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Home My WebLink AboutMINUTES - 02111986 - 1.27 r 1_n�; POSITION ADJUSTMENT REQUEST No. 13S4% Date: 1/16/86 Dept. No./ Copers Department Health-Bervices/Finance Budget Unit No.054o Org. .No. 6555 Agency No. 54 1�..?- Action Requested: Reallocate Data Entry Operator II pos. #54-1376,to Data Control Clerk. V! , 1 " _ , . .... . _ . Proposed Effective Date: 2/12 86 Explain why adjustment is needed: To properly classify the incumbent (M. Gwiazdon) according to the duties she performs. Classification Questionnaire attached: YesE] NoEl (Class @ same s la lever Estimated cost of adjustment: $ Cost is within department's budget: YesE] No (] If not within budget, use reverse side to explain how costs are to be funde�� Department must initiate necessary appropriation adjustment. Web Beadle Use additional sheets for further explanations or comments. Dept. Personnel Officer . for Department Head Personnel Department Recommendation Date: 1-30 Reallocate Data Entry Operator II .position .#54-1376, Salary Level C5 1078 (1335-1623) to Data Control Clerk, Salary Level C5 1078 (1335-1623). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. Date for Director of P rsonn 1 County Administrator Recommendation Date: 02 Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: for Cotffity Administrator Board of Supervisors Action Phil Batchelor, Clerk of the Board of Adjustment APPROVED/Oft*MMMED on FEB 111986 Supervisors and Count Administrator Date: FEB 11 1986 . By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. P M 2/85 h 1 ' List Machines or Equipment Operated as Part of Job: Decollator, 10001pm printer, CRT, stat-multiplexor. Designate the name and title of the person who supervises position Eleanor Stuscavage, Supervising Clerk (Acting EDP Shift Supervisor) List the names of employees supervised. it a whole unt as superv4sed s&mp y name the unit and sae the number of employees, mayebe asked •to supervise the unit in the absence of the supervisor and/or computer operator. U public contacts are required either in person or by phone,state with whom,and in general, for what purposes Management -- System problems or questions regarding report distribuiton Billing Office -- problems with system-generated claims processing Hospital and Out-patient receptionists and medical records clerks -- system problems or questio What decisions must be made in performing the work: I must decide if a problem being reported is urgent or'not, if it involves hardware or software I also must decide if system output is acceptable, is it legible and can it be scanned by Optical Scanning Devices. What parts of the job require the greatest skill,knowledge,and involve the greatest responsibility: Answering the phones. The above statements accurately describe this job as it has been for the past 8 mos and •ata (Months �( (Signature _ ( Dote) COMMENTS OF IMMEDIATE SUPERVISOR In what way are the above statements incomplete, inaccurate or misleading: Statements are complete, accurate and not misleading. . What is the basic purpose or function of this position ? To distribute PHS sytem reports, maintain system archival files, assist users and provide back-up support for the computer operator. What changes have occurred in the work of this position ? Prior to the conversion, this position performed primarily data entry tasks. What parts of this job do you check or review closely and why ? Report distribution for timeliness and accuracy; review archival files for completeness insure that correct information is getting to system. users. If the position requites typing or shorthand,are they incidental or essential ? Typing i n/a Time Required; Shorthand t n/a Time Required: State what you believe to be the special certificates and minimum amounts of training ant(experieoce required to perform this job: Required education High School : Required experience i Data Entry Required license or certificate i (signatur. Dr' is License (Date) January 14, 1986 1 COM NTS OF DEPARTMENT HEAD ' i • a F t Comment on the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and responsibilities. � n C (signature '` (Date) r f 40*.lit CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE NAME DEPARTMENT DIVISION MARILYN GWIAZDON HEALTH SERVICES FINANCE OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE place of Woric and Assigned Hours HSD Data Center, 816 Main St. DATA ENTRY OPERATOR 11 DATA CONTROL CLERK Martinez, CA Time Required Description of Work: 35% Report Distribution I am responsible for preparing system-generated reports for distribution. This includes use of a decollat:or and understanding how to use a high-speed line printer. Once the reports are decollated and bursted, I then sort them into the appropriate distribution bin and see that each department receives all of their reports on time. 30% Assisting System Users I am responsible for answering incoming phone calls. Most phone calls received at the Data Center are from system users who are reporting problems. It is my job to obtain all pertinent information about the problem so that a programmer, computer operator or shift supervisor can resolve the problem. In order to do this job, I must; have knowledge of the system and I must be able to determine if the problem .being reported is a hardware probelm or a software problem so that I can refer the call to the right; person. 10% Batch Reconcilliation _ After a Data Entry Operator has finished keying a batch (of charges of payments) I verify the keying by checking to see that control totals match. If they do not match, I must: then research the batch and determine where the error is. If the error is a keying error, it: is returned to the DEO for correction. If it is a "user" error, it is returned to the originating department for correction. It is- important to make sure that the error messages I write on all returned are clear and understandable to the user so that s/he can correct the error arid. return the charge slip for re-keying in a timely manner. 10% System Archives It is my job to maintain control over all system archive records. Ihsee that all system reports are properly archived and microfiche filed so that when needed by an auditor or the finance staff, it can be quickly located. In order to do this job, I must be familiar with each report's retention period and the importance of each. report to .the system audit trail. 10% Job Request I receive all requests for special job processing. It is my job to see that I collect the right information so that the job can be processed correctly. It is also my job to see that when the job is completed, it, is sent to the right person. 5% Data Entry I am responsible for the data entry of all charge master updates. Since the Charge Master contains all of the rates for the services provided by the Health Services Department, I must key' all entries correctly arid see that my work is verified by the billing office.