 General ABF General Donation 12/8/2021 $68.00 General ABF Website Donations 12/8/2021 $1,145.00 General ABF General Donation 12/8/2021 $70.00 General ABF General Donation 12/8/2021 $2,250.00 General ABF General Donation 12/3/2021 $2,075.00 General ABF Website Donations 12/1/2021 $70.00 General ABF General Donation 12/1/2021 $25.00 General ABF General Donation 12/1/2021 $81.00 General ABF General Donation 12/1/2021 $100.00 General ABF General Donation 12/1/2021 $200.00 General ABF General Donation 12/1/2021 $42.00 General ABF General Donation 12/1/2021 $82.00 General ABF General Donation 12/1/2021 $1,045.50 General ABF General Donation 12/1/2021 $132.00 General ABF General Donation 12/1/2021 $127.00 General ABF Website Donations 12/1/2021 $100.00 General ABF General Donation 11/30/2021 $265.00 General ABF General Donation 11/30/2021 $83.00 2 of 6 Program Type of Donations Date Posted Amount General ABF General Donation 11/30/2021 $281.00 General ABF General Donation 11/30/2021 $190.00 General ABF General Donation 11/30/2021 $60.00 General ABF General Donation 11/30/2021 $30.00 General ABF Website Donations 11/30/2021 $200.00 General ABF General Donation 11/30/2021 $198.00 General ABF General Donation 11/30/2021 $411.14 General ABF General Donation 11/30/2021 $75.00 General ABF Website Donations 11/30/2021 $350.00 General ABF General Donation 11/24/2021 $185.00 General ABF General Donation 11/24/2021 $1,577.00 General ABF General Donation 11/24/2021 $156.00 General ABF General Donation 11/24/2021 $259.00 General ABF General Donation 11/24/2021 $20.00 General ABF General Donation 11/24/2021 $310.00 General ABF General Donation 11/24/2021 $238.00 General ABF Website Donations 11/24/2021 $1,000.00 General ABF General Donation 11/24/2021 $10.00 General ABF General Donation 11/24/2021 $261.00 General ABF General Donation 11/24/2021 $47.00 General ABF General Donation 11/24/2021 $163.00 General ABF General Donation 11/24/2021 $58.00 General ABF General Donation 11/24/2021 $305.00 General ABF General Donation 11/24/2021 $75.00 General ABF General Donation 11/24/2021 $281.00 General ABF General Donation 11/24/2021 $218.68 General ABF General Donation 11/24/2021 $331.00 General ABF Website Donations 11/24/2021 $50.00 General ABF Website Donations 11/24/2021 $20.00 General ABF General Donation 11/24/2021 $75.00 General ABF General Donation 11/24/2021 $60.00 General ABF General Donation 11/24/2021 $270.00 General ABF General Donation 11/17/2021 $3,075.50 General ABF General Donation 11/17/2021 $514.00 General ABF General Donation 11/17/2021 $5,159.00 General ABF General Donation 11/16/2021 $1,338.00 General ABF General Donation 11/16/2021 $338.68 General ABF General Donation 11/16/2021 $230.10 General ABF General Donation 11/12/2021 $60.00 General ABF General Donation 11/12/2021 $110.00 General ABF General Donation 11/12/2021 $225.00 General ABF General Donation 11/12/2021 $60.00 General ABF General Donation 11/12/2021 $40.00 3 of 6 Program Type of Donations Date Posted Amount General ABF General Donation 11/12/2021 $60.00 General ABF Website Donations 11/12/2021 $100.00 General ABF General Donation 11/12/2021 $268.00 General ABF Website Donations 11/12/2021 $450.00 General ABF General Donation 11/12/2021 $115.00 General ABF General Donation 11/12/2021 $62.00 General ABF General Donation 11/12/2021 $500.50 General ABF General Donation 11/10/2021 $40.00 General ABF General Donation 11/8/2021 $2,500.00 General ABF General Donation 11/8/2021 $100.00 General ABF General Donation 11/8/2021 $169.00 General ABF General Donation 11/8/2021 $1,020.76 General ABF Website Donations 11/8/2021 $1,000.00 General ABF General Donation 11/8/2021 $156.00 General ABF General Donation 11/8/2021 $7.50 General ABF General Donation 11/8/2021 $25.00 General ABF General Donation 11/8/2021 $70.00 General ABF General Donation 11/8/2021 $61.00 General ABF General Donation 11/8/2021 $30.00 General ABF General Donation 11/8/2021 $25.00 General ABF General Donation 11/8/2021 $96.00 General ABF General Donation 11/8/2021 $30.00 General ABF General Donation 11/8/2021 $20.00 General ABF General Donation 11/8/2021 $25.00 General ABF General Donation 11/8/2021 ($25,000.00) General ABF General Donation 11/3/2021 $86.00 General ABF General Donation 11/3/2021 $77.00 General ABF General Donation 11/3/2021 $10.00 General ABF General Donation 10/29/2021 $25.00 General ABF General Donation 10/29/2021 $66.00 General ABF General Donation 10/29/2021 $397.00 General ABF General Donation 10/27/2021 $100.00 General ABF General Donation 10/27/2021 $39.00 General ABF Website Donations 10/27/2021 $100.00 General ABF General Donation 10/27/2021 $55.00 General ABF General Donation 10/27/2021 $125.00 General ABF General Donation 10/27/2021 $10.00 General ABF General Donation 10/27/2021 $10.00 General ABF General Donation 10/27/2021 $150.00 General ABF Website Donations 10/27/2021 $100.00 General ABF General Donation 10/27/2021 $100.00 General ABF General Donation 10/27/2021 $139.00 General ABF General Donation 10/27/2021 $30.00 4 of 6 Program Type of Donations Date Posted Amount General ABF General Donation 10/25/2021 $100.00 General ABF General Donation 10/25/2021 $6.00 General ABF General Donation 10/25/2021 $85.00 General ABF Website Donations 10/25/2021 $100.00 General ABF General Donation 10/25/2021 $12.00 General ABF General Donation 10/25/2021 $12.00 General ABF General Donation 10/21/2021 $67.00 General ABF General Donation 10/21/2021 $119.00 General ABF General Donation 10/21/2021 $20.00 General ABF General Donation 10/21/2021 $10.00 General ABF General Donation 10/21/2021 $179.00 General ABF General Donation 10/21/2021 $70.00 General ABF General Donation 10/21/2021 $123.00 General ABF General Donation 10/21/2021 $61.00 General ABF Website Donations 10/21/2021 $10.00 General ABF General Donation 10/15/2021 $85.00 General ABF General Donation 10/15/2021 $21.00 General ABF General Donation 10/15/2021 $75.00 General ABF General Donation 10/15/2021 $366.00 General ABF General Donation 10/15/2021 $50.00 General ABF General Donation 10/15/2021 $200.00 General ABF General Donation 10/15/2021 $103.00 General ABF General Donation 10/15/2021 $25,000.00 General ABF General Donation 10/13/2021 $20.00 General ABF General Donation 10/13/2021 $100.00 General ABF General Donation 10/13/2021 $26.00 General ABF General Donation 10/13/2021 $50.00 General ABF General Donation 10/11/2021 $46.00 General ABF General Donation 10/11/2021 $80.00 General ABF General Donation 10/8/2021 $170.00 General ABF General Donation 10/8/2021 $240.76 General ABF General Donation 10/8/2021 $85.50 General ABF General Donation 10/8/2021 $50.00 General ABF General Donation 10/8/2021 $40.00 General ABF General Donation 10/8/2021 $186.00 General ABF General Donation 10/8/2021 $85.00 General ABF General Donation 10/8/2021 $115.00 General ABF General Donation 10/8/2021 $25.00 General ABF General Donation 10/8/2021 $20.00 General ABF General Donation 10/6/2021 $10.00 General ABF General Donation 10/6/2021 $1,470.00 General ABF General Donation 10/6/2021 $20.00 General ABF General Donation 10/1/2021 $100.00 5 of 6 Program Type of Donations Date Posted Amount General ABF General Donation 10/1/2021 $20.00 General ABF General Donation 10/1/2021 $481.00 General ABF General Donation 10/1/2021 $40.00 General ABF GRANT 11/8/2021 $25,000.00 S/N Program Licensing Donations 10/25/2021 $14,680.00 Total $91,777.60 Summary by Donation Type Type Total: General Donation $44,442.60 GRANT $25,000.00 Licensing Donatio $14,680.00 Website Donation $7,655.00 Grand Total $91,777.60 6 of 6 RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to execute an Acknowledgement of Subordination with the Successor Agency to the Hercules Redevelopment Agency, in connection with an upcoming issuance of tax allocation refunding bonds by the Successor Agency. FISCAL IMPACT: Based on the current rate environment in the municipal securities market, debt service savings related to the issuance of the refunding bonds would result in an anticipated net present value savings of $3.5 million to agencies governed by the Board of Supervisors. More detail on each agency is discussed in the Background section of this Board Order. The Agency currently owes the County in excess of $9 million in pass-through payment arrearages as part of the redevelopment dissolution process. Annual debt service savings associated with the proposed bond issuance will allow the Agency to more quickly reimburse the County for the pass-through payments due and payable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 655-2043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 44 To:Board of Supervisors From:Monica Nino, County Administrator Date:March 8, 2022 Contra Costa County Subject:Successor Agency to the Hercules Redevelopemnt Agency - Subordination Agreement BACKGROUND: History of the Hercules Redevelopment Agency The Hercules Redevelopment Agency (the “Former Agency”) was dissolved pursuant to Part 1.85 of Division 24 of the California Health and Safety Code (the “Dissolution Act”) and was superceded by the Successor Agency to the Hercules Redevelopment Agency (the "Agency"). The Former Agency and the County entered into an agreement, dated as of November 23, 1983, as amended on June 5, 2001 (the “Pass-Through Agreement”), providing, among other matters, for the allocation and payment of certain tax increment revenues from the Former Agency’s Dynamite Redevelopment Project Area to the County. On June 1, 2005, the Former Agency and the County entered into a Subordination Agreement (the “Original Subordination Agreement”) pursuant to which the County agreed to subordinate its rights to receive tax increment revenue payments under the Pass-Through Agreement, in order for the Former Agency to be able to pledge such tax increment revenue to long-term bonded indebtedness. This has been and continues to be a standard practice in the issuance of tax allocation bond financing. The Former Agency issued its Hercules Merged Area Tax Allocation Bonds, Series 2005 in the amount of $56,260,000 (the “2005 Bonds”) and pursuant to the Original Subordination Agreement, the County’s payments under the Pass-Through Agreement were subordinated to payments due under the 2005 Bonds. This means that if the available revenue was not sufficient to pay both the debt service and the pass-through payments, then the debt service payments would be made first prior to paying pass-through payments to taxing entities. The Former Agency subsequently issued its Hercules Merged Area Tax Allocation Bonds, Series 2007 (the “2007 Bonds” and, together with the 2005 Bonds, the “Bonds”) on parity with the 2005 Bonds; however no amendment of the Original Subordination Agreement was entered into in connection with the 2007 Bonds Ambac Bond Insurance Litigation The 2007 Bonds and the 2005 Bonds were each insured by a municipal bond insurance policy ( the “Policies”) issued by Ambac Assurance Corporation (“Ambac”). Due to significant and persistent declines in assessed value within the Hercules Merged Project Area, the Bonds were placed into default, and Ambac subsequently made payments pursuant to the Policies to bondholders as a result of the default. Pursuant to the Indenture, dated as of August 1, 2005, by and between the Former Agency and The Bank of New York Trust Company N.A., as supplemented and amended (the “Indenture”), Ambac had the right to declare all of the principal and interest due on the Bonds to be accelerated. The Agency and Ambac were parties to litigation in the Contra Costa County Superior Court in connection with the default on the Bonds (Case No. CIVMSN 12-0182) and agreed to settle such litigation pursuant to an Amended Settlement Agreement, which required as one of the conditions precedent to its effectiveness, among other conditions, that the Agency enter into an Amended and Restated Subordination Agreement. The County and the Agency entered into the Amended and Restated Subordination Agreement in 2014. Potential Refunding of Tax Allocation Bonds Since 2014, the Agency has worked diligently to improve its financial condition. In addition, municipal bond rates remain at historical lows making it an excellent time to refund existing bonds for cost savings. Today's action would authorize the subordination of pass-through payments to the anticipated 2022 tax allocation refunding bonds planned by the District. As previously stated, this is a common practice to provide investors assurance that debt service will be paid prior to other obligations. It is important to note that with the dissolution of redevelopment agencies in California, any debt service savings from the Agency would be returned to taxing entities through the Redevelopment Property Tax Trust Fund (RPTTF) rather than being kept by the Agency, so it is in the interest of agencies governed by the Board of Supervisors to allow for the subordination of pass-through agreements. This allows for the issuance of the bonds resulting in a reduced debt service payment in future years, which yields more net revenue to pay those pass-through payments. Estimates of net present value (NPV) savings over a period of 20 years to agencies governed by the Board of Supervisors through future distributions of residual RPTTF allocations due to the anticipated debt service savings, include: Taxing Entity Anticipated NPV Savings County General $2,848,693 West CC Healthcare 306,286 County Library 298,956 CC Flood Control 35,078 Flood Control Z-8 2,699 Flood Control Z-8A 4,366 Co Water Agency 7,147 Total $3,503,225 CONSEQUENCE OF NEGATIVE ACTION: The Acknowledgement of Subordination will not be executed and it is unclear whether the Agency would be able to move forward with issuing the refunding bonds. In the case that the Agency does move forward, it would result in less than anticipated debt service savings because investors will require and additional rate premium due to a subordination of pass-through payments not being in place. CHILDREN'S IMPACT STATEMENT: No impact. ATTACHMENTS Acknowledgement of Subordination 4862-0425-2681v4/200861-0005 ACKNOWLEDGEMENT In response to the request by the Successor Agency to the Hercules Redevelopment Agency (the “Successor Agency”) set forth in a letter dated January 13, 2022 from Edwin Gato, the Director of Finance of the City of Hercules (the “Subordination Request”), the County of Contra Costa hereby confirms its approval of the subordination of the Successor Agency’s Statutory Pass-through Payments and Negotiated Pass-through Payments to the County of Contra Costa with respect to the Project Area to the Successor Agency’s payment obligations for the Refunding Bonds. The County further confirms that all amounts outstanding, as Statutory Pass-through Payments and Negotiated Pass-through Payments are included within this subordination approval. All capitalized terms used but not defined in this Acknowledgement have the meaning ascribed to them in the Subordination Request. IN WITNESS WHEREOF, the undersigned has caused this Acknowledgement to be signed by its authorized representative on this 8th day of March, 2022. COUNTY OF CONTRA COSTA By: Name: Title: RECOMMENDATION(S): UPDATE the official list of persons to serve, in priority order, as standby officers for the respective members of the Board of Supervisors, pursuant to County Ordinance Code section 42-4.004: 1. District I District II District III District IV District V 1 Sonia Bustamante Phil Andersen Mark Goodwin Ron Mullin Janis Glover 2 Robert Rogers Gayle Israel Teresa Gerringer Guy Bjerke David Fraser 3 Paul Fadelli Catharine Baker Mary Piepho Tamara Steiner Vincent Manuel 2. DIRECT that the above appointments supersede all previous appointments. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jami Morritt 925-655-2005 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 45 To:Board of Supervisors From:Monica Nino, County Administrator Date:March 8, 2022 Contra Costa County Subject:2022 APPOINTMENT OF STANDBY OFFICERS TO MEMBERS OF THE BOARD OF SUPERVISORS RECOMMENDATION(S): (CONT'D) 3. REQUEST that the Emergency Services Division of the Sheriff's Office meet with any Standby Officer that requests it, and provide an overview of the County Emergency System, to include written procedures and contact information, and address any questions raised by the Standby Officers. 4. CONFIRM that the temporary County seat shall continue to be a.) Diablo Valley College, Pleasant Hill, California, as the alternative county seat for Contra Costa County if war or enemy-caused disaster, or the imminence thereof, prevents access to the permanent Contra Costa County seat in Martinez; and b) The Alameda County Emergency Operations Center, Dublin, California as the alternative county seat for Contra Costa County if war or enemy-caused disaster, or the imminence thereof, prevents access to facilities in Contra Costa County, as provided in Resolution No. 2018/70. FISCAL IMPACT: None BACKGROUND: Pursuant to the California Emergency Services Act, Article 15, Preservation of Local Government, the governing body of a political subdivision of the State is required to appoint three Standby Officers for each member of the governing body. Accordingly, Section 42-4.004 of the County Ordinance Code requires the Board to make such appointments. A Standby Officer appointed by the Board is to serve in place of a regular Board member when the regular Board member is unavailable during a state of war emergency, a state of emergency, or a local emergency. (Unavailable means that the regular Board member has been killed, is missing, or is seriously injured as to be unable to attend meetings and otherwise perform his/her duties.) Appointment of the specified Standby Officers will assure a line of succession so that in the event of the unavailability of one or more regular Board members during a state of war emergency, a state of emergency, or a local emergency, the business of the Board of Supervisors (BOS) may continue to be conducted with a full complement of Board members. A Standby Officer shall serve until the regular officer becomes available or until the election or appointment of a new regular officer. As required by County Ordinance Code, the status of these Standby Officer appointments will be reviewed annually to determine if any changes in appointees is necessary. Government Code section 8641 sets out the duties of Standby Officers for the Board of Supervisors: To be informed of the Supervisor's duties. To be informed of the business and affairs of the County. To immediately report for duty in the event of a state of war emergency, state of emergency, or state of local emergency. To fill the Supervisors post when the Supervisor is unavailable (dead, missing, or seriously injured) due to a state of war emergency, state of emergency, or state of local emergency. The County must provide the Standby Officers with copies of California Emergency Services Act, Article 15: Preservation of Local Government (Gov. Code, §§ 8635-8644.) (See attachment.) The County can also host meetings to keep the Standby Officers informed about County business and can require their attendance at these meetings. (Gov. Code, § 8641 (b).) Standby Officers must take the same oath of office as the Supervisor and serve at the pleasure of the BOS. (Gov. Code, § 8640.) Pursuant to County Ordinance Code section 42-4.010, during the second regular Board meeting in March, the Board appoints standby officers. CONSEQUENCE OF NEGATIVE ACTION: Without the appointment of the specified standby officers, there will be no line of succession in the event of the unavailability of one or more regular Board members during a state of war emergency, a state of emergency, or a local emergency. Therefore, the business of the Board of Supervisors may not be conducted with a full complement of Board members. ATTACHMENTS Article 15. Preservation of Local Government 8635. 8636. 8637. 8638. 8639. Code: Section: Up^ Add To My Favorites GOVERNMENT CODE - GOV TITLE 2. GOVERNMENT OF THE STATE OF CALIFORNIA [8000 - 22980] ( Title 2 enacted by Stats. 1943, Ch. 134. ) DIVISION 1. GENERAL [8000 - 8899.24] ( Division 1 enacted by Stats. 1943, Ch. 134. ) CHAPTER 7. California Emergency Services Act [8550 - 8668] ( Chapter 7 added by Stats. 1970, Ch. 1454. ) ARTICLE 15. Preservation of Local Government [8635 - 8644] ( Article 15 added by Stats. 1970, Ch. 1454. ) The Legislature recognizes that if this state or nation were attacked by an enemy of the United States, many areas in California might be subjected to the effects of an enemy attack and some or all of these areas could be severely damaged. During such attacks and in the reconstruction period following such attacks, law and order must be preserved and so far as possible government services must be continued or restored. This can best be done by civil government. To help to preserve law and order and to continue or restore local services, it is essential that the local units of government continue to function. In enacting this article the Legislature finds and declares that the preservation of local government in the event of enemy attack or in the event of a state of emergency or a local emergency is a matter of statewide concern. The interdependence of political subdivisions requires that, for their mutual preservation and for the protection of all the citizens of the State of California, all political subdivisions have the power to take the minimum precautions set forth in this article. The purpose of this article is to furnish a means by which the continued functioning of political subdivisions will be assured. Should any part of this article be in conflict with or inconsistent with any other part of this chapter, the provisions of this article shall control. Nothing in this article shall prevent a city or county existing under a charter from amending said charter to provide for the preservation and continuation of its government in the event of a state of war emergency. (Amended by Stats. 1974, Ch. 595.) As used in this article, “unavailable” means that an officer is either killed, missing, or so seriously injured as to be unable to attend meetings and otherwise perform his duties. Any question as to whether a particular officer is unavailable shall be settled by the governing body of the political subdivision or any remaining available members of said body (including standby officers who are serving on such governing body). (Added by Stats. 1970, Ch. 1454.) Each political subdivision may provide for the succession of officers who head departments having duties in the maintenance of law and order or in the furnishing of public services relating to health and safety. (Added by Stats. 1970, Ch. 1454.) To provide for the continuance of the legislative and executive departments of the political subdivision during a state of war emergency or a state of emergency or a local emergency the governing body thereof shall have the power to appoint the following standby officers: (a) Three for each member of the governing body. (b) Three for the chief executive, if he is not a member of the governing body. In case a standby office becomes vacant because of removal, death, resignation, or other cause, the governing body shall have the power to appoint another person to fill said office. Standby officers shall be designated Nos. 1, 2, and 3 as the case may be. (Amended by Stats. 1974, Ch. 595.) The qualifications of each standby officer should be carefully investigated, and the governing body may request the Director of Emergency Services to aid in the investigation of any prospective appointee. No Codes Display Text http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod... 1 of 3 1/7/2014 3:01 PM 8640. 8641. 8642. 8643. 8644. examination or investigation shall be made without the consent of the prospective appointee. Consideration shall be given to places of residence and work, so that for each office for which standby officers are appointed there shall be the greatest probability of survivorship. Standby officers may be residents or officers of a political subdivision other than that to which they are appointed as standby officers. (Amended by Stats. 2013, Ch. 352, Sec. 176. Effective September 26, 2013. Operative July 1, 2013, by Sec. 543 of Ch. 352.) Each standby officer shall take the oath of office required for the officer occupying the office for which he stands by. Persons appointed as standby officers shall serve in their posts as standby officers at the pleasure of the governing body appointing them and may be removed and replaced at any time with or without cause. (Added by Stats. 1970, Ch. 1454.) Each standby officer shall have the following duties: (a) To inform himself or herself of the duties of the office for which the officer stands by. Officers and employees of the political subdivision shall assist the standby officer and each political subdivision shall provide each standby officer with a copy of this article. (b) To keep informed of the business and affairs of the political subdivision to the extent necessary to enable the standby officer to fill his or her post competently. For this purpose the political subdivision may arrange information meetings and require attendance. (c) To immediately report himself or herself ready for duty in the event of a state of war emergency or in the event of a state of emergency or a local emergency at the place and in the method previously designated by the political subdivision. (d) To fill the post for which he or she has been appointed when the regular officer is unavailable during a state of war emergency, a state of emergency or a local emergency. Standby officers Nos. 2 and 3 shall substitute in succession for standby officer No. 1 in the same way that standby officer No. 1 is substituted in place of the regular officer. The standby officer shall serve until the regular officer becomes available or until the election or appointment of a new regular officer. (Amended by Stats. 1992, Ch. 1020, Sec. 1.7. Effective January 1, 1993.) Whenever a state of war emergency a state of emergency or a local emergency exists the governing body of the political subdivision shall meet as soon as possible. The place of meeting need not be within the political subdivision. The meeting may be called by the chief executive of the political subdivision or by a majority of the members of the governing body. Should there be only one member of the governing body, he may call and hold said meeting and perform acts necessary to reconstitute the governing body. (Amended by Stats. 1974, Ch. 595.) During a state of war emergency a state of emergency or a local emergency the governing body shall: (a) Ascertain the damage to the political subdivision and its personnel and property. For this purpose it shall have the power to issue subpoenas to compel the attendance of witnesses and the production of records. (b) Proceed to reconstitute itself by filling vacancies until there are sufficient officers to form the largest quorum required by the law applicable to that political subdivision. Should only one member of the governing body or only one standby officer be available, that one shall have power to reconstitute the governing body. (c) Proceed to reconstitute the political subdivision by appointment of qualified persons to fill vacancies. (d) Proceed to perform its functions in the preservation of law and order and in the furnishing of local services. (Amended by Stats. 1974, Ch. 595.) Should all members of the governing body, including all standby members, be unavailable, temporary officers shall be appointed to serve until a regular member or a standby member becomes available or until the election or appointment of a new regular or standby member. Temporary officers shall be appointed as follows: (a) By the chairman of the board of supervisors of the county in which the political subdivision is located, and if he is unavailable, (b) By the chairman of the board of supervisors of any other county within 150 miles of the political subdivision, beginning with the nearest and most populated county and going to the farthest and least populated, and if he is unavailable, Codes Display Text http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod... 2 of 3 1/7/2014 3:01 PM (c) By the mayor of any city within 150 miles of the political subdivision, beginning with the nearest and most populated city and going to the farthest and least populated. (Added by Stats. 1970, Ch. 1454.) Codes Display Text http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod... 3 of 3 1/7/2014 3:01 PM RECOMMENDATION(S): APPROVE participation in the California Office of the Small Business Advocate's California Microbusiness COVID-19 Relief Grant Program through delegating program administration to Chabot-Las Positas Community College District (District), and AUTHORIZE the Director of Conservation and Development to send a letter of support for the District's application on behalf of the County, to give local microenterprises access to the $1,454,492 in funds allocated to Contra Costa County. FISCAL IMPACT: No direct fiscal impact to the County. Potential to infuse local economy with more than $1.4 million in spending power through December 2022. BACKGROUND: The California Microbusiness COVID-19 Relief Grant Program is a one-time $50 million grant program that will provide $2,500 grants to eligible microbusinesses in California. The funding must all be expended by November 30, 2022. Contra Costa businesses are allocated $1,454,492.29 under the State's formula. Eligible businesses have $50,000 or less in annual revenue, were in operation in 2019, and have 5 or fewer employees; for example, pop-up retail and food vendors are good candidates although funding is available to any business that matches the size parameters. The State issued a Request for Proposals from eligible entities to manage the county-level allocations with responses due March 10. The County is not geared up to administer this type of program itself, but has been approached by one eligible fiscal agent, the Chabot-Las Positas Community College District (District), which is putting together a consortium application. Due to the time constraints in getting these funds to eligible business owners, staff recommends sending a letter of support to the State delegating the County's allocation to the District, which will then be responsible for administering the program in Contra Costa County. The contractual relationship would be between the District and the State, and the County would not be a party to the contract. The Department of Conservation and Development will prepare the letter of support (draft attached) for the Director’s signature, pending approval of this item. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Amalia Cunningham, 925-655-2881 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 46 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 8, 2022 Contra Costa County Subject:Approval of Participation in California Microenterprise Relief Fund Program through Chabot-Las Positas Community College District for $1.4 million BACKGROUND: (CONT'D) In preliminary discussions with District staff, County economic development staff has emphasized the need to partner with local-serving small business organizations to help market the program and solicit applications from eligible businesses. If this is approved, the District may use up to 20% of the award ($290,898.46) for administrative costs and has indicated willingness to use those funds for marketing support in Contra Costa County. With awards of $2,500 per business, this program could fund 465 microenterprises. Infrastructure will be in place to market across all socio-economic groups in Contra Costa County with the intent of total grant dollars being disbursed to the microbusinesses. The District will market the program, vet recipients, disburse grants, and provide reporting to the State and Contra Costa County's Department of Conservation and Development. The District is also working with Alameda County to act as its agent to administer the Program in that jurisdiction, along with six more counties. Chabot-Las Positas Community College District’s Economic Development and Contract Education Department has been serving as a Fiscal Agent since 2012 and has managed approximately $250 million in fiscal agreements annually focused on education, child welfare, community outreach and diversity. CONSEQUENCE OF NEGATIVE ACTION: If this item is not approved, eligible businesses in Contra Costa County would lose out on individual awards of $2,500, and up to $1.454 million total. ATTACHMENTS Letter of support (draft) Chabot-Las Positas Community College District Fiscal Agent flyer March 8, 2022 Office of the Small Business Advocate Governor’s Office of Business and Economic Development 1325 J Street, Suite 1800 Sacramento, CA 95814 Re: Contra Costa County Microbusiness COVID-19 Relief Grant Dear Cal-OSBA: Contra Costa County submits this letter in support of Chabot-Las Positas Community College District to act on our behalf for the Microbusiness COVID-19 Relief Grant Program. This designation of approval for Chabot-Las Positas Community College District will be to provide $2,500 grants to eligible microbusinesses impacted by COVID-19 and related health and safety restrictions in Contra Costa County. Sincerely, John Kopchik Director, Department of Conservation and Development Strategic Systems to Collect Program Data We work with you on the project from Day One to create a system that gathers and tracks only the data you need and all of the data you need. 100% Accessible & Understandable Data We create cloud-based documentation for your program to track all expenditures, commitments and fund balances. Records are available to authorized personnel at any time for real-time decision making about your funds. Seamless Customer Service We support your fiscal project manager so that they can be confident data is available when you need it, whether it's for a government review, SOX audit or a Board report. Our Track Record Speaks for Itself We have managed dozens of contracts and well over $250 million in projects. Our clients say they return to us for our accurate record keeping, honesty, dependability and confidentiality. We walk side-by-side with you through the initial receipt of funds, ongoing program distributions and final reports. Whether you're in the middle of a program or about to begin something new, we're happy to help at any stage of your program. (925)416-5143, fiscalagent4you@clpccd.org. Economic Development and Contract Education RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee to enter into a Site License Agreement with the Contra Costa Community College District to allow the County, through the Office of the Sheriff, to install, access, and maintain outdoor emergency sirens on property owned by the Contra Costa Community College District commencing on March 8, 2022, and renewing automatically on a yearly basis. FISCAL IMPACT: This is a nonfinancial agreement. The costs to install and maintain the outdoor emergency sirens is budgeted within the Sheriff's Office and is funded through the Contra Costa County Certified Unified Program Agency (CUPA). BACKGROUND: The Office of the Sheriff Office of Emergency Services desires to install an outdoor emergency siren on property owned by the Contra Costa Community College District (4CD) building on the exterior of the roof, for use by licensee to warn the surrounding public in downtown Martinez if an emergency, specifically during major hazardous materials releases in the area. This siren is to replace the existing siren located on the roof of 651 Pine Street, which is slated for APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chrystine Robbins, 925-655-0008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 47 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 8, 2022 Contra Costa County Subject:Emergency Siren Site License with CC Community College District BACKGROUND: (CONT'D) demolition sometime in 2022. This siren is one of many in a network of sirens in and around major hazardous material facilities that can be used during major hazardous materials releases. The 4CD building has been selected for several reasons, including its proximity to 651 Pine Street and the existing siren. This building has more stories than surrounding buildings, allowing the siren sound wave to travel a comparable distance and at a comparable decibel level of the existing siren, while avoiding using buildings with more restrictive access such as Court buildings or the Martinez Detention Facility. Finally, this building is already equipped with power and hosts other outside communication equipment. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, the county will be unable to efficiently provide siren coverage for the downtown Martinez area during hazardous materials emergencies. The sirens have long been socialized in communities around hazardous materials facilities and necessary to provide a continued level of expected alert and warning in the area. CHILDREN'S IMPACT STATEMENT: None RECOMMENDATION(S): Receive the Sheriff-Coroner’s FY 2020/21 Annual P-6 Zone Deployment Report, from the County Service Area (CSA) P-6 Zone Central Administrative Base (CAB) Fund to provide extended police protection services in certain unincorporated county areas and partially fund the Sheriff’s Helicopter Program, as required by P-6 Zone CAB Formation Board Order of April 19, 1998. FISCAL IMPACT: This is an informational item only. The activities included in this report are funded 100% by County Service Area (CSA) P-6 Central Administrative Base (CAB) Fund (Fund No. 262900). Total costs of $1,410,407 were expended in 2020/2021. BACKGROUND: The Office of the Sheriff annually reviews funding for County Service Area (CSA) P-6 Zones county-wide and implemented and budgeted the following expenditures for fiscal year 2020/2021: Discovery Bay: CSA P-6 Zones in the Discovery Bay area generate $851,487 per year. Costs for personnel currently assigned to Discovery Bay (2 Deputy Sheriffs, 1 Sheriff’s Specialist and 1 Sheriff Community Service Officer), vehicle and supplies are $738,477. This will require the expenditure of funds from the P-6 Central Administrative Base (CAB) Fund. Discovery Bay zones currently have accumulated approximately $1,880,545 in reserve funding located in the CSA P-6 Central Administrative Base Fund (Fund No. 262900). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Heike Anderson, (925) 655-0023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Heike Anderson, Alycia Rubio, Paul Reyes C. 48 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:March 8, 2022 Contra Costa County Subject:Receive the Sheriff-Coroner's FY 2020-2021 Annual P-6 Zone Deployment Report BACKGROUND: (CONT'D) Bay Point: CSA P-6 Zones in the Bay Point Area generate $223,634 per year. Costs for personnel assigned to Bay Point (1 Deputy Sheriff), vehicle and supplies are $253,066. North Richmond/San Pablo: CSA P-6 zones in the North Richmond/San Pablo area generate $90,746 per year. North Richmond/San Pablo zones partially fund 1 Deputy Sheriff, vehicle and supplies at $38,979 annually. STARR 1 Helicopter Program: As in past years, we augmented State Supplemental Law Enforcement Services Fund (SLESF) funding to operate the helicopter program without the use of County General Funds, using $379,634 of P-6 Zone Funds for this purpose. Administrative Expenses: Assessment and Investment expenses, zone closing expenses and election charges for all the zones. Total cost of $252. CONSEQUENCE OF NEGATIVE ACTION: Negative action would result in the displacement of existing personnel assigned to the communities of Discovery Bay, Bay Point, North Richmond/San Pablo and Pacheco. The Sheriff’s STARR 1 helicopter may have reduced flight hours depending on revenue streams from other sources. CHILDREN'S IMPACT STATEMENT: No impact. RECOMMENDATION(S): AUTHORIZE the Board Chair to sign, on behalf of the Board of Supervisors, the argument in favor and any associated rebuttal argument related to a tax measure on the June 7, 2022 election ballot that would extend the Contra Costa County Abandoned Vehicle Abatement Program and Fee. FISCAL IMPACT: None BACKGROUND: The County and all 19 cities within the County are members of the Contra Costa County Abandoned Vehicle Abatement Service Authority ("Authority"). The Authority was formed in 1991 to implement the Contra Costa County Abandoned Vehicle Abatement Program ("Program") for the purpose of abating, removing and disposing of any abandoned, wrecked, dismantled, or inoperative vehicles or vehicle parts from Contra Costa County communities. The Authority's activities are funded through a $1 fee levied annually on every registered vehicle within the County, and an $2 additional fee levied on certain commercial vehicles registered within the County ("Fee"). This Fee must be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/08/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jason Crapo, 925 655-2800 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 8, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 49 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:March 8, 2022 Contra Costa County Subject:Ballot Arguments Related to the Contra Costa County Abandoned Vehicle Abatement Program and Fee. BACKGROUND: (CONT'D) reauthorized and extended by the Authority every 10 years. The Fee is set to expire on April 30, 2022. The Fee also needs to reauthorized by the voters of Contra Costa County. In 2010, the voters of California approved Proposition 26, which amended the definition of a "tax." The Fee collected to fund the Authority's activities is a special tax under Prop. 26, and the extension of the Fee requires an election and approval by two-thirds of county voters. On October 5, 2021, the Board of Supervisors, as a member-agency of the Authority, adopted a resolution extending the Program and Fee for 10 years to April 30, 2032, and authorizing the Authority to take all actions necessary to place a tax measure on the June 7, 2022 election ballot to extend the fee. All 19 Cities within the County have adopted similar resolutions supporting the extension of the Program and Fee. On December 8, 2021, the Authority adopted a resolution authorizing a tax measure be placed on the June 7, 2022 election ballot. Members of a governing body, members on behalf of a bona fide association, and any voter eligible to vote on the measure can submit an argument signed by up to five people. Only one argument in favor and one argument against can be published in the voter guide. Arguments are limited to 300 words. The argument in favor is an opportunity to explain to the voters why they should vote in favor of the measure and extend the Fee. Attached is a suggested argument in favor of the measure to extend the Program and Fee. Staff recommends that the Board of Supervisors authorize the Board Chair to sign, on behalf of the Board, the argument in favor. Staff also recommends that the Board of Supervisors authorize the Board Chair to develop and sign any associated rebuttal argument to an argument against the measure that may be submitted. CONSEQUENCE OF NEGATIVE ACTION: If the recommend actions are not approved, the Chair of the Board will not be authorized to sign the argument in favor or any associated rebuttal argument related to a tax measure on the June 7, 2022 election ballot to extend the Program and Fee. ATTACHMENTS Suggested Argument in Favor Vote YES on Measure __ to remove abandoned and wrecked vehicles from Contra Costa communities. Measure __ extends the existing Contra Costa County Abandoned Vehicle Abatement Program that removes and disposes of abandoned and wrecked vehicles in Contra Costa County. These abandoned vehicles are public nuisances that lead to blighted neighborhoods and unsafe streets. Contra Costa County and every city in the County participates in the Program to keep our communities cleaner and safer. This Program has existed for more than 30 years. Over the past decade, the Program has removed more than 40,000 abandoned and wrecked vehicles from Contra Costa County communities. The Contra Costa County Abandoned Vehicle Abatement Program is currently funded by an existing annual fee of $1 for each vehicle registered in Contra Costa County, and an additional $2 for certain commercial vehicles registered in Contra Costa County. The fees are paid at the time of vehicle registration. Measure __ extends the Program and existing annual fee until April 30, 2032, but does not create any new fee or increase the current fee. Measure __ will generate $11 million of local funding over 10 years to remove and dispose of abandoned, wrecked, dismantled, or inoperative vehicles. The County and each city controls a portion of the funding for its activities under the Program. Every city in Contra Costa County voted to support Measure __ and authorize the extension of the Contra Costa County Abandoned Vehicle Abatement Program. Keep our communities clean and safe! Vote YES on Measure __!