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Home My WebLink AboutMINUTES - 11092021 - CALENDAR FOR THE BOARD OF COMMISSIONERS BOARD CHAMBERS, COUNTY ADMINISTRATION BUILDING 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 DIANE BURGIS, CHAIR FEDERAL D. GLOVER, VICE CHAIR JOHN GIOIA CANDACE ANDERSEN KAREN MITCHOFF CYNTHIA JORDAN JOANNE SEGURA JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000 To slow the spread of COVID-19, in lieu of a public gathering, the Board meeting will be accessible via television and live-streaming to all members of the public as permitted by Government Code section 54953(e). Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA MAY CALL IN DURING THE MEETING BY DIALING 888-251-2949 FOLLOWED BY THE ACCESS CODE 1672589#. To indicate you wish to speak on an agenda item, please push "#2" on your phone. Access via Zoom is also available via the following link: https://ems8.intellor.com/join/g79lr3HaJU. To indicate you wish to speak on an agenda item, please “raise your hand” in the Zoom app. Meetings of the Board are closed-captioned in real time. Public comment generally will be limited to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist Spanish-speaking callers. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible online at www.contracosta.ca.gov. SPECIAL MEETING ANNOTATED AGENDA & MINUTES November 9, 2021 1:00 P.M. Convene and call to order. Convened today's meeting at 2:55 p.m. CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.2 on the following agenda ) - Items are subject to removal from the Consent Calendar by request from any Commissioner or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items. DISCUSSION ITEMS D. 1 CONSIDER Consent Items previously removed. There were no items removed from consent for discussion. D. 2 PUBLIC COMMENT (2 Minutes/Speaker) Helen, resident of Contra Costa , expressed displeasure regarding Supervisor Gioia's comments from a previous meeting. She does not feel he understood the intent of her commentary. D.3 CONSIDER accepting report on the actuarial valuation of future annual costs of proposed changes to Other Post-Employment Benefits to the Housing Authority’s health care medical premium subsidy for employees and retirees affected by the proposed, negotiated agreements. Commissioner John Gioia AYE Commissioner Candace Andersen AYE Commissioner Diane Burgis AYE Commissioner Karen Mitchoff AYE Commissioner Federal D. Glover AYE Commissioner Cynthia Jordan AYE Commissioner Joanne Segura AYE D.4 CONSIDER accepting report on the status of housing funding under the White House’s proposed Build Back Better framework. Commissioner John Gioia AYE Commissioner Candace Andersen AYE Commissioner Diane Burgis AYE Commissioner Karen Mitchoff AYE Commissioner Federal D. Glover AYE Commissioner Cynthia Jordan AYE Commissioner Joanne Segura AYE ADJOURN Adjourned today's meeting at 3:25 p.m. CONSENT ITEMS: C. 1 ADOPT the proposed 2022 meeting schedule for the Housing Authority of the County of Contra Costa Board of Commissioners, as recommended by the Housing Authority Executive Director. Commissioner John Gioia AYE Commissioner Candace Andersen AYE Commissioner Diane Burgis AYE Commissioner Karen Mitchoff AYE Commissioner Federal D. Glover AYE Commissioner Cynthia Jordan AYE Commissioner Joanne Segura AYE C.2 APPROVE plans, specifications, and design for the Roof and HVAC Replacement Project, 3133 Estudillo Street, Martinez; AWARD the construction contract to Garland/DBS, Inc., the lowest bidder, in the amount of $559,517, and AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed, in an amount not to exceed $55,952, which is in addition to the contract award amount. GENERAL INFORMATION Persons who wish to address the Board of Commissioners should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of Commissioners, 1025 Escobar Street, Martinez, CA 94553; by fax: 925-655-2006; or via email to clerkoftheboard@cob.cccounty.us. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the Clerk. Copies of taped recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements. Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 655-2000. The monthly agenda may also be viewed on the County’s internet Web Page: www.co.contra-costa.ca.us The Closed session agenda is available each month upon request from the Office of the Clerk of the Board, 1025 Escobar Street, Martinez, California, and may also be viewed on the County’s Web Page. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. RECOMMENDATIONS ACCEPT the attached actuarial valuation of future annual costs of proposed changes to Other Post-Employment Benefits to the Housing Authority’s (HACCC) health care medical premium subsidy for employees and retirees affected by the proposed, negotiated agreements. BACKGROUND On August 10, 2021, this Board adopted Resolution No. 5236 approving the Successor Memorandum of Understanding (MOU) with Public Employees Union, Local #1/AFSCME (Union), providing for wages, non-healthcare benefits, and other employment conditions for the term of July 1, 2021, through June 30, 2024. Similarly, on September 14, 2021, this Board adopted Resolution No. 5237 regarding compensation and non-healthcare benefits for the unrepresented employees of the Housing Authority of the County of Contra Costa. On June 29, 2021, a Tentative Agreement with the Union was signed that included a change to the health care subsidy paid by HACCC from a flat amount to a percentage payment. Specifically, the TA provided that HACCC will pay the following percentages of the premium for the CalPERS Kaiser Premium plan, towards all health plans offered by CalPERS: Action of Board On: 11/09/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:John Gioia, Commissioner Candace Andersen, Commissioner Diane Burgis, Commissioner Karen Mitchoff, Commissioner Federal D. Glover, Commissioner Cynthia Jordan, Commissioner Joanne Segura, Commissioner Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 9, 2021 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: D.3 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:November 9, 2021 Contra Costa County Subject:GOVERNMENT CODE 7507 COMPLIANCE - OTHER POST-EMPLOYMENT BENEFITS - PROPOSED CHANGES FOR RETIREES AND EMPLOYEES BACKGROUND (CONT'D) 64% Effective January 1, 2022 67% Effective January 1, 2023 70% Effective January 1, 2024 If the maximum amount is not sufficient to provide such benefit, any excess amounts necessary shall be paid for by the Employee through payroll deductions. The proposed change to the health care subsidy was not included in the Successor MOU, because HACCC was awaiting an actuarial analysis of the change as required by State law. California Government Code, Section 7507 requires that local legislative boards must have an actuary consider the future costs of changes in retirement benefits or other post-employment benefits and that those costs must be published at a public meeting at least two weeks prior to the adoption of any changes in public retirement plan benefits, or other post-employment benefits. The report provided to HACCC on October 5, 2021, by our Actuary is attached. The attached report contains a summary of the current plan provisions that are based on an actuarial valuation dated July 1, 2020. HACCC’s Actuary will also attend this meeting to answer any questions Board members may have about the report. On December 7, 2021, the Board of Commissioners may consider, and may take formal action, with respect to the proposed changes in health care benefits shown above for current employees and current and future retirees who are eligible for health care coverage. FISCAL IMPACT As shown in the valuation, the result of the health plan changes described herein, if implemented for all current and future eligible retirees, will create a $368,000 increase in the Annual Required Contribution, a $128,090 increase in the Normal Cost, and a $2.9 million increase in the total Actuarial Accrued Liability. CONSEQUENCE OF NEGATIVE ACTION It is expected that the Union will seek to reopen negotiations concerning health care reimbursements. ATTACHMENTS Cover Email 2020-2024 ADC Projection Projection of the Actuarially Determined Contribution (ADC) Housing Authority of Contra Costa County Based on Actuarial Valuation Dated: July 1, 2020 Rolled forward for future years Page 1 Table 1 presents a five-year projection under these assumptions: There are no plan changes, the Authority contributes according to the Funding Policy, assets earn 7.39% per year, the discount rate remains 7.39% and the Normal Cost component of the ADC increases by 5.00% per year throughout the five-year period. We assumed mid-year benefit withdrawals from the Trust. Plan Year 2021 - 20222022 - 20232023 - 20242024 - 20252025 - 2026Actuarial Accrued Liability $7,646,757 $7,834,890 $8,015,961 $8,166,551 $8,339,082 Actuarial Value of Assets 1,041,10211,306,9481,587,6421,861,7282,152,867Unfunded AAL $6,605,656 $6,527,942 $6,428,319 $6,304,823 $6,186,215 Amortization Period 1817 16 15 14 Normal Cost End of Year $196,133 $205,940 $216,237 $227,049 $238,401 Amortization of UAAL 539,186554,442570,015585,889605,063Actuarially Determined Contribution $735,319 $760,382 $786,252 $812,938 $843,464 Discount Rate 7.39% 7.39% 7.39% 7.39% 7.39%Expected Return on Assets 7.39% 7.39% 7.39% 7.39% 7.39%Normal Cost Growth Rate 5.00% 5.00% 5.00% 5.00% 5.00% Plan Year 2021 - 222022 - 232023 - 242024 - 252025 - 26Est. Pay-go $427,455 $456,041 $473,142 $485,622 $496,459 Est. Implicit Rate Subsidy 125,571 126,678 161,840 179,137 194,890 Est. Net Trust Contribution 182,293 177,663 151,270 148,179 152,115 Funding Policy Contribution $735,319 $760,382 $786,252 $812,938 $843,464 1 Estimated Projection of the Actuarially Determined Contribution (ADC) Housing Authority of Contra Costa County Based on Actuarial Valuation Dated: July 1, 2020 Rolled forward for future years Page 2 Table 2 presents a five-year projection under the same assumptions as table 1, but that a plan amendment effective January 1, 2022 caps the Authority’s contribution to 64% of the CalPERS Kaiser Region 1 premium rate in CY22, and increase 3% per year until 70% in CY24. Plan Year 2021 - 20222022 - 20232023 - 20242024 - 20252025 - 2026Actuarial Accrued Liability (AAL) $10,576,841 $11,141,278 $11,703,249 $12,231,285 $12,752,338 Actuarial Value of Assets 1,041,10211,719,2152,426,5443,134,4443,872,884Unfunded AAL $9,535,739 $9,422,063 $9,276,705 $9,096,840 $8,879,454 Amortization Period 1817 16 15 14 Normal Cost End of Year $324,223 $340,434 $357,456 $375,329 $394,095 Amortization of UAAL 778,353800,251822,588845,343868,484Actuarially Determined Contribution $1,102,576 $1,140,685 $1,180,044 $1,220,672 $1,262,579 Discount Rate 7.39% 7.39% 7.39% 7.39% 7.39%Expected Return on Assets 7.39% 7.39% 7.39% 7.39% 7.39%Normal Cost Growth Rate 5.00% 5.00% 5.00% 5.00% 5.00% Plan Year 2021 - 222022 - 232023 - 242024 - 252025 - 26Est. Pay-go $396,883 $454,050 $508,136 $552,479 $591,094 Est. Implicit Rate Subsidy 125,571 126,678 161,840 179,137 194,890 Est. Net Trust Contribution 580,122 559,957 510,068 489,056 476,595 Funding Policy Contribution $1,102,576 $1,140,685 $1,180,044 $1,220,672 $1,262,579 1 Estimated Projection of the Actuarially Determined Contribution (ADC) Housing Authority of Contra Costa County Based on Actuarial Valuation Dated: July 1, 2020 Rolled forward for future years Page 3 The purpose of this projection is to compare the current plan’s projected Actuarial Determined Contributions (ADC) with the projected ADC’s for a proposed plan amendment. Current Plan: Eligible employees who retire from HACCC and commence receiving their Contra Costa Authority Employees Retirement Association Plan (CCCERA) pension at the time of retirement are eligible to receive a HACCC contribution toward the cost of postemployment medical and dental coverage. Eligibility for retiree medical and dental benefits generally requires an employee to: ● be age 50 or older with at least 10 years of service with HACCC, or ● be age 55 or older with at least 5 years of service with HACCC, or ● have completed 30 or more years of service with HACCC. HACCC contributes the cost of retiree and dependent medical and dental coverage up to specified limits. The maximum monthly contributions are for 2020 and 2021 are: Coverage Level Maximum Monthly Contribution Retiree $462.00 Retiree + 1 $924.00 Retiree + 2 $1,205.00 At the retiree’s death a surviving spouse may elect to continue coverage. However, they must contribute 100% of the required premium. The retiree dental plan is the same as the plan provided to active employees. Monthly dental only premiums are shown below: Coverage Level 2020/21 Dental Only Premium Retiree $63.72 Retiree + 1 $110.81 Retiree + 2 $186.36 Projection of the Actuarially Determined Contribution (ADC) Housing Authority of Contra Costa County Based on Actuarial Valuation Dated: July 1, 2020 Rolled forward for future years Page 4 Proposed Amendment: Beginning on January 1 2022, HACCC will contribute the cost of retiree and dependent medical and dental coverage up to specified percentages of the CalPERS Kaiser Region 1 rate: Calendar Year Percent Contribution 2022 64% 2023 67% 2024 and after 70% Since the HACCC contribution is a percentage of the CalPERS Kaiser Region 1 rate for the year, we have assumed the cap will increase with Pre-Medicare medical trend after coverage year 2024. Health Care Trend Year Increase in Premium RatesBeginning Pre-65 Post-65 2022 6.80% 5.00% 2023 6.55% 5.00% 2024 6.30% 5.00% 2025 6.05% 5.00% 2026 5.80% 5.00% 2027 5.55% 5.00% 2028 5.30% 5.00% 2029 5.05% 5.00% 2030 and later 5.00% 5.00% Projection of the Actuarially Determined Contribution (ADC) Housing Authority of Contra Costa County Based on Actuarial Valuation Dated: July 1, 2020 Rolled forward for future years Page 5 Estimated Maximum Monthly Contributions (Medical, Vision and Dental) for 5 years reflecting the January 1, 2022 change and Health Care Trend. Calendar Year Percent Kaiser Contribution Estimated Monthly Contribution Retiree Estimated Monthly Contribution Retiree +1 2022 64% $556.14 $1,112.28 2023 67% $620.34 $1,240.68 2024 70% $688.95 $1,377.90 2025 70% $730.63 $1,461.26 2026 70% $773.01 $1,546.02 Effect of the Amendment We have measured the effect of the proposed amendment if reflected for the July 1, 2021-June 30, 2022 plan year. The proposed Amendment would increase the Actuarial Accrued Liability as of July 1, 2021 (AAL) from $7,647,000 to $10,577,000 or a 38% increase. The estimated 2021-2022 Actuarially Determined Contribution is $1,103,000, a 50% increase over the current plan contribution of $735,000. Projection of the Actuarially Determined Contribution (ADC) Housing Authority of Contra Costa County Based on Actuarial Valuation Dated: July 1, 2020 Rolled forward for future years Page 6 The Authority’s Funding Policy as of 6/30/20: Your funding policy is to fund the full Actuarial Determined Contribution (ADC), which includes:  Pay-go (Explicit retiree benefit costs)  Implicit rate subsidy (Transfers of a portion of employee benefit expense to OPEB)  Trust contribution (Calculated as the ADC less the above two amounts, but no less than zero) RECOMMENDATIONS ACCEPT a report concerning the status of housing funding under the White House’s proposed Build Back Better framework. BACKGROUND If approved, the Build Back Better funding framework will significantly increase affordable housing funding for Contra Costa County. Staff will update the Board on the status of the budget proposal. The attached article about the affordable housing portion of the framework features a woman who has been on HACCC’s voucher wait list for over thirteen years. FISCAL IMPACT None. Information item only. Action of Board On: 11/09/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:John Gioia, Commissioner Candace Andersen, Commissioner Diane Burgis, Commissioner Karen Mitchoff, Commissioner Federal D. Glover, Commissioner Cynthia Jordan, Commissioner Joanne Segura, Commissioner Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 9, 2021 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: D.4 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:November 9, 2021 Contra Costa County Subject:Status of housing funding under the White House’s proposed Build Back Better framework ATTACHMENTS Funding Fight Threatens Affordable Housing RECOMMENDATIONS ADOPT the proposed 2022 meeting schedule for the Housing Authority of the County of Contra Costa Board of Commissioners, which has been coordinated with the Contra Costa County Board of Supervisors and the Contra Costa County Fire Protection District Board of Directors: March 8 May 17 July 12 September 13 December 6 BACKGROUND Each year, the Board of Commissioners adopts a meeting schedule that designates regular meeting dates and any dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. The proposed meeting schedule provides 5 meetings for the Board of Commissioners and has been coordinated with the Contra Costa County Board of Supervisors and the Contra Costa County Fire Protection District. The proposed meeting schedule recognizes the Action of Board On: 11/09/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS AYE:John Gioia, Commissioner Candace Andersen, Commissioner Diane Burgis, Commissioner Karen Mitchoff, Commissioner Federal D. Glover, Commissioner Cynthia Jordan, Commissioner Joanne Segura, Commissioner Contact: Jami Morritt 925-655-2005 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 9, 2021 Joseph Villarreal, Executive Director By: June McHuen, Deputy cc: C. 1 To:Board of Supervisors From:Monica Nino, Clerk of the Board Date:November 9, 2021 Contra Costa County Subject:2022 Meeting Schedule for the Housing Authority Board of Commissioners BACKGROUND (CONT'D) time demands on the Board members due to their participation on committees, and numerous regional and local legislative bodies and task forces, which require preparation, attendance, and involve travel. There are legal provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule. The 2022 proposed meeting schedule has been prepared in consultation with the incoming Board Chair and the County Administrator and is recommended for the Board's adoption. The Board of Supervisors has already adopted its schedule. FISCAL IMPACT No fiscal impact. ATTACHMENTS 2022 Combined Meeting Schedule for Board of Supv, Housing Authority and Fire District CONTRA COSTA COUNTY BOARD OF SUPERVISORS 2022 MEETING SCHEDULE MEETING MEET OR HOUSING DATES NO MEETING AUTHORITY/SPECIAL EVENT (Tuesdays) CCCFPD Jan 04 No Meeting **Jan 11 Meet Reorganization Meeting **Jan 18 Meet FIRE Dr. Martin Luther King, Jr. Celebration Jan 25 Meet Board Retreat Feb 01 Meet Feb 08 Meet FIRE Feb 15 No Meeting NACo Legislative Conf, February 12-16, Washington D.C. Feb 22 No Meeting President's Day Mar 01 Meet Mar 08 Meet HA/FIRE Service Awards Mar 15 No Meeting Mar 22 Meet **Mar 29 Meet Cesar Chavez Celebration Apr 05 No Meeting Spring Break Apr 12 Meet Budget Hearings **Apr 19 No Meeting CSAC Legislative Conf, April 20-21, Sacramento Apr 26 Meet FIRE May 03 No Meeting **May 10 Meet Budget Adoption May 17 Meet HA/FIRE May 24 Meet May 31 No Meeting Memorial Day Jun 07 Meet FIRE Jun 14 No Meeting Jun 21 Meet Service Awards Jun 28 No Meeting Jul 05 No Meeting Independence Day Holiday Jul 12 Meet HA/FIRE Jul 19 No Meeting NACo Annual Conf, July 21-22, Aurora, Colorado **Jul 26 Meet Truth Forum Aug 02 Meet Aug 09 Meet FIRE Aug 16 Meet Aug 23 No Meeting Summer Break Aug 30 No Meeting Summer Break Sep 06 No Meeting Labor Day Holiday **Sep 13 Meet HA/FIRE September 11 Remembrance Sep 20 Meet Service Awards Sep 27 No Meeting Oct 04 Meet Oct 11 Meet FIRE Oct 18 Meet Oct 25 Meet Nov 01 Meet **Nov 08 Meet FIRE Veterans Day Recognition Nov 15 No Meeting CSAC Annual Meeting, Nov 14-18, Orange County Nov 22 No Meeting Thanksgiving Nov 29 Meet Dec 06 Meet HA/FIRE Dec 13 Meet Dec 20 No Meeting Christmas Dec 27 No Meeting **Special BOS Celebration or Hearing adopted October 19, 2021 RECOMMENDATIONS (1) APPROVE plans, specifications, and design for the Roof and HVAC Replacement Project, 3133 Estudillo Street, Martinez. (2) AWARD the construction contract for the above project to Garland/DBS, Inc. ("Garland"), the lowest bidder for the piggy-backed Master Agreement described below, in the amounts listed in Garland's proposal ($559,517) and DIRECT that Garland shall present two good and sufficient surety bonds (performance and payment) in the amount of $559,517 each and that the Executive Director, or designee, shall prepare the contract. (3) AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed, up to a maximum total of 10% ($55,952), which is in addition to the contract award amount. (4) ORDER that, after Garland has signed the contract and returned it, together with the bonds as noted above, certificates of insurance, and any other required documents, and the Executive Director has reviewed and found them to be sufficient, the Executive Director, or designee, is authorized to sign the contract for this Board. Action of Board On: 11/09/2021 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF COMMISSIONERS Contact: 925-957-8028 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 9, 2021 Joseph Villarreal, Executive Director By: , Deputy cc: C.2 To:Contra Costa County Housing Authority Board of Commissioners From:Joseph Villarreal, Housing Authority Date:November 9, 2021 Contra Costa County Subject:AWARD OF CONSTRUCTION CONTRACT FOR ROOF AND HVAC REPLACEMENT PROJECT, 3133 ESTUDILLO STREET, MARTINEZ (Master Agreement 14-5903) RECOMMENDATIONS (CONT'D) (5) ORDER that the Executive Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by HACCC to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (6) DELEGATE, pursuant to Public Contract Code Section 4114, to the Executive Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (7) DELEGATE, pursuant to Labor Code Section 6705, to the Executive Director, or to any registered civil or structural engineer employed by HACCC, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section. BACKGROUND For the past few years, the Central Office Building, located at 3133 Estudillo Street in Martinez, has been experiencing roof leaks and HVAC problems. The roof leaks, which have been increasing in frequency and severity, have been temporarily addressed with patching and other repairs. However, the roofing and the HVAC units installed on the roof are both at the end of their useful lives and require permanent replacement. In addition, there is dry rot damage underneath the roofing that is in need of prompt repair. Starting with drawings and specifications developed by a contracted architect, HACCC solicited a quote for the roof and HVAC replacement work from Garland/DBS, Inc. (Garland), piggy-backing off of an existing Master Intergovernmental Cooperative Purchasing Agreement between Garland and Cobb County, GA and U.S. Communities (MICPA #14-5903). On September 24, 2021, Garland submitted a proposal to perform the roof and HVAC replacement project for $559,517. Staff has reviewed the bid price, which reflects the same pricing as the Master Agreement, and is satisfied it is a reasonable price for the substantial work involved. To enable the roof and HVAC replacement project to be completed this construction season before the rainy season shuts down construction, the Executive Director recommends that the Board take the following actions: (1) Approve the project design, plans, and specifications, which approval will give design immunity to the Housing Authority. (2) Award the construction contract for the above project to Garland for $559,517, direct the Executive Director to prepare the contract, and authorize the Executive Director to sign the contract following his review and approval of the signed contract, bonds, and insurance from Garland. (3) Take the additional related actions listed in the Recommended Actions above. FISCAL IMPACT The construction contract will be funded 100% by HUD. CONSEQUENCE OF NEGATIVE ACTION Should the Board not award the construction contract, as recommended, the roofing and HVAC equipment Should the Board not award the construction contract, as recommended, the roofing and HVAC equipment at 3133 Estudillo Street, Martinez will remain in marginal condition, with the potential for additional leakage and damage, employee discomfort, and interference with HACCC operations during the upcoming rainy season.