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HomeMy WebLinkAboutMINUTES - 05152012 - D.2RECOMMENDATION(S): ACKNOWLEDGE that the Board of Supervisors held Budget Hearings on April 24; that public testimony was heard and considered; 1. 2. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/15/2012 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Gayle B. Uilkema, District II Supervisor Contact: Lisa Driscoll, County Finance Director, 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 15, 2012 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, County Auditor-Controller D. 2 To:Board of Supervisors From:David Twa, County Administrator Date:May 15, 2012 Contra Costa County Subject:APPROVAL OF FY 2012-13 COUNTY RECOMMENDED BUDGET ACTIONS RECOMMENDATION(S): (CONT'D) DETERMINE that no fiscal modifications to the FY 2012-13 Recommended County Budget adopted on April 24, 2012 are required at this time; ACKNOWLEDGE that pending action by the State regarding its budget may require subsequent adjustments to this Recommended Budget; ACKNOWLEDGE that the County Administrator was directed to return to the Board with a Resolution, authorizing the addition and deletion of certain positions in affected County departments (companion item – Resolution No. 2012/222); REDUCE the authorized full-time equivalent (FTE) positions from 175 FTE to 170 FTE in the Office of the District Attorney and from 87 FTE to 84 FTE in the Office of the Public Defender; AUTHORIZE and REQUEST the Auditor-Controller to adjust FY 2011-12 appropriations and revenues by reallocating and balancing budgeted and actual expenditures and revenues as needed for various budget units and special districts, subject to Board approval in September; and AUTHORIZE the Auditor-Controller to make technical adjustments to the FY 2012-13 Recommended Budget when actual amounts are known and return to the Board on September 18 for adoption of the Budget as Finally Determined. FISCAL IMPACT: The fiscal impact is described in the Fiscal Year 2012-13 Recommended Budget available on-line at http://ca-contracostacounty.civicplus.com/index.aspx?NID=770. BACKGROUND: On April 24, 2012, the Board opened and conducted public hearings on the Recommended Budget. The hearings began with an overview of the recommendations in the FY 2012-13 Budget by the County Administrator. The County Administrator advised the Board that the bound copy of the budget and the County Administrator’s Budget Message (available on the Internet at http://ca-contracostacounty.civicplus.com/index.aspx?NID=770 contains details on individual department budgets, programs, goals, and recommendations. The budget and message represented a work plan to achieve the County's mission and priorities in the coming year. A number of key issues that have informed the development of the budget were included, such as the property tax reductions, employment benefits and retiree health care/other post employment benefits, pension benefits, long-term budget rebalancing, State budget uncertainties, infrastructure/facilities maintenance, and the status of Labor Negotiations. At the conclusion of the County Administrator’s presentation, five department heads addressed the Board on issues specific to public safety: David Livingston, Sheriff-Coroner; Mark Peterson, District Attorney; Philip Kader, County Probation Officer; Robin Lipetzky, Public Defender; and Daryl Louder, Fire Chief. The Board asked for and received public comment. Taking into consideration the testimony it had received from staff and the public, the Board deliberated regarding the Recommended Budget. At the conclusion of the deliberations, the Board requested follow-up information on a variety of topics and then directed the County Administrator to return to the Board on May 15 2012. The following information was requested during the April 24, 2012 hearings: A. The Board of Supervisors requested that the County Administrator not only include direction for departments to work with their respective advisory committees and community based organizations in the annual budget instruction memo, but also add coordination to the Overview section of the annual budget. B. The Power-point presentation presented during the hearings and posted on-line was updated to include a CalPERS Assumed Rate of Return of 7.5%. C. The Board of Supervisors requested that the County Administrator return with options for adding a 0.5 FTE position to the Veteran's Services Department. The position is included in the companion position resolution (Resolution No. 2012/222). Costs for the position will be evaluated at mid-year and a budget modification will be processed at that time if needed. D. The County Administrator updated the Board on the status of Labor Negotiations. Increased positions were recommended in the budget for several justice departments. The Deputy District Attorneys' Association and the Contra Costa Defenders Association have not yet settled their contracts, therefore, there are insufficient funds available in those departments to add the positions. The FTE counts for those two departments are adjusted from 175 to 170 in the Office of the District Attorney and from 87 to 84 in the Public Defender's Office. Position Resolution A position resolution is required to effectuate the position additions and eliminations identified in the Recommended Budget in addition to positions that are vacant and unfunded. The resolution is being provided to the Board as a companion item. Additional positions in various departments will be held vacant in order to achieve prescribed vacancy factor dollar savings. Tactical Employment Team Program (TETP) The Tactical Employment Team Program (TETP) was reinstated in 2008 and is still in operation. The objective of this program is to mitigate the negative impact that layoffs may have on the County’s workforce. The team is up and running and will continue to work towards finding employment for as many laid-off individuals as possible. There are no positions identified as ‘Filled’ in the lay-off resolution this year, therefore it is not anticipated that there will be anyone laid-off. In fact, due to the hiring freeze, there are currently openings in several County departments awaiting authorization to fill much needed positions. CONSEQUENCE OF NEGATIVE ACTION: Changes to any recommended programs will require an equivalent reduction in funds from other County priorities in order to adhere to the Budget Policy to adopt a balanced budget. CHILDREN'S IMPACT STATEMENT: None. CLERK'S ADDENDUM Rollie Katz, Public Employees' Union Local One, said they are still waiting for a chart detailing all the positions that became vacant last year through retirements and other factors, how many of those have been filled by retirees, and the planned future of the remainder; he believes that basing pension cost decisions on the statistics of best and worst decades in the stock market is unwise; he also encouraged the Board to exert a stronger presence and advocacy at the state and national level for banking reform.