HomeMy WebLinkAboutMINUTES - 06262012 - C.88RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator, or designee, to enter into a contract with the Contra Costa
County Historical Society in an amount not to exceed $199,093 for continued support in the preservation and
indexing of historical County records for the period July 1, 2012 through June 30, 2017.
FISCAL IMPACT:
Up to $199,093 over a five-year contract period; 100% County General Fund, Budgeted in fiscal year 2012/13. The
contract allocates $37,500 to the Historical Society in fiscal year 2012/13 increasing each year by the CPI-U for the
San Francisco-Oakland-San Jose area not to exceed 3%.
The $199,093 reflects the maximum amount the County would pay to the Historical Society if the maximum CPI cap
of 3% is reached in each year.
BACKGROUND:
On September 11, 1979, the Board of Supervisors declared the Contra Costa
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/26/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Timothy Ewell,
925-335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 26, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc:
C. 88
To:Board of Supervisors
From:David Twa, County Administrator
Date:June 26, 2012
Contra
Costa
County
Subject:CONTRA COSTA COUNTY HISTORICAL SOCIETY CONTRACT
BACKGROUND: (CONT'D)
County Historical Society as the "Official Historical Society" of the County. Since that time, the County and the
Society have enjoyed a mutually beneficial relationship resulting in the establishment of a History Center in the City
of Pleasant Hill in 1986. The Historical Center made the Society's unique archive of letters, photos, and other
historically significant documents available to the Public.
In 2000, the Society entered into a sub-lease agreement with the County for spaces located at 610 Main Street,
Martinez. The County had previously entered into a 10-year lease agreement for spaces comprising 600-610-618
Main Street resulting in surplus space that was made available to the Society. This allowed the Society to establish a
presence in Martinez, the County seat. In 2010, the lease was amended, extending the term by two years.
In April 2012, the Conservation and Development Department vacated spaces located at 618 Main Street leaving the
Historical Society as the only tenant occupying spaced at 600-610-618 Main Street. In an effort to continue
supporting the Society, and specifically the History Center, the County Administrator's Office initiated business
continuity planning sessions with the Society's Executive Director and Board members resulting in the contract that is
before the Board of Supervisors for consideration today.
The contract provides for continued financial support of the Society equal to the annual in-kind lease payment paid
for by the County through the 2012 lease period. Rather than providing in-kind support, as the County as done for
several years, predictable financial support from the County will allow the Society to leverage the funding by
applying for grants and other fund-raising methods. In consideration for the continued financial support, the County
will benefit from professional archiving services made possible by the Society's Board of Directors, Executive
Director, and volunteers, which will continue to be made available to the public on a regular basis.
CONSEQUENCE OF NEGATIVE ACTION:
The Contra Costa County Historical Society would have difficulty maintaining a similar level of service to citizens
within the County.
CHILDREN'S IMPACT STATEMENT:
No impact.