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HomeMy WebLinkAboutMINUTES - 08212012 - C.61RECOMMENDATION(S): On June 27, 2012 the Alcohol and Other Drugs (AOD) Advisory Board voted unanimously to revise the Bylaws. The new language reflect changes intended to add clarity to the roles and responsibilities of board members and consistency with open meeting laws as well as other statutes as mandated by the Board of Supervisors. The AOD Advisory Board recommends the Board of Supervisors to approve the Bylaw revision as submitted. FISCAL IMPACT: None. BACKGROUND: Per minutes attached of June 27, 2012, the AOD Advisory Board submits the revised document for consideration and approval. The proposed changes will replace the Bylaws currently in file at the Clerk of the Board and approved by the Board of Supervisors on January 7, 2007. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/21/2012 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haven Fearn, 335-3340 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 21, 2012 David Twa, County Administrator and Clerk of the Board of Supervisors By: Carrie Del Bonta, Deputy cc: Tasha Scott, Demetria Gary, Fatima Matal Sol C. 61 To:Board of Supervisors From:William Walker, M.D., Health Services Director Date:August 21, 2012 Contra Costa County Subject:Approval of Bylaw revisions to Alcohol and Other Drugs Advisory Board ATTACHMENTS Proposed ByLaws Proposed By-Laws with Mark-Up AOD minutes 6-27-12 Page 1 of 7 Adopted/Revised 6-27-12 CONTRA COSTA COUNTY ALCOHOL AND OTHER DRUGS ADVISORY BOARD BYLAWS Article I Name The organization shall be known as the Contra Costa County Alcohol and Other Drugs Advisory Board (AODAB or Board). Article II Mission and Objectives Section 1 - Mission Statement The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding prevention and treatment of alcohol and other drug- related problems. Resultant findings and recommendations are forwarded to the Health Services Department and the Board of Supervisors. The Board also serves as an advocate for these findings and recommendations to the communities that we serve. Section 2 – Objectives The objectives of the AODAB are to develop an effective, concerted, and countywide campaign to reduce alcohol and other drug abuse through an organized program of education, prevention, treatment, and control. The Board will take into account on-going and recently completed projects and programs developed by others. The Board shall review and make recommendations regarding all County alcohol and other drug programs and needs. Article III Membership Section 1 – Composition The Board shall be composed of not more than eighteen members. Fifteen members shall come from one of the five supervisorial districts (three members per district) and three at-large members who shall represent the county as a whole. The at-large members shall be nominated by the Board of Supervisors in order to ensure the Advisory Board’s geographic, cultural, racial, age, and ethnic diversity. County Supervisors shall be encouraged to use the Advisory Board’s list of recommended applicants. Section 2 – Nominations Members shall have a professional interest in or personal commitment to alleviating alcohol and other drug problems. The Executive Committee of the Board will interview all applicants for at- large seats, rank them in order of preferred appointment, and submit AODAB-approved Page 2 of 7 Adopted/Revised 6-27-12 recommendations to the Board of Supervisors. Persons age 16 or older, living within Contra Costa County, are eligible for appointment to the Board. Section 3 – Conflict of Interest No individual is eligible to serve on the Board who is an employee of or a consultant to an agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. In addition, no individual shall serve on the Board who is a volunteer member of the Board of Directors of any agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. Section 4 – Resignations A member may resign from the Board by submitting a written letter of resignation to his or her District Supervisor with a copy to the Advisory Board Chair. A member with four (4) absences or more within one calendar year may be deemed to have resigned from the Board when so determined by the Executive Committee and ratified by the full Board (See Article IV, Section 6) The Board of Supervisors must formally recognize each resignation in order for the seat to become vacant. Section 5 – Member Recognition At the time of resignation or completion of a term of office, any Board member who has served in good standing for a minimum of five years, and with the concurrence of the Board, shall be recommended for recognition through a resolution from the Board of Supervisors. Article IV Meetings Section 1 – Conduct of Meetings The Board shall meet monthly with the time and location of meetings determined by the majority of the members. Periodically the meetings shall be held in different locations throughout the County to facilitate community involvement. All meetings of the Advisory Board and its committees shall be open to the public and conducted in accordance with applicable laws. Section 2 – Quorum The quorum for a meeting of the Board and/or a committee shall consist of a majority (one more than 50%) for the members appointed. Section 3 – Voting Each Board member shall have one vote. Decisions on any issue at a regularly scheduled or announced special meeting shall be decided by a majority vote of the appointed membership. Section 4 – Agenda Page 3 of 7 Adopted/Revised 6-27-12 The agenda shall be developed by the Board Chair, the Department Director (or the Alcohol and Other Drugs Services representative), and the Executive Committee. The agenda shall be mailed (either electronically, via the U.S. Postal Service, or faxed) to members at least one week prior to the Board meeting and publicly posted in accordance with applicable laws. Section 5 – Minutes Minutes shall be taken at every Board meeting and drafts distributed prior to the next meeting for approval at that next meeting. Minutes reflecting committee decisions shall be taken at every committee meeting and a summary shall be reported by the committee Chair at the next Board meeting. Section 6 – Attendance Members are expected to attend all the monthly meetings of the Board, generally no more than one meeting per month. No more than four (4) absences will be permitted within a calendar year. (See Article III, Section 4). A Board member anticipating more than four absences and who would like to remain on the Board may submit in writing to the Executive Committee, in advance, to request for an exception to this rule. The decision of the Executive Committee may be appealed to the full Board for reconsideration. Article V Officers Section 1 – Election of Officers The elected officers of the Board shall consist of a Chair and a Vice-Chair. The (immediate) Past Chair is an Officer if still on the Board. It shall be the responsibility of the Past Chair or an appointed member (if the Board does not have an immediate Past Chair) to compile a ballot by October of each year and present the ballot at the November Board meeting. Members may nominate themselves or be nominated by others. When a member is nominated, the Past Chair, or appointed member, must contact the nominee to determine if he or she accepts the nomination prior to the day of election. Nominations from the floor may be accepted during the November meeting if the person being nominated is present to accept the nomination. The annual election of officers shall take place at the December meeting. Section 2 – Officer Terms The term of office is one year, commencing on January 1. Officers may be eligible for re- election not to exceed two consecutive terms, unless approved by a special vote of two-thirds of the appointed Board. Upon resignation or removal of the Chair, the Vice-Chair shall assume the office of the Chair until an election takes place within 60 days of the effective date of the resignation from that position. In the case of the Vice-Chair’s subsequent resignation or removal, the members shall hold an election within 60 days to elect a member to complete that term of office. Article VI Page 4 of 7 Adopted/Revised 6-27-12 Committees Section 1 – Appointment of Committees The Chair shall appoint committees and make special assignments as necessary in administering the duties of the Board. Committee assignments shall be made during the January Board meeting or as needed during the year. Section 2 – Standing Committees The Board shall maintain the standing committees as listed below. The Chair shall appoint members to standing committees (other than the Executive Committee). See Article VII. A. Executive Committee B. Community Awareness Committee C. Public Policy Committee D. Youth and Family Committee Section 3 – Ad hoc Committees The Chair may create ad hoc committees and appoint members as needed. The Chair shall strive to have representation from all five districts on these committees. Section 4 – Liaisons The Chair shall appoint liaison members to the Tobacco Prevention Coalition, the Mental Health Commission, the Contra Costa Inter-jurisdictional Council on Homelessness (CCICH) Advisory Board or to any other committee, coalition, board, or group the Board recommends that a liaison member would be appropriate. ARTICLE VII Duties Section 1 – Officers The Chair, or the Vice Chair in the absence of the Chair, shall perform the following duties: A. The Chair shall conduct all regular and special meetings of the Board. The Vice Chair shall assume the duties of the Chair in the absence of the Chair. In the event that neither the Chair nor the Vice Chair is able to attend a meeting, the Chair or the Vice Chair may designate an experienced member to act as temporary Chair. If no designation is made prior to a meeting and a quorum is present, those members assembled shall determine who is to chair that meeting. B. The officers may transact urgent business of the Board between regular meetings. Such actions must be submitted to the general Board for ratification at the next regular Board meeting. Page 5 of 7 Adopted/Revised 6-27-12 C. Officers may recommend and implement policies governing the affairs of the Board consistent with current Board of Supervisors guidance and direction. The Chair shall have the authority to approve a request by the Chair of any standing committee for a letter of support or opposition requested by individuals or organizations for alcohol and other drug related issues. To facilitate this approval process, the Board shall draft a “core” list of positions on alcohol and other drugs related topics. D. Officers may determine dates, places, and times of any meeting with input from members of the Board. E. The Chair shall present the annual report of Board accomplishments to the Board of Supervisors generally on the second Tuesday in December or as directed by the Board of Supervisors. Section 2 – Committee Duties All committees should meet monthly (or as needed). A. Executive Committee The Executive Committee shall consist of the Chair, Vice Chair, immediate Past Chair, and the Chair of each of the standing committees. The Executive Committee shall be empowered to develop Board policies which shall be submitted to the Board for ratification. The Executive Committee will perform the following duties: 1. Develop Board meeting agendas. 2. Recommend items for the Board packets. 3. Identify alcohol and other drug issues of concern to the Board. 4. Review by-laws and committee goals at least once every 3 years. 5. Review and make recommendations regarding the Alcohol and Other Drugs Services Budget. 6. Prepare the Annual Report. 7. Assist Supervisors in recruiting new applicants for the Advisory Board. a. Verify applicant information and the continued interest of applicants on file. b. Interview and evaluate new applicants for at-large Board membership in accordance with the criteria established by the Board of Supervisors. c. Following interviews, submit a list of Board-approved at-large candidates and recommendations to the Board of Supervisors. B. Community Awareness Committee 1. Heighten the awareness regarding AOD issues throughout the community. 2. Work to dissolve negative stigma in the community regarding recovery from addictive use of alcohol and other drugs. 3. Manage the "People Who Make a Difference Awards." No current member of the AODAB or AODS Administration staff shall be eligible to receive a “People Who Make a Difference Award.” Page 6 of 7 Adopted/Revised 6-27-12 4. Manage the AODAB webpage with guidance from the AODS Director/staff. 5. Work with all agencies participating in bringing resources to the community and those we serve regarding Alcohol and Other Drugs and related issues. C. Public Policy Committee 1. Review and study public policy issues and proposed legislation or ballot initiatives pertaining to alcohol and other drugs. 2. Make recommendations to the Board for submission to the Board of Supervisors regarding public policies including proposed legislation related to alcohol and other drugs issues. 3. Arrange educational opportunities for the Board and the general public on alcohol and other drugs and related subjects. 4. Meet with representatives from the California Department of Alcohol and Beverage Control and other agencies regarding the enforcement of alcohol licensing regulations, and any other State, county, municipal agencies or special districts as appropriate. 5. Work to reduce the frequency and content of alcohol advertising directed at youth and adults. D. Youth and Family Committee Members of this committee will seek information about alcohol and other drugs prevention and treatment services for youth and families, including care for elders, in the county. To this end, the committee will: 1. Coordinate quarterly field trips for the Board to visit service providers; conduct facility surveys and solicit client input during these visits. 2. Evaluate the availability of and accessibility to alcohol and other drugs prevention and treatment services for youth and families, including care for elders. 3. Conduct interactive sessions or focus groups with clients as needed. The information and feedback thus obtained will be shared with the Advisory Board, the Alcohol and Other Drugs Services of Health Services, and the Board of Supervisors, as appropriate. Article VIII Amendments These Bylaws may be amended/revised only by the Board of Supervisors after having been reviewed by County Counsel. Proposed amendments/revisions will be presented at one meeting and voted upon at the next Board meeting. Any amendments/revisions must receive a majority vote of the Board prior to submitting to the staff of the Board of Supervisors. See Article VII, Section 2.A.5. for further guidance on this review process. Alcohol and Other Drugs Advisory Board of CCC Bylaws Revised/Adopted September 25, 2002 Page 7 of 7 Adopted/Revised 6-27-12 Revised/Adopted October 23, 2002 Revised/Adopted July, 2005 Revised/Adopted October 2006 Revised/Adopted April 2010 (by AODAB only) Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 1 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 CONTRA COSTA COUNTY ALCOHOL AND OTHER DRUGS ADVISORY BOARD OF CONTRA COSTA COUNTY BYLAWS Article I Name The organization shall be known as the Contra Costa County Alcohol and Other Drugs Advisory Board of Contra Costa County (AODAB or Board). Article II Mission and Objectives Section 1 - Mission Statement The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board of Contra Costa County is to assess family and community needs regarding prevention and treatment of alcohol and other drug-related problems. Resultant findings and recommendations are forwarded to the Health Services Department and the Board of Supervisors. The Board also serves as an advocate for these findings and recommendations to the communities that we serve. Section 2 – Objectives The objectives of the AODAB are to develop an effective, concerted, and countywide campaign to reduce alcohol and other drug abuse through an organized program of education, prevention, treatment, and control. The Board will take into account on-going and recently completed projects and programs developed by others. The Board shall review and make recommendations regarding all County alcohol and other drug programs and needs. Article III Membership Section 1 – Composition The Board shall be composed of not more than eighteen members. Fifteen members shall come from one of the five supervisorial districts (three members per district) and three at-large members who shall represent the county as a whole,. The at-large members shall be nominated by the Board of Supervisors Internal Operations Committee in order to ensure the Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 2 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 Advisory Board’s geographic, cultural, racial, age, and ethnic diversity. County Supervisors shall be encouraged to use the Advisory Board’s list of recommended applicants. Section 2 – Nominations Members shall have a professional interest in or personal commitment to alleviating alcohol and other drug problems. The Executive Committee of the Board will interview all applicants for at- large seats, rank them in order of preferred appointment, and submit its AODAB-approved recommendations to the Internal Operations Committee for its consideration and recommendation to the full Board of Supervisors. Persons age 16 or older, living within Contra Costa County, are eligible for appointment to the Board. Section 3 – Conflict of Interest No individual is eligible to serve on the Board who is an employee of or a consultant to an agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. In addition, no individual shall serve on the Board who is a volunteer member of the Board of Directors of any agency which contracts with the County’s Health Services Department for any alcohol or other drug related program. Section 4 – Resignations A member may resign from the Board by submitting a written letter of resignation to his or her District Supervisor with a copy to the Advisory Board Chair. A member with four (4) absences or more within one calendar year may be deemed to have resigned from the Board when so determined by the Executive Committee and ratified by the full Board A. (See Article IV, Section 6) The Board of Supervisors must formally recognize each resignation in order for the seat to become vacant. Section 5 – Member Recognition At the time of resignation or completion of a term of office, any Board member who has served in good standing for a minimum of five years, and with the concurrence of the Board, shall be recommended for recognition through a resolution from the Board of Supervisors. Article IV Meetings Section 1 – Conduct of Meetings The Board shall meet monthly with the time and location of meetings determined by the majority of the members. Periodically the meetings shall be held in different locations throughout the Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 3 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 County to facilitate community involvement. All meetings of the Advisory Board and its committees shall be open to the public and conducted in accordance with applicable laws. Section 2 – Quorum The quorum for a meeting of the Board and/or a committee shall consist of attendance exceeding a majority (one more than 50%) for the members appointed. Section 3 – Voting Each Board member shall have one vote. Decisions on any issue at a regularly scheduled or announced special meeting shall be decided by a majority vote of the quorum the appointed membership. Section 4 – Agenda The agenda shall be developed by the Board Chair, the Department Director (or the Alcohol and Other Drugs Services Division representative), and the Executive Committee. The agenda shall be mailed (either electronically, via the U.S. Postal Service, or faxed) to members at least one week prior to the Board meeting and publicly posted in accordance with applicable laws. Section 5 – Minutes Minutes shall be taken at every Board meeting and drafts distributed prior to the next meeting for approval at that next meeting. Minutes reflecting committee decisions shall be taken at every committee meeting and a summary shall be reported by the committee Chair at the next Board meeting. Section 6 – Attendance Members are expected to attend all the monthly meetings of the Board, generally no more than one meeting per month. No more than four (4) absences will be permitted within a calendar year. (See Article III, Section 4). A Board member anticipating more than four absences and who would like to remain on the Board may submit in writing to the Executive Committee, in advance, to request for an exception to this rule. The decision of the Executive Committee may be appealed to the full Board for reconsideration. Article V Officers Section 1 – Election of Officers Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 4 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 The elected officers of the Board shall consist of a Chair and a Vice-Chair. The (immediate) Past Chair is an Officer if still on the Board. It shall be the responsibility of the Past Chair or an appointed member (if the Board does not have an immediate Past Chair) to compile a ballot by October of each year and present the ballot at the November Board meeting. Members may nominate themselves or be nominated by others. When a member is nominated, the Past Chair, or appointed member, must contact the nominee to determine if he or she accepts the nomination prior to the day of election. Nominations from the floor may be accepted during the November meeting if the person being nominated is present to accept the nomination. The annual election of officers shall take place at the December meeting. Section 2 – Officer Terms The term of office is one year, commencing on January 1. Officers may be eligible for re- election not to exceed two consecutive terms, unless approved by a special vote of two-thirds of the full appointed Board. Upon resignation or removal of the Chair, the Vice-Chair shall assume the office of the Chair until an election takes place within 60 days of the effective date of the resignation from that position. In the case of the Vice-Chair’s subsequent resignation or removal, the members shall hold an election within 60 days to elect a member to complete that term of office. Article VI Committees Section 1 – Appointment of Committees The Chair shall appoint committees and make special assignments as necessary in administering the duties of the Board. Committee assignments shall be made during the January Board meeting or as needed during the year. Section 2 – Standing Committees The Board shall maintain the standing committees as listed below. The Chair shall appoint members to standing committees (other than the Executive Committee). See Article VII. A. Executive Committee B. Public Policy Committee Community Awareness Committee C. Community Awareness Committee Public Policy Committee D. Youth and Family Committee Section 3 – Ad hoc Committees Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 5 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 The Chair may create ad hoc committees and appoint members as needed. The Chair shall strive to have representation from all five districts on these committees. Section 4 – Liaisons The Chair shall appoint liaison members to the Tobacco Prevention Coalition, the Mental Health Commission, the Contra Costa Inter-jurisdictional Council on Homelessness (CCICH) Advisory Board or to any other committee, coalition, board, or group the Board recommends that a liaison member would be appropriate. ARTICLE VII Duties Section 1 – Officers The Chair, or the Vice Chair in the absence of the Chair, shall perform the following duties: A. The Chair shall conduct all regular and special meetings of the Board. The Vice Chair shall assume the duties of the Chair in the absence of the Chair. In the event that neither the Chair nor the Vice Chair is able to attend a meeting, the Chair or the Vice Chair may designate an experienced member to act as temporary Chair. If no designation is made prior to a meeting and a quorum is present, those members assembled shall determine who is to chair that meeting. B. The officers may transact urgent business of the Board between regular meetings. Such actions must be submitted to the general Board for ratification at the next regular Board meeting. C. Officers may recommend and implement policies governing the affairs of the Board consistent with current Board of Supervisors guidance and direction. The Chair shall have the authority to approve a request by the Chair of any standing committee for a letter of support or opposition requested by individuals or organizations for alcohol and other drug related issues. To facilitate this approval process, the Board shall draft a “core” list of positions on alcohol and other drugs related topics. D. Officers may determine dates, places, and times of any meeting with input from members of the Board. E. The Chair shall present the annual report of Board accomplishments to the Board of Supervisors generally on the second Tuesday in December or as directed by the Board of Supervisors. Section 2 – Committee Duties Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 6 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 All committees should meet monthly (or as needed). A. Executive Committee The Executive Committee shall consist of the Chair, Vice Chair, immediate Past Chair, and the Chair of each of the standing committees. The Executive Committee shall be empowered to develop Board policies which shall be submitted to the Board for ratification. The Executive Committee will perform the following duties: 1. Develop Board meeting agendas. 2. Recommend items for the Board packets. 3. Identify alcohol and other drug issues of concern to the Board. 4. Review by-laws and committee goals at least once every 3 years. 5. Review and make recommendations regarding the Alcohol and Other Drugs Services Division Budget. 6. Prepare the Annual Report. 7. Assist Supervisors in recruiting new applicants for the Advisory Board. a. Verify applicant information and the continued interest of applicants on file. b. Interview and evaluate new applicants for at-large Board membership in accordance with the criteria established by the Legislation Committee of the Board of Supervisors. c. Following interviews, submit a list of Board-approved at-large Board candidates and recommendations to the Legislation Committee of the Board of Supervisors. B. Community Awareness Committee 1. Heighten the awareness regarding AOD issues throughout the community. 2. Work to dissolve negative stigma in the community regarding recovery from addictive use of alcohol and other drugs. 3. Manage the "People Who Make a Difference Awards." No current member of the AODAB or AODS Administration staff shall be eligible to receive a “People Who Make a Difference Award.” 4. Manage the AODAB webpage with guidance from the AODS Director/staff. 5. Work with all agencies participating in bringing resources to the community and those we serve regarding Alcohol and Other Drugs and related issues. C. Public Policy Committee 1. Review and study public policy issues and proposed legislation or ballot initiatives pertaining to alcohol and other drugs. Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 7 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 2. Make recommendations to the Board for submission to the Board of Supervisors regarding public policies including proposed legislation related to alcohol and other drugs issues. 3. Arrange educational opportunities for the Board and the general public on alcohol and other drugs and related subjects. 4. Meet with representatives from the California Department of Alcohol and Beverage Control and other agencies regarding the enforcement of alcohol licensing regulations, and any other State, county, municipal agencies or special districts as appropriate. 5. Work to reduce the frequency and content of alcohol advertising directed at youth and adults. D. Youth and Family Committee Members of this committee will seek information about alcohol and other drugs prevention and treatment services for youth and families, including care for elders, in the county. To this end, the committee will: 1. Coordinate quarterly field trips for the Board to visit service providers; conduct facility surveys and solicit client input during these visits. 2. Evaluate the availability of and accessibility to alcohol and other drugs prevention and treatment services for youth and families, including care for elders. 3. Conduct interactive sessions or focus groups with clients as needed. The information and feedback thus obtained will be shared with the Advisory Board, the Alcohol and Other Drugs Services Division of Health Services, and the Board of Supervisors, as appropriate. Article VIII Amendments These Bylaws may be amended/revised only by the Board of Supervisors after having been reviewed by County Counsel. Proposed amendments/revisions will be presented at one meeting and voted upon at the next Board meeting. Any amendments/revisions must receive a majority vote of the Board prior to submitting to the staff of the Legislation Committee of the Board of Supervisors. See Article VII, Section 2.A.5. for further guidance on this review process. Alcohol and Other Drugs Advisory Board of CCC Bylaws Revised/Adopted September 25, 2002 Revised/Adopted October 23, 2002 Revised/Adopted July, 2005 Revised/Adopted October 2006 Document submitted on June 20, 2012 to AODS Administration by Doug Sibley, AODS Advisory Board Chair, dated “Draft June 19. 2012”, is the document being submitted for approval at the AODS Advisory Board meeting of June 27, 2012. Language highlighted in RED are proposed deletions. Language highlighted in BLUE are proposed additions. ------------------------------------------------------------------------------------------------------------------------------- Page 8 of 8 Adopted/Revised 4-28-10 Draft June 19, 2012 Revised/Adopted April 2010 (by AODAB only)