HomeMy WebLinkAboutMINUTES - 09112012 - C.68RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase order amendment with
Cleansource, to increase the payment limit by $355,000, to a new payment limit of $450,000, for custodial supplies,
for the period from July 1, 2012 through June 30, 2015. (FY 12/13, 13/14, 14/15 Public Works Facilities
Maintenance budget).
FISCAL IMPACT:
This cost is to be funded through Facilities FY 12/13, 13/14, 14/15 Maintenance budgets.
BACKGROUND:
Public Works Materials Management is responsible for custodial supplies at most County facilities. With the
exception of the hospital and detention facilities, all County buildings receive their allotment of custodial supplies
from Materials Management. Orders are faxed to Materials Management and forwarded on to our supply vendor. As
our current purchase order expires, we have done our due diligence to seek out vendors capable of supplying this
commodity. Our criteria was: vendors needed their own truck (no common carrier), would deliver to any of our
addresses at least three times per week, and put the supplies away in the janitors closet if the facility is unstaffed.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/11/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Stan Burton
925-313-7077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 11, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc: GSD Fiscal Officer , GSD Accounting, CAO, GSD Purchasing, GSD Purchasing, Auditor Controller, GSD Materials Management
C. 68
To:Board of Supervisors
From:Julia R. Bueren, Public Works
Date:September 11, 2012
Contra
Costa
County
Subject:Approve Purchase Order with Cleansource
BACKGROUND: (CONT'D)
Through our research, we found three vendors capable of meeting these criteria. By utilizing Cleansource’s Master
Cooperative Purchasing Agreement through SIPC (Schools of Illinois Public Cooperative) we will realize savings of
almost 6% on chemical, paper and liner supplies. The initial purchase order for this agreement was $95,000, and are
seeking consent from the Board of Supervisors to raise it to $450,000 for (3) years.
CONSEQUENCE OF NEGATIVE ACTION:
If this change order is not approved, Custodial supplies will not be purchased.
CHILDREN'S IMPACT STATEMENT:
Not applicable.