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Home My WebLink AboutMINUTES - 10232012 - SD.7RECOMMENDATION(S): INTRODUCE Ordinance No. 2012-04, amending the County Better Government Ordinance to require the online posting of agenda materials and certain communications to a quorum of the Board of Supervisors, and to establish procedures for reporting final litigation settlement agreements to the public and WAIVE reading. FISCAL IMPACT: Total fiscal impact unknown. The County will be required to purchase a new governmental transparency solution to implement the BGO amendment in addition to achieving other goals within the Clerk of the Board's Office. The three-year cost associated with that solution is $307,616 and is under consideration on today's agenda. BACKGROUND: On May 17, 2011, the Board of Supervisors referred to the Internal Operations Committee a proposed amendment to the Better Government Ordinance. The Committee was asked to evaluate whether the Better Government Ordinance should be amended to specify new procedures for reporting litigation settlements, as recommended by County Counsel, and to require: (1) that all County-staffed policy bodies post their agenda packets online; (2) that communications to a quorum of the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/23/2012 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, 925-335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 23, 2012 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: County Administrator, County Counsel, Risk Manager, IOC Staff SD. 7 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:October 23, 2012 Contra Costa County Subject:Amendment of Better Government Ordinance to Require Online Posting of Agenda Materials and to Specify Procedures For Public Reporting of Settlements BACKGROUND: (CONT'D) Board of Supervisors be posted on the Contra Costa County internet web site; and (3) that communications to a quorum of other County-staffed policy bodies be posted on their internet web sites and linked to the County web site. The Internal Operations Committee discussed this matter on July 11, October 5, and November 21, 2011. It was determined that the Better Government Ordinance should be amended to include the County Counsel’s recommended procedures for reporting litigation settlements and should also be amended to require: (1) that all County-staffed policy bodies post their agenda packets online; (2) that certain communications that are authorized by a Department Head to be sent to a quorum of the Board of Supervisors or a committee of the Board of Supervisors be posted on the Contra Costa County internet web site for a period of 120 days; and (3) that communications to a quorum of other County-staffed policy bodies be placed in a public viewing file for a minimum of 30 days, as is currently required. If the Board approves the amended ordinance, the County Administrator will have a copy of this Board Order and the amended ordinance sent to all policy bodies and all Department Heads advising them of the requirements of the amended ordinance. The recommended action before the Board today is the introduction of Ordinance No. 2012-04. It is being considered along with a proposed contract with Granicus, Inc., for the purchase of an online record management system. If the Board accepts staff’s recommendations today to introduce the ordinance and to enter into an agreement with Granicus, Inc., the ordinance will be placed on a future agenda for adoption after the online record management system has been implemented. CONSEQUENCE OF NEGATIVE ACTION: If the Better Government Ordinance is not amended to provide for greater online access to agenda packets and/or communications to the Board of Supervisors, this information will be less available than it would be under the amended procedure. Public reports of litigation settlements will continue to be made in the manner described above even if the ordinance is not amended. However, amending the ordinance will provide additional assurance that final settlements are reported to the public expeditiously and on a regular basis. CHILDREN'S IMPACT STATEMENT: No impact. ATTACHMENTS Ordinance No. 2012-04 Better Government Ordinance Policy Body Listing 1 Ad Hoc Committees South Pleasant Hill Ad Hoc Task Force Board of Supervisors Committees Airports Committee Family and Human Services Committee Finance Committee Internal Operations Committee Legislation Committee Public Protection Committee Transportation, Water, and Infrastructure Committee Municipal Advisory Councils Alamo Municipal Advisory Council Bay Point Municipal Advisory Council Bethel Island Municipal Advisory Council Byron Municipal Advisory Council Contra Costa Centre Municipal Advisory Council El Sobrante Municipal Advisory Council Kensington Municipal Advisory Council North Richmond Municipal Advisory Council Pacheco Municipal Advisory Council Rodeo Municipal Advisory Council Task Forces Contra Costa County Agricultural Taskforce East County AIDS Task Force Miscellaneous Advisory Bodies Alcohol and Other Drugs Advisory Board Aviation Advisory Committee Carquinez Bridge Crockett Advisory Committee Center For Health In North Richmond Advisory Committee Contra Costa County Advisory Council on Aging Contra Costa County Advisory Council on Aging Subcommittees Executive Committee Health Work Group Housing Work Group Legislative Advocacy Work Group Marketing Group Membership Committee Planning Committee Senior Mental Health County Ordinance Code Section 25‐2.202 states that a "policy body" means the Board of Supervisors, or any permanent or temporary board, committee or commission under the authority of the board of supervisors. Policy bodies do not include committees entirely made up of county staff. The attached list includes the policy bodies identified by the County Administrator’s Office to exist as of November 14, 2011. All subcommittees of policy bodies have not been independently listed, but it should be noted that subcommittees of policy bodies are also considered to be policy bodies and subject to the Better Government Ordinance. 2 Contra Costa County Advisory Council on Aging Subcommittees (Continued) Transportation Work Group Miscellaneous Advisory Bodies (Continued) Contra Costa County Historical Landmarks Advisory Committee Contra Costa County Inter‐jurisdictional Council on Homelessness Advisory Board County Service Area M‐16 Citizen’s Advisory Committee (Community of Clyde) County Service Area P‐2 Citizen’s Advisory Committee (Blackhawk) County Service Area P‐2B Citizen’s Advisory Committee (Alamo/Danville) County Service Area P‐5 Citizen’s Advisory Committee (Round Hill) County Service Area P‐6 Citizen’s Advisory Committee (Discovery Bay Zones) County Service Area R‐10 Citizen’s Advisory Committee (Rodeo) Countywide Bicycle Advisory Committee Equal Employment Opportunity Advisory Council In‐Home Supportive Services Public Authority Advisory Committee Integrated Pest Management Advisory Committee Iron Horse Corridor Advisory Committee Mobile Home Advisory Committee Montalvin Manor Redevelopment Advisory Committee Post Retirement Health Benefits Trust Agreement Advisory Body Public and Environmental Health Advisory Board Walden Green Phase II Advisory Committee Boards Contra Costa County Merit Board Contra Costa County Workforce Development Board Emergency Services Policy Board Relocation Appeals Board of Contra Costa County Warrant Review Board Miscellaneous Committees Affordable Housing Finance Committee Contra Costa Health Plan Joint Conference Committee Emergency Medical Care Committee Facilities and Critical Care Committee Family and Children's Trust Committee Fish and Wildlife Committee Keller Canyon Mitigation Fund Review Committee Library Needs Assessment Steering Committee Medical Joint Conference Committee North Richmond Waste and Recovery Mitigation Fee Committee Miscellaneous Committees (Continued) Treasury Oversight Committee Commissions 3 Last Revised: November 14. 2011 Arts & Culture Commission of Contra Costa County Contra Costa County Mental Health Commission Mental Health Commission Subcommittees Executive Committee Adult and Transitional Age Youth Committee Children's Committee Finance Committee Justice System Committee Older Adult Committee Commissions (Continued) Contra Costa County Planning Commission Hazardous Materials Commission Contra Costa County Commission for Women County Library Commission Managed Care Commission Miscellaneous Councils Economic Opportunity Council Local Child Care and Development Planning Council