HomeMy WebLinkAboutMINUTES - 02282012 - C.75RECOMMENDATION(S):
ACCEPT the January 2012 update on the operations of the Employment and Human
Services Department, Community Services Bureau, as recommended by the Employment
and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra
Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates
to the County Administrator and BOS regarding any and all issues pertaining to the Head
Start program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/28/2012 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Gayle B. Uilkema, District II
Supervisor
Contact: Joe Valentine, 313-1579
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: February 28, 2012
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.75
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:February 28, 2012
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
Not applicable.
ATTACHMENTS
CSB Jan 2012 CAO
Report
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To: David Twa, County Administrator
From: Joe Valentine, EHSD Director
Subject: Monthly Report
Date: January 31, 2012
In effort to ensure ongoing communication with the County Administrator, Board of
Supervisors and Head Start Policy Council and the Economic Opportunity Council, attached
is the Bureau’s monthly report that contains all issues pertaining to the Head Start program,
Community Action and Community Services Bureau (CSB).
Bureau Highlights
January Enrollment is 100% for EHS, HS, and First Baptist Head Start Delegate.
In compliance with Federal regulations, the Bureau submitted to Administration for
Children and Families (ACF) the Financial Status Report for period July 1, 2011
through December 31, 2011 for Head Start and Early Head Start Grant, Federal
Grant #09CH0375/45.
The Bureau submitted the 2011 budgets for Low-Income Home Energy Assistance
(LIHEAP) and Community Services Block Grant (CSBG) programs to California
Department of Community Services and Development.
In compliance with ARRA reporting requirements, the Bureau submitted the ARRA
reports for the following programs: Department of Energy (DOE) Weatherization
Assistance Program ARRA, ARRA Early Learning Mentor Coaches, and Early Head
Start ARRA Expansion grants.
The Bureau submitted to California Department of Education the 2nd quarter Fiscal
and Attendance Report for Child Development contracts and Caseload and
Expenditure Report for CalWORKS Stage 2 Alternative Payment Programs.
The Governor’s Proposed FY 2012-13 Budget include the following proposals that
impact the Bureau’s childcare programs:
1. 10% reduction in Standard Reimbursement Rate (SRR) – This could result
in funding reduction of approximately $1,084,590, loss of 132 childcare
slots and 19.8 FTEs.
2. Reduction in income eligibility ceiling from 70% of State Median Income
(SMI) to 200% of the federal poverty level – This will negatively impact
approximately 72 children/67 families.
The Bureau submitted to Administration for Children and Families (ACF) a request to
carry-over unobligated 2011 Early Head Start Expansion funds into 2012 budget
period.
The CLOUDS database system project is moving along. Additional enhancements
have been made to the enrollment process, manual attendance section and
Monitoring section. Reports 9400 and 9500 Child Development Reporting forms
have been created on CLOUDS and are currently going through the testing phase.
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
The Bureau received approval from the state to transfer unspent 2009/2010 Facility
Repair & Renovation grant funds to carbon monoxide detector installation projects at
16 sites. The new systems will provide an additional level of safety monitoring to the
children in our centers.
The top three requested referrals are: (1) Parenting Education, (2) Adult Education,
such as GED programs and college selection, and 3) Health Education.
The top three nutritional assessments that were completed this month remain the
same as last month: (1) Overweight/Obese, (2) Anemia, and (3) Food Allergies.
Bureau Activities
The Policy Council held their regular meeting on Wednesday, January 18, 2012:
o Representatives were informed of the Head Start/Early Head Start re-
competition process and were notified that CSB is required to re-compete.
They will be asked for input throughout the application process. The Council
was also notified that CSB is due for a federal review at the end of this year.
Preparations are beginning now with the annual self-assessment and parents
will be asked to participate if possible. The group also reviewed the roles and
responsibilities of the Policy Council, including parent interviews that will be
conducted during the review. In preparation for the upcoming tax season,
the Policy Council received financial literacy training and resources. More
information on Spark Point and the Earned Income Tax Credit will be
provided at future meetings.
o Four members of the Policy Council and two members of the Economic
Opportunity Council attended a one-day workshop on Facilitative
Leadership. Participants learned necessary skills for working in teams and
focused on the following areas: results, process, and relationship; seeking
maximum appropriate involvement; how to facilitate agreement; sharing a
vision, designing pathways to action, and celebrating accomplishments. Each
individual developed a personal action plan to help them put their learning
into practice.
o The Policy Council Executive Committee is attending the California Head
Start Association’s Annual Parent Training Conference, from January 29-
31st, in Garden Grove.
The SFI (Supporting Fathers Initiative) groups have started at GMIII as of January
11th and will end on February 22nd.
The EFNEP (Expanded Food and Nutrition Education Program) classes have started as
of January 18th at the George Miller Concord site and will end on March 6th.
Judy Ventling, CSB’s Licensed Vocational Nurse, provided Crossroads High School, a
partner site, with an informal, introductory training on CPR and additional life-
saving skills, including what to do when a child is choking. This information was
considerably valuable to the young mothers and EHS children Crossroads serves.
Crossroads and YMCA EHS staff received information on an innovative program
called “Text 4 Baby.” This program offers free health information to the expectant
and new mothers directly through their cellular phones.
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
Site visits to EHS/HS classrooms, in addition to state funded partners, continue each
month. The purpose of the visits is to observe the classrooms and communicate with
partner agency staff. Many site visits included providing resources, monitoring the
indoor/outdoor environment, and conducting observations during transition times.
The Economic Opportunity Council submitted their annual report to the Board of
Supervisors which was approved January 24, 2012.
The 2012 Community Services Block Grant (CSBG) contract has been submitted to
the California Department of Community Services.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF