HomeMy WebLinkAboutMINUTES - 12132011 - C.62RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to execute a contract with Metropolitan Van and Storage, Inc., in an amount not to exceed
$300,000 to provide archival records storage and office furniture and equipment storage for
the period February 1, 2012 through January 31, 2013.
FISCAL IMPACT:
$300,000: Administrative Overhead (10% County; 45% State; 45% Federal)
BACKGROUND:
Contractor has been providing archival records storage and furniture storage services to the
Employment and Human Services Department (EHSD) for a number of years. Contractor
stores, retrieves, and maintains files the the EHSD. Contractor also provide storage space
for
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/13/2011 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Gayle B. Uilkema, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Earl Maciel 3-1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 13, 2011
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 62
To:Board of Supervisors
From:Joe Valentine, Employment & Human Services Director
Date:December 13, 2011
Contra
Costa
County
Subject:Contract with Metropolitan Van & Storage for Records and Furniture Storage
BACKGROUND: (CONT'D)
office furniture and equipment.
In 2009 EHSD issued a Request for Proposal (RFP) for archival records and furniture
storage. At that time, Contractor stored over 200,000 cartons of stored media (800,000
individual files). The department discovered, as a result of this RFP, that the cost to move
files and furniture to another facility would be cost prohibitive including such costs as a fee
of $3.00 per box to pull carton (approximately $600,000), stocking fees of new contract, and
charges of new contractor to enter inventory into computer system. EHSD determined that
for the immediate future it will be more cost effective to continue with the current
contractor.
CONSEQUENCE OF NEGATIVE ACTION:
The Employment and Human Services Department will be unable to store department
records and equipment off site and will incur a tremendous expense to bring items in-house.
CHILDREN'S IMPACT STATEMENT:
None