HomeMy WebLinkAboutMINUTES - 06262012 - C.141RECOMMENDATION(S):
1. APPROVE the Amended 2012/2013 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan (see
Attachment A), as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure
Planning Committee (NRMFC), to provide for continued implementation of specified activities through September
30, 2012 which are to be funded with amounts allocated in the budget until such time as a Second Amended
2012/2013 Expenditure Plan has been recommended and approved.
2. AUTHORIZE the Chair of the Board of Supervisors, to execute "Amendment No. 2 to the Memorandum of
Understanding by and between the City of Richmond and the County of Contra Costa regarding Solid Waste
Transfer Facility Host Community Mitigation Fees” (Attachment B), effective July 1, 2012, to reduce the expenditure
plan cycle applicable to the joint administration of the mitigation fee charged on material and waste processed at the
Bulk Material Processing Center located at the West Contra Costa Sanitary Landfill in North Richmond, as
recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/26/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Deidra Dingman, (925)
674-7825
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 26, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.141
To:Board of Supervisors
From:Catherine Kutsuris, Conservation and Development Director
Date:June 26, 2012
Contra
Costa
County
Subject:Amended 2012/2013 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan and Amendment to the
City/County Memoradum of Understanding
FISCAL IMPACT:
No impact to the General Fund. The recommended Amended 2012/2013 North Richmond Waste and Recovery
Mitigation Fee Expenditure Plan budget allocates a majority of the projected revenue from the mitigation fee
charged on material and waste processed at the Bulk Material Processing Center (BMPC) located at the West
Contra Costa Sanitary Landfill (WCCSL). The proposed funding allocations in the Amended Expenditure Plan
budget total $980,729.19 (incorporates adjustments to amounts included in the Preliminary 2012/2013
Expenditure Plan budget previously approved by the Board of Supervisors and Richmond City Council).
BACKGROUND:
In November 2011, the County Board of Supervisors and Richmond City Council approved the Preliminary
2012/2013 Expenditure Plan (EP), as recommended by the NRMFC on October 21, 2011. The Preliminary EP
Budget specifically allocated $825,205.06 in mitigation fee revenue and identified amounts authorized to cover
staff costs and each approved strategy between January 1, 2012 and June 30, 2012.
Summary of Recommended Changes in Amended 2012/2013 Expenditure Plan
At their meeting on June 1, 2012, the NRMFC voted to recommend that the Board of Supervisors and Richmond
City Council approve the Amended 2012/2013 EP in order to allow continuation of existing funded strategies
from July 1, 2012 through September 30, 2012. The recommended Amended 2012/2013 Expenditure Plan is
attached (Attachment A), which contains the following changes:
A. Modifications to Overall EP/Budget (changes which are not strategy specific)
Reflects switch from 24-month to 18-month funding period which will end on June 30, 2013 to assist with
transitioning from EP cycle that is based on two calendar years to a single fiscal year, as recommended by
the County Auditor Controller’s Office.
Mandates compliance with reporting requirements to receive payment using funding allocated for each
applicable Strategy effective July 1, 2012.
Revises Staffing section to clarify the nature of the activities for which staff costs are intended to be covered
by the “Staff Costs” allocation in the EP Budget.
Replaces three existing Strategy categories with new “Core Services” and “Supplemental Enhancements”
categories.
Reflects reductions to previously approved Strategy allocations ($2,418.64 reduction) and additional
funding allocations for Strategies, Staffing and Contingency ($157,942.77 increase) which together result in
a net increase in the EP budget totaling $155,524.13.
B. Modifications Pertaining to Strategies
Eliminates two (2) of the 18 existing Strategies not proposed to be funded in the Preliminary or Amended
2012/2013 EP.
Changes funding allocations for 12 of the 16 remaining Strategies, reducing allocation amounts previously
approved for three (3) Strategies and increasing allocation amounts for nine (9) Strategies.
Modifies descriptions of existing Strategies, including but not necessarily limited to:
* altering the types of activities to be funded (e.g. eliminates light pole banners from the list of allowed
outreach activities covered under Strategy 14, specifies that amounts allocated to each strategy could help
cover agency staff costs directly associated with strategy specific implementation assistance provided by
contracting/oversight agency);
* providing for payment of $3,000 per contract to the administering agency using funding allocated under
each applicable strategy to help offset costs associated with processing/managing each contract;
* listing the name of implementing entities responsible for reporting details about activities funded with
budgetary allocation, generally these entities are expected to receive the majority if not all of the awarded
funding so disclosing their names is expected to provide greater accountability and transparency for the
public and City/County governing boards as recommended by the County Auditor Controller’s Office; and
* specifying the names of additional implementing entities identified to date expected to receive at least
* specifying the names of additional implementing entities identified to date expected to receive at least
$5,000 of the allocated strategy funding pursuant to California Government Code Section 7550 requiring
the formal naming of subcontractors if amount exceeds $5,000, as suggested by the County Auditor
Controller’s Office.
The Committee anticipates recommending approval of a Second Amended 2012/2013 EP prior to the end of
September, which will allocate the remaining amount of funding anticipated to be received through this
Expenditure Plan cycle which began on January 1, 2012 and is proposed to end on June 30, 2013.
Second Amendment to the Memorandum of Understanding between the City and County
At the June 1, 2012 meeting, the NRMFC also voted to recommend that the City and County approve an
amendment to the “Memorandum of Understanding by and between the City of Richmond and the County of
Contra Costa regarding Solid Waste Transfer Facility Host Community Mitigation Fees” (MOU) effective July 1,
2012 to reduce the jointly administered expenditure plan cycle from two years to one year. Transitioning from EP
cycles covering two calendar years to a single fiscal year cycle, requires one non-standard EP period proposed to
be covered by the current EP period which began January 1, 2012 and would end on June 30, 2013. If the City
and County approve the second proposed amendment to the MOU, the first EP cycle that would actually allocate
funding solely for a one year period would cover the period from July 1, 2013 through June 30, 2014.
Approving this change to an annual EP cycle covering fiscal year periods has been recommended by the County
Auditor Controller's Office in their “Examination of North Richmond Mitigation Fund” Report dated March 6,
2012 and associated “Summary of Non-Reportable Findings” released on April 26, 2012. This change is expected
to help increase staffing efficiencies since City and County budgets cover fiscal year periods which are approved
annually and having to operate within two different budgetary cycles has necessitated duplication of financial
accounting efforts (budget planning and reconciling/reporting actual transaction activity).
CONSEQUENCE OF NEGATIVE ACTION:
Each new or amended Expenditure Plan must receive final approval from the County Board of Supervisors and
Richmond City Council. The modifications recommended by the NRMFC would not take effect, even if/when
approved by the Richmond City Council, unless and until the Board of Supervisors approves the Amended
2012/2013 Expenditure Plan. Therefore, if not approved by the Board prior to July 1, 2012, a vast majority of the
previously approved strategies (activities) could not continue to be funded and implemented without interruption.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
A - Amended 2012-13 Expenditure Plan
B- Amendment No. 2 to the City/County MOU
North Richmond Waste & Recovery Mitigation Fee
Amended 2012/2013 Expenditure Plan
The Waste & Recovery Mitigation Fee was established as a result of the Draft
Environmental Impact Report (EIR) dated November 2003 for the WCCSL Bulk
Materials Processing Center (BMPC) and Related Actions (Project). The Project
involved new and expanded processing and resource recovery operations on both the
incorporated and unincorporated area of the Project site, which the EIR concluded would
impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a
Mitigation Fee to benefit the host community, described as follows:
“Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to
be determined by the applicable permitting authority(ies) to defray annual costs
associated with collection and disposal of illegally dumped waste and
associated impacts in North Richmond and adjacent areas. The mitigation
fee should be subject to the joint-control of the City and County and should be
collected on all solid waste and processible materials received at the facility
consistent with the existing mitigation fee collected at the Central IRRF.”
In July 2004, the City of Richmond and Contra Costa County entered into a
Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee
monies collected from the BMPC for the benefit of the incorporated and unincorporated
North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint
Expenditure Planning Committee (Committee) was formed pursuant to the terms of the
MOU for the specific purpose of preparing a recommended Expenditure Plan. This
Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for
the benefit of the host community, as described in the EIR. The Expenditure Plan is
subject to final approval of the Richmond City Council and the Contra Costa County
Board of Supervisors.
By approving this Expenditure Plan, the City Council and Board of Supervisors authorize
the use of Mitigation Fee funding for only the purposes and in the amounts specified
herein. The City and County have each designated their respective staff persons
responsible for administering the development and implementation of the approved
Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure
Plan language. However, the City and County have not delegated to the Committee or
to staff the authority to expend funding for purposes not clearly identified in the
Expenditure Plan document officially approved by their respective decision-making
bodies.
Activities which can be funded in this Expenditure Plan period with the Mitigation Fee
amounts specified within this Expenditure Plan are described herein as “Strategies” or
“Staff Costs”. Strategies are categorized as either “Core Services” or “Supplemental
Enhancements”. Core Services includes the higher funding priority strategies that most
directly address the intended purpose of this City/County approved Mitigation Fee, “to
defray annual costs associated with collection and disposal of illegally dumped waste
and associated impacts in North Richmond”.
Expenditure Plan Period: January 1, 2012 - June 30, 2013
(unless otherwise specified herein)
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
Page 2 of 12
BUDGET
The funding allocation amounts included in this document apply to the Expenditure Plan
Period specified on the first page unless otherwise specified herein. The total amount of
funding allocated in the Expenditure Plan Budget is based on revenue projections
provided by the BMPC operator, Republic Service, which are dependant upon multiple
variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate
charged and amount of CPI-adjusted per ton Mitigation Fee). Actual Mitigation Fee
revenue may deviate from revenue projections provided by Republic and used to
prepare this Budget. A “Contingency” line item is included in the Budget to help
accommodate variations between projected and actual revenue. Excess funding
allocated to strategies and not expended by the end of each Expenditure Plan period is
treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period.
The Budget includes some line items that are based on fixed costs, however there are
other line items which are scalable and/or dependant on utilization thereby providing
flexibility to reallocate amounts if and when a significant need is identified. Allocated
funding may remain unspent due to under-utilization of a particular program. If the
amount allocated to a particular line item is determined to exceed needs based upon
usage, the remaining funding can only be reallocated by officially amending the
Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken
by both the City and County. Although there has been some interest in allowing
flexibility for staff to adjust funding allocations under specific circumstances, the authority
to approve or modify the Expenditure Plan rests solely with the City Council and Board
of Supervisors.
Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of
Mitigation Fee revenue projects, streamline financial reconciliation/budgeting process
and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure
Plans involve administrative burden and costs due to the joint approval needed from
both the Richmond City Council and County Board of Supervisors. In order to minimize
the amount of funding needed to cover staff costs incurred to amend the Expenditure
Plan, staff will only recommend changes to the Expenditure Plan when necessary to
address a significant and time-sensitive need.
NORTH RICHMOND MITIGATION FEE EXPENDITURE PLAN BUDGET
#Expenditure Plan (EP) Strategy
Preliminary
Funding
Allocations
(1/2012-6/2012)1
Additional
Funding
Allocations (thru
9/30/2012)
Total Amended
Allocations in
Budget
(1/2012 - 9/2012)
% of Total
Amended
Budget
% of Amount
Needed to
Maintain Existing
Funded Services
1 Bulky Item Pick-ups & Disposal Vouchers 2,500.00$ (125.00)$ 2,375.00$ 0.2%100.0%
2 Neighborhood Clean-ups 2,500.00$ 2,500.00$ 0.3%100.0%
3 Prevention Services Coordinator 14,000.00$ 7,000.00$ 21,000.00$ 2.1%75.0%
4 City/County Right-of-Way Pick-up & Tagging
Abatement 17,500.00$ 8,750.00$ 26,250.00$ 2.7%100.0%
5 Code Enforcement - County 64,500.00$ 25,200.00$ 89,700.00$ 9.1%80.0%
6 Code Enforcement - City 35,000.00$ 3,750.00$ 38,750.00$ 4.0%5.4%
7 Illegal Dumping Law Enforcement 93,750.00$ 46,875.00$ 140,625.00$ 14.3%100.0%
8 Surveillance Cameras 5,000.00$ (500.00)$ 4,500.00$ 0.5%n/a
9 Illegal Dumping Prosecutor 15,000.00$ 5,000.00$ 20,000.00$ 2.0%80.0%
10 Parks Rehabilitation Initiative $ 200,000.00 200,000.00$ 20.4%n/a
11 Community Services Coordinator 36,065.50$ 12,500.00$ 48,565.50$ 5.0%80.0%
12 Community-Based Projects1 189,600.00$ (1,793.64)$ 187,806.36$ 19.1%n/a
13 North Richmond Green Community Service
Programs 42,700.00$ 2,500.00$ 45,200.00$ 4.6%n/a
14 North Richmond Green Campaign 15,000.00$ 15,000.00$ 1.5%n/a
15 Neighborhood Gardening Project 42,589.56$ 42,589.56$ 4.3%n/a
16 Removal & Disposal of Street Cans 2,000.00$ 2,000.00$ 0.2%n/a
X Committee Administration/Staffing 50,000.00$ 22,645.22$ 72,645.22$ 7.4%n/a
Contingency (3% of Projected Revenue in 4/2012 -
6/2013)21,222.55$ 21,222.55$ 2.2%n/a
Projected 2012/13 Revenue & Unspent 2010/11 Funding 2 839,933.74$ 550,924.63$ 1,390,858.37$
Total Amended Expenditure Plan Budget 2 825,205.06$ 155,524.13$ 980,729.19$ 100.0%
EXPENDITURE PLAN STRATEGY CATEGORIES
CORE SERVICES 39% 345,700.00$
SUPPLEMENTAL ENHANCEMENTS 61%541,161.42$
TOTAL RECOMMENDED BUDGET FOR STRATEGIES 100%886,861.42$ 90%
BUDGET FOR STRATEGIES
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Amended 2012-13 EP\AmendedEPBudget_2012-2013_June42012.xls
1 Funding is allocated among multiple Community-Based Projects, the amount recommended in the Preliminary Budget only covers previously approved
2010/2011 Projects transferred into this Plan because they would not be completed until 2012. Only those existing Projects not anticipated to be completed prior
to the prelimniary 6-month period are shown in the 2010/2011 Community Based Projects Table. To date, a total of $1,793.64 allocated for 2010/2011 Community
Based Projects is known to be available for reallocation and this amount is therefore shown as proposed reduction in the Additional Funding Allocations column.
2 Projected Revenue shown above reflects the actual amount received through March 2012 ($132,515.29) plus the amount projected to be received between April
1, 2012 and June 30, 2013 ($707,418.45). The Unspent 2010/11 Funding includes the amount of interest earned in 2010/11 ($7,930.48) plus the amount of
unexpended funding received in the prior EP cycle which is treated as "roll-over" ($542,994.15). Total 2012/2013 Projected Revenue shown in the Preliminary
Budget included an error and should have been $1,131,531.09 (for 2 years). Core Services35%Supplemental Enhancements55%AMENDED EP
BUDGET
35%
55%
Page 3 of 12
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 4 of 12 -
DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING
Funding allocation amounts for each strategy are specified in the Budget table on page
3. The following Strategies describe the activities allowed to be funded with the amounts
allocated to each in the Budget (not including associated agency staff costs described in
the Staff Costs section). Strategies are grouped based on relative funding priority levels
and the “Core Services” category contains higher priority Strategies than the
“Supplemental Enhancements” category.
CORE SERVICES
1. Bulky Item Pick-ups & Disposal Vouchers
Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility
consistent with City/County procedures, with the option of choosing to:
o Request up to one on-call pick-up service per calendar year for bulky items
that are not accepted in the current on-call clean-ups through Richmond
Sanitary Service (RSS); must have an active account with RSS; or
o Request up to twelve $5 vouchers for disposal at Republic’s transfer station
on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation
Fees only pay for vouchers that are actually redeemed).
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity(ies):
Community Housing Development Corporation (processes requests and
issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Republic Services - Golden Bear Transfer Station & Richmond Sanitary
Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups
provided)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic
Services shall provide required data pertinent to Strategy 1 based upon the
strategy-specific invoicing/reporting parameters and schedule being
developed/maintained by Committee Staff in order to receive NRMF-funded
payments.
2. Neighborhood Clean-ups
Provide at least one neighborhood and/or creek clean-up event in the Mitigation
Fee Funding Area; additional clean-up event may be scheduled as funding allows.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 5 of 12 -
Implementing Entity(ies):
City Manager’s Office (coordinates scheduling of clean-up dates and
associated arrangements in conjunction with partner entities)
Republic Services - Richmond Sanitary Service (reimbursed for
providing/servicing clean-up boxes and disposing of debris placed in clean-up
boxes)
Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s
Office and Republic Services shall provide required data pertinent to Strategy 2
based upon the strategy-specific invoicing/reporting parameters and schedule
being developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
3. Prevention Services Coordinator
Fund a part-time, or equivalent proportion of a full-time, Prevention Services
Coordinator (PSC) position (including salary/benefits/overhead and administering
agency contracting charge1) on a contract basis to assist the City and County in
implementing Strategy 1 as the point of contact for community members interested
in claiming Disposal Vouchers or Bulky-Item Pick ups. Assist community members
interested in reporting illegal dumping and seeking referral/resources. Track and
report data related to illegally dumped waste collected by Republic Services Hot
Spot Crew and handle associated referrals to applicable public agencies, including
right-of-way referrals for Strategy 4.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC)
(reimbursed actual cost for part-time position and issues
Disposal Vouchers/arranges Bulky Item Pick-ups)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide
required data pertinent to Strategy 1 and Strategy 3 based upon the strategy-
specific invoicing/reporting parameters and schedule being developed/maintained
by Committee Staff in order to receive NRMF-funded payments.
4. City/County Right-of-Way Pick-up & Tagging Abatement
Fund consolidated pick-up program (including personnel, mileage, equipment
rental and administrative costs) for illegal dumping and tagging removal in the
public right-of-way located within the unincorporated & incorporated Mitigation Fee
Primary Funding Area based upon referrals from the PSC for items/debris not
collected by the designated RSS Hot Spot Route crew.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
1 Administering agency contracting charge is $3,000 per contract.
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 6 of 12 -
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Division
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 4 based upon the strategy-specific invoicing/reporting parameters and
schedule being developed/maintained by Committee Staff in order to receive
NRMF-funded payments (funding transfers).
5. Code Enforcement Staff - County
Fund at least a portion of County code enforcement position (including
salary/benefits and related vehicle and equipment costs), to assist with
vacant/abandoned lot abatements and fencing as well as other
health/building/zoning violations related to illegal dumping and blight throughout
the unincorporated Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Department of Conservation & Development’s
Building Inspection Division
Reporting/Payment Requirements: Effective July 1, 2012, the County Department
of Conservation & Development’s Building Inspection Division shall provide
required data pertinent to Strategy 5 based upon the strategy-specific
invoicing/reporting parameters and schedule being developed/maintained by
Committee Staff in order to receive NRMF-funded payments (funding transfers).
6. Code Enforcement Staff - City
Fund at least a portion of a (non-benefited) code enforcement position, to assist
with foreclosed properties, vacant/abandoned lot abatements and fencing as well
as other health/building/zoning violations related to illegal dumping and blight
throughout the incorporated Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Team
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 6 based upon the strategy-specific invoicing/reporting parameters and
schedule being developed/maintained by Committee Staff in order to receive
NRMF-funded payments (funding transfers).
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 7 of 12 -
7. Illegal Dumping Law Enforcement
Fund majority of a full-time Sheriff Deputy (between 90-100% of salary/benefits,
overtime, uniform and related cell phone, equipment, and vehicle costs) to assist
with law enforcement investigations and patrols to combat illegal dumping within
the Mitigation Fee Primary Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Sheriff’s Office
Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s
Office shall provide required data pertinent to Strategy 7 based upon the strategy-
specific invoicing/reporting parameters and schedule being developed/maintained
by Committee Staff in order to receive NRMF-funded payments (funding transfers).
8. Surveillance Cameras
Fund the purchase of cameras, camera infrastructure, camera signage and costs
related to maintenance, warranty, repair & relocation of surveillance camera
system equipment within the Mitigation Fee Primary Funding Area to assist the
dedicated Illegal Dumping Law Enforcement officer in targeting specific locations
where illegal dumping occurs most regularly.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity(ies):
Richmond Police Department (operate, move and maintain eight Pan-Tilt-
Zoom wireless video surveillance cameras and associated camera system
infrastructure throughout NR -AND- install/clean/move FlashCam cameras
located within the incorporated NR area)
County Sheriff’s Department (coordinate monitoring of FlashCams located
throughout NR and identify/request relocation of surveillance cameras throughout
NR as needed)
County Public Works Department (install/clean/move FlashCam cameras
located within the unincorporated NR area upon request)
Reporting/Payment Requirements: Effective July 1, 2012, each Implementing
Entity shall provide required data pertinent to each entity’s applicable Strategy 8
responsibilities based upon the strategy-specific invoicing/reporting parameters
and schedule being developed/maintained by Committee Staff in order to receive
NRMF-funded payments (funding transfers) now or in the future.
9. Illegal Dumping Prosecutor
Fund a fraction of a full-time of community prosecutor position in order to ensure
some time can be dedicated to prosecuting cases for violations that occur within
the Mitigation Fee Primary Funding Area with special emphasis on instances of
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 8 of 12 -
commercial dumping as well as other quality of life issues (e.g. abatement and
environmental crimes).
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County District Attorney’s Office
Reporting/Payment Requirements: Effective July 1, 2012, the County District
Attorney’s Office shall provide required data pertinent to Strategy 9 based upon
the strategy-specific invoicing/reporting parameters and schedule being
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
SUPPLEMENTAL ENHANCEMENTS
10. Parks Rehabilitation Initiative
Fund a portion of the Park Improvement Grant project at Shields-Reid, including
specifically the Children’s Play Area and Landscaping improvements.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Parks Department.
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Parks
Department shall provide required data pertinent to Strategy 10 based upon the
strategy-specific invoicing/reporting parameters and schedule being
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
11. Community Services Coordinator
Fund a least a portion of a Community Services Coordinator (CSC) position to be
staffed on a contract basis (including salary/benefits/overhead and administering
agency contracting charge2). The CSC shall:
• serve as a link between the community of North Richmond, the City of
Richmond, and Contra Costa County for issues related to beautification,
illegal dumping, and blight;
• be responsible for coordination of activities related to illegal dumping and
beautification within the Primary Mitigation Funding area, as specified by
the City/County, including North Richmond Green community service
programs and outreach activities described under Strategies 13 & 14; and
• be bilingual in order to assist with Spanish translation as needed.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
2 Administering agency contracting charge is $3,000 per contract.
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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Administering Agency: Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 11, 13 & 14 based upon the strategy-specific
invoicing/reporting parameters and schedule being developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
12. Community Based Projects
Fund the development, implementation and oversight of a variety of community-
based projects with specific focuses on anti-littering, environmental stewardship,
blight reduction and/or beautification (including personnel/labor, administrative
oversight, materials, equipment and related maintenance costs plus administering
agency contracting charges3). Rather than funding stipend programs separately
(including stipends, administrative oversight and related materials/equipment), new
community-based projects/programs should include component for stipends,
where appropriate, to pay local youth and/or other community members for
assisting with illegal dumping prevention/abatement or beautification activities
within the Mitigation Fee Primary Funding Area.
Community Based Projects to be funded would be solicited through open Funding
Request Proposal & Application process. Examples of potential project types that
may be funded include but are not limited to:
o Neighborhood Landscaping Improvements
o Community Gardens
o Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle
Project)
o Stipend Beautification Programs
Details, including recommended allocation amounts, for each of the Community
Based Projects selected to date and being funded under this Expenditure Plan are
contained in the attached Community Based Projects Table. Contracts issued or
amended by the City/County in 2011 for the Community Based Projects listed in
the attached Table shall have five month contract terms that extend into 2012 to
the extent necessary based upon each contract’s effective date.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agencies: Contra Costa County & City of Richmond
Implementing Entity: Various Non-Profit Organizations (see Community Based
Projects Table)
3 Administering agency contracting charge is $3,000 per contract.
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 10 of 12 -
Reporting/Payment Requirements: Any Community Based Project contracts issued
or amended by the City/County effective August 2011 or later shall incorporate
Reporting & Invoicing Requirements generally consistent with those shown in
Attachment 1.
13. North Richmond Green Community Services Programs
Fund the following North Richmond Green programs on a contract basis to the
extent the specific details submitted are determined to align with the purpose of
the Mitigation Fee and Expenditure Plan:
· NR Little League Baseball Program - Includes cost of registration and
uniforms with customized North Richmond Green patches for up to 5-6
teams, season kick-off event/parade, equipment, stipends for game
monitoring and oversight, food and transportation.
· NR Adult Softball program - Includes cost of registration, jerseys with North
Richmond Green patches and hats for the men’s and women’s team.
· NR Youth Twilight Basketball Program - Includes cost of registration and
uniforms with North Richmond Green patches for up to 5-6 teams, equipment,
stipends for game monitoring and oversight, food and transportation.
· NR Youth Eco Academy - Youth projects to include school gardens, recycling
efforts, habitat restoration, creek/bay/ocean water quality monitoring,
beach/creek/neighborhood clean-ups and ecological field trips. May fund the
cost of materials, transportation and fees associated with pre-approved
community beautification projects such landscaping and murals.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 11, 13 & 14 based upon the strategy-specific
invoicing/reporting parameters and schedule being developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
14. North Richmond Green Campaign
Fund the design, printing and/or distribution of education and outreach materials
on a contract basis4 which must align with the purpose of the Mitigation Fee and
Expenditure Plan and be pre-approved by Committee Staff. Outreach materials
must include “Jointly funded by City of Richmond & Contra Costa County” unless
otherwise specified herein. Outreach materials may be any of the types specified
below, however must clearly intend to directly:
• Inform the community about Mitigation Fee funded programs/efforts,
• Increase participation in Mitigation funded programs/efforts,
• Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or
4 Administering agency contracting charge applies ($3,000 per contract).
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 11 of 12 -
• Promote beautification in the Mitigation Fee Funding Area.
The following type of outreach material expenditures may be funded if reviewed
and pre-approved by Committee Staff:
· STIPENDS – Pay local community members (youth and adults) to distribute
printed outreach materials door-to-door to promote mitigation-funded
strategies (Jointly Funded text not applicable to stipend expenses, only materials)
· HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents
intended to be handed out or mailed to local residents/organizations.
· T-SHIRTS - Shirts shall include the NRGreen.org website to encourage
people to learn more about Mitigation funded programs/efforts (local phone
number should also be included when possible, however inclusion of Jointly Funded
text may not be required)
· NR GREEN FESTIVAL – Event held once per year and generally include
information booths to raise awareness about mitigation-funded efforts and
other local beautification efforts as well as fun activities for kids and food.
Materials promoting the event shall include the NRGreen.org website as well
as a local phone number..
· SIGNAGE – Printed or manufactured signage, which includes promotional
banners for local events/parades, which should include the NRGreen.org
website for Community members to learn more about Mitigation funded
programs/efforts.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 11, 13 & 14 based upon the strategy-specific
invoicing/reporting parameters and schedule being developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
15. Neighborhood Gardening Project
(Strategy and remaining allocation carried over from the 2008/2009 & 2010/2011
Expenditure Plans)
Fund the Lots of Crops project involving the establishment of a new community
garden on a previously vacant lot that had been subject to dumping or blight. This
community garden project:
· relies on partnerships with local residents, non-profit and community based
organizations, school groups and other community groups to start and
maintain projects
· provides the community with educational/outreach opportunities, healthy
foods, and community building
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Amended 2012/2013 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 12 of 12 -
Implementing Entity: Communities United Resorting Mother Earth (CURME)
Reporting/Payment Requirements: This project was already completed and all
invoices had been paid as of July 1, 2012, therefore no applicable requirements
will be developed.
16. Removal & Disposal of Street Cans
Fund the cost of removing and disposing up to four (4) damaged Street Cans
located in the community. These Street Cans were purchased with Mitigation Fee
funding during the 2006-2007 Expenditure Plan cycle and have not been in
service since 2009.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Parks Department
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Parks
Department shall provide required data pertinent to Strategy 16 based upon the
strategy-specific invoicing/reporting parameters and schedule being
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
STAFF COSTS
Committee Administration/Staffing Funding: The funding allocated for Committee
Administration/Staffing may not be adequate to cover the full cost of staff time
necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee
Joint Expenditure Planning Committee as well as developing, administering and
overseeing this Expenditure Plan for the specified period. Supplemental funding
allocation may be necessary upon determining actual costs exceed the amount
budgeted to cover the intended City/County costs for joint staffing.
Strategy-Specific Funding: The cost of City/County staff time spent providing direct
implementation assistance and/or coordination for specific Strategies may be covered
with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally,
a portion of the NRMF funding budgeted for Strategies will be used to pay fixed
administering agency contracting charge for each applicable contract ($3,000 per
contract).
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Amended 2012-13 EP\Amended
2012-13 Exp Plan_June 4 2012.doc
Previously Approved Community Based Projects Transferred from 2010/2011*
Organization Project Title Requested
Amount
Verde Partnership
Garden *
Verde Elementary School
Garden $ 14,000
Center for Human
Development
Carbon Footprint Project –
Expansion Phase $ 75,000
Eco-Village Eco-Stewardship
Ambassadors Project $ 83,860
Golden Gate Audubon
Society *
Eco-Richmond Program -
Expansion/Continuation $ 23,644
Healing Circles of Hope
(dba MASK)
Garden of Angels - Community
Healing Garden Project $ 40,000
Reach Fellowship
International
North Richmond Women’s
Campus Day Center $ 70,400
Social Progress Community Blight Reduction $ 58,800
The Watershed Project Verde Elementary $ 10,029
$ 375,733
Community Based Projects Table (Strategy 12)
Approved Funding Allocations Transferred from the Third Amended 2010/2011 Expenditure Plan to Allow Implementation,
Reimbursement and Project Completion in 2012
Amount
Approved
* This Table only includes Community Based Projects and associated funding amounts transferred from the 2010/11 Expenditure Plan due to the expected 2012 completion dates. The $189,600 of CBP funding
transferred from 2010/11 includes a some funding awarded in both 2010 and 2011. A total of $14,600 allocated for Community Based Projects in 2010 ($14,000 for Verde Partnership Garden & $600 for Golden Gate
Audubon Society) is included in contracts allowing five month periods in which to complete project activities. Similar five month project completion periods are provided for in the contracts funded by the $175,000
allocated in the last half of 2011. The completion date for each of the transferred projects is dependent upon the effective date of the applicable contract/agreement. Total amount shown in this table is being reduced
by $1,793.64 in the recommended Amended 2012/2013 Expenditure Plan because this amount became available for reallocation as the associated projects were either completed or have expired.
Total Amount Requested/Approved
$ 35,000.00
$ 35,000.00
$ 19,109.15
$ 29,985.00
$ 29,708.33
$ 25,556.67
$ 189,600.00
$ 14,000.00
Notes
Budget in proposal covered 6 month period (inconsistent with Proposal Guidelines & Application). Supportive of the
strong youth stipend component, request that as much of the recommended $35,000 be used to fund youth
stipends as possible. Train, mentor & pay youth to remove litter & reusable items and plant trees.
Roles and accountability for the three collaborating entities should be more clearly defined. Regulatory
requirements/standards for selling food are not addressed adequately in narrative or noted as line item in
budget/schedule.
Great program and well established
Well defined project with specific goals/objectives expected to positively impact local residents/community. Spanish
component, educ/outreach and support letters.
Project activities and goals/objectives should be better defined. Locations not yet certain, only tentative so contract
language needs to include specifics mandating means of demonstarting geographic eligibility. Need a revised
budget that specifies hourly rates and hours for all proposed labor/stipend expenses. Advocate maximizing amount
of recommended funding to be used to fund youth stipends (minimum of $10/hour).
Budget reduced to $29,708.33 for consistency with time period identified in the Proposal Guidelines & Application,
because budget in proposal covered a 12 month period. Need revised budget to specify hours/hourly rates for
personnel. Identify proposed use of funding listed under Administration line item and determine whether the
proportion of rent and similar operating expenses proposed to be funded is in line with the proportion of the facility
needed to support the activities described in the proposal.
Maximize amount of reduced allocation to be used to pay for youth stipends (minimum of $10/hour). Description of
measurable goals should be improved upon so the Contract clearly states how to verify anticipated outcomes. Need
revised budget to specify hours/hourly rates for personnel. Project budget should be revised to eliminate
purchasing Vouchers and Clean-up Boxes since these are already available and funded under Strategies 1 & 2.
Two rounds of Community-Based Project funding were allocated in 2010/2011 for a total of $505,000. The majority of funding was allocated in the first round of funding ($330,000) most of which was obligated under
contracts requiring completion of all project activities by December 31, 2011. Therefore, the contractually obligated amount ($315,400) assoicated with the projects to be completed in 2011 and associated projects
were not transferred to the 2012/13 Expenditure Plan or listed this Table.
Majority not recommended for funding because of problems with previoiusly funded street can project and lack of
funding commitment to service/maintain street cans
This amount reduced to $187,806.36 in the Amended 2012/2013 EP*
$ 1,240.85
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Amended 2012-13 EP\AmendedEP_CommBasedProjects_2012-13.xls
6/5/2012, 7:39 PM
Community-Based Project Reporting and Invoicing Requirements
Language to be included in future City & County Agreements/Amendments
Contractor shall monitor, document, and report all project activities, including work performed by
staff and stipend participants and any other direct costs for which reimbursement will be
requested. Contractor shall submit completed Progress Reports, substantially equivalent to the
attached Progress Report template, in conjunction with each invoice. Invoices and Progress
Reports should cover the same time periods; the second and all subsequent Progress Reports
should list entire time frame since the period covered by the prior invoice/Progress Report
submitted. Upon completion of work, Contractor shall submit a Final Progress Report,
substantially equivalent to the attached Final Progress Report template, in conjunction with the
final invoice. Progress Reports shall be completed and submitted consistent with the Payment
Provisions in Section ___ (specify which Section of the Agreement or Service Plan – e.g.
Section 1.B of this Service Plan).
Contractor shall submit invoices and required supporting documentation to request
reimbursement for costs allowed in the Budget as specified in the “Eligible Costs” Section of this
Service Plan. Total invoices submitted by Contractor shall together not exceed the payment
limit of $________ (enter amount of the Agreement’s payment limit).
1. Invoices: Invoices shall contain the following information in sufficient detail and be
submitted in a form which adequately demonstrates consistency with this Service Plan.
Invoices shall be accompanied by the applicable Required Supporting Documentation
described in the following subsection.
a. Number of hours per staff member being billed for which stipends have been paid,
b. Number of hours Contractor staff performed work per Task described herein at the
rates allowed in the Eligible Costs Section, and
c. Separately identify number of hours spent attending North Richmond Green Meetings
(Attendance required at least Quarterly).
d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.)
incurred for which reimbursement is being requested within that invoice period.
2. Required Supporting Documentation: The following Required Supporting
Documentation must be submitted with invoices when applicable as described below.
a. Every invoice must be accompanied by a completed Progress Report addressing the
same time period. Final invoice must be accompanied by a completed Final Progress
Report addressing the entire contract period. Both types of Reports must contain all
of the information specified in the attached Report templates.
b. If stipends are included in an invoice, such invoice must be accompanied by copies of
workers daily logs or timesheets covering all stipend hours for which reimbursement is
being requested.
c. If staff time is included in an invoice, such invoice must be accompanied by copies of
timesheets, logs or other timekeeping documentation covering all staff hours for which
reimbursement is being requested.
d. If an invoice is requesting reimbursement of any other direct costs (any costs other
than staff time or stipends), such invoice must be accompanied by copies of actual
itemized invoices or receipts for all applicable direct costs (bus transportation or
curriculum materials). If an invoice is requesting reimbursement for copying or
Attachment 1
printing, at least one copy of the printed item should be attached to the Progress
Report accompanying that invoice.
City/County shall review submitted invoices and supporting documentation within a reasonable
period of time and remit payment to Contractor promptly upon determining the purpose and
amount of payment requested are authorized under this Agreement.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2012-2013 Exp Plan\Budget and Attachments for Prelim 2012-13 EP\Invoicing-
Reporting Requirements_FINAL.doc
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Progress Report
Page 1 of 1
Organization:
Contact Person:
Progress Report Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization is providing with this North
Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the signed Agreement.
Tasks Accomplished to Date:
Describe the various tasks that your Organization has completed in whole or in part during the Progress Report
Period (can be bullet points). [Save for use/reference when preparing Final Progress Report.]
Materials Produced to Date:
Provide a listing of any materials/documents produced during this Progress Report period as a part of this
project (e.g. pictures, surveys, handouts, work products, etc.) and attach copies of each.
Number of Persons Served to Date:
Provide total number served from the NRMF Funding Area during this Progress Report period.
Provide total number served from outside the NR Funding Area during this period.
Provide total number of residents paid with NRMF funding during this period.
North Richmond Green Meeting Attendance to Date:
Specify which monthly North Richmond Green meetings (list meeting dates) your Community Based Project
representative(s) attended during this Progress Report period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes to Date:
Identify whether and how your project is addressing the intended problems associated with illegal dumping (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities to date.
Challenges to Date:
List any and all issues/problems (e.g. change in personnel, inadequate public awareness, applicability of
regulatory restrictions/requirements, etc.) identified during this period which may impact the project’s ability to
achieve the intended outcome(s) identified by your Organization. Include all challenges/obstacles/barriers that
may inhibit or compromise your ability to address the intended illegal dumping problem(s).
Lessons Learned to Date & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during this Progress Report period.
Provide any feedback about the NRMF-funded project/program received from participants and/or community
members (such as copies of quotes, emails/letters and completed surveys/evaluations).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Project Expenses to Date: Attach completed Progress Report to each Invoice being submitted for any
reimbursable costs incurred during this Progress Report Period.
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Final Progress Report
Page 1 of 1
Organization:
Contact Person:
Contract Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization provided with this North Richmond
Mitigation Fee (NRMF) funding. Funded activities must be consistent with the terms of your signed Agreement.
Tasks Accomplished:
Describe all project tasks/activities that your Organization completed during the entire contract period. Summarize
any work completed not previously reported and consolidate with updated information from prior Progress Reports.
Materials Produced:
Provide a listing of any materials/documents produced as a part of the program (e.g. pictures, surveys, handouts,
work products, etc.). Attach copies of anything not included with prior Progress Reports submitted.
Number of Persons Served:
Provide total number served from the NRMF Funding Area during the entire contract period.
Provide total number served from outside the NR Funding Area during the entire contract period.
Provide total number of residents paid with NRMF funding during the entire contract period.
North Richmond Green Meeting Attendance:
Specify which monthly North Richmond Green meetings (list all meeting dates) your Community Based Project
representative(s) attended during the contract period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes:
Identify extent to which your project addressed the intended problems associated with illegal dumping and how (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities.
Challenges:
Explain why your Organization was not able to achieve the intended project outcomes and/or address the illegal
dumping problems previously identified, if applicable. Include any challenges/obstacles/barriers (e.g. personnel
changes, lack of public awareness, previously unknown regulatory restrictions/requirements, etc.) that
compromised or inhibited your project’s success in addressing problems associated with illegal dumping.
Lessons Learned & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during the contract period.
Summarize all participant and/or community feedback received about this NRMF-funded project/program (attach
any findings/summary of final project evaluation and copies of related documents not previously submitted).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Final Project Expenses: Attach completed Final Progress Report to the Final Invoice being submitted for
any reimbursable costs not included on invoice(s) submitted with prior Progress Report(s).
MOU_City of Richmond - Amend 2 - V2 Page 1 of 2
AMENDMENT NO. 2 TO THE
MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF
RICHMOND AND THE COUNTY OF CONTRA COSTA REGARDING SOLID
WASTE TRANSFER FACILITY HOST COMMUNITY MITIGATION FEES
This Amendment No. 2 is dated July 1, 2012 and is between the City of
Richmond, a municipal corporation (“City”), and the County of Contra Costa, a political
subdivision of the State of California (“County”).
Recitals
A. City and County are parties to a Memorandum of Understanding regarding solid
waste transfer facility host community mitigation fees that became effective
August 18, 2004 (the “Memorandum of Understanding”).
B. The parties desire to modify the Memorandum of Understanding to modify the
term of the expenditure plans created pursuant to the Memorandum of
Understanding.
The parties therefore agree as follows:
Agreement
1. AMENDMENT: Section 5 – Joint Administration is deleted in its entirety
and replaced with the following:
5. JOINT ADMINISTRATION. Mitigation Fee monies collected from the
Applicant are to be paid to the County. Except as otherwise provided below,
Mitigation Fee monies are to be held in a dedicated separate account and
jointly administered for the benefit of the incorporated and unincorporated
North Richmond area. Recommendations for expenditures of Mitigation Fee
monies will be made by a committee. The committee will have the following
composition: (i) three members of the Richmond City Council or their
designee(s), (ii) one member of the Contra Costa County Board of
Supervisors or his/her designee, (iii) two members of the North Richmond
Municipal Advisory Committee, to be appointed by the Contra Costa County
Board of Supervisors (both of whom must be residents of the unincorporated
North Richmond area), and (iv) one resident of incorporated North Richmond,
to be appointed by the Richmond City Council. The Richmond City Council
and the Contra Costa County Board of Supervisors each have the right to
designate one or more alternates for the committee member seats for which
they have appointment authority.
The period of time covered by an expenditure plan is a “Plan Period.”
Through December 31, 2011, Plan Periods will be two-year periods. The
period that begins January 1, 2012, and ends June 30, 2012 is a Plan Period.
Thereafter, each Plan Period will be for a one-year period that begins July 1.
MOU_City of Richmond - Amend 2 - V2 Page 2 of 2
Final approval of all expenditure plans is to be made by the Richmond City
Council and the Contra Costa County Board of Supervisors. If a proposed
expenditure plan is not adopted by both the Richmond City Council and the
Contra Costa County Board of Supervisors, the Mitigation Fee monies are to
be divided equally between the City of Richmond and Contra Costa County
and spent in a manner that mitigates the impacts of the Project on the host
community.
2. EFFECT: All other terms of the Memorandum of Understanding remain
unchanged.
3. SIGNATURES: The following signatures attest the parties’ agreement hereto.
CITY OF RICHMOND, CALIFORNIA, a
municipal corporation
By:_____________________________
Attest: CITY CLERK
By:_____________________________
COUNTY OF CONTRA COSTA, a political
subdivision of the State of California
By:________________________________
Attest: David Twa, CLERK OF THE BOARD
By:________________________________
APPROVED AS TO FORM
City Attorney
By: _____________________________
APPROVED AS TO FORM
Sharon Anderson, County Counsel
By: _______________________________
Deputy