HomeMy WebLinkAboutMINUTES - 12062011 - SD.4RECOMMENDATION(S):
ADOPT the attached revised schedule of Board of Supervisors and Contra Costa County
Fire Protection District Board of Directors meetings for 2012, including the cancellation of
those meetings at which it is anticipated that there will not be a quorum of Board members
present, as well as noting the following special events that have been scheduled: the Board’s
Annual Reorganization on January 10; the Martin Luther King, Jr. Celebration on January
17; the annual Board retreat on January 31; the Cesar Chavez Commemorative Celebration
on March 27; Annual Budget Hearings and Adoption on April 24 and May 15, respectively;
the 9-11 Remembrance on September 11; and the Veterans Day Celebration on November
13.
FISCAL IMPACT:
None.
BACKGROUND:
Each year, the Board adopts a meeting schedule showing all regular meetings and any dates
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/06/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: JULIE ENEA (925)
335-1077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 6, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
SD. 4
To:Board of Supervisors
From:Julie Enea, County Administrator
Date:December 6, 2011
Contra
Costa
County
Subject:2012 MEETING SCHEDULE FOR BOARD OF SUPERVISORS AND CONTRA COSTA FIRE
PROTECTION DISTRICT BOARD OF DIRECTORS
on which meetings must be canceled in anticipation that a quorum of the Board will not be
present. In past years, the Board has canceled those meetings that fall during a week with a
County holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in
March, June, July, and November in which the annual policy and legislative meetings of the
National Association of Counties (NACo) and the California State Association of Counties
(CSAC) are held:
BACKGROUND: (CONT'D)
Conference Dates Location
NACo Legislative Conference March 3-7, 2012 Washington, D.C.
NACo Annual Conference July 13-17, 2012 Allegheny County, PA
CSAC Legislative Conference May 30-31, 2012 Sacramento, CA
CSAC Annual Meeting Nov 27-30, 2012 Long Beach, CA
The proposed meeting schedule provides 31 meetings for the Board of Supervisors and 6 meetings for the Contra
Costa County Fire Protection District Board of Directors, not counting special meetings. The schedule has been
coordinated with the Housing Authority Board of Commissioners, which is tentatively scheduled to meet 12 times in
2012. The proposed meeting schedule takes into account and works around County holidays, the fifth Tuesday of a
month, and Tuesdays that fall during those weeks in March, June, July, and November in which the annual policy and
legislative meetings of the National Association of Counties (NACo) and the California State Association of Counties
(CSAC) are held. The proposed meeting schedule recognizes the time demands on the Board of Supervisors members
due to their participation on Board subcommittees, and numerous regional and local legislative bodies and task forces,
which require preparation and attendance and involve travel. The proposed schedule also recognizes that the County is
a much leaner organization in terms of management and administrative staff whose attendance is often required at
Board of Supervisors meetings. There are legal provisions to schedule a special meeting to address any urgent need
that cannot be accommodated in the standing meeting schedule.
We proposed a 2012 meeting schedule on November 8, 2011, but the Board directed the County Administrator to
prepare modify the schedule. The 2012 revised meeting schedule, attached, has been prepared in consultation with the
incoming Board Chair and is recommended for the Board's adoption. Following are the modifications from the
November 8 version: (1) cancellation of the August 28 meeting and (2) rescheduling of the Fire District meeting
proposed for August 28 to August 21.
CONSEQUENCE OF NEGATIVE ACTION:
CHILDREN'S IMPACT STATEMENT:
ATTACHMENTS 2012 BOS and CCCFPD Meeting Schedule
2012 BOARD OF SUPERVISORS MEETING SCHEDULE
POSSIBLE
MEETING MEET OR HOUSING
DATES CANCEL AUTHORITY CCCFPD SPECIAL EVENT
(Tuesdays) 30 mtgs 12 mtgs 6 mtgs
Jan 03 Cancel New Year's Holiday
**Jan 10 Meet Annual Reorganization/Consent Only
**Jan 17 Meet M. L. King Jr. Celebration
Jan 24 Meet
**Jan 31 Meet Offsite Board Retreat
Feb 07 Meet County Service Awards
Feb 14 Meet X
Feb 21 Cancel Presidents' Day
Feb 28 Meet X
Mar 06 Cancel NACo Legislative Conference, Mar 3-7, Wash, D. C.
Mar 13 Meet X
Mar 20 Cancel
**Mar 27 Meet Cesar Chavez Celebration
Apr 03 Meet
Apr 10 Cancel Easter/Spring Break
Apr 17 Meet X
Apr 24 Meet X Budget Hearings
May 01 Cancel
May 08 Meet
**May 15 Meet X Budget Adoption
May 22 Meet
May 29 Cancel Memorial Day/CSAC Leg Conference, May 30-31, Sacramento
Jun 05 Meet X County Service Awards
Jun 12 Cancel Summer Break
Jun 19 Cancel Summer Break
Jun 26 Meet X
Jul 03 Cancel Independence Day
Jul 10 Meet X
Jul 17 Cancel NACO Annual Meeting, July 13-17, Allegheny County, PA
Jul 24 Meet
Jul 31 Cancel
Aug 07 Cancel
Aug 14 Meet X
Aug 21 Meet X
Aug 28 Cancel Summer Break
Sep 04 Cancel Labor Day
**Sep 11 Meet X 9/11 Remembrance
Sep 18 Meet
Sep 25 Meet
Oct 02 Cancel Fall Break
Oct 09 Cancel Fall Break
Oct 16 Meet X County Service Awards
Oct 23 Meet X
Oct 30 Cancel
Nov 06 Meet
**Nov 13 Meet X Veterans Day Celebration
Nov 20 Cancel Thanksgiving Holiday
Nov 27 Cancel CSAC Annual Meeting, Nov 27-30, Long Beach, CA
Dec 04 Meet X
Dec 11 Meet X X
Dec 18 Cancel Winter Break
Dec 25 Cancel Christmas
**Special Board of Supervisors Celebration
As of 11/30/11