HomeMy WebLinkAboutMINUTES - 08212012 - C.62RECOMMENDATION(S):
ACCEPT the July 2012 update on the operations of the Employment and Human Services Department, Community
Services Bureau, as recommended by the Employment and Human Services Department Interim Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/21/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres,
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 21, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc:
C. 62
To:Board of Supervisors
From:Theresa Speiker, Interim Employment & Human Services Director
Date:August 21, 2012
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB July 2012 CAO Report
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To: David Twa, County Administrator
From: Terry Speiker, Interim Director
Subject: Monthly Report
Date: August 7, 2012
In effort to ensure ongoing communication with the County Administrator, Board of
Supervisors and Head Start Policy Council and the Economic Opportunity Council, attached
is the Bureau’s monthly report that contains all issues pertaining to the Head Start program,
Community Action and Community Services Bureau (CSB).
Bureau Highlights
July enrollment is reported at 100% for our programs.
The Bureau completed and submitted the Federal Head Start and Early Head Start re-
competition applications in advance of the July 18, 2012 deadline. CSB expects to
hear the results by December 2012.
The Bureau submitted the Expenditure Activity Report to the California Department
of Community Services and Development for the Low-Income Housing & Energy
Programs (LIHEAP).
The Bureau submitted to California Department of Education the Monthly and
Quarterly Caseload and Expenditure Report for Child Development contracts,
including CalWORKS Stage 2 and Alternative Payment Programs.
In compliance with ARRA reporting requirements, the Bureau submitted the ARRA
reports for Department of Energy (DOE) Weatherization Assistance Program ARRA
and the Early Head Start Expansion ARRA.
On July 20, 2012, the Office of Head Start notified the Bureau that the 2012 Head
Start and Early Head Start grant will be extended from December 31, 2012 through
June 30, 2013. The Bureau is required to submit the application for extension of the
budget period by October 3, 2012. The annual funding level for this budget
extension is $21,604,926 for both Head Start and Early Head Start Programs.
The State Department of Community Services and Development (CSD) will conduct
on-site monitoring review of the 2009 Department of Education (DOE) ARRA and
Weatherization contracts. The on-site review will take place on August 13 through
August 17, 2012. The purpose of the on-site visit is to ensure that programs comply
with the State and Federal laws and regulations, as well as CSD’s internal policies
and procedures, and to determine if work accomplished or planned is consistent
with the work described in the approved contracts.
In compliance with Federal regulation, the Bureau submitted its semi-annual 2012
Financial Status Report (SF-425) to Administration of Children and Families (ACF)
for Head Start & Early Head Start programs.
CLOUDS system went live as of July 1, 2012. On July 16, 2012, Camille Maben,
Director of the Child Development Division at the California Department of
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
Education, visited George Miller III Center and was provided with a demonstration
on CLOUDS and Wallpad. She was eager to learn about CSB’s program and services
and was happy to see the quality services provided to our children and families. Ms.
Maben wrote in the George Miller III guest book, thanking the CSB team for the
inspiring tour of the program and she commented: “Your dedication to this
important work will make a difference for children and their families in the many
years to come! Congratulations!”
The California Department of Education approved the use of 2010-2013 Facility
Repair & Renovation grant funds to replace two playground surfaces and to stripe a
parent parking lot at the Balboa Children’s Center in Richmond. The new play
surfaces will improve cleanliness and safety of the two playgrounds. The striping in
the parking lot will provide designated parking spaces and one-way traffic flow to
improve safety for the families we serve.
Six staff attended the California Head Start Policy and Leadership in Burlingame.
Two senior managers received updates on National and State policy trends, and five
staff including two senior managers, two site supervisors and a personnel analyst
attended the True-Speak seminar to learn strategies and techniques to enhance CSB’s
Chronological Supervision system.
The top three parent-requested referrals are: (1) Parenting Education, (2) Health
Education, and 3) English as Second Language (ESL) Training.
The top three nutritional assessments that were completed this month remain the
same as last month: (1) Overweight/Obese, (2) Anemia, and (3) Food Allergies.
Bureau Activities
Policy Council: The Policy Council did not meet in July and will resume August 15,
2012.
Male Involvement: The meeting was held July 31, 2012 at Los Arboles Children’s
Center in Oakley. The topic for the training was: Appreciating How Fathers Give
Children a Head Start.
The CSB Summer Family Newsletter was sent out to both directly-operated and
partner sites for distribution to program families. The newsletter included benefits
of outdoor play, transition tips for parents and children, and the importance of
bringing children to school on time, everyday.
The Comprehensive Services Refresher Training took place on July 12, 2012. This
training is presented annually to comprehensive services staff to review procedures
and present program updates. This refresher training will be presented to site
supervisors later this month.
The Elks Vision Screening was conducted in July at various CSB childcare centers,
including Balboa, Crescent Park, George Miller III, Brookside, Lake, Lavonia Allen
and Los Nogales. The Elks program screens over 50,000 children per year and their
goal is to significantly decrease the number of children at risk for amblyopia or “lazy
eye” and other vision problems.
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
California Immunization Registry (CAIR) training was offered to the Comprehensive
Services staff on July 11, 2012 at the George Miller Concord Center. CAIR is a
secure, confidential, statewide computerized immunization information system for
California residents. This system allows registered users to access immunization
information and determine vaccinations due dates.
The July Economic Opportunity Council (EOC) meeting was held July 12, 2012.
Contessa Bunn, a Senior Regional Outreach Specialist from Richard Heath and
Associates (RHA), presented information on the California LifeLine Program. The
program assists in providing discounts for local home phone service to eligible
consumers. Ms. Bunn distributed brochures and posters to EOC members and staff
to help disseminate information to the community.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF