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HomeMy WebLinkAboutMINUTES - 11132012 - HA C.01PDF Return C. 1 To: Contra Costa County Housing Authority Board of Commissioners From: Joseph Villarreal, Housing Authority Date: November 13, 2012 Contra Costa County Subject:Joinder Contract with Staples 2012 Action of Board On: 11/13/2012 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Commissioner Candace Andersen, District II Commissioner Mary N. Piepho, District III Commissioner Karen Mitchoff, District IV Commissioner Federal D. Glover, District V Commissioner ABSENT:Geneva Green, Tenant Seat Commissioner Contact:925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 13, 2012 , BY:June McHuen , Deputy RECOMMENDATIONS APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa, or his designee, to execute contract with Staples Business Advantage that will expire on August 1, 2014 with one option to renew until August 1, 2015 to provide the Housing Authority with office products and supplies in an amount not to exceed $300,000. BACKGROUND HUD requires housing authorities to competitively procure goods and services, a process normally undertaken by each individual agency. However, HUD permits housing authorities to award contracts to firms selected by a state or local governmental agency in a competitive solicitation process. The state or local government's selection process must meet HUD's procurement guidelines and must have been for the same goods and services sought by the housing authority. HUD encourages housing authorities to procure goods and services in this manner in order to "foster greater economy and efficiency..." The National Joint Powers Alliance (NJPA) is a Municipal Contracting government agency established through legal statue in 1978. NJPA serves over 35,000 members throughout the nation with competitively awarded purchasing solutions from industry-leading vendors. NJPA's solicitations meet HUD's procurement guidelines. Staples Business Advantage was awarded a competitively solicited contract to provide office and school supplies to NJPA's members from August 1, 2010 through August 1, 2014 with the option of one renewal for an additional year until August 1, 2015. Staples Business Advantage was formed in 1993 and has served as HACCC’s primary office products and supply vendor since 2001. HACCC presently receives a 10% discount off of the published catalog price. By contracting through NJPA, HACCC will receive a 28% discount off of the published catalog price. Staff is recommending that HACCC award a contract to Staples Business Advantage to provide HACCC with office products and supplies. The total cost of the proposed contract will not exceed $300,000 without additional Board approval. FISCAL IMPACT The cost for these supplies will not exceed $300,000 and is funded by grants the Housing Authority of the County of Contra Costa’s (HACCC) receives from the United States Department of Housing and Urban Development (HUD). The anticipated yearly amount of the contract falls within the amount presently budgeted for this purpose. CONSEQUENCE OF NEGATIVE ACTION Should the Board of Commissioners elect not to award the contract to Staples Business Advantage via NJPA, HACCC will be required to go out to bid for office products and supplies. This process will be lengthy and expensive and it is unlikely that HACCC will be able to obtain the level of discount provided to NJPA. AgendaQuick©2005 - 2022 Destiny Software Inc., All Rights Reserved