HomeMy WebLinkAboutMINUTES - 06262012 - C.109RECOMMENDATION(S):
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with DFM
Associates, to increase the payment limit by $311,056 to continue providing software lease agreement for the
election management system, and extend the term from July 1, 2012 through June 30, 2014.
FISCAL IMPACT:
This amendment does not increase the annual contract cost, which includes the ICR Data Entry Process subsystem.
The annual cost is included in the department's 2012-13 budget, 100% General fund.
BACKGROUND:
Contra Costa has leased the DFM Associates EIMS system since 1981 to manage voter registration, precinct and
district files. The system is used in 38 of 58 counties in California and integrates with the state's Cal Voter database,
as required by federal law and state regulations.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/26/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Candy Lopez,
925-335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 26, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc: Candy Lopez, Jeanine Mangewala
C.109
To:Board of Supervisors
From:Stephen L. Weir, Clerk-Recorder
Date:June 26, 2012
Contra
Costa
County
Subject:Extension of Software Contract for Election Information Management System ("EIMS") Leased from DFM
Associates
CONSEQUENCE OF NEGATIVE ACTION:
The current lease agreement will expire June 30, 2012, leaving the county without and election management system
or support. The county may not be able to process files to prepare for the 2012 Presidential General Election
nomination and election period for 74 cities, schools and special districts.
CHILDREN'S IMPACT STATEMENT:
Does not apply.