HomeMy WebLinkAboutMINUTES - 06052012 - HA C.02RECOMMENDATIONS
ACCEPT report on the status of the Housing Authority of the County of Contra Costa’s (HACCC) progress in
complying with the obligations set forth in the U.S. Department of Housing and Urban Development’s (HUD)
Corrective Action Plan (CAP) designed to remove HACCC’s troubled rating under the Section 8 Management
Assessment Program (SEMAP).
BACKGROUND
SEMAP is HUD’s report card for the Section 8 Housing Choice Voucher (HCV) program. Data on the essential
operations of the HCV program are reported annually to HUD and scored according to HUD regulations. SEMAP
scores are derived using a combination of HUD's national database of HCV tenant data, information from annual
independent audits and self-reported data from public housing authorities (PHAs). HUD conducts on-site audits
periodically to verify the data.
Under SEMAP, PHAs that manage an HCV program receive an annual rating on fourteen separate required Indicators
and one bonus Indicator. These Indicators are as follows:
1.
Action of Board On: 06/05/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, District I Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Geneva Green, Tenant Seat
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 5, 2012
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C. 2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Executive Director
Date:June 5, 2012
Contra
Costa
County
Subject:SEMAP CAP Update 6-5-12
BACKGROUND (CONT'D)
Selection from the Waiting List
2. Reasonable Rent
3. Determination of Adjusted Income
4. Utility Allowance Schedule
5. HQS Quality Control
6. HQS Enforcement
7. Expanding Housing Opportunities
8. Payment Standards
9. Timely Annual Reexaminations
10. Correct Tenant Rent Calculations
11. Pre-Contract HQS Inspections
12. Annual HQS Inspections
13. Lease-up
14. Family Self-Sufficiency
15. Deconcentration Bonus
A PHA that scores at least 90 percent on the fourteen required Indicators receives a high performer rating. A PHA
with a score between 60 and 89 percent receives a standard rating. Any PHA that scores less than 60 percent is
considered a troubled Section 8 agency. HACCC scored 24% on its last SEMAP review, which resulted in the
current troubled rating. HACCC worked with HUD staff to develop a CAP designed to remove HACCC’s
troubled rating. The proposed CAP was approved by the Board of Commissioners on August 16, 2011 and by
HUD on November 1, 2011.
HACCC has submitted all of the required tasks in the CAP to HUD and HUD has formally approved all
submissions except that for Indicator D: Utility Allowance Schedule. HUD asked staff for further supporting
documentation for this Indicator. The requested documentation was submitted to HUD on March 30th and April
2nd. HUD has verbally informed staff that the submission for Indicator D has been approved. However, HACCC
has not yet received formal written approval for Indicator D. Once this is received the CAP will be cleared. The
CAP is attached and shows when tasks were completed along with a brief description of the deliverables
requested by HUD. Also attached is the email received from HUD approving all submissions and stating that
there is one outstanding item. As discussed above, this item is the utility allowance schedule.
Sometime after all of the submitted CAP items are approved, HUD will perform a SEMAP on-site audit. If
HACCC scores better than 60% on the on-site audit the agency will return to a standard performer status.
However, because many of the CAP items are tied to tasks that occur on an annual basis, it will take up to a year
after the CAP is complete to have all of the files fully reflect the changes made. Because it will be difficult to
obtain a standard performer status until most files reflect all of the CAP changes, HACCC has begun working
with a consultant to expedite the transformation of the files. HACCC has also continued staff training and
increased internal and external quality control in order to facilitate improved SEMAP scores.
FISCAL IMPACT
No immediate impact.
CONSEQUENCE OF NEGATIVE ACTION
None. This item is an information item only.
ATTACHMENTS
SEMAP CAP Attch 6-5-12