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THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3482
AUTHORIZING COLLECTION LOSS WRITE-OFF
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectible by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned
over to a collection agency for continuing collection efforts;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing
Authority of the County of Contra Costa that the following amounts
be written off for collection loss for the quarter ending December
31, 1985:
Conventional
Program
Dwelling Rent $4,123.57
Legal Charges 1,730.92
Maintenance & Other Surcharges 1,007.08
$6,861.57
ADOPTED ON 2-4-86 by the following vote of the Commissioners:
AYES: Commissioners Fanden, Schroder , McPeak, Torlakson ,
Powers .
NOES: None . i hereby certify that this is.,true and correct cop,of.
an action taken and enterez' nn .lite minutes of the
Board of Superviso W 'he date shown.
ABSENT: None .
ATTESTED:
PHIL BA7*Gi-_L0P., C.erk of thg Board
ABSTAIN None, of Su,per�laaors and C.�unty Administrator
c c : Count AdministratorV '
By , Deputy
County Counsel
Housing Authority
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS DATE: January 28, 1986
FROM: C
Perf to Villarreal , Executive Director cc:
SUBJECT:
COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING DECEMBER 31, 1985
I. RECOMMENDED ACTION:
Adopt Resolution No. 3482 approving collection loss write-off in the amount of
$6,861.57 for the quarter ending December 31, 1985, as recommended by the Advisory
Housing Commission.
II. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income.
At the end of each quarter, the Housing Authority takes action to write off those
accounts which have been determined to be uncollectible. For the quarter ending
December 31, 1985, a collection loss write-off in the amount of $6,861.57 is
recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
This collection loss is for the Conventional Program. The requested collection
loss write-off reflects a less than 1% loss and a total of 21 accounts are being
recommended for write-off, representing an average of $326.74 per account. The
following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
9/85 $13,944.99
6/85 $10,654.78
3/85 $9,923.42
12/84 $7,675.35
Prior to submission of an account for write-off, the staff makes every effort,
including referral to a collection agency, to collect money that is owed the Housing
Authority.
At its Regular Meeting on January 27, 1986 the Advisory Housing Commission
approved the collection loss write-off in the amount of $6,861.57 and recommended
adoption of Resolution No. 3482, authorizing collection loss write-off, by the Board
of Commissioners.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3482, these
accounts would inflate the total accounts receivable for the Housing Authority and
present a distorted financial picture.