HomeMy WebLinkAboutMINUTES - 05152012 - HA C.05RECOMMENDATIONS
ACCEPT report on the status of the Housing Authority of the County of Contra Costa’s (HACCC) progress in
complying with the obligations set forth in the U.S. Department of Housing and Urban Development’s (HUD)
Corrective Action Plan (CAP) designed to remove HACCC’s troubled rating under the Section 8 Management
Assessment Program (SEMAP).
BACKGROUND
SEMAP is HUD’s report card for the Section 8 Housing Choice Voucher (HCV) program. Data on the essential
operations of the HCV program are reported annually to HUD and scored according to HUD regulations. SEMAP
scores are derived using a combination of HUD's national database of HCV tenant data, information from annual
independent audits and self-reported data from public housing authorities (PHAs). HUD conducts on-site audits
periodically to verify the data.
Under SEMAP, PHAs that manage an HCV program receive an annual rating on fourteen separate required Indicators
and one bonus Indicator. These Indicators are as follows:
1.
Action of Board On: 05/15/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF
COMMISSIONERS
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: May 15, 2012
Joseph Villarreal, Executive Director
By: , Deputy
cc:
C. 5
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Executive Director
Date:May 15, 2012
Contra
Costa
County
Subject:SEMAP CAP Update 5-15-12
BACKGROUND (CONT'D)
Selection from the Waiting List
2. Reasonable Rent
3. Determination of Adjusted Income
4. Utility Allowance Schedule
5. HQS Quality Control
6. HQS Enforcement
7. Expanding Housing Opportunities
8. Payment Standards
9. Timely Annual Reexaminations
10. Correct Tenant Rent Calculations
11. Pre-Contract HQS Inspections
12. Annual HQS Inspections
13. Lease-up
14. Family Self-Sufficiency
15. Deconcentration Bonus
A PHA that scores at least 90 percent on the fourteen required Indicators receives a high performer rating. A PHA
with a score between 60 and 89 percent receives a standard rating. Any PHA that scores less than 60 percent is
considered a troubled Section 8 agency. HACCC scored 24% on its last SEMAP review, which resulted in the
current troubled rating. HACCC worked with HUD staff to develop a CAP designed to remove HACCC’s
troubled rating. The proposed CAP was approved by the Board of Commissioners on August 16, 2011 and by
HUD on November 1, 2011.
HACCC has submitted all of the required tasks in the CAP to HUD. HUD has approved all submissions except for
the submission for Indicator D: Utility Allowance Schedule. HUD asked staff for further supporting
documentation for this Indicator. The requested documentation was submitted to HUD on March 30th and April
2nd. Staff awaits HUD’s review of these submissions to determine if any more information will be needed to clear
this Indicator. The CAP is attached and shows when tasks were completed along with a brief description of the
deliverables that HUD requested. Also attached is the email received from HUD approving all submissions and
stating that there is one outstanding item. As discussed above, this item is the utility allowance schedule.
After all of the submitted CAP items are approved, HUD will perform a SEMAP on-site audit. If HACCC scores
better than 60% on the on-site audit the agency will return to a standard performer status. However, because
many of the CAP items are tied to tasks that occur on an annual basis, it could take up to a year after the CAP is
complete to have all of the files fully reflect the changes made. Because it will be difficult to obtain a standard
performer status until most files reflect all of the CAP changes, HACCC has begun working with a consultant to
expedite the transformation of the files. HACCC has also continued staff training and increased internal and
external quality control in order to facilitate improved SEMAP scores.
FISCAL IMPACT
No immediate impact.
CONSEQUENCE OF NEGATIVE ACTION
None. This item is an information item only.
CLERK'S ADDENDUM
ATTACHMENTS
SEMAP CAP 5-112
SEMAP CAP Email