HomeMy WebLinkAboutMINUTES - 06262012 - C.112RECOMMENDATION(S):
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with Election
Systems & Software, LLC (ES&S) in an amount not to exceed $525,525 to a new payment limit of $1,050,260 to
continue providing hardware and software maintenance services and support, and extend the term from January 1,
2013 through December 31, 2014.
FISCAL IMPACT:
The two year contract extension cost is included in the department’s 2011-12 budget, 100% General fund. Extending
the contract and making the payment from the current budget will allow the department to take advantage of a
$22,661 discount. This amount does not include funding for an optional two-year renewal for 2015-2016.
BACKGROUND:
Due to the Federal Help America Vote Act (HAVA) of 2002, Contra Costa is required to have a voting system in
place that allows voters with physical and/or visual disabilities to vote confidentially and unassisted. The Board of
Supervisors approved the purchase, licensing
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/26/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Candy Lopez,
925-335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 26, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc: Candy Lopez, Jeanine Mangewala
C.112
To:Board of Supervisors
From:Stephen L. Weir, Clerk-Recorder
Date:June 26, 2012
Contra
Costa
County
Subject:APPROVE & AUTHORIZE the Clerk-Recorder or designee to execute a Contract Extension with Election Systems
& Software (ES&S) for Maint./Support
BACKGROUND: (CONT'D)
and support of the ES&S voting system on January 11, 2005. The contract included licensing, maintenance and
support for 5 years. A new contract for licensing, maintenance and support was executed in 2010 for 2011-2012, the
contract included provisions for two optional two year renewal periods. This request is the first of those two options.
Licensing, maintenance and support is required for the system.
CONSEQUENCE OF NEGATIVE ACTION:
Licensing is required to use the vote tally system. Without it, Contra Costa would not be able to count ballots.
Without maintenance and support, the voting system will not be maintained, as required, and Contra Costa may not
meet Federal mandates for accessibility and language. Contracting with outside maintenance contractors would void
warranties, which could require expensive equipment replacement.
CHILDREN'S IMPACT STATEMENT:
Not Applicable.