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HomeMy WebLinkAboutMINUTES - 09112012 - C.55RECOMMENDATION(S): (1) APPROVE design, plans, and specifications for the above project. (2) DETERMINE that the bid submitted by Romkon, Inc. (“Romkon”) is non-responsive for failure to comply with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and REJECT Romkon’s bid on that basis. (3) DETERMINE that the bid submitted by A & E Emaar Co. (“Emaar”) complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Emaar submitted the lowest responsive and responsible bid for this project. (4) AWARD the construction contract for the above project to Emaar in the amount of $203,700 and DIRECT that the Public Works Director, or designee, shall prepare the contract. (5) DIRECT that Emaar shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $203,700 each. (6) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/11/2012 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Rob Lim (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 11, 2012 David Twa, County Administrator and Clerk of the Board of Supervisors By: Carrie Del Bonta, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 55 To:Board of Supervisors From:Julia R. Bueren, Public Works Date:September 11, 2012 Contra Costa County Subject:AWARD Construction Contract for the Kitchen/Cafeteria Seismic Upgrades Project at Contra Costa Regional Medical Center, 2500 Alhambra Avenue, Martinez RECOMMENDATION(S): (CONT'D) and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. (7) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (8) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (9) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (10) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (11) DELEGATE, pursuant to Labor Code Section 6705, to the Public Works Director or to any registered civil or structural engineer employed by the County the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section. (12) DECLARE that, should the award of the contract to Emaar be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: The project is funded by the Health Services Department's Enterprise Fund (EF-1), fiscal year 2012/2013 budget. BACKGROUND: The project involves seismic upgrades to the kitchen/cafeteria building at the Contra Costa Regional Medical Center (“CCRMC”). The kitchen/cafeteria building is a two-story, wood-frame building that was constructed in 1951. The scope of work includes adding interior bracing, an exterior buttress, and improved structural connections. When the building was remodeled in the past, no seismic upgrades were made. Plans and specifications for the project were prepared for the Public Works Department by Theophanous Structural Engineers and filed with the Clerk of the Board by the Public Works Director. Bids were received and opened by the Public Works Department on August 9, 2012, and the bid results are as follows: BIDDER BASE BID Romkon, Inc., San Francisco $189,500 (non-responsive) A & E Emaar Co., Albany $203,700 BHM Construction, Inc., Vallejo $248,575 OnPoint Construction, Millbrae $268,900 W.A. Thomas Co., Inc., Martinez $294,000 Vila Construction, Richmond $296,191 S&H Construction, Inc., Fremont $389,000 RL Brown Construction, Inc., Martinez $425,000 Two of the eight bids received were below the Engineer’s Estimate of $215,000. In evaluating the apparent low bid submitted by Romkon, it was determined that the bid was non-responsive for failure to comply with the requirements of the County’s Outreach Program, as provided in the project specifications. On August 22, 2012, a letter was sent to Romkon notifying them of the bid deficiencies and staff’s determination. Romkon did not contest the deficiencies or determination within the time allowed. The Public Works Director recommends that the Board determine Romkon’s bid was non-responsive and reject the bid on that basis. Staff has evaluated the bid submitted by Emaar, including the documentation of good faith effort to comply with the County’s Outreach Program, as provided in the project specification. Staff has determined that Emaar documented an adequate good faith effort to comply with the requirements of the County’s Outreach Program, as provided in the project specifications, and that Emaar’s bid complied with the project specifications. The Public Works Director recommends that the Board award the construction contract for this project to Emaar, the lowest responsible bidder, in the amount of $203,700. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: Without seismic upgrades, the kitchen/cafeteria building will be more susceptible to damage during an earthquake. The kitchen is also required to be seismically upgraded in order to meet the seismic safety requirements of the Office of Statewide Health Planning and Development. Failure to upgrade the building could possibly result in revocation of the permit to operate the CCRMC. CHILDREN'S IMPACT STATEMENT: Not applicable.