HomeMy WebLinkAboutMINUTES - 02282012 - C.87RECOMMENDATION(S):
TERMINATE, with no further action, referral to the Internal Operations Committee to
evaluate the feasibility of implementing a Local Vendor Preference Program for certain
service contract transactions.
FISCAL IMPACT:
No impact.
BACKGROUND:
On September 13, 2005, the Internal Operations Committee proposed a new ordinance to
enact a local bid preference program. Under the proposed ordinance, if the low bid is not a
local vendor, any responsive local vendor who submitted a bid which was within five
percent (5%) of the lowest responsive bid as determined by the purchasing agent shall have
the option of submitting a new bid within 48 hours (not including weekends and holidays)
of the County’s delivery of notification. Such new bids must be in an amount less than or
equal to the lowest responsive bid as determined by the purchasing agent. If the purchasing
agent receives any new bids from the local vendors who have the option of submitting new
bids within the 48-hour period, it shall award the contract
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/28/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Gayle B. Uilkema, District II
Supervisor
Contact: Timothy Ewell,
925-335-1036
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: February 28, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.87
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:February 28, 2012
Contra
Costa
County
Subject:TERMINATE REFERRAL TO EVALUATE ESTABLISHING A LOCAL VENDOR PREFERENCE FOR
SERVICE CONTRACTS
BACKGROUND: (CONT'D)
to the local vendor submitting the lowest responsible bid. If no new bids are received, the
contract shall be awarded to the original low bidder as announced by the purchasing agent.
On May 24, 2011, the Board of Supervisors referred to the Internal Operations Committee
for consideration the addition of service contracts to the list of purchasing transactions
subject to the County’s Local Vendor Preference Program. On October 25, 2011, the IOC
discussed the issue and directed staff to begin drafting an ordinance establishing a program
for service contracts. The IOC was clear that the intent was to implement a program; not just
provide policy advice or guidance to department.
On February 13, 2012, the IOC considered a draft ordinance implementing a local vendor
preference for service contract transactions. After review and discussion of the draft
ordinance, the Committee voted to no longer pursue the program due to the potential for
unintended workload increases to departmental and purchasing staff. In addition, it was
noted that the program could potentially lengthen the amount of time it takes between
issuing a Request for Proposals and deploying services by the selected contractor.
CONSEQUENCE OF NEGATIVE ACTION:
The issue will remain on referral to the Internal Operations Committee
CHILDREN'S IMPACT STATEMENT:
No impact.