HomeMy WebLinkAboutMINUTES - 07312012 - C.03RECOMMENDATION(S):
APPROVE the Market Avenue and Chesley Avenue Railroad Pedestrian Crossings project contingency fund
increase of $20,000 for a new contingency fund total of $34,919.80, and a new payment limit of $184,117.80
effective July 31, 2012, and APPROVE and AUTHORIZE the Director of Public Works, or designee, to execute
Contract Change Order No.1 with Malachi Paving and Grading, Inc. effective July 31, 2012 in an amount not to
exceed $18,500, as recommended by the Public Works Director, Richmond, North Richmond area (63% Section 130
Grade Crossing Improvement Program funds, 22% Road funds, 15% Transportation Development Act funds) Project
Nos. 0662-6R4024 and 0662-6R4058; Federal Project Nos. STPLR-7500(155) and STPLR-7500(161).
FISCAL IMPACT:
The $20,000 increase in contingency funds will be funded by 100% Local Road funds.
BACKGROUND:
Due to the long processing time required by Union Pacific Railroad (UPRR) for Right-of-Entry (ROE) permits for the
project, the Public Works Department (PWD) applied for
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/31/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Kevin Emigh, (925)
313-2233
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: July 31, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc: J. Dowling, Design/Construction, P. Denison, Finance, S. Reed, Design/Construction
C. 3
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:July 31, 2012
Contra
Costa
County
Subject:APPROVE Contingency Fund Increase and Execution of CCO #1 for the Market Ave. and Chesley Ave. Railroad
Pedestrian Crossings Project, N. Richmond Area
BACKGROUND: (CONT'D)
the ROE permits and secured the necessary UPRR insurance for the project. Railroad specific insurance
requirements are not listed in the special provisions, and the contractor assumed the PWD would secure the ROE
permits for the job. After the Risk Management Department reviewed the railroad insurance requirements they
strongly recommended that the contractor apply for the permits due to high liability for works within 50 feet of
the UPRR property. Therefore, the PWD instructed the contractor, Malachi Paving and Grading, Inc., to process
the various permits and agreement for the project. The contingency fund increase will cover the cost of the UPRR
insurance, including Railroad Protective Liability Insurance, ROE permit application fees, Kinder Morgan
inspection costs, two additional flagman days for contract work on the Market Avenue and Chesley Avenue
UPRR crossings, the contractor’s processing costs, and a small balance for additional unforeseen changes that
may occur over the course of the project.
CONSEQUENCE OF NEGATIVE ACTION:
The lack of approval would prevent successful completion of this contract and preclude payment to the contractor
for compensation due to them for completing required work.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Contract Change Order No. 1