HomeMy WebLinkAboutMINUTES - 11062012 - D.1RECOMMENDATION(S):
ADOPT the attached proposed 2013 meeting schedule for the Contra Costa County Board of Supervisors, Housing
Authority Board of Commissioners, Fire Protection District Board of Directors and Health Department workshops,
including the cancellation of those meetings for which it is anticipated there will not be a quorum of Board members
present for 2013, as well as noting the following scheduled special events: the Board's Annual Reorganization on
January 8; the Dr. Martin Luther King, Jr. Celebration on January 22; the annual Board retreat on January 29; the
Cesar Chavez Commemorative Celebration on March 26; the Annual Budget Hearing and Adoption on April 23 and
May 14, respectively; the 9/11 Remembrance on September 10; and the Veterans' Day Celebration on November 12.
FISCAL IMPACT:
None.
BACKGROUND:
Each year the Board of Supervisors adopts a meeting schedule which provides regular meeting dates and any dates
on which meetings must be canceled in anticipation that a quorum of the Board will not be present. In past years, the
Board has canceled those meetings that fall during a week with a County holiday, the fifth Tuesday of a month, and
Tuesdays that fall during those weeks in March, May, July, and November in which the annual policy and legislative
meetings of the National Association of Counties (NACo) and the California State of Counties (CSAC) are held:
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/06/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:See Addendum
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: T. Lennear, (925)
335-1900
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: November 6, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D. 1
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 6, 2012
Contra
Costa
County
Subject:Proposed 2013 Meeting Schedule for Contra Costa Board of Supervisors, Housing Authority, Fire Protection District,
and Health Department Workshops
BACKGROUND: (CONT'D)
Conference Dates Location
NACo Legislative Conference March 2-6, 2013 Washington, D.C.
NACo Annual Conference & Exposition July 19-22, 2013 Fort Worth, TX
CSAC Legislative Conference May 29-30, 2013 Sacramento, CA
CSAC Annual Meeting November 19-22, 2013 San Jose, CA
The proposed meeting schedule provides 32 meetings for the Contra Costa County Board of Supervisors, 12 meetings
for the Contra Costa County Housing Authority Board of Commissioners, 6 meetings for the Contra Costa County Fire
Protection District Board of Directors, and 4 meetings for Health Department workshops wherein informational
updates will be provided to the Board of Supervisors, which are tentatively scheduled in 2013. The proposed meeting
schedule takes into consideration County holidays, the fifth Tuesday of the month and Tuesdays that fall during those
weeks in March, May, July and November in which the annual policy and legislative meetings of the National
Association of Counties (NACo) and the California State Association of Counties (CSAC) are held. The proposed
meeting schedule recognizes the time demands on the Board of Supervisors members due to their participation on
Board standing committees, and numerous regional and local legislative bodies and task forces, which require
preparation, attendance, and involve travel. The proposed schedule also recognizes the fact that the County is a much
leaner organization in terms of management and administrative staff whose attendance is often required at Board of
Supervisors meetings. There are legal provisions to schedule a special meeting to address any urgent need that cannot
be accommodated in the standing meeting schedule.
The attached 2013 proposed meeting schedule has been prepared in consultation with the incoming Board Chair and is
recommended for the Board's adoption.
CONSEQUENCE OF NEGATIVE ACTION: None. CHILDREN'S IMPACT STATEMENT: None. CLERK'S
ADDENDUM
ADOPTED as amended to cancel March 26, 2013 meeting and hold a meeting on April 9, 2013.
ATTACHMENTS Proposed 2013 BOS Meeting Schedule
MEET
or
CANCEL
HOSPITAL/
HOUSING
AUTHORITY/
CCCFPD
MEETING
SUBMISSION
DEADLINE
12:00 NOON
(Thursdays)
FIRST
DRAFT
TYPED
12:00
NOON
(Mondays)
FINAL AGENDA
REVIEW
9:30 AM
(Wednesdays)
PACKET
DISTRIBUTED
TO BOARD
MEMBERS
end of
business
(Thursdays)
SPECIAL EVENT
Cancel New Year's Holiday
Meet Dec. 27 *Dec. 28 Jan. 2 Jan. 3 **Annual Reorganization Mtg./Consent Calendar Only
Meet Jan. 3 Jan. 7 Jan. 9 Jan. 10
Meet Jan. 10 Jan. 14 Jan. 16 Jan. 17 **Dr. Martin Luther King, Jr. Celebration
Meet
Meet Jan. 24 Jan. 28 Jan. 30 Jan. 31 County Service Awards (1)
Meet Jan. 31 Feb. 4 Feb. 6 Feb. 7
Cancel Presidents' Day
Meet Feb. 14 *Feb. 15 Feb. 20 Feb. 21
Cancel NACo Legislative Conference, Mar. 2-6, Washington, DC
Meet Feb. 28 Mar. 4 Mar. 6 Mar. 7
Meet Mar. 7 Mar. 11 Mar. 13 Mar. 14
Cancel Easter/Spring Break
Cancel Easter/Spring Break
Meet Mar. 28 Apr. 1 Apr. 3 Apr. 4 **Cesar Chavez Celebration
Meet Apr. 4 Apr. 8 Apr. 10 Apr. 11
Meet Apr. 11 Apr. 15 Apr. 17 Apr. 18 Budget Hearings
Cancel
Meet Apr. 25 Apr. 29 May 1 May 2
Meet May 2 May 6 May 8 May 9 Budget Adoption
Meet May 9 May 13 May 15 May 16
Cancel Memorial Day/CSAC Legislative Conference, May 29-30, Sacto. County
Meet May 23 *May 24 May 29 May 30 County Service Awards (2)
Cancel Summer Break
Cancel Summer Break
Meet Jun. 13 Jun. 17 Jun. 19 Jun. 20
*Note: Dates in bold vary from the normal 12-day schedule.
**Special BOS Celebration
POSSIBLE MEETING
DATES
(Tuesdays)
Mar. 5, 2013
FIFTH TUESDAY
MEMORIAL DAY/CSAC LEGISLATIVE CONFERENCE
SUMMER BREAK
NEW YEAR'S HOLIDAY
OFF-SITE RETREAT
PRESIDENTS' DAY
NACo LEGISLATIVE CONFERENCE
Feb. 12, 2013
Feb. 19, 2013
*Feb. 26, 2013
SPRING BREAK
Jan. 15, 2013
**Jan. 22, 2013
Jan. 1, 2013
Jan. 29, 2013
Feb. 5, 2013
Board of Supervisors 2013 Meeting Schedule & Agenda Deadlines
Health Dept. Workshop
Apr. 23, 2013
Apr. 30, 2013
May 7, 2013
May 14, 2013
May 21, 2013
May 28, 2013
Mar. 12, 2013
Mar. 19, 2013
Mar. 26, 2013
Apr. 2, 2013
**Apr. 9, 2013
Apr. 16, 2013
SUMMER BREAK
**Jan. 8, 2013
Housing Authority
CCCFPD
*Jun. 4, 2013
Jun. 11, 2013
Jun. 18, 2013
Jun. 25, 2013
SPRING BREAK
Last Revised 11-6-12
Contra Costa County Board of Supervisors Page 1 of 2
POSSIBLE MEETING
DATES
(Tuesdays)
MEET
or
CANCEL
HOSPITAL/
HOUSING
AUTHORITY/
CCCFPD
MEETING
SUBMISSION
DEADLINE
12:00 NOON
(Thursdays)
FIRST
DRAFT
TYPED
12:00
NOON
(Mondays)
FINAL AGENDA
REVIEW
9:30 AM
(Wednesdays)
PACKET
DISTRIBUTED
TO BOARD
MEMBERS
end of business
(Thursdays)SPECIAL EVENT
Jul. 2, 2013 Cancel Independence Day
*Jul. 9, 2013 Meet Jun. 27 Jul. 1 *Jul. 2 *Jul. 3
*Jul. 16, 2013 Meet *Jul. 3 Jul. 8 Jul. 10 Jul. 11
Jul. 23, 2013 Cancel NACo Annual Conference & Exposition, Jul. 19-22, Ft. Worth, TX
Jul. 30, 2013 Cancel
Aug. 6, 2013 Meet Jul. 25 Jul. 29 Jul. 31 Aug. 1
Aug. 13, 2013 Meet Aug. 1 Aug. 5 Aug. 7 Aug. 8
Aug. 20, 2013 Cancel
Aug. 27, 2013 Cancel Summer Break
Sept. 3, 2013 Cancel Labor Day
**Sept. 10, 2013 Meet Aug. 29 *Aug. 30 Sept. 4 Sept. 5 **9/11 Remembrance
Sept. 17, 2013 Meet Sept. 5 Sept. 9 Sept. 11 Sep. 12
Sept. 24, 2013 Meet Sept. 12 Sept. 16 Sept. 18 Sept. 19
Oct. 1, 2013 Meet Sept. 19 Sept. 23 Sept. 25 Sept. 26
Oct. 8, 2013 Cancel Fall Break
Oct. 15, 2013 Meet Oct. 3 Oct. 7 Oct. 9 Oct. 10 County Service Awards (3)
Oct. 22, 2013 Meet Oct. 10 Oct. 14 Oct. 16 Oct. 17
Oct. 29, 2013 Cancel
Nov. 5, 2013 Meet Oct. 24 Oct. 28 Oct. 30 Oct. 31
**Nov. 12, 2013 Meet Oct. 31 Nov. 4 Nov. 6 Nov. 7 **Veterans' Day Celebration
Nov. 19, 2013 Cancel CSAC 119th Annual Meeting, Nov. 19-22, San Jose, CA
Nov. 26, 2013 Cancel Thanksgiving Holiday
*Dec. 3, 2013 Meet Nov. 21 Nov. 25 *Nov. 26 *Nov. 27
*Dec. 10, 2013 Meet *Nov. 27 Dec. 2 Dec. 4 Dec. 5
Dec. 17, 2013 Meet Dec. 5 Dec. 9 Dec. 11 Dec. 12
Dec. 24, 2013 Cancel Winter Break
Dec. 31, 2013 Cancel Winter Break
*Note: Dates in bold vary from the normal 12-day schedule.
**Special BOS Celebration
CCCFPD
SUMMER BREAK
LABOR DAY
FALL BREAK
FIFTH TUESDAY
CSAC ANNUAL MEETING
THANKSGIVING HOLIDAY
WINTER BREAK
WINTER BREAK
Health Dept. Workshop
Housing Authority
Board of Supervisors 2013 Meeting Schedule & Agenda Deadlines
INDEPENDENCE DAY
NACo ANNUAL CONFERENCE
FIFTH TUESDAY
SUMMER BREAK
Last Revised 11-6-12
Contra Costa County Board of Supervisors Page 2 of 2