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HomeMy WebLinkAboutMINUTES - 05152012 - C.66RECOMMENDATION(S): 1. APPROVE the remodel project at the Department of Child Support Services (DCSS), 50 Douglas Street, Martinez, as a design/build project, with an estimated cost not to exceed $830,000. 2. DETERMINE that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Existing Facilities, of the CEQA Guidelines; DIRECT the Director of Conservation and Development, or designee, to promptly prepare and file a Notice of Exemption for the project with the County Clerk; and DIRECT the Public Works Director, or designee, to arrange for payment of the $50 handling fee to the County Clerk for filing the Notice of Exemption. 3. AWARD and DIRECT the Public Works Director, or designee, to prepare the following contracts: A. To Metropolitan Van Storage for loading, unloading and reconfiguration of office landscape partition (OLP) in an amount not to exceed $125,000. B. To FloorTec, Inc. (FloorTec) for demolition of existing flooring and installation of new flooring in an amount not to exceed $209,216. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/15/2012 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Gayle B. Uilkema, District II Supervisor Contact: Beth Balita (925) 313-2121 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 15, 2012 David Twa, County Administrator and Clerk of the Board of Supervisors By: Carrie Del Bonta, Deputy cc: GSD Admin, GSD Fiscal Officer, GSD Accounting, GSD Facilities, Auditor-Controller, CAO C.66 To:Board of Supervisors From:Julia R. Bueren, Public Works Director Date:May 15, 2012 Contra Costa County Subject:Award of Contracts for the First Floor Remodel of the Department of Child Support Services, 50 Douglas Drive, Martinez (WH389A/B) RECOMMENDATION(S): (CONT'D) C. To Magnum Drywall, Inc. (Magnum) for installation of Ultrawall office partitions in an amount not to exceed $124,116. D. To KBM Workspace for purchase of OLP products in an amount not to exceed $150,000. E. To the lowest responsible bidder for painting in an amount not to exceed $100,000. 4. DIRECT that FloorTec, Magnum and the painting contractor shall present two good and sufficient surety bonds in the amounts of their contracts. 5. ORDER that, after the contractors have signed the contracts and returned them, together with the bonds noted above, and any required certificates of insurance or other required documents, and the Public Works Director, or designee, has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contracts for this Board. 6. ORDER that the Public Works Director, or designee, is authorized to sign an escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for monies withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. 7. AUTHORIZE the Public Works Director, or designee, to APPROVE and arrange for payment of the estimated labor cost by the County's Department of Information Technology for modifying data/telecom cabling for the new OLP configuration and the new Ultrawall offices, in an amount not to exceed $75,000. 8. AUTHORIZE the performance construction work by skilled craft workers employed by the Public Works Department in an amount not to exceed $45,000 pursuant to Public Contract Code Section 22032(a). 9. DELEGATE to the Public Works Director, or designee, to order changes or additions to the contract work and to EXECUTE written change orders pursuant to Public Contract Code Section 20142. 10. DELEGATE to the Public Works Director, or designee, the authority to approve plans, specifications, and design prepared for the project. FISCAL IMPACT: Project costs, which are estimated to be $830,000, will be funded by 66% Federal money and 34% State money. BACKGROUND: The building at 50 Douglas Drive in Martinez is owned by the County. The building is three stories with a total area of approximately 90,782 square feet. The Department of Child Support Services (DCCS) occupies the first floor of the building. In FY2011-12, DCCS obtained federal and state money, which must be fully expended by June 30, 2012. This fiscal year, the department has hired 24 new employees due to increased staffing needs. As a result, the department is reducing cubicles from a variety of sizes (the most common being 9' x 7') to an identical size of 7' x 7', and adding offices. The department's conversion to a paperless department has eliminated the need for the larger cubicles. This configuration will allow for more cubicles to accommodate the increased staffing and increase privacy for managers. Remodeling the suite is a better, more cost effective alternative to renting additional space. To commit and expend the federal and state funding by the June 30 deadline, it is recommended that the Board approve the above project as a categorical exemption from CEQA and AUTHORIZE the Public Works Director, or designee, to EXECUTE the above contracts for the Board. The contracts include one for painting work to be awarded to the lowest responsible bidder, as determined at the bid opening currently scheduled for May 23, 2012. The contracts also include one to FloorTec for demolition and installation of flooring, awarded pursuant to competitive bids submitted to the State Department of General Services (CMAS 04-08-00-0078C), and one to Magnum, which is the sole supplier of the proprietary Ultrawall office partition system in use at 50 Douglas Drive and in other County buildings. Public Contract Code Section 22032(a) authorize the use of County employees for performing construction work up to $45,000. To enable work on this project by skilled craft workers employed by the Public Works Department, it is recommended that the Board authorize such work up to the $45,000 limit. The above project will also require related electrical, HVAC, fire sprinkler, carpentry, and door work, which will be presented to the Board for future action. The contracts with FloorTec, Magnum, and the painting contractor are subject to payment of general prevailing wage rates, which are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: If the remodel is not approved, there will be a lack of space necessary to house the increased staffing level. This could result in the department needing to rent additional office space, which would increase costs. CHILDREN'S IMPACT STATEMENT: Not applicable.