HomeMy WebLinkAboutMINUTES - 04172012 - C.78RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase
change order, on behalf of the Conservation and Development Director, with Westland
Distributing Inc. increasing the total contract amount by $200,000 to a new payment limit of
$240,000 and extending the term of the purchase order to December 31, 2012.
FISCAL IMPACT:
The proposed purchase order amendment would authorize up to $200,000 in additional
expenditures in the Weatherization program through September 30, 2012, which would be
fully (100%) reimbursed by grant funds which have been allocated by the California
Department of Community Services and Development for this program.
BACKGROUND:
This agreement will be used by the Department of Conservation and Development (DCD)
Weatherization Program to purchase windows and sliding glass doors needed to provide
home weatherization services to low income residents throughout all of Contra Costa
County. The vendor was selected through a competitive bidding process, working closely
with the General Services Purchasing
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/17/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Gayle B. Uilkema, District II
Supervisor
Contact: Greg Wixom 925
335-2108
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: April 17, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Carrie Del Bonta, Deputy
cc:
C.78
To:Board of Supervisors
From:Catherine Kutsuris, Conservation and Development Director
Date:April 17, 2012
Contra
Costa
County
Subject:Weatherization Purchase Orders
BACKGROUND: (CONT'D)
Division and following the County's established procurement procedures.
DCD has partnered with the Employment and Human Services Department (EHSD) for the
past twenty years to provide energy saving home improvements to low-income families
throughout unincorporated Contra Costa County, as well as the County’s nineteen cities.
This funding is provided by State and Federal grant programs including but not limited to
the Low Income Home Energy Assistance Program (LIHEAP), the Energy Crisis
Intervention Program (ECIP), the Department of Energy (DOE), and the Department of
Energy, American Recovery and Reinvestment Act (DOE ARRA).
The weatherization energy savings measures may provide homes with hot water heaters,
furnaces, refrigerators, microwaves, doors, windows, sliding glass doors, fluorescent light
bulbs, weatherstripping, ceiling fans, and attic insulation.
Homes receive a blower door test (a diagnostic tool to locate and correct air infiltration), and
homes with gas appliances receive a combustion appliance safety test that checks for carbon
monoxide gas leakage. Homes with gas appliances are provided with a carbon monoxide
alarm.
The Weatherization Program has recently received additional funding from the State which
increased the contract amount from $4,554,300 to $5,054,300. Consequently the State has
requested the Weatherization Program to service additional 150-200 residential units.
Therefore the purchase amounts on certain Purchase Orders with the vendors need to be
increased in order to help us to achieve the required unit production by the end of the
contract term, which is July 31, 2012. Failure to maintain the monthly unit production goal
may subject to the State to reallocate the additional funding to other Counties.
CONSEQUENCE OF NEGATIVE ACTION:
A denial would prevent the purchase of miscellaneous materials needed to provide home
weatherization services.
CHILDREN'S IMPACT STATEMENT:
Approval of this item will enable the Weatherization Program to purchase materials
necessary to provide home energy efficiency improvements to low-income households,
which reduces living expenses and improves comfort and quality of life for children
residing in the households served. This supports outcomes Nos. 3 and 5 established in the
Children's Report Card: (3) Families are economically self-sufficient; and (5) Families are
safe, stable and nurturing.