HomeMy WebLinkAboutMINUTES - 09252012 - C.63RECOMMENDATION(S):
TERMINATE, with no further action, referral to the Internal Operations Committee regarding the privacy practices
of the Auditor-Controller's Office.
FISCAL IMPACT:
No impact.
BACKGROUND:
On July 13, 2010, the Board of Supervisors referred an evaluation of privacy practices in the Auditor-Controller’s
Office to the Internal Operations Committee (BOS Agenda Item No. C.159). Specifically, the Board identified the
following areas for evaluation:
1. A review of the practices of the Auditor’s Office concerning the maintenance, and dissemination of personal
employee information such as social security number, home address, and financial matters, such as checking account
or credit card information.
2. Consider whether current safeguards are sufficient to protect privacy rights, or whether it would be beneficial to
develop additional administrative technical and physical safeguards to protect personal information held by the
Auditor’s Office.
3.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/25/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Timothy Ewell,
925-335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 25, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 63
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:September 25, 2012
Contra
Costa
County
Subject:TERMINATE REFERRAL TO THE INTERNAL OPERATIONS COMMITTEE REGARDING THE PRIVACY
PRACTICES OF THE AUDITOR-CONTROLLER'S OFFICE
BACKGROUND: (CONT'D)
Consider whether employees of the Auditor’s Office should receive annual training on use and handling of
employees' personal information.
Due to the 2010 IOC schedule, this referral was not able to be scheduled until March 2011. At the March 2011
meeting, the IOC initiated a discussion of events that led up to the referral of this issue to the Committee. At the
completion of the discussion, the IOC directed staff to return at a future date with County Counsel to aid in evaluating
policy options from a legal perspective.
In September 2011, the IOC determined that the Auditor-Controller’s procedures governing privacy of county
employees was satisfactory and required no further action. The IOC directed staff to return in September 2012 with a
listing of all PRA requests received by the Auditor-Controller for review.
In September 2012, the IOC received a report listing all PRA requests received by the Auditor-Controller's Office for
the period September 2011 through August 2012. The report was accepted and the Committee voted to recommend
termination of the referral with no further action to the Board of Supervisors.
CONSEQUENCE OF NEGATIVE ACTION:
The issue will remain on referral to the Internal Operations Committee
CHILDREN'S IMPACT STATEMENT:
No impact.
CLERK'S ADDENDUM
TERMINATED the referral to the Internal Operations Committee regarding the privacy practices of the
Auditor-Controller's Office; and DIRECTED that in the future the report regarding Public Records Act requests
received by the Auditor-Controller's Office be submitted annually to the Board of Supervisors on its Consent
Calendar.