HomeMy WebLinkAboutMINUTES - 10162012 - C.100RECOMMENDATION(S):
ACCEPT the Librarian's Status Report on the Wilruss Children's Library Trust for Fiscal Year 2011-2012.
FISCAL IMPACT:
Balance in fund at the end of the previous year (6/30/11) $1,732,134
Amount in the fund at the end of the current year (6/30/12) $1,748,624
Amount received during the current year $ 63,113
Amount expended during the current year $ 46,623
Amount available for expenditure as of 6/30/12 $ 41,024
Interest was earned in FY 2011-2012 at a weighted average yield of 2.521%.
Interest yields continue to decline, from a weighted average of 3.878% in FY 2009-10 and 3.285% in FY 2010-11.
During FY 2011-12, the principal was invested by the County Treasurer using a laddered approach with yields
ranging from 1.103% to 4.881%, and maturity dates ranging from 2011 to 2017 (see Attachment A).
The trust principal amount earned interest at a rate of 6.6% in Fiscal Years 1998-99 through 1999-2001. A portion of
those
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/16/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Gail McPartland,
925-927-3204
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: October 16, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc:
C.100
To:Board of Supervisors
From:Barbara Flynn, Library
Date:October 16, 2012
Contra
Costa
County
Subject:ACCEPT the Librarian’s Status Report on the Wilruss Children’s Library Trust
FISCAL IMPACT: (CONT'D)
earnings were spent in Fiscal Years 2001-02 through 2008-09, when interest rates were lower, in order to continue
the program at the same level of service. Beginning in 2009-10 expenditures from the trust have been budgeted to
match expected investment returns, with an increasing reliance on budgeted County Library funding to maintain
the service level of the Early Literacy Program. The current projection is that interest rates will continue to
decline. In response to declining interest rates and rising County Library funding requirements, staffing for the
Early Literacy Program has been reconfigured to reduce costs while maintaining service levels. As a result, use of
Trust earnings will be maximized and County Library funding requirements are expected to be lower in the future.
BACKGROUND:
In 1996, the Contra Costa County Library was advised that it had been named to receive the proceeds from the
Storm’s Living Trust valued at $1,707,600, which had been established by Mrs. Wilma Storms. Conditions of the
trust require that all proceeds from the trust be placed in a new trust fund (the Wilruss Children’s Library Trust)
for the design and maintenance of programs that promote literacy and a lifelong love of books and reading in
socially and economically disadvantaged areas of Contra Costa County. Terms of the trust authorize the County
Librarian to expend earnings from the trust each year and to carry over any unspent earnings from the prior years.
In no case is the principal amount to be invaded, other than to pay approved claims against the Storms Living
Trust. There is also a provision for an annual reporting to the Board of Supervisors on the Wilruss Children’s
Library Trust.
Here is a summary of the activities funded in FY 2011-2012:
Reach Out and Read
In FY 2011-2012 the County Library’s Reach Out and Read program maintained its affiliation with the national
ROR organization, funded the program locally through the Wilruss Trust and trained clinical staff to educate
parents on the importance of reading to children at an early age as essential to a child’s good health. Reach Out
and Read Books were distributed to parents at 3,334 at Well Child Exams in four clinics. This is an increase of
1,162 over the number of visits in 2010 -2011.
Stories to Go
In FY 2011-2012, there were 30 active volunteers who contributed over 1,200 hours of volunteer time reading to
young children who could not otherwise visit the library for storytimes. Twenty-four preschools participated in
the Stories to Go outreach program. Volunteers used over 6,665 items of library materials throughout the year.
Wilruss Trust Funds maintained the 325 story kits volunteers take to preschool sites. Community groups donated
over $1,200 toward the purchase of new story kits.
Books to Grow On
Originally funded by a $10,000 grant from First Five Contra Costa Children’s and Families Commission, the
Books To Grow On Program maintains 84 book kits that are available to any library card holder for checkout.
During FY 2011-2012 the kits circulated 197 times.
CONSEQUENCE OF NEGATIVE ACTION:
If the report is not accepted then the Library will not be in compliance with the terms of the trust.
CHILDREN'S IMPACT STATEMENT:
Wilruss Programs fulfill impact statements 1, 2 and 4.
Wilruss Programs fulfill impact statements 1, 2 and 4.
1. Children Ready for Succeeding in School: The goal of all Wilruss programs is to increase school readiness by
encouraging parents and caregivers to understand and practice early literacy skills.
2. Children and Youth Health and Preparing for a productive adulthood: All the Wilruss programs foster
education and reading which are healthy and important activities that lead to adulthood.
4. Families that are safe stable and nurturing: All Wilruss programs promote nurturing in the course of teaching
parents and providers to interact, converse, and read to children as a healthy and essential part of childhood. This
action prompts feelings of safety and stability among children.
ATTACHMENTS
Attachment A - Wilruss Trust History
Attachment A
WILRUSS TRUST HISTORY AND PROJECTION
Actual Actual Actual Estimated Estimated
09-10 10-11 11-12 12-13 13-14
8451/740 Beginning Balance 1,723,401$ 1,734,637$ 1,732,134$ 1,748,624$ 1,753,824$
8451/800 Amount Received 67,814$ 49,964$ 63,113$ 51,200$ 41,700$
3748/9851 Budgeted Expenditures 56,314$ 56,000$ 46,300$ 46,000$ 41,700$
8451/830/540 Actual Amount Expended (56,578)$ (52,467)$ (46,623)$ (46,000)$ (41,700)$
8451/750 Ending Balance 1,734,637$ 1,732,134$ 1,748,624$ 1,753,824$ 1,753,824$
Principal 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$
Amount Available 27,037$ 24,534$ 41,024$ 46,224$ 46,224$
Additional Sources of Funding for Early Literacy Program
Grants and Donations 1,000$ 1,000$ 1,375$ -$ -$
County Funding 36,115$ 37,039$ 19,213$ 4,965$ 9,265$