HomeMy WebLinkAboutMINUTES - 09252012 - C.27RECOMMENDATION(S):
APPROVE Appropriations Adjustment No.5004 authorizing the transfer of appropriations in the amount of $33,000
from Building Occupancy (0077) to County Administrator (0003) to fund the 2012/13 allocation to the Contra Costa
County Historical Society.
FISCAL IMPACT:
$33,000. 100% General Fund, Budgeted. Funding for the Contra Costa County Historical Society was authorized in
the fiscal year 2012/13 Recommended Budget. This action transfers appropriations to the department responsible for
contract administration.
BACKGROUND:
On September 11, 1979, the Board of Supervisors declared the Contra Costa County Historical Society as the
"Official Historical Society" of the County. Since that time, the County and the Society have enjoyed a mutually
beneficial relationship resulting in the establishment of a History Center in the City of Pleasant Hill in 1986. The
History Center made the Society's unique archive of letters, photos, and other historically significant documents
available to the Public.
In 2000, the Society
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/25/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Timothy Ewell,
925-335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 25, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc:
C. 27
To:Board of Supervisors
From:David Twa, County Administrator
Date:September 25, 2012
Contra
Costa
County
Subject:RECLASSIFY APPROPRIATIONS FROM PUBLIC WORKS TO COUNTY ADMINISTRATOR'S OFFICE FOR
CONTRACT WITH THE CCC HISTORICAL SOCIETY
BACKGROUND: (CONT'D)
entered into a sub-lease agreement with the County for spaces located at 610 Main Street, Martinez. The County
had previously entered into a 10-year lease agreement for spaces comprising 600-610-618 Main Street resulting in
surplus space that was made available to the Society. This allowed the Society to establish a presence in Martinez,
the County seat. In 2010, the lease was amended, extending the term by two years.
In April 2012, the Conservation and Development Department vacated spaces located at 618 Main Street leaving
the Historical Society as the only tenant occupying spaced at 600-610-618 Main Street. In an effort to continue
supporting the Society, and specifically the History Center, the County Administrator's Office initiated business
continuity planning sessions with the Society's Executive Director and Board members resulting in the contract
approved by the Board of Supervisors on June 26, 2012 (Item C.88).
The contract provides for continued financial support of the Society equal to the annual in-kind lease payment
paid for by the County through the 2012 lease period. Rather than providing in-kind support, as the County as
done for several years, predictable financial support from the County will allow the Society to leverage the
funding by applying for grants and other fund-raising methods. In consideration for the continued financial
support, the County will benefit from professional archiving services made possible by the Society's Board of
Directors, Executive Director, and volunteers, which will continue to be made available to the public on a regular
basis.
Today's action transfers appropriations from Public Works-Building Occupancy to the County Administrator's
Office to reflect the current administration of the County's contract with the Society.
CONSEQUENCE OF NEGATIVE ACTION:
Appropriations will not be located in the department responsible for administering the current contract. Also, the
expenditure appropriations will not be classified properly in the County Finance System.
CHILDREN'S IMPACT STATEMENT:
No impact.
ATTACHMENTS
Appropriation Adj No. 5004