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HomeMy WebLinkAboutMINUTES - 08162011 - C.69RECOMMENDATION(S): 1. APPROVE and AUTHORIZE the FY 2011/12 Conoco/Phillips Ultra Low Sulfur Diesel Fuel Project Return-to-Source Fund allocation plan in the amount of $111,000 for specific projects and administration, as recommended by Supervisor Uilkema. 2. AUTHORIZE the Conservation and Development Director, or designee, to execute the appropriate agreements with the agencies approved for funding. FISCAL IMPACT: Funds for this project come from a portion of the County’s property tax revenue, set aside for this specific purpose. BACKGROUND: On October 17, 1995, the Board of Supervisors (Board) approved a Board Order allocating property tax revenues resulting from the Unocal Reformulated Gasoline Projects as a Return-to-Source Fund for the communities of Rodeo, Tormey, and Crockett for the purpose of funding projects that would positively impact the economic development in the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/16/2011 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Gayle B. Uilkema, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stephen Dexter, 925-335-1046 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 16, 2011 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C.69 To:Board of Supervisors From:Gayle B. Uilkema, District II Supervisor Date:August 16, 2011 Contra Costa County Subject:Return-to-Source Fund Allocation target communities. On February 15, 2005, the Board approved a Board Order replacing the source of funding from the Return-to-Source fund from the diminishing proceeds of the Reformulated Gas Project which was being phased out as a result of the MTBE discontinuance with a portion of the property tax increment revenue resulting from the construction of the Conoco/Phillips Ultra Low Sulfur Diesel Fuel Project. This funding was designated for economic development and policing needs in the impacted West County unincorporated communities of Rodeo, Tormey, Crockett, and Port Costa. On March 23, 2010, the Board approved the allocation of the Return-to-Source funds that had accumulated through FY 2009/2010 for programs/projects in the target communities. The Return-to-Source Fund, which includes the amounts from FY 2010/2011 and 2011/2012, now totals $111,000. Applications have been accepted for programs/projects that promote economic development including addressing youth career development issues, or to improve public facilities in the target areas of Rodeo, Crockett, and Port Costa. The maximum grant is $35,000 per year. The Department of Conservation and Development – Community Development Block Grant (CDBG) program staff will be designated as the administrator of the allocation process with assistance provided by District II staff. It is recommended that a total of $105,000 in Return-to-Source funds be allocated in the following way: BACKGROUND: (CONT'D) Port Costa Conservation Society (Attachment A) - $35,000 Project funds will be used for structural (seismic) upgrade of the foundation and unreinforced masonry interior wall of the Port Costa School building. Crockett Community Services District (Attachment B) - $35,000 Project funds will be used to create a modern, energy efficient kitchen at the Community Center and a barbecue area at the swimming pool. Lefty Gomez Community Center (Attachment C) - $35,000 Project funds will be used to refurbish the Lefty Gomez Community Center’s floor; refurbish, replenish and repair of the play structure; refurbish the bungalow; and install a larger Lefty Gomez Community Center sign. CONSEQUENCE OF NEGATIVE ACTION: There won't be authorization to distribute the Conoco/Phillips Ultra Low Sulfur Diesel Fuel Project Return-to-Source Funds. CHILDREN'S IMPACT STATEMENT: None. ATTACHMENTS Attachment A - Port Costa Conservation Society Grant Application Attachment B - Crockett Community Services District Grant Application Attachment C - Lefty Gomez Community Center Grant Application PORT COSTA CONSERVATION SOCIETY P. O. BOX 36, PORT COSTA, CA 94569 Port Costa School 1911—2011 August 8, 2011 Honorable Gayle B. Uilkema, Supervisor Contra Costa County District 2 651 Pine Street, Room 108A Martinez, CA 94553 RE: GRANT OPPORTUNITY FOR PORT COSTA SCHOOL Dear Supervisor Uilkema: Per your request, following please find our request for a grant in the amount of $35,000 for structural retrofitting of the historic Port Costa School building. The restoration of the 100-year-old building is very important to the community and the surrounding area on many levels. It is the only public building in this isolated town. It is an important example of local history and is on the National Register of Historic Places. As restoration continues it is increasingly being used by many diverse community organizations. We feel it is important to restore this building for its historic, educational and social value. The Port Costa Conservation Society is an all-volunteer non-profit organization. All proceeds from our fund-raisers go directly toward maintenance and restoration of the building. Frequent volunteer days are organized to maintain the building and grounds. We have repeatedly demonstrated our ongoing commitment to serve the community and to meet our goals and objectives. We have an excellent track record of requested and completed grant projects. Eventually we hope to see the building used in a wide range of activities that will be self-supporting. We certify that the information contained in this proposal is to the best of our knowledge true and accurate and that the proposal is submitted with the Board of Directors’ full knowledge and endorsement. Thank you for considering our request. Respectfully submitted, Ridge Greene, Chairman Diane Stewart, Treasurer BOARD OF DIRECTORS Ridge Greene, Chairman Sharon Loveseth, Secretary Diane Stewart, Treasurer Anne Mann, Financial Secretary Veronica Crane, Vice Chair GRANT REQUEST August 8, 2011 APPLICANT: Port Costa Conservation Society P. O. Box 36 Port Costa, CA 94569-0036 (510) 787-2254 LWStewart@comcast.net PROJECT: Structural retrofitting of the Port Costa School building Scope of Work: Voluntary structural (seismic) upgrade of the foundation and unreinforced masonry wall at the interior front of the building using concrete and shotcrete applied to portions of the existing interior walls. AMOUNT REQUESTED: $35,000.00 PROJECT COST: BUDGET Estimated Permit Fees $ 2,000.00 Demolition and excavation where required 4,200.00 Shoring 3,500.00 Pour foundation footings 6,400.00 Install new sewer line to kitchen under slab 2,200.00 Pour new concrete slab floors 14,688.00 Shotcrete front interior walls 12,000.00 TOTAL PROJECT COST $44,988.00 We are requesting 78% of the total project cost. The Port Costa Conservation Society would provide the additional 22% required for completion of the project. TIMELINE: Estimated start date October, 2011 with completion by May, 2012 The engineered plans for this project have been submitted to the Contra Costa County Building Department. They have been approved by Zoning and Flood Control and are currently in Plan Check. Plan Check fees have already been paid. We would like to set an October bid date, subject to the approved plans being received from the Building Department and issuance of the permit. Permit fees would be due and payable upon receipt of same. Subject to coordination of the above, bids could be received as early as the end of October. Based on this, we would hope to accomplish completion of this project by the end of Spring, 2012. Respectfully submitted, Ridge Greene, Chairman Diane Stewart, Treasurer Agency Type (check one): Non Profit Public Agency x For Profit Tax ID # 68-0114159 ORGANIZATION NAME: Crockett Community Services District, Crockett Recreation Dept PROJECT NAME: COMMUNITY CENTER KITCHEN RENOVATION ADDRESS: 850 Pomona Street CITY, STATE ZIP: Crockett, CA 94525 CONTACT PERSON: Ron Wilson TITLE: Recreation Department Manager TELPHONE NUMBER: 510 -787-2414 FAX NUMBER: 510-787-3049 EMAIL ADDRESS: RWilson650@aol.com WEB SITE: AMOUNT REQUESTED: $35,000.00 TOTAL PROJECT COST: $38,000.00 The Crockett Recreation Department of the Crockett Community Services District respectfully submits this grant request for improvements to the Crockett Community Center and the Crockett Swim Center. The project will improve the facility, and provide additional and continued recreation opportunities for youth and families, and provide much- needed renovation and expansion of the Alexander Park facilities. 1, Brief history and description of the proposed project The Crockett Community Center was built in 1919 and opened in January 1920. Contra Costa County returned the Community Center to the Crockett Community Services District in 2006, following creation of the district. During the past five years, many of the deferred maintenance items have been corrected. The last major renovation of the Center was in 1976. The kitchen is a commercial kitchen, inspected annually by the health department, which is a valuable distinction. It is the only commercial rated kitchen of its kind in Crockett. This project will replace the kitchen stoves with a new commercial stove, charbroiler, and double ovens. Not only are these new appliances more energy efficient, they will better serve those that use the Center. We will lower our operating costs and increase revenue by providing modern cooking equipment. New three compartment stainless steel sinks will be installed, which will meet health department requirements. The second element of the project will install a barbecue area at the Crockett swimming pool. The pool was just rebuilt with new plumbing, new pool deck, and filtration system. It re-opened on July 15, 2011. This project will continue the remodeling just completed. The new barbecue area will add an exciting new feature to the pool by providing a space for preparing food and will complete the whole pool renovation project. This project is designed to maintain or increase the viability of both the Community Center, and swimming pool. 2. Who will benefit The residents of Crockett and surrounding communities will benefit. The Community Center hosts the Senior Nutrition Program, provides classes and events for the community. Children’s events are provided free for Halloween, Christmas and Easter. The Center is also rented for weddings, birthday and anniversary parties. The Center is provided free for town meetings. Local non-profit groups use the Center for their fundraisers. The John Swett High School Band Boosters, John Swett High School Athletic Boosters, Rodeo Baseball have used the Center for their fundraisers in the past. The rental income is critical so that we can continue with the free events. 8,440 people used the Crockett swimming pool between Memorial Day and Labor Day 2010. The Rodeo and Pinole YMCA’s bring up to 60 children to the Crockett swimming pool twice per week during the summer. The swimming pool is the largest employer of the local youth during the summer. 3 Need for Project Crockett is a small working class town with a per capita annual income just over $27,000, below the county average of $30,000 (2000 Census Report). According to the unemployment data for June 2011, Crockett had 21.5% and Rodeo had 15.7% unemployed, well above the 11% average for all of Contra Costa County. The economic recovery has not reached this area. Although Crockett is located close to the I-80 freeway, the town is somewhat isolated, wedged between steep hills and the Carquinez Strait. The Alexander Park complex is one of the few focal points for recreation in the community. The town has no movie theaters or live theater, and the library is only open 22 hours a week. The Community Center and swimming pool are vital for the quality of life not only in this community but in the surrounding communities as well. Rental revenue is important for continued operation of both recreational facilities in Alexander Park. 4. Project time line and funding plan If successful, funding will come from this return to source grant, and from the Crockett Community Services District. 5. Project outcome This project will result in a modern, energy efficient kitchen at the Community Center and a barbecue area at the swimming pool. Operating costs will be lowered because the new equipment uses less energy. We will be able to continue providing recreational opportunities to Crockett, Port Costa and Rodeo. 6, How will we measure success/progress A successful completion of the project will include: Sign-off on facility inspection by all necessary agencies Installation of the new equipment Thank you very much for considering our proposal. Please contact me if you have any questions Sincerely Ron Wilson Recreation Department Manager Sep-11 Oct-11 Nov-11 X X X Project Milestones Return to Source Grant Order equipment Install equipment $28,000.00 $7,000.00 $3,000.00 $38,000.00 Project Expenses: Equipment Equipment Installation Permits Total Project Cost $35,000.00 $3,000.00 $38,000.00 Source of Funds Return to Source Funds Crockett Community Services District Budget Total 1 DISTRICT II CONOCOPHILLIPS RETURN-TO-SOURCE FUND FY 2011/12 APPLICATION Agency Type (check one): Non Profit Public Agency X For Profit Tax ID # 94-6000509 ORGANIZATION NAME: Contra Costa County Public Works PROJECT NAME: Rodeo Community Facilities Improvements ADDRESS: 255 Glacier Drive CITY, STATE ZIP: Martinez, CA 94553 CONTACT PERSON: Venus Zayas TITLE: Administrative Analyst TELPHONE NUMBER: (925) 313-2181 FAX NUMBER: (925) 313-2333 EMAIL ADDRESS: vzaya@pw.cccounty.us WEB SITE: www.cccpublicworks.org AMOUNT REQUESTED: $ $35,000 TOTAL PROJECT COST: $ $35,000 PROJECT SUMMARY (40 word max): Public Works staff and the County Service Area R-10 (CSA R-10) committee have identified four improvement projects to enhance the Rodeo Community. In order of priority they are: 1. Refurbish the Community Center’s floor $12,000 2. Refurbish, replenish and repair of play structure $10,000 3. Refurbishment of the Bungalow $8,000 4. Install a larger Lefty Gomez Community Center sign $750 2 Please answer the following questions completely. The narrative portion of the application should not exceed five typed pages, double spaced, with 12 point or larger font and 1 inch margins. BACKGROUND & PROJECT DESCRIPTION 1. Provide a history and description of the proposed project. A small town along the San Francisco Bay east shore, Rodeo is a community with much to offer its residents and non-residents through its recreation and commerce. There are ballfields, creek trails, community centers, stores and restaurants. In keeping with the goals established in the Lefty Gomez Ballfield Complex Master Plan, Rodeo continues to pursue the common desire to improve the visual character and quality of its community. In 2010 Public Works completed improvements to the Lefty Gomez Community Center exterior and interior and the Rodeo Welcome Sign area which is located at the intersection of San Pablo Avenue and Willow Avenue. These improvements included repainting the exterior, interior, replacing the kitchen appliances, and replacing the fencing at the Center and enhancing the Rodeo Welcome Sign area with vibrant plantings. The County Service Area (CSA) R-10 Committee has identified four improvement projects that will build on these recent improvements in Rodeo. These include: Refurbish the Lefty Gomez Community Center’s Floor: The flooring at the Community has not been replaced since the County took over its maintenance in 1995. The existing flooring has asbestos which is known to be a hazardous material. The Return to Source money would allow the community to continue the refurbishing of the center in order to complete a safe and functionally professional environment. Refurbish, replenish and repair of Play Structure: During the last two annual playground safety inspections, various structures in the playground were identified as 3 needing to be replaced or repaired. Additionally, the fibar (the padding beneath the play structure) also needs to be replenished so that it is at the required level. Because of lack of annual funding the County has not had an opportunity to make these repairs. This structure is heavily used by the elementary school that is located near it. Refurbish the Bungalow: Additional revenue to the Rodeo community comes from the rental of a bungalow located next to the Lefty Gomez Community Center. Currently it is vacant; it needs minor repairs to the interior and exterior. This would include replacement of missing ceiling tiles, and painting of the interior and exterior of the bungalow. Install a larger Lefty Gomez Community Center Sign: Currently there is an 18x24 sign that identifies the building as “Lefty Gomez Community Center”. The community has expressed concern that the Center would be better identified if the sign was larger. 2. Identify what areas of District II will be served by the project. The improvements to the Lefty Gomez Community Center and Ballfield Complex will directly serve the residents of Rodeo and surrounding areas including Crockett, Hercules, Pinole and El Sobrante, by providing a safe, visible, and accessible place to gather for recreational activities. The improvements to the play structure will directly affect children in the community as it one of a few parks in the area. 3. What is the target population for the proposed project? 1. Refurbish the Lefty Gomez Community Center’s Floor: Improvements to the Community Center are targeted toward the persons who use the facility including youth, adults and seniors. 4 2. Refurbish, replenish and repair of Play Structure: The play structure improvements are targeted toward the persons who use the structure. This includes children from the ages of 2 years old to 12 years old. 3. Refurbish the Bungalow: Improvements to the bungalow are targeted toward the persons who use the facility including youth, adults and seniors. 4. Install a larger Lefty Gomez Community Center Sign: Improvements to the Center sign are targeted toward the persons who use the facility including youth, adults and seniors. 4. What are the criteria for receipt of services, if any? Services will be deemed complete when the new floor has been installed, the play structure has been repaired and cleaned with the required level fibar underneath, the bungalow has repainted and refurbished including repair of ceiling tiles, and the new Lefty Gomez Community Center sign installed. County staff will conduct a final walk-through with contractors and sign off after each project is complete. PROPOSAL NARRATIVE 5. Clearly describe the need for your proposed project (use research data to quantify the need, if available). Each of the projects listed in this application have been specifically requested by the CSA R-10 Committee, which is made up of local Rodeo residents and appointed by the District II County Supervisor. 1. Refurbish the Lefty Gomez Community Center’s Floor: The CSA R-10 Committee recommendation that the Lefty Gomez Community Center floor be replaced is a necessary next step to improving the center and creating a more 5 appealing and thus rentable place for the community to gather. The goal is to increase usage by providing a clean and more presentable environment. The existing flooring is old and shows obvious signs of wear and tear. The installation of new flooring will make the Center more appealing for baby showers, weddings, birthday parties and community events, all of which bring in much-needed revenue for the community. 2. Refurbish, replenish and repair of Play Structure: Improvements are necessary due to the heavy usage by the neighboring elementary school and the public. Because of lack of funds the County has only been able to do necessar y minimal repairs. The fibar padding needs to be replenished. After a required playground safety audit this year, features of the structure were identified as needing repair. It is essential that this play structure be refurbished, replenished and repaired as it is the only one of its size for the area. 3. Refurbish the Bungalow: The bungalow is a source of revenue for the Lefty Gomez Community Center Ballfield site and thus recreational activities in the community of Rodeo. Currently it is vacant and the County is looking for a new renter. In order to make this bungalow attractive and more usable, interior and exterior work needs to be done including replacement of missing ceiling tiles. The interior and exterior walls need to be repainted. 4. Install a larger Lefty Gomez Community Center Sign: There is an existing small sign in the front of Lefty Gomez Community Center. The community would like to have a larger sign so that the Center entrance is more visible and inviting. 6. Describe the proposed outcomes for the project. 6 1. Refurbish the Lefty Gomez Community Center’s Floor: The improvements will increase usage of the building and surrounding park and playgrounds. The increased usage will create a greater sense of community and will improve the financial health of the Center by increasing rentals. 2. Refurbish, replenish and repair of Play Structure: The improvements to the play structure will improve the community and allow the children to fully utilize the play structure, encouraging them to enjoy the outdoors and get exercise for their health and socialization. 3. Refurbish the Bungalow: The improvements will appeal to the community and will increase usage of the building and surrounding playgrounds. The increased usage will create a greater sense of community and will improve the financial health of the Center by having an occupied building on the site. 4. Install a larger Lefty Gomez Community Center Sign: Larger signage will attract more residents to the center and make them aware of its location. The increased usage will create a still greater sense of community and will improve the safety for vehicles entering or exiting the driveway into the site. 7. How will you measure success of the project? How will the results be demonstrated to the community and/or District II? By improving the look of the area and attracting more people for business and recreation, Rodeo businesses benefit, as do the recreation facilities and programs. Increasing CSA R-10 revenues via rentals is a key goal of this project. This will allow for increased parks and recreational services within the community. 8. What is the specific timeline for achieving the outcomes associated with your project? 7 1. Refurbish the Lefty Gomez Community Center’s Floor: The flooring will be purchased and installed within two months of receipt of funds. 2. Refurbish, replenish and repair of Play Structure: Weather permitting, project implementation will be within three months from receipt of funds. 3. Refurbish the Bungalow: Weather permitting, repainting of the exterior and the interior and replacement of the ceiling tile can be implemented within six months of receipt of funds. 4. Install a larger Lefty Gomez Community Center Sign: Weather permitting, the fabrication and installation of a new sign can be implemented within three months of receipt of funds. 8 PROJECT FUNDING 9. Provide a line item budget for the proposed project (use the attached Project Budget templates. Be sure to include all sources to implement the project including the ConocoPhillips funds). See below. 10. If other funding sources will be used to finance the project, submit evidence that these additional funds have been or will be raised by the time the project is to begin. Long Term Maintenance: Once the improvements are completed, LL-2 Zone 38 and the CSA R-10 funds will be used to sustain the long-term maintenance of the improvements. This project is not expected to increase costs to CSA R-10 or LL-2 Zone 38. CHART B – Use for infrastructure or public facility project costs ITEM COST SOURCE Construction: Please see Attachment A & B for details $29,750 Administrative (Public Works Admin) $ 4,250 Architectural/Engineering $ Local permits and fees $ Property Acquisition (if applicable) $ - Real Property $ - Appraisals, Title work & related work $ - Legal Fees $ Contingency $ Other, if applicable $ - Accounting, real estate taxes, consultants $ - Real Estate Taxes $ - Consultants $ $ Total Project Costs $35,000 9 ATTACHMENT A BUDGET BREAKDOWN Refurbish the Lefty Gomez Community Center’s Floor: Flooring: $10,000 Removal of Asbestos Tiles $2,000 Total Cost for Floor Replacement: 12,000 ________________________________________________________________________ Refurbish, replenish and repair of Play Structure: Play Structure $8,000 Fibar $2,000 Total Cost for Floor Replacement: 10,000 ________________________________________________________________________ Refurbish the Bungalow: Painting of the exterior and interior $3,000 Replacement of ceiling tiles $5,000 Total Cost for Bungalow: $8,000 ________________________________________________________________________ Install a larger Lefty Gomez Community Center Sign: 24x36 Sign and installation $750 Total Cost for Sign: $750 ________________________________________________________________________ G:\spdist\Grants\Rodeo Lefty Gomez Improvements.doc